A.02 Product Description US Moorings Temporary Facilities.pdf

PURCHASE DESCRIPTION

FOR THE

US MOORINGS TEMPORARY FACILITIES ‐ OFFICES

Multnomah County, OR Date: March 17, 2022

1.0 General Statement

Supply and install two (2) modular office buildings. Provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to deliver and install the modular office buildings. The location of installation is the US Moorings facility, located at 8010 NW St. Helens Rd.

Portland, OR 97210. Comply with all local, state, and federal regulations in the completion of work.

2.0 Supply

The modular office buildings may be ‘new’ or ‘like new’ and must be available for installation within 6 weeks after Contract award. ‘Like new’ means cosmetically without blemish, wind and watertight, and meets all applicable electrical, mechanical, architectural, and structural codes.

1. General

a. 300 to 350 square feet interior working space, conceptual layout shown in Figure 2

b. Exterior dimensions approximately 10 feet by 40 feet

2. Exterior

a. Minimum of 2 exterior doors that meet OSHA requirements

b. Stairs from grade up to exterior door landings, that meet OSHA requirements

c. Landing outside of each exterior door with a platform that extends a minimum of 4 feet from the building edge, that meets OSHA requirements

d. Overhead light activated by photocell at each exterior door

e. Standard manufacturer exterior finishes

3. Interior

a. Finishes with neutral colors

b. Interior walls that are drywall or vinyl covered drywall

c. Vinyl flooring

d. Acoustical tile ceiling with LED lighting

e. Lighting sufficient for standard office spaces

f. Light switches at the main entrance(s)

g. Minimum of 8 GFCI outlets

h. Recessed data raceways adjacent to each outlet, if possible

i. A restroom and/or kitchen is not desired

4. Windows

a. Minimum 6 windows

b. At least 20 inches by 20 inches

c. Dual paned

d. Sliding with screens and locks

5. HVAC

a. Heating and Air Conditioning

b. 7‐day programmable thermostat

c. Able to maintain 72 degrees Fahrenheit in all weather conditions

d. Vents with diffusers allowing end user adjustment

3.0 Install

3.1 Schedule and Delivery

The building must be delivered to US Moorings at 8010 NW St. Helens Rd., Portland, OR 97210 (off Highway 30) between Monday and Thursday from 0630 to 1600. Arrangement and scheduling of working hours must be coordinated through the Contracting Officer’s Representative (COR).

3.2 Location, Leveling, and Anchoring

Place the office buildings in the location shown in Figure 1 with building entrances facing towards the Port Hole Building and alignment of drainage towards existing US Moorings storm drains to the maximum extent practical. Anchor the building to withstand the State of Oregon anticipated wind and seismic loading for this location. Anchoring design must comply with all building manufacturer recommendations. Level the trailer using concrete blocks, metal piers, wood pads, or combination thereof. A minimum of 10 foot spacing must be maintained between the modular office buildings and between the existing Port Hole Building and the modular office buildings. Hitch (if utilized) must be detached after modular office building installation and stored beneath the new office building.

3.3 Submittals and Notifications

Within 7 days from Contract award, submit shop drawings from the modular office building manufacturer showing exact dimensions and layout for Government approval. In addition, include comprehensive photographs of the interior and exterior conditions for ‘like new’ modular office buildings. A conceptual layout is shown in Figure 2. Workstations are not included in this contract and are displayed as an example only.

If ‘like new’ modular office buildings will be supplied, as defined in Section 2.0 Supply, submit interior and exterior

Within 7 days from Contract award, provide a schedule of the manufacture or procurement and delivery of the modular office buildings for Government approval. Provide a separate notification to the COR at least 48 hours prior to the delivery.

Notify the Government at least 14 calendar days prior to the date the office buildings will be ready for delivery so electrical connection can be arranged. The Government will provide the necessary power transformer and perform the hard wire connections into the electrical panel and any terminations.

Include a template of the location of the electrical panels in the notification.

3.4 Damages Caused by the Contractors

Contractor will be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or their employees.

3.5 Interference with Government Operations

Contractor and their employees must perform all work in such a way as to not interfere with regularly scheduled Government operational activities, including other Contractors working on site. A vehicular access path must remain available for use from the facilities to the U.S. Moorings exit.

3.6 Security

All Contractor employees, including subcontractor employees, who are not in possession of the appropriate clearances and training, will be escorted in areas where they could potentially be exposed to classified or sensitive materials and in sensitive or restricted areas.

3.6.1 Identification of Contractor’s Employees

Before initiating the performance of work, provide the COR with a list of all employees, including photo IDs for individuals performing work under this contract. The list must include the full name, aliases, and work assignment of each employee. Notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change. All vehicles used by Contractor personnel on project must bear suitable company identification to enable project personnel to identify such as authorized for access. Provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles must be in good working condition, such as not dripping oil. Safety features on vehicles must be working. Require each employee engaged in work to wear identifying coveralls or similarly appropriate uniforms marked with identifying name of the Contractor. All employees must wear name tags with their name prominently displayed. There is a NO Smoking policy in all Government buildings. During the performance of work specified in this contract, the Government may require the Contractor to discontinue use of any employee who is determined by the Government to be unsatisfactory.

3.6.2 Foreign Nationals

All access by foreign nationals to non‐public areas of the US Moorings Facility, regardless of duration, all work performed by foreign nationals, and all contact of foreign nationals with Subject Matter Experts, must be approved by US Army Headquarters before initiating the access request procedure for the US

Moorings Facility. The US Moorings Facility COR will obtain the necessary documents from the

Contractor or foreign national requesting access. Please note the Foreign Visitor Authorization (FVA) process may take 30‐90 days. A foreign national access request will not be processed without an FVA, if one is required.

3.7 Safety and Environmental Regulations

Follow all safety regulations as set by OSHA, Corps of Engineers Safety Manual EM 385‐1‐1 and project safe clearance procedures. Where conflicts in safety regulations occur, the onsite COR will designate the applicable regulation to be followed. Wear personal protective equipment as required in accordance with EM 385‐1‐1. The online link to the 2014 Corps of Engineers Safety Manual EM 385‐1‐1 is as follows:

http://www.publications.usace.army.mil/USACE‐Publications/Engineer‐Manuals/.

3.7.1 Accidents

Report to the COR any circumstances of needed repair of the facility or unusual soiling of any area which may affect the performance of the work as well as any unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government.

3.8 Invoicing and Contract Administration

The Contracting Officer’s Representative (COR) is anticipated to be:

Jessica L. Kettelkamp, (503) 314‐9269, Jessica.L.Kettelkamp@usace.army.mil

3.8.1 Invoice Submittal

Provide notice to the COR or Contracting Specialist prior to submitting the invoice. Invoice may only be submitted following installation of the modular office buildings. Prepared invoices must be sent to the COR and Contracting Specialist as well as the following:

Email invoice to the Finance Center at: CEFC‐G2INVOICES@USACE.ARMY.MIL

Or, send original to:

US Army Corps of Engineers, Finance Center Attn: CEFC‐AO‐P 5722 Integrity Drive Millington, TN 38054‐5005

3.8.2 Contract Changes

Changes in scope, time, or deliverables can only be authorized by the Contracting Officer (KO). The Contractor must notify the Contracting Officer (KO) immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work. Only a warranted Contracting Officer (KO) or Procuring Contracting Officer (PCO) has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer (KO) attempts to make changes to the terms and conditions of this contract, the Contractor must not proceed with the change and must immediately notify the Contracting Officer (KO).

Figure 1: US Moorings Site Map and Office Placement Area

Figure 2: Conceptual Layout of Single Office Building (Workstations are not included in this contract and are displayed as an example only)