A.02 Brand Name Mini JA-W91YTZ23Q0098- fully signed-redacted_Redacted.pdf

CUI//SP-PROCURE

Control Number: 23-RHCO-A-316

RFQ #: W91YTZ23Q0098

Sole Source Justification for Acquisitions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $250K)

1. Contracting Activity:

Medical Readiness Contracting Office – East (MRCO-E) Fort Bragg Health Contracting Branch 9275 Doerr Road, Building 1221 Fort Belvoir, VA 22060

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: DHP Total Dollar Value:

Name of Intended Contractor: Hydro Service and Supplies, Inc. [Small Business] Street Address: 513 United Drive City, State, Zip: Durham, NC 27713-1477

Phone: (919) 361-5188

Period of Performances:

Base Period: 1 August 2023 through 31 July 2024 Option Year 1: 1 August 2024 through 31 July 2025 Option Year 2: 1 August 2025 through 31 July 2026 Option Year 3: 1 August 2026 through 31 July 2027 Option Year 4: 1 August 2027 through 31 July 2028

3. Description of Supplies/Services: Contractor shall provide all supplies, equipment, material, parts, labor, transportation, and supervision to perform maintenance and service of the Central Reverse Osmosis Unit located in the Department of Sterilization, Womack Army Medical Center (WAMC), Fort Bragg, NC.

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

Controlled by: USAHCA CUI Category: SP-PROCURE Limited Dissemination Control: FED ONLY POC: Michael McCollum (703) 785-1159

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: The contract will be sole sourced to Hydro Services and Supplies, Inc. A proprietary letter from the company posted in PCF A.02, was submitted stating “Please be advised that the Hydro RO/DI water purification systems located in your Fort Bragg, North Carolina location are custom-designed pieces of equipment. Hydro Service and Supplies, Incorporated, designs and engineers every system tailored to the individual needs of each customer and uses proprietary methods in production, and as such is a sole source supplier for the same.” No other contractors can provide these services. Hydro’s equipment and software are proprietary and there are no other authorized third-party service providers. WAMC purchased the Central Reverse Osmosis Unit from Hydro Service and Supplies, Inc. The unit is now the property of WAMC and is accounted for per ECN# 078297, DR1578. The contract includes routine scheduled services and maintenance of equipment defined as purified water system, designed to produce 2,920 gallons per day of reverse osmosis quality water.

The purified water system includes one reverse osmosis unit and required reverse osmosis unit pretreatment equipment. The pretreatment equipment includes: a Dual Multi-Media Turbidity filter dual carbon filter and S micron pre-filtration. The function of the Central Reverse Osmosis Unit is essential to the mission of this Medical Treatment Facility (MTF). Failure to award this requirement will result in a loss of mission capability due to a delay in necessary repairs. Lengthy downtime on the Water Purification System in this MTF will cause a serious impact on patient care and mission readiness. Without the use of this machine Pathological reports will be deferred and patient treatment will be compromised resulting in patient care being transferred to downtown facilities at a considerable cost. Failure to provide these services will result in diminished healthcare of the patient(s).

6. Actions to Increase Competition: Action will be posted to the SAM.gov website to increase competition.

7. Market Survey: Market research was conducted in accordance with FAR Part 10. A search of the Small Business Administration (SBA) Quick Market Research website for NAICS Code 333310 (Commercial and Service Industry Machinery Manufacturing), and key words “hydro service” showed that there were not any contractors that met the search criteria. See chart below.

Economic Group Number of Firms Found Veteran 0 Currently HUBZone Certified 0 Currently 8(a) Certified 0 Service-Disabled Veteran 0 Currently SDB Certified 0 Woman or Women Owned 0

The Hydro Water Purification System maintenance and services is not available on the General Schedule Administration (GSA) contract schedule.

8. Procurement History:

Previous Contract or Purchase Order Number: W91YTZ12P0051 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR 13.106-1(b)(1)(i).

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief. I certify the required services and supplies are not available using mandatory sources and delivery cannot be made by the required delivery date.

Signature:

Submitted By: Dan Morasse Position Title : Logistic Tech

Email address: daniel.m.morasse.civ@health.mil

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Donna Blossom Position Title: Contracting Officer

Email address: donna.l.blossom.civ@health.mil Date:

MORASSE.DANIEL.MIC

HAEL.1174923724

Digitally s gned by

MORASSE DANIEL MICHAEL 1174923724

Date: 2023 05 31 10:26:01 04'00'

BLOSSOM.DONNA.L.1102273970 Digitally signed by BLOSSOM DONNA L 1102273970 Date: 2023 05 31 10:33:17 04'00'

Approval

Based on the foregoing justification, I hereby approve the procurement of services and supplies for maintenance of the Reverse Osmosis Unit located at WAMC, Fort Bragg, NC. The proposed base year period of performance is 1 August 2023 through 31 July 2024. The requirement includes four 12-month options and will end on 31 July 2028 if all options are exercised. FAR 52.217-8, “Option to Extend Services” will be included in the Purchase Order. The estimated total contract value inclusive of the -8 is on an other than full and open competition basis pursuant to the authority of FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization), and the services herein described have otherwise been authorized for acquisition.

Signature: _______________________ Date: ____________________________

Typed Name: Kerry A. Alvarenga Title: Command Advocate for Competition

ALVARENGA.KERRY.AN

N-MARIE.1185865882

Digitally signed by

ALVARENGA.KERRY.ANN-

MARIE.1185865882

Date: 2023.05.31 10:37:40 -05'00'