A-3 Contract Surveillance Plan.docx

CONTRACT SURVEILLANCE PLAN (CSP)

AIRCREW ELECTRONIC WARFARE TACTICAL TRAINING RANGE (AEWTTR-II)

THREAT RADAR SYSTEMS AND SIMULATORS

(SERVICE CLINS ONLY)

12 FEBRUARY 2021

1. Purpose

This Contract Surveillance Plan (CSP) is a Government developed and applied document used to make sure systematic quality assurance methods are used in the administration of the services under the planned contract. The intent is to ensure that the contractor performs in accordance with the performance metrics and the Government receives the quality of services called for in the contract.

The scope of the SOW covers acquisition of products and services associated with Electronic Warfare Threat Systems (EWTS), and EWTS peripheral instrumentation supporting DoD and foreign, test and evaluation (T&E), and training ranges engaged in pre-deployment aircrew training and weapons and countermeasures development. The T&E and Training ranges, hereafter referred to as Ranges. The contractor will be responsible for delivering upgraded EWTS and Peripheral Instrumentation as specified in individual Orders. The scope of the instrumentation and EWTS upgrades shall include: research, development, procurement, sustainment, upgrade, technology insertion, integration, testing, networking, cybersecurity, and Configuration and Data management (CM/DM).

This requirement will be met by issuing task orders with SOWs. The contract will be for a five-year period of performance. A properly executed CSP will assist the Government in achieving the objectives within this procurement.

2. Authority

Authority for issuance of this CSP is provided by Section E - Inspection and Acceptance, which provides for inspection and acceptance of the services and documentation called for in service task orders, to be executed by the Contracting Officer or a duly authorized representative.

3. Scope

To fully understand the roles and responsibilities of the parties, it is important to first define the distinction in terminology between a Quality Management Plan and the Contract Surveillance Plan. The contractor, not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract.

The CSP on the other hand, is put in place to provide Government surveillance oversight of the contractor’s efforts to assure that they are timely, effective and are delivering the results specified in the contract.

4. Government Resources The following definitions for Government resources are applicable to this plan:

Contracting Officer - A person duly appointed with the authority to enter into (Procuring Contracting Officer, (PCO)) or administer (Administrative Contracting Officer, (ACO)) contracts and make related determination and findings on behalf of the Government. The PCO for this contract is D232000. The ACO will be designated in the resulting contract. Contracting Officers are designated via a written warrant, which sets forth limitations of authority.

Contracting Officer’s Representative (COR) - An individual appointed in writing by the PCO to act as their authorized representative to assist in administering the contract. The COR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

Alternate Contracting Officer’s Representative (ACOR) – An individual appointed in writing by the PCO to act as their authorized representative, in the absence of the COR, to assist in administering the contract. The ACOR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

Technical Assistant (TA) – The COR designates an individual Technical Assistant to assist in technical oversight of specific efforts under the task order.

5. Responsibilities

The following Government resources shall have responsibility for the implementation of this CSP:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract, and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Contracting Officer’s Representative (COR) – The COR is responsible for technical surveillance of the contract and assures proper Government oversight of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms or conditions shall be referred to the Contracting Officer for action.

Alternate Contracting Officer’s Representative (ACOR) – The ACOR is responsible for technical surveillance of the contractor’s performance in the absence of the COR. The ACOR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect task order price, terms or conditions shall be referred to the Contracting Officer for action.

Technical Assistant – The Government Project Lead is responsible for assisting in technical oversight of specific efforts under the task order. A Government Project Lead cannot, in any manner, alter the scope of the task order, make commitments, or authorize any changes on the Government’s behalf.

6. Methods of QA Surveillance

The Surveillance Activity Checklist (SAC), Enclosure (1), will be provided to the contractor on a semiannual basis, as feedback on their performance of the services provided under this contract.

8. Documentation

In addition to providing semiannual reports to the Contracting Officer, the COR will maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of the Quality Assurance Checklists. All such records will be maintained for the life of the contract. The COR shall forward these records to the Contracting Officer semi-annually. The Contracting Officer will retain the records in the contract file to document contractor performance.

9. Enclosures

N68936-20-R-0081

N68936-20-R-0081

Enclosure (1) Surveillance Activity Checklist

Enclosure (1)

SURVEILLANCE ACTIVITY CHECKLIST

All services tasks will be assessed focusing on the following:

Cost - (Applies to cost reimbursable CLINs) Assess the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort. Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Assess the funding and cost status reports are accurate and complete and submitted in accordance with contract requirements. Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. If the contractor is experiencing cost growths, assess the causes and contractor-proposed solutions for the cost overruns.

Quality – Assess the contractor’s effort to transform operational requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets the program quality.

Schedule – Assess the contractor’s adherence to the required schedule by assessing the contractor’s efforts during the assessment period that contribute to or effect the schedule variance. Also, address significance of scheduled events, discuss the causes of any delays, and assess the effectiveness of contractor corrective actions.

Management – Assess the timeliness, completeness, and quality of problem identification, corrective action plans, proposal submittals (especially responses to change orders, Engineering Change Proposals or undefinitized contract actions), and the contractor's history of reasonable and cooperative behavior, effective business relations, and customer satisfaction. Consider the contractor’s responsiveness to the program as it relates to meeting contract requirements during the period covered by the report.

Data Standards – Assess the contractor’s accuracy, timeliness, and appropriate ownership or rights markings on each data and software deliverable. Assess the contractor’s adherence with respect to following the applicable DID and format cited in each CDRL.

Enclosure (1)

The evaluation ratings are as follows:

Exceptional – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the tasks being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good – Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the tasks being assessed was accomplished with some minor problems for which corrective actions taken by the contractor was effective.

Satisfactory – Performance meets contractual requirements. The contractual performance of the tasks contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal – Performance does not meet contractual requirements. The contractual performance of the tasks being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the tasks contains a serious problem(s) for which the contractor’s actions were not implemented or were ineffective.

Services

Services

Data Products

Data Products