9791.1 Questions and Answers.pdf

Division of Financial Management

Department of Procurement

MONTGOMERY COUNTY PUBLIC SCHOOLS

45 W. Gude Drive, Suite 3100

Rockville, Maryland 20850

July 27, 2026

The following are responses to questions received regarding BID 9791.1, Elevator Modernization at Sherwood High School

Question 1

Please confirm that this project is not subject to prevailing wages requirements.

Answer 1

No prevailing wages

Question 2 Due to the project being scheduled to be completed during the summer break of 2027, please confirm whether MCPS will allow for additional material escalation costs beyond the contractor’s control once the equipment is ordered in winter/spring of 2027.

Answer 2

No MCPS doesn’t pay escalation cost

Question 3

Please confirm that MBE Forms D-3A and D-3B are to be submitted within 10 days of notification of apparent award.

Answer 3 Yes

Question 4 Is full time on-site supervision required from the prime contractor or will it be acceptable for the elevator contractor’s foreman to act as the supervisor when only elevator-specific work is taking place?

Answer 4 There must be a project representative on site where work is being performed.

Question 5 Please confirm whether a new elevator pit sump pump or pit leak detection is required for this project?

Answer 5 CTA This project does not require any plumbing work as the elevator does not have a sump pump. Additionally, based on the information provided in the existing drawings, the elevator was installed before 1990, therefore it is not subject to the requirement of having a sump pump

Question 6 Please confirm if the new mechanical equipment will be required to be integrated into the building automation system (BAS)? If so, please provide the main point of contact for the incumbent BAS provider

Answer 6 Yes, Control Sources, LLC: Controls System Provider: Struxureware John Beahm jbeahm@controlsources.biz

Pritchett Controls, Inc: Controls System Provider: Struxureware t.denike@pritchettcontrols.com

Performance Controls, LLC: Controls System Provider: HI Solutions Contact: Julie Ayres jayres@performancecontrolsllc.com

Question 7 Will damp-proofing of the elevator pit floors and walls be required for this project?

Answer 7 No, there is no evidence of moisture intrusion observed during our site inspection

Question 8 Please confirm that the Maryland Buy American Steel Act does not apply to this project if the steel required is under 10,000 lbs.

Answer 8

Yes Please comply with all applicable laws.

Question 9 Please confirm that all work on site will occur during normal working hours without restrictions.

Answer 9 Yes

Question 10 Please clarify the sprinkler scope for each school (if any). Sprinkler work is not identified on the drawings.

Answer 10 Sprinkler exists -

Question 11 Will the contractor be required to install hoistway interior lighting all the way up the shaft and lighting controls?

Answer 11 CTA: Please refer to Sheet E101, We call for new lighting inside the hoistway.

Question 12 Per site visit, the hoistway elevator sills appear to be in good condition. We recommend retaining and refurbishing the hoistway sills as replacement is generally not typical for a modernization project if the existing are in good condition. Please confirm that the existing hoistway sills can be retained.

Answer 12 Replace per drawings

Question 13 3/A101 Note 13. Please clarify the type of fence and gate to be installed

Answer 13 Please refer to detail specifications section of bid

Question 14 Please confirm scraping/patching/sealing of the elevator shaft is to be included in the scope of work. Per site visit, peeling of the existing paint is evident at the shaft walls.

Answer 14 Yes, See answer 9

Question 15 Has the peeling paint been tested for lead

Answer 15 No, Include testing in your bid

Question 16 Has a hazardous conditions survey been performed at the areas of work?

Answer 16 MCPS inspect and test for asbestos, led.

Question 17 Please confirm that any hazardous materials abatement will not be the responsibility of the contractor if encountered.

Answer 17 Correct

Question 18 Please confirm if an interior staging area will be provided.

Answer 18 Yes

Question 19 Is the machine room required to be painted as a part of this project?

Answer 19 Yes, Color to match Existing

Question 20 Please confirm if the offeror will be required to obtain and pay for a building permit?

Answer 20 Building permit will be obtained by DCI. Fees are usually waived by PPS. Bldg permit by DCI

Question 21 Please confirm that Builder's Risk insurance is not required for this project.

Answer 21 See insurance section of the bid/contract document.

Question 22 Please confirm the location of the IT closet in relation to the machine room. Per site visit, the

IT closet was not shown (building representative could not locate it) and the drawings do not indicate its location.

Answer 22 Wire closet 227A

Question 23 Are 8’ temporary hard barricades required to be constructed at the elevator entrances during the execution of the elevator modernization to separate the staff and student from the work areas or will the elevator contractor’s collapsable modular barricades be sufficient?

Answer 23 Yes

Question 24 Please confirm if facility’s restrooms can be used by on-site workers during construction.

Answer 24 Yes

Question 25 Drawing A101, Keynote N14 references structural drawings. Please provide these structural drawings so pricing for this work item can be included in the bid.

Answer 25 This will not be in this scope. MCPS to provide action

Question 26 Please confirm whether the new elevator pit ladder is required to be a weight-actuated retractable ladder with electrical contact.

Answer 26 Ladder per Drawing 6/A102, Installed to Code requirements and clearance.

Question 27 Please clarify the extent/scope for the elevator parts and labor warranty that is to be provided with the base bid scope.

Answer 27 2 years

Question 28 Please define the extent/scope for the elevator maintenance that is to be provided with the base bid scope. Note that the bid form has a segregated cost for elevator maintenance (separate from the base bid).

Answer 28 Separate Price on Bid

Question 29 If MCPS elects to not accept the segregated pricing for elevator maintenance, will the contractor be required to respond to elevator callbacks due to warranty issues for the installed materials even if the elevator equipment is not actively maintained? We recommend including the elevator maintenance in the base bid and revising the bid form to eliminate any potential defects caused by neglected elevator maintenance within the 2 year warranty period.

Answer 29 Two separate budgets involved

Question 30 Please confirm that the offeror will not be responsible for failure of elevator equipment caused by lack of regular maintenance if MCPS does not elect to award Bid Item #3 for Monthly

Maintenance.

Answer 30 Only after the warranty period expires.

Question 31 Please confirm that MCPS will be responsible for the elevator communications monitoring subscription fees.

Answer 31 Yes, for two-year warranty period

Question 32 Please consider extending the bid due date 1 week from the date that the RFI responses are provided.

Answer 32 BOD extended to July 31, 2026

Question 33 Please confirm what the cost is for background checks?

Answer 33 Information can be found on the MCPS website – under Contractor Obligation

Question 34 Section 142410.1.03C.6.c – Confirm replacement of omega rail guides are sufficient as the unit does not have T-rails.

Answer 34 Yes, that will be acceptable

Question 35 Section 142410.2.03.b.11 – Please confirm hoistway door sills are to be retained.

Answer 35 Assume sills to be replaced

Question 36 Section 142410.2.04.E.2 – Please confirm piston platen plate can be retained if in acceptable condition.

Answer 36 Confirmed

Question 37 Section 142410.2.04.E.d – Confirm replacement of omega rail guides are acceptable.

Answer 37 Confirmed

Question 38 Section 142410.2.04.G.3 – Confirm the piston/jack assembly is to be retained along with pit channels, buffer stands.

Answer 38 Only if in acceptable condition

Question 39 Section 142410.2.05.C – Please confirm elevator is to be provided with the ability for card readers in hall/ car. All mounting, interfacing, and hardware shall be provided and installed by others.

Answer 39 Contractor to provide all necessary cables and wiring. Netcom, MCPS approved contractor will hook everything up.

Question 40 Section 142410.2.07.7 – Confirm if new car sill are required or if they can be cleaned and retained.

Answer 40 Assume sills to be replaced

Question 41 Section 142410.2.09.C – Confirm contractor to provide cellular service for 2-year duration.

Answer 41 Yes

Angela McIntosh Davis

Director

AMD

Please indicate your receipt of this notice by signing below and returning with your proposal.

Accepted By: _______________________________________________________

(Name & Title) Name of Company: __________________________________________________