9695_Phantom v2640 Camera and Support_RFQ.pdf

Request for Quote

Phantom v2640 High Speed Camera and Support

Hill Air Force Base, UT

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number FA822722R9695 is issued as a request for quote (RFQ) and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and its supplements.

This is a 100% Small-Business Set-Aside announcement filed under NAICS code 333316 with small business size standard of 1,000 employees and Product Supply Code 6710. This acquisition calls for the contractor to furnish a Phantom Speed Camera, Lens Mount, 1-year Extended Warranty, and additional 4-year service plan providing annual maintenance. The unit provided will be supplied in accordance with the specifications in the attached product description and purchase specifications.

The anticipated CLIN structure of the resulting award will reflect:

CLIN Service: QTY

PHANTOM v2640, MONO, F-MOUNT, 72GB, MEMORY, 12-

BIT, 1US,CINEMAG

COMPATIBLE

P/N: VRI-V2640 72G-

MAG-M

1 Each

KIT, LENS MOUNT,

CANON EF-MOUNT

FOR UHS CAMERAS

P/N: VRI-MNT-UHS-

EOS

1 Each

First Year Warranty and

Support, SERVICE

CONTRACT

Provides coverage against defects in manufacturing, materials or workmanship, plus support.

P/N: VRI-SC-VXXXX

1 Each

0004 SUPPORT PLAN, 1

YEAR Phantom v2640

(Year 2, 2023-2024)

SUPPORT PLAN, 1

(Year 3, 2024-2025)

1 Each

(Year 4, 2025-2026)

1 Each

(Year 5, 2026-2027)

All CLINs will be established on a firm fixed price basis.

All proposals must indicate if the vendor can achieve delivery within 8 weeks after receipt of contract. If this delivery is not practicable, vendors must propose an alternate delivery schedule.

Selection of awardee will include comparative analysis in accordance with FAR 13.106-2, Evaluation of Quotations and Offers, giving value to: price; meeting specifications in product description; and, delivery within the specified timeframe.

Any exceptions to Product Description dated 28 February 2022 must be identified in quote. By submitting a quote, the contractor agrees to all stipulations in the purchase specification unless specified as an exception in the quote.

**The due date for all proposals is Wednesday, 23 March 2022 at 5:00 p.m. Eastern Standard

Time.** All questions regarding this acquisition must be submitted by Wednesday, 16 March 2022 at 5:00 p.m. to allow for the Government to assess the inquiry and provide a response.

Quote Submission Information:

Submit quote to Contracting Officer William Weiss, via email to william.weiss.1@us.af.mil, and to

Contract Specialist Tanner Nielsen at tanner.nielsen@us.af.mil.

RFQ questions can be made via email or phone, 801-777-5326. Please submit technical questions via the email above.

Attachment:

1. 9695_Phantom v2840 Product Description Dated 28 February 2022 (included below)

2. 9695_Brand Name Justification_Phantom Camera_Redacted mailto:william.weiss.1@us.af.mil

FOB: Destination

Delivery Schedule: 6-8 WeeksAfter Receipt of Contract

The following list of provisions and clauses apply to this acquisition:

FAR 52.202-1 Definitions

FAR 52.203-3 Gratuities

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements

FAR 52.204-9 Personal Identity Verification of Contractor Personnel

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.204-13 System for Award Management Maintenance

FAR 52.204-16 Commercial and Government Entity Code Reporting

FAR 52.204-18 Commercial and Government Entity Code Maintenance

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul

2018)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-7 Information Regarding Responsibility Matters

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.216-1 Type of Contract

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.219-28 Post-Award Small Business Program Rerepresentation

FAR 52.222-3 Convict Labor

FAR 52.222-17 Nondisplacement of Qualified Workers

FAR 52.222-19 Child Labor – Cooperation With Authorities and Remedies

FAR 52.222-21 Prohibition of Segregated Facility

FAR 52.222-26 Equal Opportunity

FAR 52.222-36 Equal Opportunity for Workers with Disabilities

FAR 52.222-41 Service Contract Labor Standards

FAR 52.222-50 Combat Trafficking in Persons

FAR 52.222-55 Minimum Wages Under Executive Order 13658

FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017)

FAR 52.223-5 Pollution Prevention and Right-To-Know Information

FAR 52.223-12 Maintenance, Service, Repair or Disposal of Refrigeration Equipment and Air

Conditioners

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.223-20 Aerosols

FAR 52.225-13 Restrictions on Certain Foreign Purchases

FAR 52.232-18 Availability of Funds

FAR 52.232-33 Payment by Electronic Funds Transfer--System for Award Management

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-1 Disputes

FAR 52.233-3 Protest After Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.237-2 Protection of Government Building, Equipment and Vegetation

FAR 52.242-15 Stop-Work Order

FAR 52.249-4 Termination for Convenience of the Government (Services)(Short Form)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252-232-7003 Electronic Submission of Payment Requests;

DFARS 252.204-7004 System For Award Management

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.223-7008 Prohibition of Hexavalent Chromium

DFARS 252.225-7001 Buy American Act & Balance of Payments

DFARS 252.225-7002 Qualifying Country Sources as Subcontractors

DFARS 252.225-7048 Export-Controlled Items

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.244-7000 Subcontracts for Commercial Items

DFARS 252.246-7008 Sources of Electronic Parts

DFARS 252.247-7023 Transportation of Supplies by Sea

DFARS 252.247-7024 Notification of Transportation of Supplies by Sea

Clauses by Full Text

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id1669B0A0E67

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders – Commercial Items 52.222-50 (33)(i) X ; 33(ii) N/A

FAR 52.252-2 Clauses Incorporated by Reference https://www.acquisition.gov/content/regulations

FAR 52.252-6 Authorized Deviations in Clauses

(b) Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2)

DFARS 252.212-7001 Contract Terms and Conditions (Deviation);

DFARS 252.232-7006 Wide Area Workflow Instructions ps://www.acquisition.gov/content/part-52-solicitation-provisions-and-con ps://www.acquisition.gov/content/part-52-solicitation-provisions-and-con

AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substance;

AFFARS 5352.201-9101 OMBUDSMAN NOV 2012

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(b): When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration and a valid vehicle insurance certificate to obtain a vehicle pass. If the state issued license is not REAL ID Act compliant, an alternate compliant form of government-issued photo identification is required. Additional information on REAL ID Act Compliant states/identification can be found at:

https://www.dhs.gov/current-statusstates-territories

(c): AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management

Provisions by Reference

FAR 52.204-7 System for Award Management

FAR 52.204-16 Commercial and Government Entity Code Reporting

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

Provisions by Full Text

FAR 52.252-1 Solicitation Provisions Incorporated by Reference https://www.acquisition.gov/content/regulations

FAR 52.252-5 Authorized Deviations in Provisions https://www.dhs.gov/current-statusstates-territories

Product Description and

Specifications for v2640-

72GB-Monochrome

Phantom Camera 28 February 2022

Description and Specifications

The Phantom v2640 is an ultra-high-speed camera with a full 4 Mpx Sensor. The v2640 can provide over 6,600 fps at a full 4 Mpx resolution of 2048 x 1920. At reduced resolutions the camera will record at over 12,500 fps in standard mode at 1920 by 1080.

Requirements:

The camera is available with multiple options. The table below lists the options desired at Explosive Ordnance Test

Lab.

Camera Options Spectrum RAM Size Lens Kit

V2640

Cinemag Variant

MONO 72 GB

Nikon F-mount standard, supports F & G style lenses

Canon EOS mount package

Ships Standard with: Power supply w/ XLR cable, Ruggedized Ethernet cable, BNC cable, Phantom PCC software, Getting Started Guide, Rugged case with custom foam for protection

In addition, due to the environment in which these cameras are tested, EOTL is requesting adding a 4-year service package (on top of the 1-year included with camera purchase) to allow the Contractor to provide management, labor, tools, parts, materials, and equipment necessary to perform yearly inspections, maintenance and repairs of one (1) v2640 Phantom manufactured Ultrahigh-speed cameras to original manufacturer specification operational functionality. These services shall be performed at the Contractors facility.

1.0 Design Specification

The design specification of the camera is dictated by the test objective. In order to improve the ability to characterize and understand munition blast and fragmentation performance, EOTL collects optical data of the fragmentation caused by munitions. The use of ultra-high speed cameras, calibrated as a stereo-pair, allows for the collection of the

3D position of fragments as they travel from the epicenter. The cameras will be protected in a hardened box behind cement blocks. These cameras will be approximately 180 feet away from the detonation pointed to a sky background. The cameras will be triggered and watch the detonation fragments propagate from the epicenter. The relationship between pixel resolution and frame rate will be balanced such that the most data will be captured. In addition, camera synchronization or delay will need to be minimized to ensure frame delay does not interfere with data collection.

The following describes the necessary attributes of the camera to meet the test objective.

Throughput 26 Gpx/second

Sensor Most pixels available as possible (2048x1952 preferred), 12-bit depth, Monochrome

Exposure 1 µsec minimum exposure standard

Memory Larger than or equal to 72 GB internal RAM

Additional

Features

Continuous recording, frame timestamp, Internal mechanical shutter for automatic/remote

Current Session Reference (CSR), Field-based firmware upgrade capable

Triggering Programmable trigger location (pre/post trigger recording), Image-Based Auto-Trigger standard, Trigger from software, Hardware trigger BNC

Timing and

Synchronization

Frame synchronization to internal or external clock (FSYNC), IRIG in/out, Ready output (high when camera is armed and ready to record), Strobe output (low during frame exposure time)

Connectivity Gb Ethernet or 10Gb Ethernet

Camera Control Native software or on-camera controls

Video Out HD-SDI ports available

Lensing Support Nikon F-mount standard, supports F & G style lenses and Canon EOS mount

Video

Processing

Ability to adjust Brightness, Gain, Gamma, Saturation, White Balance, Pedestal, Tone curve, Filters, Color matrix, Image flip and rotate, Crop, Scale

Supported

Video Files

Raw (uncompressed file), AVI, Multipage TIFF, BMP, JPEG, JTIF RAW, etc.

Power 100-240VAC

Operating

Specifications

Temperature: -10 to +50 C

Shock Operational: MIL-STD-202H Method 213-B. Rated 30G, sawtooth wave, 11 ms, +/-

10 pulses all axes.

Vibration: MIL-STD-202H Method 214-i; Test Condition A. Rated 5.3 Grms; 15 min/axis

Safety: IEC 60950-1

Mechanical

Size

Less than 12” by 12” by 12” (not including any handles), less than 30 lbs

2.0 Description of Support Work

2.1 Annual Routine: The Contractor shall perform an annual comprehensive evaluation and maintenance of one (1)

Ultra high-speed cameras.

2.1.1 The Contractor shall identify to Government Customer Representative (GCR) repair work required outside of annual maintenance that falls in the tier I and tier II definition as identified in section 2.3.

2.1.2 The Contractor shall provide a Contractor format Return Material Authorization (RMA) form with an RMA number, camera information and case ID.

2.1.3 The Contractor shall provide new Original Equipment Manufactured replacement parts.

2.1.4 The Contractor shall calibrate the equipment to factory specifications.

2.1.5 The Contractor shall provide a Contractor format RMA Report identified in section 2.7 once services are completed.

2.2 AS REQUIRED: The Contractor shall perform as requested and when required/necessary by the GCR a comprehensive evaluation and diagnosis of Ultrahigh-speed camera/cameras model number: v2640.

2.2.1 The Contractor shall identify repair if the repair work required falls in the tier I and or tier II definition as identified in section 2.3.

2.2.2 The Contractor shall provide a Contractor format Return Material Authorization (RMA) form with an RMA number, camera information and case ID.

2.2.3 The Contractor shall provide new Original Equipment Manufactured replacement parts.

2.2.4 The Contractor shall calibrate the equipment to factory specifications.

2.2.5 The Contractor shall provide a Contractor format RMA Report identified in section 2.7 once services are completed.

2.3 Special Requirements & Definitions

2.3.1 The government shall ship the Government Furnished Property (GFP) to the Contractor for evaluation, maintenance and/or repair. Once Ultra high-speed camera(s) are maintained and/or repaired and calibrated the

Contractor shall ship GFP to GCR identified in section 3.0.

2.3.2 The Ultra high-speed camera shall be operational and serviceable after completion of repair.

2.3.3 Annual Equipment Maintenance: The Contractor shall perform Services to include cleaning of sensor and camera body, removal of loose debris, manual testing, automated functional testing, final inspection, calibration, camera firmware updates and back focus adjustment on cameras to ensure camera is performing optimally.

2.3.4 Equipment Service: The Contractor shall perform required diagnostic and service of cameras to ensure camera is performing optimally. The Contractor will address customer issues that result in replacement of parts such as fans or shutters, updates of memory or sensor boards, etc. The camera is either placed into a low-level or high-level maintenance tier depending on the parts and labor associated with addressing the customer issue. Under a support plan, either level is covered. The camera will be confirmed functional by performing calibration and function/thermal testing, final inspection, calibration, camera firmware updates and back focus adjustment after the repair is made.

2.3.4.1 Tier I (low-level covered) services defined as follows:

Replacement of parts such as fans or shutters, updates of memory or sensor boards, etc. to ensure camera is performing optimally. Camera will be confirmed functional by performing calibration and function/thermal testing, final inspection, calibration, camera firmware updates and back focus adjustment after the repair is made.

2.3.4.2 Tier II (high-level) service defined as follows:

Any equipment repairs of equipment which has been disassembled, repaired, tampered with, altered, changed or modified by persons other than authorized service personnel, unless such service/repair by others is made with the written consent of Contractor. Any equipment repairs of defects or damage to equipment resulting from wear, tear, misuse, negligence, improper storage, transit, non-performance of normal maintenance tasks, battery leakage, or use of incompatible accessories.

2.3.5 At completion of repair the Contractor shall return the GFP to HAFB GCR identified in section 3.0.

2.4 Delivery Time Frames: The GFP shall be maintained and/or repaired and returned to the Government no later than (NLT) the following time frames identified below:

2.4.1 Annual Maintenance: 8 weeks after receipt of GFP.

2.4.2 As required deliveries:

2.4.2.1 Tier I services NLT 8 weeks after receipt of GFP.

2.4.2.2 Tier II services NLT 12 months after receipt of GFP.

2.5 Security Requirements: Contractor shall be responsible for safeguarding all government property provided to the

Contractor.

2.6 Quality Assurance. The Contractor shall inform the Contracting Officer in writing when discrepancies occur and will request corrective action. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer.

2.7 Records. The Contractor shall provide a written repairable item inspection report (244 forms) to include all repair work accomplished (CDRL A001). If additional request is made by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.56