Solicitation 9594CS24Q0002.pdf

WOMEN-OWNED SMALL

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

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INFORMATION CALL:

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8. OFFER DUE DATE/

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18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

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18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

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REQUEST

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REQUEST

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SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

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UNIT

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AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

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AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

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SPECIFIED

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DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

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STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

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RATED ORDER UNDER

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AND ALLOCATIONS

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SET ASIDE: % FOR:

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27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

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8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

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NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

OBI240009 44

9594CS24Q0002

Matt Collins

202.369.7635

See Section F See Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 North Capitol Street, NW Washington, DC 20002

See Continuation Sheet

561720

$22M

5/03/2024

See Section L

Court Services and Offender Supervision Agency Office of Procurement 800 North Capitol Street, NW Washington, DC 20002 Matt Collins; (202) 369-7635; matthew.collins@csosa.gov

Psychosexual Risk Assessments for Justice Involved Offenders Solicitation 9594CS24Q0002

Continuation of SF1449

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Type of Contract. This is Firm-Fixed Price purchase order with unit rates. Not-to-Exceed quantities are based on anticipated estimates. The Contractor shall provide all services required for all contract line items (CLINs) included in this award in accordance with Section C Statement of Work.

B.2 Contract Funding. The Contractor is not authorized to exceed the obligated value on this purchase order.

B.3 North American Industry Classification System (NAICS) and Small Business Size Standard The NAICS Code for this acquisition is 621330, Offices of Mental Health Practitioners (except Physicians), and the small business size standard is $9M.

B.4 Services. The Contractor shall provide all services in accordance with the Statement of Work (Section C).

B.5 This award includes FAR 52.217-8, Option to Extend Services in Section I. As authorized by this clause, the Government has the unilateral right to exercise up to six additional months of performance at the same price as the price awarded for the last effective period of performance (other than any rate adjustments resulting from revisions to prevailing labor rates provided by the Secretary of Labor). The option period authorized by FAR 52.217-8 was evaluated at the time of award.

B.6 Contract Line-Item Number (CLIN) Breakdown.

ITEM DESCRIPTION QTY UNIT

UNIT

PRICE

NTE

AMOUNT

0001 Base Period: Psychological Risk Assessment Services 1 Lot TBD at award 1001 Option Period 1: Psychological Risk Assessment Services 1 Lot TBD at award 2001 Option Period 2: Psychological Risk Assessment Services 1 Lot TBD at award 3001 Option Period 3: Psychological Risk Assessment Services 1 Lot TBD at award 4001 Option Period 4: Psychological Risk Assessment Services 1 Lot TBD at award

Total Purchase Order NTE Amount (Base Period and All Option Periods) TBD at award

ITEM DESCRIPTION QTY UNIT UNIT PRICE

NTE

AMOUNT

0001 Base Period: Psychological Risk Assessment Services Comprehensive Psychological Risk Assessment 85 Session TBD at award TBD at award Polygraph Assessment 85 Session TBD at award TBD at award Psychological Risk Assessment Report 85 Each TBD at award TBD at award Polygraphy Report 85 Each TBD at award TBD at award Missed Comprehensive Psychological Risk Assessment Appointment

35 Each TBD at award TBD at award

Missed Polygraph Assessment Appointment 35 Each TBD at award TBD at award Represent Findings in Court 35 Hours TBD at award TBD at award Quarterly and Year- to- Date Reports 4 Each TBD at award TBD at award Bimonthly Staffing 24 Each TBD at award TBD at award

Total Base Period Amount $

ITEM DESCRIPTION QTY UNIT UNIT PRICE

NTE

AMOUNT

1001 Option Period 1: Psychological Risk Assessment Services

Comprehensive Psychological Risk Assessment 85 Session TBD at award TBD at award Polygraph Assessment 85 Session TBD at award TBD at award Psychological Risk Assessment Report 85 Each TBD at award TBD at award Polygraphy Report 85 Each TBD at award TBD at award Missed Comprehensive Psychological Risk

Assessment Appointment 35 Each TBD at award TBD at award

Missed Polygraph Assessment Appointment 35 Each TBD at award TBD at award Represent Findings in Court 35 Hours TBD at award TBD at award Quarterly and Year- to- Date Reports 4 Each TBD at award TBD at award Bimonthly Staffing 24 Each TBD at award TBD at award

Total Option Period 1 Amount $ TBD at award

2001 Option Period 2: Psychological Risk Assessment

Polygraph Assessment 85 Each TBD at award TBD at award Psychological Risk Assessment Report 85 Each TBD at award TBD at award Polygraphy Report 85 Each TBD at award TBD at award Missed Comprehensive Psychological Risk

Assessment Appointment 35 Each TBD at award TBD at award

Missed Polygraph Assessment Appointment 35 Hours TBD at award TBD at award Represent Findings in Court 35 Each TBD at award TBD at award

Bimonthly Staffing 24 Session TBD at award TBD at award

Total Option Period 2 Amount $ TBD at award

3001 Option Period 3: Psychological Risk Assessment

Psychological Risk Assessment Report 85 Each TBD at award TBD at award Polygraphy Report 85 Each TBD at award TBD at award Missed Comprehensive Psychological Risk

Assessment Appointment 35 Each TBD at award TBD at award

Missed Polygraph Assessment Appointment 35 Hours TBD at award TBD at award Represent Findings in Court 35 Each TBD at award TBD at award

Total Option Period 3 Amount $ TBD at award

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK (SOW)

C.1 Agency Background. The mission of the Court Services and Offender Supervision Agency (CSOSA) is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or District of Columbia statute, or any other lawful authority and entrusted to the District. CSOSA has been mandated to provide comprehensive treatment services to offenders (hereinafter referred to as Clients) who have been ordered to undergo such treatment by the courts, either as part of a sentence or pre-sentence, or as a condition of probation or parole.

C.2 Objectives.

C.2.1 Clients with an order from a releasing authority for sex offense-related assessment or treatment require comprehensive psychosexual risk assessment, sexual history polygraph examination, and corresponding treatment recommendations, if indicated.

C.2.2 The objective of this purchase order is for the Contractor to perform a comprehensive psychosexual risk assessment, sexual history polygraph examination, psychosexual risk assessment report, and corresponding treatment recommendations, if indicated, for each referred Client, and represent findings before appropriate judicial bodies, as requested. Risk assessment and treatment recommendations should be consistent with best practices outlined by the Association for the Treatment of Sexual Abusers (ATSA), specifically, ATSA Adult Practice Guidelines).

C.2.3 CSOSA anticipates referring up to 78 clients during each 12-month period of performance. The quantities outlined in this solicitation for each 12-month period are not guaranteed.

C.3 Referral Authorization.

C.3.1 CSOSA shall provide a referral authorization to the Contractor for each Client to be assessed.

The referral authorization shall contain a billing authorization document; referral date; Notice of Action (NOA) or Judgment and Commitment (J&C) order; Special Conditions; Gerstein report or details of the sexual offense arrest; Client identification information, and supervision contact information.

ITEM DESCRIPTION QTY UNIT UNIT PRICE

NTE

AMOUNT

4001 Option Period 4: Psychological Risk Assessment

Psychological Risk Assessment Report 85 Each TBD at award TBD at award Polygraphy Report 85 Each TBD at award TBD at award Missed Comprehensive Psychological Risk

Assessment Appointment 35 Each TBD at award TBD at award

Missed Polygraph Assessment Appointment 35 Hours TBD at award TBD at award Represent Findings in Court 35 Each TBD at award TBD at award

Total Option Period 4 Amount $ TBD at award

Total Purchase Order NTE Amount (Base Period and All Option Periods) $ TBD at award

Existing documents used in the assessment process, such as pre-sentence investigation reports, will also be provided to the Contractor.

C.3.2 The referral authorization is the only document that makes CSOSA financially responsible for Client services provided by the Contractor. No verbal or other authorization are recognized or allowed. CSOSA is not responsible for Client services provided without a referral authorization, or for any Client services provided that exceed the treatment duration, or the maximum dollar amount authorized for the treatment duration.

C.4 Tasks - Psychosexual Risk Assessments for Justice Involved Offenders.

C.4.1 Task 1 - Psychosexual Risk Assessment.

C.4.1.1 Upon receipt of the referral authorization, and in consultation with the assigned Community Supervision Officer (CSO), the Contractor is responsible for scheduling the assessment appointment with the Client so that the initial assessment is conducted within fifteen

(15) days of receiving the referral authorization.

C.4.1.2 The Contractor must confirm receipt of the referral authorization via email with the referring CSO, Supervisory Community Supervision Officer (SCSO) and Contracting Officer’s Representative (COR) within 24 hours or the next business day.

C.4.1.3 If the Contractor does not accept the referral packet due to missing information, the referring CSO, SCSO and COR must be notified via email within 24 hours or the next business day.

C.4.1.4 An encrypted email is to be sent to the assigned CSO and SCSO to document the appointment date and time of the Client’s assessment. (See H.19.4 for email encryption requirements.)

C.4.1.5 All risk assessment appointments may be conducted in-person or virtually, with COR approval. In-person risk assessment appointments must be conducted at the designated CSOSA office building. For all virtual appointments, the original link that is sent to the offender must also be sent to the CSO, SCSO, and COR assigned to the case.

C.4.1.6 Within 24 hours of each scheduled appointment (or on the first business day following a weekend or federal holiday), the Contractor shall notify the CSO and SCSO, in writing, of all assessment appointments where the Client was in attendance, assessment appointments where the Client failed to attend, or assessment appointments where there was one or more compliance issues with the Client. This notification must be provided in writing, by email, to the referring CSO and SCSO. The CSO and SCSO contact information and notification instructions shall be provided in each referral authorization.

C.4.1.7 Late Appointments. For Clients reporting to their assessment appointment late, the Contractor has the discretion to not meet with any Client who arrives more than 20 minutes late for a scheduled assessment appointment.

C.4.1.8 Missed Appointments. If the Client is a no-show, i.e., fails to report for the scheduled assessment appointment, the Contractor shall email the referring CSO, SCSO, and COR within 24 hours, or the next business day. All assessment appointment no-show notifications shall include the date and time that the Client is to be re-scheduled for a second assessment appointment. The rescheduled assessment appointment shall take place no later than five (5) business days following the initial scheduled assessment appointment.

C.4.1.8.1 The Contractor shall schedule only one (1) rescheduled assessment appointment.

If the Client fails to attend the rescheduled assessment appointment, the Contractor shall contact the CSO and SCSO, via encrypted email, within one hour to inform them of the intent to close the referral.

C.4.1.8.2 Once the referral is closed, a written, encrypted email confirmation shall be sent to the CSO and SCSO. The written confirmation shall contain the Client’s name, identification number, and the dates and times of the two missed appointments.

C.4.1.8.3 The Contractor may charge for missed appointments that occur after the first rescheduled appointment. The Contractor may only charge for the missed appointment if they email the referring CSO, SCSO and COR within 24 hours of the missed appointment, or the next business day.

C.4.1.9 The Contractor shall conduct sexual abuser-specific assessments primarily for the following purposes (Association for the Treatment of Sexual Abusers (ATSA), Adult Practice Guide, 2014):

a. Understanding the nature and extent of a Client’s sexually abusive behavior;

b. Exploring the criminogenic and other needs that should be the focus of treatment and other interventions;

c. Estimating short and long-term recidivism risk, both sexual and non-sexual;

d. Identifying specific responsivity factors; and

e. Obtaining baseline information regarding a Client against which progress and other changes can be gauged.

C.4.1.10 Sources of information available for sexual abuser-specific assessments may include the following:

a. Existing, relevant, records (police reports, prior psychological or psychosexual assessments, criminal history, presentence investigation reports, etc.);

b. Consultation with collateral contacts (i.e., community supervision officer, case managers, etc.);

c. In person interview with the Client: Up to 120 minutes (120 minutes equals one (1) session) of face-to-face contact with the Client is authorized to conduct a psychosexual risk assessment, and any empirically grounded assessment instruments deemed necessary by the Contractor within the following parameters:

1. Empirically grounded general psychometric testing (e.g., intellectual, diagnostic);

2. Empirically grounded instruments designed to measure broad sexual, as well as offense related, attitudes and interests;

3. Empirically grounded, objective psychosexual measures of sexual arousal, interests, and preferences; and

4. Empirically grounded strategies to estimate the risk of sexual and nonsexual recidivism.

(Note: An in person interview session with a Client can be one (1) 120 minute block of time or two (2) 60 minute blocks of time.)

C.4.1.11 As part of the assessment, with the Client, the Contractor shall conduct a clinical interview in which the Contractor shall:

a. Review with the Client his or her rights and responsibilities.

b. Have the Client complete an Informed Consent Form and Third Party Release of

Information Form, which are to be supplied by the Contractor following review and approval by the Contracting Officer’s Representative (COR).

c. Evaluate the Client’s competency to give his/her consent prior to the assessment. If the Client is deemed incompetent to consent, the assessment shall cease and the Contractor shall notify the CSO and SCSO immediately via encrypted email. The email shall document the rationale why the Client is deemed incompetent to consent to the assessment.

d. Obtain a signed Waiver of Confidentiality, which is to be supplied by the Contractor following review and approval by the COR, based on the informed consent of the Client.

If a Client will have more than one therapist or treatment provider, the Waiver of Confidentiality shall extend to all Contractor therapists assessing the Client.

e. Place the original signed consent forms, with all required signatures by the Client and witness, in the Client’s Treatment File.

f. Forward a copy of the signed consent forms to the assigned CSO and SCSO by encrypted email.

g. If the Client refuses to sign the forms, the initial meeting must stop, and the CSO/SCSO should be notified immediately via encrypted email.

h. CSOSA does not compel Clients to reveal the identity of past victims. The protection of the community from future violence is endorsed. The Contractor shall not act in any manner which coerces the Client to reveal the names or identities of past victims. Clients should be encouraged to disclose their past thoughts, feelings, and behaviors to foster the development of treatment and supervision initiatives consistent with reliable and valid approaches for assessing behavioral health, violent and sexual offender risk.

Psychosexual risk assessments are not to be conceptualized as an investigative function.

C.4.1.12 If the Contractor determines that additional time is required to complete the assessment, the Contractor shall submit a written justification to the CSO, SCSO and COR by encrypted email within 24 hours after the initial assessment. Upon receiving the written justification, the COR will notify the Contractor if additional sessions/testing (of up to 120 minutes per session) is authorized.

C.4.1.13 Upon completing the assessment, the Contractor shall add the clinical interview information to the Client’s treatment file.

C.4.2 Task 2 - Polygraph Examinations. The Contractor shall perform a polygraph examination after the initial psychosexual risk assessment meeting with the Client no later than 30 calendar days following receipt of the CSOSA referral.

a. All polygraph examinations shall be conducted and videotaped in their entirety using the Contractor’s polygraph and videotape equipment.

b. Contractor furnished consent forms specific to the polygraph procedures shall be read, signed, and dated by the Client. (Contractor furnished consent forms shall be reviewed and approved by the COR.) If the Client refuses to sign the form(s), or submit to testing, the Contractor shall contact the CSO/SCSO immediately by telephone and submit documentation via encrypted email if the assessment is terminated within 24 hours of refusal. In such a case, testing will be discontinued until further instructions are received from the CSO/SCSO.

c. The Contractor shall notify the CSO/SCSO by encrypted email immediately, but no later than 24 hours, if the Client fails to report for testing, new third-party risk issues arise, or any factors identified which increase the general risk of additional sex offenses. If the assigned CSO/SCSO is not available, the Contractor shall notify another supervisor, or the COR.

d. If The Contractor shall schedule only one (1) rescheduled polygraph appointment. If the Client fails to attend the rescheduled polygraph appointment, the Contractor shall contact the CSO, SCSO, and COR via encrypted email, within one hour.

e. The Contractor may charge for missed appointments that occur after the first rescheduled appointment. The Contractor may only charge for the missed appointment if they email the referring CSO, SCSO and COR within 24 hours of the missed appointment, or the next business day.

f. For Clients reporting to their polygraph appointment late, the Contractor has the discretion to not meet with any Client who arrives more than 20 minutes late for a scheduled assessment appointment.

g. If the Client refuses to submit to polygraph testing, based on a Fifth Amendment concern, testing shall be discontinued immediately, documented in writing, submitted by encrypted email, and further guidance shall be provided by the CSO/SCSO.

h. Polygraph examinations for the purpose of a Psychosexual Evaluation may not be completed once the Psychosexual Evaluation report is complete and submitted. Approved funds for a Polygraph Evaluation and Report will be de-obligated if not completed prior to the Psychosexual Evaluation Report being submitted.

C.4.3 Task 3 – Reports

C.4.3.1 Polygraph Examinations Reports. The Contractor shall provide a typed polygraph examination report within 30 calendar days of receipt of the referral authorization to the CSO/SCSO and COR by encrypted email. The Contractor will incorporate findings from the polygraph report in the final psychosexual risk assessment report. The polygraph report shall include the following information:

a. Date, beginning and ending times of examination;

b. Reason for examination;

c. Referring Officer;

d. Name of Client;

e. Case background (instant offense and conviction);

f. Details of any sexual related offenses, along with instant offense;

g. Any pertinent information obtained outside the exam (collateral information if available);

h. Statement attesting to the Client's suitability for polygraph testing (medical, psychiatric, developmental);

i. List of Client’s medications;

j. Date of last post-conviction examination (if known);

k. Summary of pretest and post-test interviews, including disclosures or other relevant information provided by the Client;

l. Examination questions and answers;

m. Examination results;

n. Reasons for inability to complete exams (if applicable); and

o. Any additional information deemed relevant by the polygraph examiner (e.g., behavioral observations or verbal statements).

C.4.3.2 Psychosexual Risk Assessment Reports. Within 45 calendar days following receipt of the CSOSA referral authorization, the Contractor shall develop a written, individualized narrative report and treatment plan for each Client based on the results of the assessment and polygraph examination. The report shall be transmitted via encrypted email to the CSO, SCSO and COR.

Each assessment report shall include:

a. A sexual evaluation, including sexual developmental history and evaluation for sexual arousal, interest, deviance and paraphilias;

b. A summary of the instant sexual offense and any prior sexual offense related incidents;

c. Diagnostic clinical interview, including significant background issues pertaining to family, relationships, health, social issues, and employment;

d. Character pathology;

e. Level of deception and denial;

f. Mental and organic disorders;

g. Drug/alcohol use;

h. Stability of functioning;

i. Self-esteem and ego-strength;

j. Medical/neurological/pharmacological needs;

k. Level of violence and coercion;

l. Motivation and amenability for treatment;

m. Escalation of high-risk behaviors;

n. Standardized dynamic and static risk assessment for violence and sexual offenses;

o. Identification of any impulsive or compulsive (financial, sexual, acting out sexually, cybersex) behavior;

p. Treatment and supervision needs: The Contractor shall develop treatment and supervision recommendations in the assessment specific to the justice involved Client, such as type of supervision unit recommended, counseling recommendations (i.e. sexual offender treatment, no contact with minors, maintenance polygraph examinations etc.) or additional evaluations (i.e. psychological, substance abuse, etc.);

q. Impact on the victim, when possible;

r. Prior treatment experiences;

s. Conditions of release; and

t. Diagnosis and recommendations for treatment and supervision.

C.4.3.3 Non-Compliant or Inappropriate Behavior Reports. Within 24 hours, or the next business day, of each occurrence of non-compliant or inappropriate behavior, the Contractor shall notify the CSO or SCSO of any non-compliant or inappropriate behavior demonstrated by the Client. This notification shall be in writing, and must include the date, time, description of the behavior observed, and the action taken by the Contractor in response. The report must be signed and dated by the Contractor’s reporting staff member. The report shall be transmitted via encrypted email. Examples of non-compliant behavior include, but are not limited to, intoxication, suspicion of drug use, anti-social behavior, and lack of adequate participation in a required assessment.

C.4.3.4 Discharge Summary Report. The Contractor shall discharge any Client who accrues two consecutive, unexcused absences from scheduled psychosexual risk assessment sessions.

A psychosexual risk assessment report noting that the Client did not complete the assessment process and is discharged will serve as the written discharge summary, and must be prepared and forwarded to the CSO, SCSO, and COR within 24 hours of discharge. The Contractor shall send this summary report via encrypted email. The discharge summary must contain:

a. The Client’s name;

b. The referral date;

c. The discharge date;

d. A description of the circumstances under which the Client was discharged (including the dates of the missed sessions);

e. A description of findings of assessment results gathered (if any);

f. The name of the CSOSA staff person to whom the incident was reported; and,

g. The name and telephone number of a person who can be contacted should CSOSA require additional information.

C.4.3.5 Bimonthly Staffing. The Contractor’s Clinical Director shall be available to meet with the COR and SCSO’s twice monthly for an approximate 30-minute duration. The reoccurring day and time of this bimonthly staffing will be agreed upon at the kickoff meeting. The meetings will be for the assigned SCSO, the COR and the Vendor to discuss all deliverables, scheduled psychosexual appointments, polygraph examination appointments, discharges, and more.

C.4.3.6 Quarterly and Year-to-Date Tracking Reports. The quarterly tracking report is to provide data on the number of referrals, timely scheduling, assessment results, and report completion. Tracking reports submitted quarterly should contain separate sections for psychosexual risk assessments activity and polygraph evaluation activity. The quarterly/year-to-date reports for each type of activity should contain the following information:

a. number of referral authorization

b. number/rate of assessments scheduled within 15 days (and beyond target) of referral authorization

c. number/rate of polygraph examination reports completed within 30 days (and beyond target) of referral authorization

d. number/rate of psychosexual assessment reports completed within 45 days (and beyond target) of referral authorization

e. Break out of assessment results

f. Demographics: Age, race, gender, educational level, employment status

C.4.3.7 Quarterly Quality Assurance Protocol Reports. In order to ensure the efficacy of the service and program integrity, ongoing feedback and outcome measures are necessary.

Quarterly reports should include a categorical distribution of risk levels assessed and treatment interventions recommended within psychosexual risk monitoring protocol and testing procedures.

The Contractor shall submit the outcomes of their quality assurance protocol every 90 days following the start of the purchase order. The outcome document shall include, but not be limited to, quality, problem resolution, cost control, timeliness, business relations, and customer service.

The Contractor shall send the quality assurance report to the COR via encrypted email.

C.4.4 Task 4 - Representation of Findings to the Court or Appropriate Releasing Authority.

C.4.4.1 The Contractor shall attend all hearings that may arise concerning the results of the comprehensive psychosexual risk assessment.

C.4.4.2 These hearings can be initiated from the D.C. Superior Court, the U.S. District Court, or the United States Parole Commission.

C.4.4.3 CSOSA will provide as much advance notice as possible.

C.4.4.4 Any invoices for hearing appearances must include substantiation of the appearance either by a copy of a subpoena or by written consultation from the COR.

C.4.4.5 CSOSA anticipates up to 40 hours annually will be required to appear before the court or appropriate releasing authority during each period of performance.

C.5 Client Treatment File Maintenance.

C.5.1 All documentation pertaining to any assessment scheduled, conducted, or closed, including discharges, shall be maintained in the Client Treatment File created by the Contractor. The Contractor must maintain a Treatment File for each Client. CSOSA Client Treatment Files must be maintained separately from non-CSOSA files. File material will be organized chronologically and should be consistently organized in accordance with standard case management practices. The Contractor shall also ensure complete confidentiality of all CSOSA Client Treatment Files.

C.5.2 Client Treatment File Storage and Removal. To ensure proper tracking of Client records, the Contractor shall establish a file tracking protocol to ensure that all Client Treatment files are organized in a manner to ensure accountability of the records and proper disposition upon the Client’s discharge. All Client treatment and examination files will be maintained and stored in a secure space and container designated by CSOSA. The Contractor shall not remove any files without the COR’s approval.

C.5.3 Client Treatment File Disposition upon Client Discharge. The Contractor shall ensure that all Client records are closed at the end of the period of performance and submitted to the COR within ten (10) business days.

C.5.4 The Client Treatment File must be maintained in accordance with Federal Confidentiality Regulations, 42 CFR, Part II. All Client Treatment Files shall be kept in a secure location with access limited to those persons who provide direct service to the Client. All Client Treatment Files must be maintained in accordance with the Privacy Act, 5 U.S.C. §552a (b) and other applicable laws. In addition to the privacy act, consideration must also be given to the District of Columbia Mental Health Information Act, D.C. Code 7 §1201.01 et seq. (2001) and the D.C. Preventative Health Services Amendment Act confidentiality law D.C. Code 7 § 302 (2001). The Contractor shall return to the COR within ten (10) days after the end of the purchase order period of performance any client information or files that it may have in its custody, possession, or control.

C.5.5 Client requests for information from his or her Treatment File shall be forwarded to the assigned CSO and SCSO via encrypted email for written approval prior to any information being provided to the Client.

C.6 Personnel, Material and Equipment.

C.6.1 The Contractor shall provide all personnel, material, and equipment, not otherwise provided by CSOSA, to provide comprehensive assessment services as identified in this Statement of Work (SOW). The services identified herein shall be provided to CSOSA in accordance with the requirements specified herein. CSOSA will provide secure space at a designated CSOSA facility for the Contractor to conduct individual assessment sessions and polygraphs. (See Section F.2)

C.6.2 Key Personnel Qualifications

C.6.2.1 Therapist. The Therapist shall have:

C.6.2.1.1 At least five (5) years of documented experience working with the adult, criminally-justice involved behavioral health and sex offender population.

C.6.2.1.2 Licensure and certification as a Licensed Clinical Social Worker (LCSW), Licensed Professional Counselor (LPC), Psychologist (Ph.D. or Psy.D.), or its equivalent.

C.6.2.1.3 Certification as a Sex Offender Treatment Provider.

C.6.2.1.4 Certification to use the instruments, tools, and assessments used in the Contractor’s program.

C.6.2.2 Polygraph Examiner. The Polygraph Examiner shall:

C.6.2.2.1 Be a graduate of a basic polygraph school accredited by the American Polygraph Association (APA).

C.6.2.2.2 Have a minimum of 40 hours of Post-Conviction Sex Offender Testing (PCSOT) specialized instruction, beyond the basic polygraph examiner training required of those who practice sex offender polygraph testing.

C.6.2.2.3 Adhere to the established ethics, standards, and practices of the American Polygraph Association (APA).

(Note: Contractor staff cannot work or provide services under CSOSA’s sex offender supervision unit or for another Contractor providing services to CSOSA.)

C.6.2.3 Contractor Personnel Standards of Conduct. In addition to the Contractor personnel conduct requirements identified in Section H.7 below, all personnel (hereafter referred to as “staff member”) providing services under the purchase order shall:

a. Be courteous and demonstrate good manners toward all Clients, CSOSA employees, and the public.

b. If a staff member should be detained or become aware of being under investigation, by any federal, state, or local agency, for any legal or ethical violation, the Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the COR.

c. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty. Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

d. Avoid personal and business associations with persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e. relatives), spouses/cohabitants, parental relationships, etc.) with a known Client immediately to the Contracting Officer and COR.

e. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct; habitual use of intoxicants or non-prescription drugs to excess.

f. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor or the COR.

g. Not violate security procedures or regulations.

h. Always perform assignments in accordance with prescribed regulations to the best of personal ability and in accordance with safe and secure working procedures and practices.

i. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient operations.

C.7 Government Quality Assurance Program (QAP). The Contractor shall provide Psychosexual Risk Assessment services, exactly as specified in this Section C SOW and other applicable Sections of this purchase order. The CSOSA Contracting Officer or COR, with the support of other CSOSA components (e.g. CSO’s, SCSO’s, Quality Improvement Unit, et al), shall conduct scheduled and unscheduled inspections and audits of the Contractor’s performance against the requirements of this Section C and other applicable Sections of this purchase. The CSOSA Contracting Officer or COR will provide two (2) business days advance notification for scheduled inspections and audits. Unscheduled inspections and audits may occur at the discretion of the CSOSA. The Contractor’s performance assessment will be based upon the expectation that the Contractor’s performance will be 100% in compliance with all purchase order requirements. When an inspection or audit determines that the Contractor is deficient and not fulfilling one or more of the purchase order’s performance requirements, the CSOSA Contracting Officer will issue results of a Quality Assurance Audit Report (QAAR). The QAAR will identify any deficiencies identified during the audit. The Contractor shall develop a plan of action with milestones (POAM) to correct the deficiency in the QAAR within the period of time designated by the Contracting Officer and submit the POAM to the Contracting Officer for approval. When the deficiency has been corrected, the Contractor shall be inspected or audited to ensure the Contractor’s corrective action is sufficient to prevent reoccurrence of the deficiency. CSOSA may terminate the purchase order if material deficiencies are not adequately addressed by the Contractor within a reasonable time.

C.8 Contractor Quality Assurance (QA) Protocol. The Contractor shall develop and provide to the Contracting Officer within 30 days of purchase order award, a QA Protocol that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this purchase order.

The Contracting Officer shall have ten (10) business days to review the QA Protocol and provide requested or required changes to the Contractor. The Contractor will then have five (5) business days to incorporate the Contracting Officer’s required/requested changes and return a final QA Protocol to the Contracting Officer. The Contractor’s QA Protocol shall be reviewed and updated as required, but no less than annually.

C.9 Inspections, Compliance and Audit. CSOSA through the CO, COR, or other CSOSA components (i.e. CSO’s, SCSO’s, Quality Improvement Unit, etc.), shall conduct inspections and audits (hereafter “audit”) to verify the personnel, operations, programs and the related non-financial books, records, accounts, and information (including electronic data) of Contractor comply with the provisions of this purchase order, or to assess the efficacy of any services delivered pursuant to this purchase order.

Contractor and its personnel shall cooperate fully with all audits.

C.9.1 Personnel, Books and Records. Contractor shall keep full, true, and accurate books, records, accounts, and information (including electronic data) concerning services provided pursuant to this purchase order. Contractor shall comply with all reasonable requests of CSOSA or its representatives, and provide access to all personnel, books, records, accounts, and information (in whatever form, including electronic data) necessary for the audit, which may include, but not be limited to:

a. Offender treatment files.

b. Notes and Reports (e.g., progress notes and discharge summaries).

c. Handbooks, manuals, policies and guidance for staff and offenders.

d. Detailed copy of programming activities and calendar.

e. Outline of all offered services.

f. Staff position descriptions.

g. Organizational charts.

h. Resumes, credentials, licenses, and certifications of personnel.

i. Agreements with external vendors or sub-contractors for services provided pursuant to the purchase order.

j. Proof of accreditation and compliance with industry standards (e.g., regulatory agencies such as the Department of Behavioral Health).

k. Proof of liability and other insurance.

l. Inspection Reports (e.g., health, safety, food, environmental, facility).

m. Invoices and supporting documentation.

n. Sign-in sheets or logs.

o. Documentation and information concerning major unusual incidents (e.g., violence, death).

p. Annual or other financial reports or audits (not performed by CSOSA).

q. Offender Satisfaction Surveys.

C.9.2 Frequency of Audits. Audits shall occur at least once a year. CSOSA retains the right to conduct audits more frequently if a Major Unusual Incident occurs (e.g., violence), or concerns about performance of the purchase order or the quality of the provided goods or services arise. CSOSA also retains the right to forgo an audit at its discretion and consistent with the Agency’s policies and practices, or any applicable laws or regulations.

Notwithstanding the foregoing, CSOSA and its representatives shall have the right to audit Contractor at any time without notice and in addition to any annual or quarterly audit, if there are concerns about fraud, waste, abuse or mismanagement under the purchase order, or CSOSA has reason to believe that services procured through this purchase order are not being performed or are not meeting CSOSA’s standards and expectations.

C.9.3 Timing of Audits. Audits may be announced or unannounced at CSOSA’s discretion and shall take place during Contractor’s normal business hours. CSOSA and its representatives shall take reasonable steps to avoid disrupting the business of Contractor during an audit.

C.9.4 Audit Reports. Reports of the results of an audit are the property of CSOSA but may be shared with Contractor at CSOSA’s discretion. If deficiencies are observed during an audit, the CO will issue the Quality Assurance Audit Report (QAAR) to the contractor outlining the deficiencies observed. Within 10 business days of receiving the QAAR, the Contractor shall develop and send to the CO for approval, a written plan of action with milestones (POAM) to correct the deficiencies within the timeframe designated by the CO. Contractor shall provide proof of remediation in writing to the

CO for each deficiency identified in the QAAR. Contractor may be subject to further audits by CSOSA to ensure that the corrective action taken is sufficient to prevent the reoccurrence of the deficiency.

C.9.5 Scope of Audit. CSOSA expects 100% compliance by Contractor with the terms of this purchase order. The scope of the audit shall include, but is not limited to, the Statement of Work and other applicable sections of this purchase order, criteria identified in Contractor’s QAP, standards issued by any accrediting body, standards issued by any licensing or certifying body for personnel, programming or facilities, Contractor’s policies, and all applicable laws and regulations.

C.10 Post-Award Meeting. The COR will schedule a post-award meeting between the Contractor and CSOSA within ten (10) business days following purchase order award. The purpose of this meeting will be to review the performance requirements of the purchase order, the roles and responsibilities of CSOSA and the Contractor under the purchase order, and any other issues either party may want to discuss. The Contractor shall prepare a meeting report that details who was in attendance at the meeting, what discussions took place, and what agreements were reached. A copy of the report shall be provided to the COR within ten (10) business days following the meeting.

C.11 Special Language Requirements. The Contractor shall be able to provide bilingual services (Spanish or other languages) in person, as needed, to include services for the hearing impaired through the use of a sign-language interpreter. The Contractor may satisfy this requirement through the use of certified contracted service providers. The Contractor shall not delay any services for clients based on special language needs.

C.12 Contractor Certification/Licensing Requirements. The Contractor shall, throughout the purchase order period of performance, follow all applicable state, county, and local requirements for licensing and certification, and all other applicable regulations regarding mental health and polygraph services.

SECTION D - PACKAGING AND MARKING

Deliverables. The Contractor shall provide all written deliverables in electronic format with read/write capability using Microsoft WORD 2010 format, or other than text files any other application compatible with software included Microsoft Office Suite applications. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns) and avoid using any design/layout elements.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with FAR 52.212-4(a) and E.2 below.

E.2 Inspection and acceptance of services to be furnished will be performed by the Contracting Officer's Representative (COR). The Government will conduct any inspection and tests deemed reasonably necessary to ensure all services provided conform to all requirements identified in Section C. Services and/or deliverables, which upon inspection, are found not to be in conformance with Section C, shall be promptly rejected by the COR. A written notice of such rejection will be provided to the Contractor. Any notice of rejection requires the Contractor to re-perform any rejected services within the timeframe established by the

COR.

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance for this purchase order is as follows:

Base Period – 12 months from award effective date Option Period 1 – 12 months from the option effective date Option Period 2 – 12 months from the option effective date

Option Period 3 – 12 months from the option effective date Option Period 4 – 12 months from the option effective date FAR 52.217-8 – If exercised, no more than six months from end of last option period

F.2 Place of Performance. The majority of the work shall be performed at the CSOSA location 633 Indiana Avenue, NW, Washington, DC, 20004. However, work may be performed at any CSOSA location in the metropolitan Washington, DC area.

F.3 Hours of Operation.

F.3.1 CSOSA hours of operation are 7:00 a.m. to 6:00 p.m., Monday through Friday, except federal holidays. Work to be performed at government facilities must be accomplished within the CSOSA hours of operation identified above. Any work at the government’s facilities outside the above identified hours of operation is not authorized unless written approval is provided by the Contracting Officer. The Contractor shall have administrative support available via phone and email during CSOSA’s hours of operation.

Additionally, if the contractor schedules CSOSA Supervisees for virtual appointments outside of CSOSA’s hours of operation, the contractor shall have administrative support available to assist the supervisees with accessing their virtual appointment.

F.3.2 The Contractor shall coordinate work hours at government facilities with the COR. The Contractor shall not perform work at government facilities on federal holidays or other non-business days without prior approval of the COR. Refer to Section F.4 below for identification of Legal Holidays.

F.4 Observance of Legal Holidays

F.4.1 CSOSA personnel observe the following holidays:

1. New Year's Day

2. Martin Luther King's Birthday

3. President’s Day

4. Memorial Day

5. Juneteenth Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veteran’s Day

10. Thanksgiving Day

11. Christmas Day

F.4.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.3 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.4 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.4.5 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within this award.

F.5 Deviations. A fully executed modification to the award (signed by the Contracting Officer) must be received by the Contractor for deviations to delivery or performance requirements under this award.

F.6 Travel. No travel reimbursement is allowed under this award.

F.7 Deliverables. The deliverables under this award shall be provided in accordance with all the requirements identified in Section C and, when applicable, Section D.

Report/Deliverable Reference Section

Risk Assessment Appointment Notification C.4.1.4 Missed Appointment Notification C.4.1.8 Missed Rescheduled Appointment Report C.4.1.8.1 Polygraph Examinations Report C.4.3.1 Psychosexual Risk Assessment Report C.4.3.2 Discharge Summary Report C.4.3.4 Quarterly and Year-to-Date Tracking Report C.4.3.6 Quarterly Quality Assurance Protocol Report C.4.3.7 Contractor Quality Assurance (QA) Protocol C.8 Post-Award Meeting Minutes C.9

F.8 Notice of Contractor Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the award delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, timely performance, the Contractor shall immediately, within one (1) business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this award.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative.

G.1.1 The Contracting Officer’s Representative (COR) for…