95332420R0003_RFP.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print)

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8 (A)

NAICS:

SIZE STANDARD:

STANDARD FORM 1449 (REV. 3/2005) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

95332420R0003

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Procurement Agent Support 0 Contract Type:Time and Materials

Unit Price Other Direct Costs

Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

IDC Type: Not Applicable FSC Codes: R499 SUPPORT- PROFESSIONAL: OTHER

NAICS Code: 541990 All Other Professional, Scientific, and Technical S...

Supplies/Services Quantity Unit

1001 Procurement Agent Support 0 Contract Type:Time and Materials

Unit Price Other Direct Costs

Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/21 Option Time Duration: 364 Option Time Units: Days

Supplies/Services Quantity Unit

2001 Procurement Agent Support 0 Contract Type:Time and Materials

Unit Price Other Direct Costs

Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/22 Option Time Duration: 364 Option Time Units: Days

Supplies/Services Quantity Unit

3001 Procurement Agent Support 0 Contract Type:Time and Materials

Unit Price Other Direct Costs

Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/23 Option Time Duration: 365 Option Time Units: Days

Supplies/Services Quantity Unit

4001 Procurement Agent Support 0 Contract Type:Time and Materials

Unit Price Other Direct Costs

Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/24 Option Time Duration: 364 Option Time Units: Days

Clauses incorporated by reference

None

Clauses incorporated by full text

Section B - Terms and Conditions

B.1 TITLE

Interim Procurement Agents

B.2 BRIEF DESCRIPTION OF SERVICES

The Program Procurement Group, the Proc PG, a unit within the Sector Operations Division of MCC's Department of Compact Operations, at the Millennium Challenge Corporation (MCC) requires a Contractor to provide Interim Procurement Agents, or IPAs.

B.3 TYPE OF CONTRACT

The contract type awarded is a Time and Materials contract.

B.4 CONSIDERATION AND PAYMENT

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category. Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract. The base period and option periods are priced as follows:

Note: *Key Personnel

B.4.1 BASE YEAR

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 720 HR $ $

Senior Procurement Agent 720 HR $ $

Senior Procurement Agent 720 HR $ $

Administrative Support 720 HR $ $

TOTALS 2880 HR

Labor Subtotal $

ODC Subtotal $58,000.00

CLIN Ceiling (Not to Exceed) $

B.4.2 OPTION YEAR 1

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 980 HR $ $

Senior Procurement Agent 980 HR $ $

Senior Procurement Agent 980 HR $ $

Administrative Support 980 HR $ $

TOTALS 3920 HR

B.4.3 OPTION YEAR 2

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 980 HR $ $

Senior Procurement Agent 980 HR $ $

Senior Procurement Agent 980 HR $ $

Administrative Support 980 HR $ $

B.4.4 OPTION YEAR 3

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 980 HR $ $

Senior Procurement Agent 980 HR $ $

Senior Procurement Agent 980 HR $ $

Administrative Support 980 HR $ $

B.4.5 OPTION YEAR 4

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 980 HR $ $

Senior Procurement Agent 980 HR $ $

Senior Procurement Agent 980 HR $ $

Administrative Support 980 HR $ $

B.4.6 TOTAL CEILING

TOTAL Potential Value inclusive of all CLINS: $

B.5 MATERIAL (NON-LABOR) INDIRECT COST RATES

Pursuant to the general provisions of this contract and FAR 52.212-4; Alt. I, the following fixed indirect rate to be applied against Materials is established:

Type Fixed Rate

Indirect Costs (Material Handling, Subcontract Administration, etc.). 0.0%

B.6 CEILING PRICE

The hours and total price per labor category are for budgeting purposes only. The number of hours actually used for each category may exceed or be less than the estimate by category as long as the ceiling price for the CLIN is not exceeded. The ceiling for each CLIN is identified in Section B. The Government shall not be obligated to pay any amount in excess of this ceiling price nor is the Contractor obligated to continue performance if to do so would exceed this ceiling price. The ceiling price may be modified solely by the Government if it is deemed necessary.

B.7 ADDITIONS AND CHANGES TO LABOR CATEGORIES

It may be necessary to add or change labor categories during performance of this contract in order to carry out the services described in Section C. If new labor categories are added, or existing labor categories revised, the parties will negotiate the labor category(ies) prior to the incorporation into the contract. Any new labor rate proposed will be evaluated for reasonableness in accordance with FAR 15.4.

Section C - Description/Specifications/Work Statement

Section C - Terms and Conditions

C.1. INTRODUCTION

C.1.1. The Millennium Challenge Corporation (MCC) is a Federal Corporation created under Title VI of the Foreign

Operation, Export Financing, and related Programs Appropriations Act, 2004. MCC is based on the principle that aid is most effective in countries that promote good governance, economic freedom, and investments in people.

MCC provides large grants to a small number of eligible developing countries.

C.1.2. MCC's objective is to reduce poverty through economic growth in our partner countries. MCC provides targeted grants, called either Compacts (large value) or a Threshold Program (smaller value), designed to create measurable economic growth opportunities and incentivize better governance and open markets. Each Program is a government-to-government grant from the United States Government, are of multimillion-dollar value to implement specific projects. These Programs are time-limited grants that need to be used within three to five years of Compact approval by the US government.

C.1.3. Each partner country is required by MCC to set up a Millennium Challenge Account or an MCA Entity, a semi-government body, to implement the MCC grant. MCC funds are spent through open, competitive, and transparent competitions, unless MCC grants unusual exception for a sole-source contract, open to i eligible firms-both international and local, and the procurements are managed by the MCA Entity. Historically, American firms are the largest beneficiary of these contracts as MCC evaluation methodology is based on the "best value procurements".

C.1.4. The Programs set forth the terms and conditions under which MCC will provide funding to the MCA Entity, which is required to follow MCC Program Procurement Guidelines (PPG) and Standard Bidding Documents (SBDs). The PPG are based on the World Bank procurement guidelines and standard bidding documents; MCC Program procurements are not conducted using the Federal Acquisition Regulations (FAR).

C.1.5. The Program Procurement Group, the Proc PG, a unit within the Sector Operations Division of MCC's Department of Compact Operations, is tasked with developing the PPG, the SBDs, and other related MCC's procurement practice manuals (jointly called MCC Procurement Procedures) that MCA Entities are required to follow. To support the MCA Entity in following MCC procedures, the procurements run by the MCA Entity are managed by one or more Procurement Agents (PA) serving the MCA entity. The Procurement Practice Group provides oversight of procurements executed by the MCAs to ensure that the procurement process follows MCC's procurement procedures. For more information on the MCC PPG, please visit https://www.mcc.gov/resources/doc/program-procurement-guidelines.

C.2. SCOPE OF THIS SOLICITATION

C.2.1. The scope of this solicitation is to hire one or more firms to assist the Proc PG in supporting its partner government counterparts as Interim Procurement Agents, or IPAs, during the late stages of Compact development and early implementation until the MCA's Procurement Agent is hired and mobilized. This solicitation will be used as a pilot to test the concept of the support from an IPA to one country, and this assignment will be divided into one 12 months base period, to be extended for four 12 months option period each. The IPA selected through this solicitation may be assigned additional countries depending upon the availability of funds, government requirements, and the performance of the contractor. The IPA or its team members will not be eligible to win the contract for the permanent PA in the country the IPA is supporting as well as not win any contract in any sector in that country for two years after the completion of its IPA contract to avoid any conflict of interests.

C.2.2. During the initial stages of Compact development, when the MCC teams are interacting with the partner country government (Government) in identifying the projects, setting up the MCA Entity, reaching agreements on the modalities of implementation, the Government appoints a small unit of dedicated government staff, called the Core Team or the CT. In many countries, MCC provides initial funding, called Compact Development Funds or CDF, to support the functioning of the CT. This support could be in the form of the payments for the salaries of the Core Team, rent for a temporary office space, computers, Internet connections, identification and design and https://www.mcc.gov/resources/doc/program-procurement-guidelines construction of a permanent office space, and to run several procurement processes using MCC procurement procedures, including for hiring a Procurement Agent, a Fiscal Agent, a Recruitment Firm, identifying a permanent MCA office space, architect to modify this space, and a construction firm to rehab the office space along the design from the architect. In addition, there could be other procurements as dictated by MCC. These activities add up to a reasonable amount of procurement and contract management activities for the CT, for which most of the time it is not staffed. As a result, different models are currently followed in the Proc PG:

1. The Procurement Practice Group staff directly provide the procurement support calling itself the IPA; Or

2. Hire one or two local or internationally recruited individual procurement experts for a short duration—usually six months to two years—to support the Core Team;

a. The Procurement Practice Group provides training and hands-on support to these individuals to help them manage procurements using MCC PPG and SBDs.

3. Hire another donor agency, like the United Nations Development Program (UNDP), to work as the IPA.

C.2.3. These options are not ideal, and lead to putting extensive workload on the Proc PG. To streamline these functions MCC would like to retain the services of one or more firms with expertise in procurement to provide these services to the CT in different countries.

C.2.4. MCC will sign the contract with this firm, and the Proc PG will provide training and will guide the staff of this Contractor to familiarize them to MCC procedures and templates, and will supervise its activities. All procurement plans, notices, solicitations, and the contracts resulting from the IPA activities of this Contractor will be approved and signed by the Core Team, the country counterparts.

C.2.5. Depending upon when the Contractor is contracted and its staff is trained on MCC procurement practices, the IPA's support may be needed in Lesotho, Tunisia, Indonesia or East Timor. If the support is required in a Francophone country such as Burkina Faso, then the IPA would need to provide experts in fluence in French language. Each assignment is expected to require about six months of Level of Efforts, spread over between six

(6) to twenty four (24) months depending upon the progress of the Compact development, during which the contractor will be asked to occasionally travel to the countries to provide hands-on support and training, and also provide occasional support from the IPA's office for procurement documents preparation and reviews. Please note that the support required will not be continuous, but ad-hoc on task-order basis and/or as instructed by the MCC COR. MCC will retain the right to approve all the documents produced, reviewed, and all the decisions and advice by the IPA given to the Core Team.

C.2.6. The work in these countries will require fluency in English in English-speaking countries, and in some cases in French in French-speaking countries. The Program Manager of the Firm can be fluent just in English, but should have demonstrated expertise in guiding multiple teams working in the countries with different languages. The team members working on the French-speaking countries will be required to be fluent in French, reading, writing and speaking.

C.2.7. Possibly each quarter (once in three months—it could be more frequent depending upon the needs of the country and intensity of the procurement activities), one to two experts will be required to travel to the target country for about two weeks at a time against a Statement of Work agreed with MCC.

C.2.8. All travel will be approved in advance by MCC and will be reimbursed directly at cost. All international travel will be in the lowest cost fare economy class tickets.

C.2.9. After the contract signing, the IPA will be required to fully update itself with all MCC procedures, training programs, policies, and guidance notes, so be ready to provide hands-on support to the CT. MCC will provide these documents and training as needed. This will require the IPA's 2-3 team members to come to MCC HQ (virtually during COVID lockdowns) to get trained by MCC staff.

C.3. Overall Responsibilities C.3.1. Throughout the contract period, including the base period, the IPA shall be responsible for all procurement processes in the country, including the following:

C.3.1.1. On behalf of the Core Team, develop, plan, manage and administer effectively the entire procurement process for selecting the suppliers, contractors and consultants for a variety of goods, works and services as agreed in the specific country. The IPA will be responsible for ensuring that the Core Team complies with MCC's required procurement processes, as provided in the MCC PPG and other documents.

C.3.1.2. Conduct procurements on behalf of the Core Team, and conclude procurement contracts for the Core Team to sign and manage in compliance with MCC PPG and Guidance Documents, which include the rules and procedures governing the selection of suppliers, contractors and consultants.

C.3.1.3. Comply with provisions in the CDF Agreement and other Agreements if applicable that apply to the procurement function.

C.3.1.4. Adopt MCC's Procurement Operational Manual and Bid Challenge System templates for the use in the country. .

C.3.1.5. Organize market outreach events for the large procurements such as for the Procurement Agent, Fiscal Agent, and the Recruitment Firm using MCC market analysis and outreach toolkit, and as otherwise instructed by MCC. The cost of the logistics for these events will be paid separately by the Core Team.

C.3.1.6. Analyze market conditions in order to promote competition and to optimize the success of the procurement activities and advise MCC and the Core Team with creative ideas on increasing the bidder' participation.

C.3.1.7. Manage evaluation panels according to MCC's guidance notes.

C.3.1.8. Provide training, if so requested by MCC or the CT using MCC's training templates for preparing Terms of References and other materials.

C.3.1.9. Assist the CT in finalizing the contracts with the already-identified IT and MCA-MIS contractors.

C.3.1.10. Take measures to prevent, detect and, as instructed, remediate Fraud and Corruption in the conduct of procurements in accordance with the principles set out in MCC Policy on Preventing, Detecting and Remediating Fraud and Corruption in MCC Operations found on the MCC website at https://www.mcc.gov/resources/doc/policy-fraud-and-corruption.

C.3.1.11. Ensure strict compliance with the procedures and rules set out in solicitation documents, especially the criteria and methodology for evaluation of bids and proposals.

C.3.1.12. Ensure that all procurement-related approvals for selection of suppliers, contractors and consultants as required under the MCC funding agreements are obtained from MCC and the Core Team as required by the MCC procurement procedures.

C.3.1.13. Guard against conflicts of interest, real or in appearance, in the operation of the procurement activity.

C.3.1.14. Maintain controls throughout the process for selection of the suppliers, contractors and consultants to ensure good faith, fair dealing and appropriate confidentiality by representatives of the IPA and others who are officially involved in the procurement activity.

C.3.1.15. Ensure that the terms and conditions of procurement contracts include all provisions required by the MCC PPG and SBDs, and the governing MCC funding agreements.

C.3.1.16. Assist the Core Team in providing prompt and fair response to bid challenges about the procurement activity.

C.3.1.17. Ensure all documentation related to procurement and contracting is kept on file for audit purposes.

C.4. Procurement Rules, Procedures, Requirements and Best Practices C.4.1. The IPA will be required to follow MCC PPG and related documents for all procurements unless an exception/waiver has been granted by MCC in writing prior to the conduct of the procurement, as further elaborated below.

C.4.1.1. Use MCC issued Standard "Bidding Documents" and "Proposal Documents" collectively, referred to as "Standard Bidding Documents" or SBDs, available at https://www.mcc.gov/resources?fwp_resource_type=standard-bidding-document as templates to prepare MCA Entity specific solicitation documents.

C.4.1.2. Prepare weekly reports, verbally or in writing as requested by MCC, to update the Interim Procurement Director of the Core Team and the Head of the CT on updates on procurement activities.

C.4.1.3. Follow the Procurement Plan (PP) for the CDF activities as agreed between MCC and the CT.

C.4.1.4. Following the approved PP, develop a Procurement Implementation Plan ("PIP") per MCC format for each line item in the PP and submit to MCC through MCA-MIS (or set up alternative electronic mechanisms to secure MCC approval if MCA-MIS is not operational). Follow the PIP as required including for General Procurement Notice ("GPN") and other requirements. All costs for solicitation publications will be paid separately by the Core Team. The IPA may be requested to pay this cost up front, usually not more than $200 per publication, to address the procedural limitations of the Core Team, which will be within 30 days reimbursed by the Core Team to the IPA.

https://www.mcc.gov/resources/doc/policy-fraud-and-corruption https://www.mcc.gov/resources?fwp_resource_type=standard-bidding-document

C.4.1.5. Report the progress of the PIP on a weekly basis to the Core Team and MCC. Reports should include statistics including recommendations on how delayed activities, if any, will be put back on track.

C.4.1.6. For each procurement process, the IPA will abide by the following procedures at the minimum.

1. Review the documents that are provided by the Core Team describing the objects of the procurements, including scopes of work and specifications to ensure that the documents are adequately prepared and complete, describe the procurement in reasonable, clear and unambiguous terms, do not overstate the needs, and do not use overly restrictive terms in describing the procurement requirements.

2. Verify that the goods, works and services requested by the Core Team are for eligible uses for MCC Funding consistent with the Procurement Plan.

3. Prepare and place the required advertisements in the appropriate national and international newspapers and publications and websites in accordance with the MCC PPG. In addition to all required advertisements, the IPA shall take any other reasonable and appropriate actions to advertise procurements that will encourage wide participation and competition.

4. Prepare the required solicitation documents, using the relevant SBDs, ensuring that the appropriate deadlines for the timely preparation of bids, proposals or quotes, appropriate qualification requirements and effective evaluation criteria and methodology are specified in such solicitation documents.

5. Verify that the contractor, supplier or consultant of the goods, works or services is eligible to receive MCC Funding in accordance with the MCC PPG and the funding agreements.

6. Arrange any necessary site visits or bidders' conferences as appropriate for the relevant procurement.

7. Receive written queries and requests for clarification from respondents during the bid and proposal preparation period and coordinate with MCC and the Core Team to develop responsive and prompt answers. If the reply or clarification results in a substantial change to the solicitation documents, this change shall be formalized by creating an addendum to the solicitation documents, properly informing all potential respondents.

8. Receive all bids and proposals and conduct opening sessions at the place, day and time specified in the solicitation documents, in accordance with the standard practices detailed in the IPOM.

9. Review bids and proposals for compliance legal and administrative requirements.

10. Ensure that proper review of the legal, technical and financial capacity of the bidder and confirm that participants are determined to satisfy the qualification requirements.

11. Conduct reference checks and past performance reviews as required in the PPG and the solicitation documents.

12. When the procurement requires the establishment of a technical evaluation panel, review and advise upon the composition of the panel and the qualification of proposed panel members in accordance with the MCC PPG.

Ensure that a qualified panel is appointed, instruct the panel in its duties and responsibilities, ensure that the evaluation process is conducted in accordance with the pre-announced criteria and evaluation methodology, take decisions in the acceptance or rejection of defective bids or proposals, and assist in the preparation of the technical evaluation report.

13. When a technical evaluation panel or a technical review panel seeks to clarify a bid or proposal, follow up on request after first deciding that requesting a clarification is a proper course of action and consistent with principles of fairness.

14. Conduct opening of Financial Proposals, when appropriate, and after providing proper notice of opening.

15. Upon receipt of the contract award recommendation from the technical evaluation or review panel as relevant,

(a) ensure that the pre-announced award criteria have been applied, (b) ensure that post-qualification has been conducted to confirm that the supplier, contractor or consultant recommended for award is qualified to perform the contract, (c) verify the full eligibility of the firm, sub-suppliers, sub-contractors or sub-consultants and key professional personnel to receive MCC Funding in accordance with the MCC PPG and funding agreements, (d) confirm that the price is commercially reasonable by conducting a price reasonableness analysis as required by the MCC PPG, (e) ensure that all required MCC approvals have been granted, and (f) confirm that the contract award is in accordance with the MCC PPG and the Procurement Plan, as applicable.

16. Assist the Core Team in preparing for and carrying out contract negotiations and monitor negotiations to ensure that the process and terms of agreement comply with MCC PPG.

17. When the contract award requires MCC approval, assist core team in obtaining MCC approval.

18. Prepare the final contract and any subsequent amendments to that contract with the winning supplier, contractor or consultant within the specified time frame and with the required securities or guarantees submitted by such supplier, contractor or consultant, as specified in the solicitation documents and assist the CT with the signing of the contract.

19. Upon execution of the contract with the winning supplier, contractor or consultant, inform other suppliers, contractors or consultants of the award decision, conduct debriefings as requested and appropriate, and arrange for return or release of bid securities or guarantees and unopened financial proposals, as appropriate.

20. Post announcement of contract awards as required in the MCC PPG.

C.5. Approvals C.5.1. The IPA shall:

C.5.1.1. Ensure that all procurement-related approvals required under the MCC PPG and funding agreements are obtained from the appropriate parties (MCC, the CT Board).

C.5.1.2. Obtain such other approvals from the CT and MCC as may be specifically required as a condition of approval of a Procurement Plan or other event from time to time.

C.6. Value for Money C.6.1. The IPA shall:

C.6.1.1. Pursue economies in the procurement process that may be obtained through aggressive marketing of the procurement opportunity, improved specifications, conducting market outreach and analysis before developing the procurement strategy, research and application of lessons learned from past performance and other sound purchasing practices to achieve value for money.

C.6.1.2. Ensure that no more than a commercially reasonable price shall be paid to procure the goods, works and services.

C.7. Bid Challenges C.7.1. The IPA shall:

C.7.1.1. Ensure that the IBCS has been pre-announced in the solicitation documents per MCC's standard bidding documents, and provide debriefing to the bidders who ask for one

C.7.1.2. Support resolution of bid challenges of the procurement process filed by disappointed suppliers, contractors and consultants.

C.8. Contract Administration C.8.1. The IPA shall:

C.8.1.1. Adopt MCC's Contract Administration Manual template and follow the processes as described.

C.8.1.2. Ensure, before conducting procurement for goods that the CT has or will have a proper system in place for acceptance of goods including testing and inspection as appropriate and reasonable.

C.8.1.3. Ensure, before conducting procurement for works, such as for the rehabilitation of the MCA offices, that the CT will have a proper system in place to address quality control, project management and supervision during the performance of the works contracts.

C.8.1.4. Ensure the integrity of every step of the process, with properly filed back-up documentation to comply with the standard procurement procedures, and in compliance with procurement audit standards.

C.8.1.5. Ensure that the original procurement contract is not modified or amended in a manner that invalidates the procurement process in which the supplier, contractor or consultant was selected for award of the contract.

C.8.1.6. Support resolution of contract disputes.

C.8.1.7. Support actions by the CT to suspend and terminate contracts.

C.8.1.8. Assist the CT in preparing the documentation for the Contract Closeout as may be necessary with any contract during the IPA's performance period.

C.9. Access, Audits, Reviews and Reports C.9.1. Reports and Information; Right of Use.

C.9.1.1. The IPA shall provide one a month verbal presentation to the Core Team and MCC on actions undertaken during the month, reasons for the delays if any, and recommendations for the following months. This presentation could be done via a webinar.

C.9.1.2. Within thirty (30) days after the end of the base and each option period covered by the report, annual reports on the IPA's performance of its services, C.9.1.3. The CT and MCC shall have the right to use any information contained in any report or document delivered to or otherwise made available by the IPA.

C.9.2. Books and Records; Access; Audits; Audit Plan.

C.9.2.1. The IPA shall use MCC's template archiving/safekeeping/indexing procedures for all procurement files. The IPA will establish a quality assurance plan to periodically ensure that the files are up to date and will stand up to any audit later. The IPA shall maintain accurate and complete records in digital format and hard copies of procurement activity that contain appropriate evidence of the rules and procedures applied and decisions made in conducting procurements.

C.9.2.2. The IPA will ensure that all files are transferred to the eventually hired PA in complete form, and will respond to the questions from the PA up to a period of six months if so asked by the PA to ensure the completeness of the files.

C.9.3. Language. The IPA shall ensure that all reports, documents, and manuals required under the Program Implementation Agreement, and related to procurement, are available and delivered to the CT in English, unless otherwise specified in the document requiring the report, document or manual.

C.9.4. Certifications. With respect to any certifications that may be required to be given by the IPA under the CDF Agreement, the Compact and any Supplemental Agreement, as applicable, the IPA shall provide such certifications following due diligence and due care in its review of the information or matter being certified (including the truth, accuracy and completeness of such information).

C.10. Monthly Status Report The Consultant will submit brief monthly reports to MCC to provide a written record of the Consultant's monitoring and oversight activities in order to track contract activities unless agreed otherwise with the COR. Progress reports are required monthly commencing from the date of award through expiration of the contract. Reports are due to the PM/COR by the 15th of the succeeding month. Progress reports should include, at a minimum, the following information:

1. Activities performed and milestones achieved for each task;

2. Unexpected delays or impediments as well as favorable or unusual developments;

3. Recommendations for resolution of delays and impediments;

4. Any reports or documents produced during the time period; and

5. Outline of work to be performed during the succeeding period.

C.11. Personnel Qualifications MCC reserves the right to interview the proposed key personnel.

At least one expert needs to be proposed with French language fluency.

C.11.1. Program Manager The Contractor will provide one Program Manager with procurement expertise who will supervise the work of its team across the globe. It is preferred the Program Manger have experience in FAR or in international procurement practices as practiced by the World Bank, MCC, and other international donors.

The Program Manager could undertake trips to the country or assign this to another person(s).

For the evaluation purposes, please note that FAR experience could be considered for the understanding of the basic principles of procurement but is not directly relevant to this assignment and no FAR certificates are required.

C.11.2. Procurement Agents

C.11.2.1. At least a graduate degree (or its university equivalent) with a major in a relevant discipline e.g.;

Procurement, Law, Management, or Business.

C.11.2.2. About 5 years of relevant and progressive experience in the formulation and implementation of procurement-specific policies, programs and projects (please note that experience with United States Federal Acquisition Regulations is not directly relevant to this position); persons applying only with FAR experience will not be considered, and persons applying with FAR plus other international experience will be given partial credit (50% of their total experience) for their FAR experience for this requirement.

C.11.2.3. Demonstrated Ability to understand and conceptualize the complex problems of procurement of goods, works and services, demonstrated through past experience and references.

C.11.2.4. Proven familiarity with and experience in the practice of procurement of goods and works and the acquisition of consultancy services under donor funding conditions, preferably with the multilateral Banks such as the World Bank, Asian Development Bank or the African Development Bank and/or MCC.

C.11.2.5. Competence in the use of standard software (Word, Excel, Access, MS Projects and PowerPoint).

C.11.2.6. Demonstrated experience working with and in multiple developing countries at least two countries beyond the home country of the Applicant.

Section D - Packaging and Marking

Section D - Terms and Conditions_SOLICITATION_95332420R0003

D.1 PACKAGING AND MARKING

All deliverables shall be delivered to the Contracting Officer's Representative (COR), Project Monitor, and/or Contracting Officer and shall be marked as follows:

1. Name and address of the Contractor;

2. Contract Number;

3. Description of item contained therein; and

4. Consignee's name and address.

D.2 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, etc. to the Contracting Officer or COR shall be paid by the Contractor.

Section E - Inspection and Acceptance Terms

Section E - Terms and Conditions_SOLICITATION_95332420R0003

E.1. INSPECTION AND ACCEPTANCE

Pursuant to FAR clause 52.212-4 Alt I, all work described in Section C to be delivered under this contract is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Contracting Officer's Representative (COR) and Program Manager (PM), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

E.2. PLACE OF INSPECTION AND ACCEPTANCE

Inspection and acceptance of all work performed, reports, and other deliverables required under this contract shall be performed by the COR at the addresses specified in the contract.

E.3. INSPECTION AND ACCEPTANCE BY THE GOVERNMENT

E.3.1. The Contracting Officer Representative (COR) and Program Manager (PM), as a duly authorized representatives of the Contracting Officer, shall assume the responsibilities for monitoring the Contractors' performance, evaluating the quality of services provided by the Contractor, and performing final inspection and acceptance of all deliverables for payment.

Inspection of services performed under this contract shall be performed in accordance with FAR 52.212-4 Contract Terms and Conditions – Commercial Items Alt I.

E.3.2. All deliverables shall be considered accepted within three weeks of submission to the COR unless the COR, or other designee, has provided written comments to the contractor requesting revisions to the deliverables.

E.4. SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance with contract requirements by the COR. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

E.5. BASIS OF ACCEPTANCE

E.5.1. The basis for acceptance shall be compliance with the requirements and relevant terms and conditions of set forth in the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

E.5.2. If the Government finds that a draft or final deliverable contains spelling errors, grammatical errors, or improper format, or otherwise does not conform to the requirements stated within this contract, the document may be immediately rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable draft, the contractor shall arrange a meeting with the COR.

E.5.3. All of the Government's comments on deliverables must either be incorporated in the succeeding version of the deliverable, or the contractor must demonstrate to the Government's satisfaction why such comments should not be incorporated.

E.5.4. Deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the

Government have been corrected.

E.6. NON-CONFORMING PRODUCTS OR SERVICES

Non-conforming products or services will be rejected. Deficiencies will be corrected by the contractor, within ten (10) workdays of the rejection notice. If the deficiencies cannot be corrected within ten workdays, the contractor will immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within ten (10) workdays.

E.7. GENERAL ACCEPTANCE CRITERIA

E.7.1. General quality measures, as set forth below, will be applied to each work product received from the Contractor under this contract.

E.7.1.1. Accuracy: Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

E.7.1.2. Clarity: Work Products shall be clear and concise. Any/all diagrams shall be easy to understand and be relevant to the supporting narrative.

E.7.1.3. Consistency to Requirements: All work products must satisfy the requirements of this Statement of Work.

E.7.1.4. File Editing: All text and diagrammatic files shall be editable by the Government.

E.7.1.5. Format: Work Products shall be submitted in hard copy and electronic copy. The electronic copy must be in a format as indicated in the Deliverables Table.

Section F - Delivery or Performance

Line Item: 0001 Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

9/28/20 9/27/21 MCC Headquarters Millennium Challenge Corporation 1099 Fourteenth Street NW, Suite 700

WASHINGTON

US 20005

Line Item: 1001

9/28/21 9/27/22 MCC Headquarters Millennium Challenge Corporation 1099 Fourteenth Street NW, Suite 700

Line Item: 2001

9/28/22 9/27/23 MCC Headquarters Millennium Challenge Corporation 1099 Fourteenth Street NW, Suite 700

Line Item: 3001

9/28/23 9/27/24 MCC Headquarters Millennium Challenge Corporation 1099 Fourteenth Street NW, Suite 700

Line Item: 4001

9/28/24 9/27/25 MCC Headquarters Millennium Challenge Corporation 1099 Fourteenth Street NW, Suite 700

Section F - Terms and Conditions_SOLICITATION_95332420R0003

F.1 PERIOD OF PERFORMANCE

The period of performance shall be for a base period of 12 months with four (4) twelve (12) month option periods, as follows:

BASE YEAR: 28 September 2020 through 27 September 2021

OPTION YEAR 1: 28 September 2021 through 27 September 2022

OPTION YEAR 2: 28 September 2022 through 27 September 2023

OPTION YEAR 3: 28 September 2023 through 27 September 2024

OPTION YEAR 4: 28 September 2024 through 27 September 2025

Note: The starting date is anticipated and may change based on date of award.

Option periods may be exercised in accordance with FAR Clause 52.217-9 entitled "Option to Extend the Term of the Contract."

F.2 PLACE OF PERFORMANCE

The Contractor shall perform services at their own offices and any MCC eligible country as needed by MCC. MCC may also require the Contractor to travel to MCC offices in Washington, DC, from time to time to perform services.

While performing services in MCC eligible countries, the Contractor shall be responsible for arranging temporary office space as would be required for work not taking place with project stakeholders.

It shall be noted that the Contractor shall bill its personnel performing work authorized by MCC no more than eight (8) billable hours per work day, and no more than 40 billable hours per work week (Sunday - Saturday), or as actually performed when lesser. Subject to prior approval of MCC, the Contractor may be able to bill up to 48 hours per week for in-country missions of key and non-key personnel only, to account for travel time for mission deployment to and from the MCC eligible country during a specific week.

Address(es) to be inserted at time of award.

F.3 DELIVERABLES AND DELIVERY SCHEDULE

The contractor shall submit all required report(s)/deliverables in accordance with the following schedule: All reports shall reference and cite the contract number.

DELIVERABLE DUE DATE SUBMISSION

Monthly Status Report Due ten (10) business days following the end of the Contractor's accounting period

To the COR and PM

F.4 DELIVERABLE FORMATS

All reports shall be submitted electronically using WINDOWS based MS-Office 2010 or newer, including MS WORD for text, data tables in MS EXCEL, appropriate MS-Office program for exhibits, and schedules using MS-Project 2010 or newer.

Original drawing files shall be submitted in AUTOCAD 2010 (or later), and also in PDF printable version. Digital photos files shall be submitted in .JPG format. GIS data shall be submitted both in ArcView files, and .PDF printable files. Presentations shall be prepared with MS PowerPoint 2010 or newer. All work files shall be submitted to MCC along with PDF files.

F.5 OBSERVANCE OF LEGAL HOLIDAYS AND DAYS OF GOVERNMENT CLOSURE – ONSITE CONTRACTOR

EMPLOYEES

F.5.1. Performance requires contractor employees of the prime contractor or any subcontractor, affiliate, partner, joint venture, or team member with which the contractor is associated, including consultants engaged by any of these entities, to have access to, physical entry into, and to the extent authorized, mobility within, a Federal facility.

F.5.2. The Government may close and or deny contractor access to a Federal facility for a portion of a business day or longer due to any one of the following events:

F.5.2.1. Federal public holidays for federal employees in accordance with 5 U.S.C. 6103.

F.5.2.2. Fires, floods, earthquakes, unusually severe weather to include snow storms, tornadoes and hurricanes.

F.5.2.3. Occupational safety or health hazards.

F.5.2.4. Any other reason.

F.5.3. In such events, the contractor employees may be denied access to a Federal facility, in part or in whole, to perform work required by the contract. Contractor personnel already present at a Federal facility during such events may be required to leave the facility.

F.5.4. In all instances where contractor employees are denied access or required to vacate a Federal facility, in part or in whole, the contractor shall be responsible to ensure contractor personnel working under the contract comply. If the circumstances permit, the contracting officer will provide direction to the contractor, which could include continuing on-site performance during the Federal facility closure period. In the absence of such direction, the contractor shall exercise sound judgment to minimize unnecessary contract costs and performance impacts by, for example, performing required work off-site if possible or reassigning personnel to other activities if appropriate.

F.5.5. The contractor shall be responsible for monitoring when the Federal facility becomes accessible and shall resume contract performance as required by the contract.

F.5.6. For the period that Federal facilities were not accessible to contractor employees, the contracting officer may—

F.5.6.1. Adjust the contract…