95332420R00030002_AMENDMENT 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

95332420R00030002

Summary of Changes

The purpose of this amendment is to (1) change the closing date from 09/04/2020 to 09/23/2020; (2) provide the Government's response to questions received; and (3) provide changes based on the Government's response to questions. All other terms and conditions remain the same.

Header Information

Close Date is changed from 04-SEP-20 12:00:00 to 23-SEP-20 12:00:00.

Section B - Supplies or Services and Prices/Costs

Line Item Summary:

The following changes are made to multiple line items:

Description is changed from Procurement Agent Support to Anglophone Procurement Agent Support for Lines 0001, 1001, 2001, 3001, 4001.

Description is updated to Francophone Procurement Agent Support for Lines 0002, 1002, 2002, 3002, 4002.

Category is updated to SERVICES for Lines 0002, 1002, 2002, 3002, 4002.

Item Long Description is updated to In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category. Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract. for Lines 0002, 1002, 2002, 3002, 4002.

FSC/PSC is updated to R499 SUPPORT- PROFESSIONAL: OTHER for Lines 0002, 1002, 2002, 3002, 4002.

NAICS is updated to 541990 All Other Professional, Scientific, and Technical S... for Lines 0002, 1002, 2002, 3002, 4002.

Line Item Details:

The following changes are made to line item: 0002

Unit is updated to Lot.

Quantity is increased by 1.00 from .00 to 1.00.

Informational flag is updated to No.

Contract Type is updated to Time and Materials.

Cost Constraint is updated to Not to Exceed.

The following changes are made to line item: 1002

Unit is updated to Lot.

Quantity is increased by 1.00 from .00 to 1.00.

Informational flag is updated to No.

Contract Type is updated to Time and Materials.

Cost Constraint is updated to Not to Exceed.

Option From Date is updated to 28-SEP-2021.

Option To Date is updated to 27-SEP-2022.

The following changes are made to line item: 2002

Unit is updated to Lot.

Quantity is increased by 1.00 from .00 to 1.00.

Informational flag is updated to No.

Contract Type is updated to Time and Materials.

Cost Constraint is updated to Not to Exceed.

Option From Date is updated to 28-SEP-2022.

Option To Date is updated to 27-SEP-2023.

The following changes are made to line item: 3002

Unit is updated to Lot.

Quantity is increased by 1.00 from .00 to 1.00.

Informational flag is updated to No.

Contract Type is updated to Time and Materials.

Cost Constraint is updated to Not to Exceed.

Option From Date is updated to 28-SEP-2023.

Option To Date is updated to 27-SEP-2024.

The following changes are made to line item: 4002

Unit is updated to Lot.

Quantity is increased by 1.00 from .00 to 1.00.

Informational flag is updated to No.

Contract Type is updated to Time and Materials.

Cost Constraint is updated to Not to Exceed.

Option From Date is updated to 28-SEP-2024.

Option To Date is updated to 27-SEP-2025.

Line Items Added:

Line Item 0002 is added as follows:

Item Number

Base Item Number

Supplies/Services Quantity Unit

0002 Francophone Procurement Agent Support

1 LT

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

IDC Type: Not Applicable FSC Codes: R499 SUPPORT- PROFESSIONAL: OTHER

NAICS Code: 541990 All Other Professional, Scientific, and Technical S...

Line Item 1002 is added as follows:

Item Number

Base Item Number

Supplies/Services Quantity Unit

1002 Francophone Procurement Agent Support

1 LT

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/21 Option Time Duration: 364 Option Time Units: Days

Line Item 2002 is added as follows:

Item Number

Base Item Number

Supplies/Services Quantity Unit

2002 Francophone Procurement Agent Support

1 LT

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/22 Option Time Duration: 364

Option Time Units: Days

Line Item 3002 is added as follows:

Number

Base Item Number

Supplies/Services Quantity Unit

3002 Francophone Procurement Agent Support

1 LT

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/23 Option Time Duration: 365 Option Time Units: Days

Line Item 4002 is added as follows:

Number

Base Item Number

Supplies/Services Quantity Unit

4002 Francophone Procurement Agent Support

1 LT

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category.

Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract.

Purchase Requisitions

Option:

Option Time Date: 9/28/24 Option Time Duration: 364 Option Time Units: Days

The following clauses are modified:

Clauses incorporated by full text

Section B - Terms and Conditions

B.1 TITLE

Interim Procurement Agents

B.2 BRIEF DESCRIPTION OF SERVICES

The Program Procurement Group, the Proc PG, a unit within the Sector Operations Division of MCC's Department of Compact Operations, at the Millennium Challenge Corporation (MCC) requires a Contractor to provide Interim Procurement Agent, or IPA services.

B.3 TYPE OF CONTRACT

The contract type awarded is a Time and Materials contract.

B.4 CONSIDERATION AND PAYMENT

In consideration of satisfactory performance of the work as described throughout this contract, the Contractor shall be paid in accordance with the fixed loaded hourly rates as shown herein for the specified categories of labor based on the number of actual hours incurred in the performance of the work specified. Fully loaded rates shall be all inclusive of direct labor, fringe benefits, applicable indirect costs, and any profit for each labor category. Additionally, the contractor shall be paid for materials and travel directly chargeable to this contract. If the options are exercised funding will be obligated by modification to the contract. The base period and option periods are priced as follows:

Note: *Key Personnel

B.4.1 BASE YEAR

B.4.1.1 CLIN 0001 – ANGLOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

TOTALS 2900 HR

Labor Subtotal $

ODC Subtotal $58,000.00

CLIN Ceiling (Not to Exceed) $

B.4.1.2 CLIN 0002 – FRANCOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.2 OPTION YEAR 1

B.4.2.1 CLIN 1001 – ANGLOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.2.2 CLIN 1002 – FRANCOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.3 OPTION YEAR 2

B.4.3.1 CLIN 2001 – ANGLOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.3.2 CLIN 2002 – FRANCOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.4 OPTION YEAR 3

B.4.1.1 CLIN 3001 – ANGLOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.3.2 CLIN 3002 – FRANCOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.5 OPTION YEAR 4

B.4.4.1 CLIN 4001 – ANGLOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.4.2 CLIN 4002 – FRANCOPHONE IPA TEAM

Labor Categories QTY UOI RATE Estimated Total

Program Manager* 300 HR $ $

Senior Procurement Agent 1000 HR $ $

Senior Procurement Agent 1000 HR $ $

Administrative Support 600 HR $ $

B.4.6 TOTAL CEILING

TOTAL Potential Value inclusive of all CLINS: $

B.5 MATERIAL (NON-LABOR) INDIRECT COST RATES

Pursuant to the general provisions of this contract and FAR 52.212-4; Alt. I, the following fixed indirect rate to be applied against Materials is established:

Type Fixed Rate

Indirect Costs (Material Handling, Subcontract Administration, etc.). 0.0%

B.6 CEILING PRICE

The hours and total price per labor category are for budgeting purposes only. The number of hours actually used for each category may exceed or be less than the estimate by category as long as the ceiling price for the CLIN is not exceeded. The ceiling for each CLIN is identified in Section B. The Government shall not be obligated to pay any amount in excess of this ceiling price nor is the Contractor obligated to continue performance if to do so would exceed this ceiling price. The ceiling price may be modified solely by the Government if it is deemed necessary.

B.7 ADDITIONS AND CHANGES TO LABOR CATEGORIES

It may be necessary to add or change labor categories during performance of this contract in order to carry out the services described in Section C. If new labor categories are added, or existing labor categories revised, the parties will negotiate the labor category(ies) prior to the incorporation into the contract. Any new labor rate proposed will be evaluated for reasonableness in accordance with FAR 15.4.

Section C - Description/Specifications/Work Statement

Section C - Terms and Conditions

C.1. INTRODUCTION

C.1.1. The Millennium Challenge Corporation (MCC) is a Federal Corporation created under Title VI of the Foreign Operation, Export Financing, and related Programs Appropriations Act, 2004. MCC is based on the principle that aid is most effective in countries that promote good governance, economic freedom, and investments in people.

MCC provides large grants to a small number of eligible developing countries.

C.1.2. MCC's objective is to reduce poverty through economic growth in our partner countries. MCC provides targeted grants, called either Compacts (large value) or a Threshold Program (smaller value), designed to create measurable economic growth opportunities and incentivize better governance and open markets. Each Program is a government-to-government grant from the United States Government, are of multimillion-dollar value to implement specific projects. These Programs are time-limited grants that need to be used within three to five years of Compact approval by the US government.

C.1.3. Each partner country is required by MCC to set up a Millennium Challenge Account or an MCA Entity, a semi-government body, to implement the MCC grant. MCC funds are spent through open, competitive, and transparent competitions, unless MCC grants unusual exception for a sole-source contract, open to i eligible firms-both international and local, and the procurements are managed by the MCA Entity. Historically, American firms are the largest beneficiary of these contracts as MCC evaluation methodology is based on the "best value procurements".

C.1.4. The Programs set forth the terms and conditions under which MCC will provide funding to the MCA Entity, which is required to follow MCC Program Procurement Guidelines (PPG) and Standard Bidding Documents (SBDs). The PPG are based on the World Bank procurement guidelines and standard bidding documents; MCC Program procurements are not conducted using the Federal Acquisition Regulations (FAR).

C.1.5. The Program Procurement Group, the Proc PG, a unit within the Sector Operations Division of MCC's Department of Compact Operations, is tasked with developing the PPG, the SBDs, and other related MCC's procurement practice manuals (jointly called MCC Procurement Procedures) that MCA Entities are required to follow. To support the MCA Entity in following MCC procedures, the procurements run by the MCA Entity are managed by one or more Procurement Agents (PA) serving the MCA entity. The Procurement Practice Group provides oversight of procurements executed by the MCAs to ensure that the procurement process follows MCC's procurement procedures. For more information on the MCC PPG, please visit https://www.mcc.gov/resources/doc/program-procurement-guidelines.

C.2. SCOPE OF THIS SOLICITATION

C.2.1. The scope of this solicitation is to engage one or more firms to assist the Proc PG in supporting its partner government counterparts as Interim Procurement Agent(s), or IPA(s), during the late stages of Compact development and early stages of Compact implementation until the MCA Entity's Procurement Agent is contracted and mobilized. This assignment will be divided into one 12-month base period, to be extended, at the sole discretion of the Government, for four up to four option periods of 12 months each. The IPA(s) selected through this solicitation may be assigned to provide support services to one or more MCC partner countries depending upon the availability of funds, government requirements, and the performance of the Contractor. To avoid any conflicts of interest, neither the IPA nor its team members will be eligible to compete for or be awarded the contract for the permanent PA, nor any MCA Entity/Core Team-managed contract in any sector in the country the IPA is supporting or has provided IPA support under this contract within two years prior to the date of the solicitation for that PA or other procurement.

C.2.2. During the initial stages of Compact development, when the MCC teams are interacting with the partner country government (Government) in identifying the projects, setting up the MCA Entity, and reaching agreements on the modalities of implementation, the Government appoints a small unit of dedicated government staff, called the Core Team or the CT. In many countries, MCC provides initial funding, called Compact Development Funds or CDF, to support the functioning of the CT. This support can be in the form of the payments for the salaries of the Core Team, rent for a temporary office space, computers, Internet connections, identification and design and construction of a permanent office space, and the conduct of one or more design studies. The IPA will carry out the procurements using MCC Program Procurement Guidelines and procedures, which may include, among others, procurements for the services of a Procurement Agent, a Fiscal Agent, and/or a Recruitment Firm; identifying a permanent MCA office space, architect services to modify this space, and a construction firm to rehab the office space along the design from the architect; and acquisition of some initial operational supplies for the CT. These activities add up to a reasonable amount of procurement and contract management activities for the CT, for it is usually not staffed. All of the procurements will be conducted by the IPA on behalf of the CT; the evaluations will be approved by the CT and MCC, and the contracts will be signed by the CT or MCC.

C.2.3. MCC will sign the contract(s) with the selected IPA firm or firms, and the Proc PG will provide training, will guide the staff of this Contractor to familiarize them with the MCC procedures and templates, and will supervise its activities. All procurement plans, notices, solicitations, and the contracts resulting from the IPA activities of this Contractor will be approved and signed by the Core Team, the country counterparts. (If MCC contracts with more than one firm, all references herein to "this Contractor" or "the Contractor" shall apply to each Contractor individually.)

C.2.4. Depending upon when the Contractor is contracted and its staff is trained on MCC procurement practices, the IPA's support may be needed in Lesotho, Tunisia, Indonesia, Burkina Faso, Malawi, and/or East Timor. Other countries may be added in option years, depending on the MCC compact eligibility selection process. If the support is required in a Francophone country such as Burkina Faso or Tunisia, then the IPA would need to provide experts in French. Each assignment is expected to be spread over between six (6) to twenty four (24) months, depending upon https://www.mcc.gov/resources/doc/program-procurement-guidelines https://www.mcc.gov/resources/doc/program-procurement-guidelines the progress of the Compact development, during which the contractor will be asked to occasionally travel to the country/ies to provide hands-on support and training, and also provide support from the IPA's office for procurement documents preparation and reviews. Please note that the support required will not be continuous, but ad-hoc as instructed by the MCC COR. MCC will retain the right to approve all the documents produced, reviewed, and all the decisions and advice by the IPA given to the Core Team.

C.2.5. The work in these countries will require fluency in English in English-speaking countries, in French in French-speaking countries. The Program Manager of the firm can be fluent just in English, but should have demonstrated expertise in guiding multiple teams working in the countries with different languages. The Procurement Experts working on the French-speaking MCC partner countries will be required to be fluent (reading, writing, and speaking) in French, while the Procurement Experts working on other MCC partner countries will be required to be fluent (reading, writing, and speaking) in English. MCC may engage separate Contractors for Anglophone and Francophone teams, or may engage a single Contractor providing both Anglophone and Francophone teams.

C.2.6. Possibly each quarter (once in three months—it could be more frequent depending upon the needs of the country and intensity of the procurement activities), one to two Procurement Experts will be required to travel to the target country for about two weeks at a time against a Statement of Work agreed with MCC.

C.2.7. All travel will be approved in advance by MCC and will be reimbursed at cost. All international travel will be reimbursed based on the lowest available economy class air fare.

C.2.8. After the contract signing, the IPA will be required to fully acquaint itself with all MCC procedures, training programs, policies, and guidance notes related to MCA Entity program procurement, to be ready to provide hands-on support to the CT. MCC will provide these documents and training as needed. This will require the IPA's Procurement Experts to come to MCC HQ (virtually during COVID lockdowns) to be trained by MCC staff.

C.3. Overall Responsibilities

C.3.1. Throughout the contract period, including the base period, the IPA shall be responsible for all processes supporting MCC-funded procurement on behalf of the CT unless otherwise instructed by MCC, including the following:

C.3.1.1. On behalf of the CT, develop, plan, manage and administer the entire procurement process for selecting the suppliers, contractors and consultants for a variety of goods, works and services required by the CT and approved by MCC. The IPA will be responsible for ensuring that all procurement managed by the IPA for the benefit of the CT complies with MCC's procurement principles and processes, as provided in the MCC PPG and other documents.

C.3.1.2. Conduct procurements on behalf of the CT, and conclude procurement contracts for the CT to sign and manage in compliance with the MCC PPG, Procurement Handbook, Interim Procurement Operations Manual (IPOM), Interim Bid Challenge System (IBCS), and related guidance documents, which include the rules and procedures governing the selection of suppliers, contractors and consultants.

C.3.1.3. Comply with provisions in the CDF Agreement and other agreements that apply to the procurement function, as directed by MCC.

C.3.1.4. Adapt MCC's Procurement Operational Manual and Bid Challenge System templates for the use in the country. .

C.3.1.5. Organize pre-proposal and pre-bid events for the large procurements as directed by MCC. The cost of the logistics for these events will be paid separately.

C.3.1.6. Analyze market conditions in order to promote competition and to optimize the success of the procurement activities and advise MCC and the Core Team with creative ideas on increasing the bidder' participation.

C.3.1.7. Manage evaluation panels according to MCC procedures.

C.3.1.8. Provide training, if so requested by MCC, using MCC's training templates for preparing Terms of References and other materials.

C.3.1.9. Assist the CT in finalizing the contracts with the already-identified IT and MCA-MIS contractors.

C.3.1.10. Take measures to prevent, detect and, as instructed, remediate fraud and corruption in the conduct of procurements in accordance with the principles set out in the MCC Policy on Preventing, Detecting and Remediating Fraud and Corruption in MCC Operations found on the MCC website at https://www.mcc.gov/resources/doc/policy-fraud-and-corruption.

C.3.1.11. C.3.1.11.C.3.1.10. Prepare solicitation documents using MCC templates of Standard Bidding Documents, secure MCC approvals, and ensure strict compliance with the procedures and rules set out in the solicitation documents, especially the criteria and methodology for evaluation of bids and proposals.

C.3.1.12. Ensure all procurement-related approvals for selection of suppliers, contractors and consultants are obtained as required under the MCC procurement procedures.

C.3.1.13. Guard against conflicts of interest, real or in appearance, in the operation of the procurement activity.

C.3.1.14. Maintain controls throughout the process for selection of the suppliers, contractors and consultants to ensure good faith, fair dealing and appropriate confidentiality by representatives of the IPA and others who are officially involved in the procurement activity.

C.3.1.15. Ensure that the terms and conditions of procurement contracts include all provisions required by the MCC PPG and SBDs, and the governing MCC funding agreements.

C.3.1.16. Assist the Core Team in providing prompt and fair response to bid challenges of the procurement activity.

C.3.1.17. Ensure all documentation related to procurement and contracting is kept on file for audit purposes.

C.4. Procurement Rules, Procedures, Requirements and Best Practices

C.4.1. The IPA will be required to follow MCC PPG and related documents for all procurements unless an exception/waiver has been granted by MCC in writing prior to the conduct of the procurement, as further elaborated below and by any further guidance given by MCC.

C.4.1.1. Use MCC-issued standard bidding and proposal documents, collectively referred to as "Standard Bidding Documents" or SBDs, available at https://www.mcc.gov/resources?fwp_resource_type=standard-bidding-document as templates to prepare MCA Entity solicitation documents for each specific procurement.

C.4.1.2. Prepare monthly reports, verbally or in writing as requested by MCC.

C.4.1.3. Prepare the Procurement Plan (PP), using MCC templates, for the procurements expected to be initiated over the ensuing 12 months, updated quarterly, and follow the PP for the CDF activities as agreed between MCC and the

CT.

C.4.1.4. Following the approved PP, develop a Procurement Implementation Plan ("PIP") per MCC template for each line item in the PP and submit to MCC through MCA-MIS (or set up alternative electronic mechanisms to secure MCC approval if MCA-MIS is not operational). Follow the PIP including for General Procurement Notice ("GPN") and other requirements. All costs for solicitation publications will be paid separately. The IPA may be https://www.mcc.gov/resources/doc/policy-fraud-and-corruption https://www.mcc.gov/resources?fwp_resource_type=standard-bidding-document https://www.mcc.gov/resources?fwp_resource_type=standard-bidding-document requested to pay this cost up front, usually not more than $200 per publication, to address the procedural disbursement limitations of the Core Team. Such outlays will be reimbursed to the IPA.

C.4.1.5. Report the progress against the PIP on a weekly basis to MCC. Reports should include statistics and plans, including recommendations on how delayed activities, if any, will be put back on track.

C.4.1.6. For each procurement process, the IPA will abide by the following procedures at the minimum.

1. Review the documents that are provided by the CT describing the objects of the procurements, including scopes of work and specifications to ensure that the documents are adequately prepared and complete, describe the procurement in reasonable, clear and unambiguous terms, do not overstate the needs, and do not use overly restrictive terms in describing the procurement requirements.

2. Verify that the goods, works and services requested by the CT are for eligible uses of MCC Funding consistent with the Procurement Plan.

3. Prepare and place the required advertisements in the appropriate national and international newspapers and publications and websites in accordance with the MCC PPG. In addition to all required advertisements, the IPA shall take any other reasonable and appropriate actions to advertise procurements so as to encourage wide participation and competition.

4. Prepare the required solicitation documents, using the relevant SBDs, ensuring that the appropriate deadlines for the timely preparation of bids, proposals, or quotes; appropriate qualification requirements; and effective evaluation criteria and methodology are specified in such solicitation documents.

5. Verify that the contractor, supplier or consultant of the goods, works or services is eligible to receive MCC Funding in accordance with the MCC PPG and the funding agreements.

6. Arrange any necessary site visits or bidders' conferences as appropriate for the relevant procurement.

7. Receive written queries and requests for clarification from respondents during the bid and proposal preparation period and coordinate with MCC and the Core Team to develop responsive and prompt answers. If the reply or clarification results in a substantial change to the solicitation documents, this change shall be formalized by creating an addendum to the solicitation documents, properly informing all potential respondents.

8. Receive all bids and proposals and conduct opening sessions at the place, day and time specified in the solicitation documents, in accordance with the standard practices detailed in the IPOM.

9. Review bids and proposals for compliance with legal and administrative requirements.

10. Ensure that proper review of the legal, technical and financial capacity of the bidder and confirm that participants to satisfy the qualification requirements.

11. Conduct reference checks and past performance reviews as required in the PPG and the solicitation documents.

12. When the procurement requires the establishment of a technical evaluation panel, review and advise upon the composition of the panel and the qualification of proposed panel members in accordance with the MCC PPG.

Ensure that a qualified panel is appointed, instruct the panel in its duties and responsibilities, ensure that the evaluation process is conducted in accordance with the pre-announced criteria and evaluation methodology, take decisions in the acceptance or rejection of defective bids or proposals, and assist in the preparation of the technical evaluation report.

13. When a technical evaluation panel or a technical review panel seeks to clarify a bid or proposal, make such request after first deciding that requesting a clarification is a proper course of action and consistent with principles of fairness.

14. Conduct opening of Financial Proposals, when appropriate, and after providing proper notice of opening.

15. Upon receipt of the contract award recommendation from the technical evaluation or review panel as relevant, (a) ensure that the pre-announced award criteria have been applied, (b) ensure that post-qualification has been conducted to confirm that the supplier, contractor or consultant recommended for award is qualified to perform the contract, (c) verify the full eligibility of the firm, sub-suppliers, sub-contractors or sub-consultants and key professional personnel to receive MCC Funding in accordance with the MCC PPG and funding agreements, (d) confirm that the price is commercially reasonable by conducting a price reasonableness analysis as required by the MCC PPG, (e) ensure that all required MCC approvals have been granted, and (f) confirm that the contract award is in accordance with the MCC PPG and the Procurement Plan, as applicable.

16. Assist the Core Team in preparing for and carrying out contract negotiations and monitor negotiations to ensure that the process and terms of agreement comply with MCC PPG.

17. When the contract award requires MCC approval, assist CT in obtaining MCC approval.

18. Prepare the final contract and any subsequent amendments to that contract with the winning supplier, contractor, or consultant within the specified time frame and with the required securities or guarantees submitted by such supplier, contractor or consultant, as specified in the solicitation documents, and assist the CT with the signing of the contract.

19. Upon execution of the contract with the winning supplier, contractor or consultant, inform other offerors of the award decision, conduct debriefings as requested and appropriate, and arrange for return or release of bid securities or guarantees and unopened financial proposals, as appropriate.

20. Post announcement of contract awards as required in the MCC PPG.

C.5. Approvals

C.5.1. The IPA shall:

C.5.1.1. Ensure that all procurement-related approvals required under the MCC PPG and funding agreements are obtained from the appropriate parties (MCC, the CT Board).

C.5.1.2. Obtain such other approvals from the CT and MCC as may be specifically required as a condition of approval of a Procurement Plan or other event from time to time.

C.6. Value for Money

C.6.1. The IPA shall:

C.6.1.1. Pursue economies in the procurement process that may be obtained through aggressive marketing of the procurement opportunity, improved specifications, conducting market outreach and analysis before developing the procurement strategy, research and application of lessons learned from past performance and other sound purchasing practices to achieve value for money.

C.6.1.2. Ensure that no more than a commercially reasonable price shall be paid to procure the goods, works and services.

C.7. Bid Challenges

C.7.1. The IPA shall:

C.7.1.1. Ensure that the IBCS has been pre-announced in the solicitation documents per MCC's standard bidding documents, and provide debriefing to the bidders who ask for one

C.7.1.2. Support resolution of bid challenges of the procurement process filed by aggrieved suppliers, contractors and consultants.

C.8. Contract Administration

C.8.1. The IPA shall:

C.8.1.1. Adapt MCC's Contract Administration Manual template and follow the processes as described.

C.8.1.2. Ensure, before conducting procurement for goods that the CT has or will have a proper system in place for acceptance of goods including testing and inspection as appropriate and reasonable.

C.8.1.3. Ensure, before conducting procurement for works, such as for the rehabilitation of the MCA offices, that the CT will have a proper system in place to address quality control, project management and supervision during the performance of the works contracts.

C.8.1.4. Ensure the integrity of every step of the process, with properly filed back-up documentation to comply with the standard procurement procedures, and in compliance with procurement audit standards.

C.8.1.5. Ensure that the original procurement contract is not modified or amended in a manner that invalidates the procurement process by which the supplier, contractor, or consultant was selected for award of the contract.

C.8.1.6. Support resolution of contract disputes.

C.8.1.7. Support actions by the CT to suspend and terminate contracts.

C.8.1.8. Assist the CT in preparing the documentation for the contract closeout as may be necessary with any contract during the IPA's performance period.

C.9.

Access, Audits, Reviews and Reports

C.9.1. Reports and Information; Right of Use.

C.9.1.1. The IPA shall provide, once a month, a verbal presentation to the Core Team and MCC on actions undertaken during the month, reasons for the delays, if any, and recommendations for the following months. This presentation could be done via a webinar.

C.9.1.2. Within thirty (30) days after the end of the base and each option period, the IPA shall prepare and submit an annual report on the IPA's performance of its services, C.9.1.3. The CT and MCC shall have the right to use any information contained in any report or document delivered to the CT or MCC, or otherwise made available by the IPA.

C.9.2. Books and Records; Access; Audits; Audit Plan.

C.9.2.1. The IPA shall use MCC's template archiving/safekeeping/indexing procedures for all procurement files. The IPA will establish a quality assurance plan to periodically ensure that the files are up to date and will stand up to any audit later. The IPA shall maintain accurate and complete records in digital format and hard copies of procurement activity that contain appropriate evidence of the rules and procedures applied and decisions made in conducting procurements.

C.9.2.2. The IPA will ensure that all files are transferred to the eventually contracted PA in complete form, and will respond to the questions from the PA for up to six months after commencement of services by the PA, if so asked by the PA, to ensure the completeness of the files.

C.9.3. Language. The IPA shall ensure that all reports, documents, and manuals required under the Program Implementation Agreement, and related to procurement, are available and delivered to MCC and the CT in English, unless otherwise specified in the document requiring the report, document or manual.

C.9.4. Certifications. With respect to any certifications that may be required to be given by the IPA under the CDF Agreement, the Compact and any Supplemental Agreement, as applicable, the IPA shall provide such certifications following due diligence and due care in its review of the information or matter being certified (including the truth, accuracy and completeness of such information).

C.10. Status Report

C.10.1. The Consultant will submit brief reports to MCC quarterly and at other times as requested by MCC to provide a written record of the Consultant's monitoring and oversight activities in order to track contract activities unless agreed otherwise with the COR.

C.11. Personnel Qualifications

MCC reserves the right to interview the proposed key personnel.

Please note that MCC plans to use two Procurement Experts per country, but there could be simultaneous assignments in multiple countries, therefore, the Contractor should be prepared to offer additional experts as needed on short notice.

MCC will provide training to up to four Procurement Experts in each team, plus to the Program Manager, but the budget is planned for the payment to two Procurement Experts during the training period of about two weeks via on-line (due to COVID- 19 situation), or in person as and when safely possible to host in-person training events at MCC HQ.

The Offeror may propose an Anglophone IPA team, a Francophone IPA team, or one of each. For any IPA team, the Program Manager must be fluent in English, but should have demonstrated expertise in guiding multiple teams working in countries with different languages. The two Procurement Experts for an Anglophone IPA team must be fluent in English, while the two Procurement Experts of a Francophone IPA team must be fluent in French. Administrative support staff should have sufficient fluency to provide support to the IPA team's work and communication with the CT and with MCC.

C.11.1.

Program Manager

C.11.2. The Contractor will provide a Program Manager with management experience who will supervise the work of its team (or teams, if one contractor is contracted for both Anglophone and Francophone IPA teams) across the globe. It is preferred the Program Manager have familiarity and experience with procurement procedures as practiced in and governed by the FAR or in international procurement practices as practiced by the World Bank, MCC, and other international donors, but the management experience is more important than the procurement experience.

C.11.3. The Program Manager may be required to visit the MCC partner countries to be familiar with the requirements and meet the counterparts. The cost of these trips, if so requested by the MCC, will be reimbursed up to the lowest available economy class air fare, and per-diem up to the US State Department rates for the target city.

The Procurement Experts are required to be proficient in the procurement procedures, which could be based on the US FAR, or international procurements as practiced by the World Bank, the regional development banks, UN, USAID, MCC, or other bi-lateral or multi-lateral aid agency. However, no FAR or other certifications are required; the experience needs to be demonstrated through practical experience. MCC reserves the right to conduct reference checks with the firm's or the expert's current clients or any other source that MCC decides to check.

C.11.4. Procurement Expert

C.11.5. At least a graduate degree (or its university equivalent) with a major in a relevant discipline e.g.; Procurement, Law, Management, or Business.

C.11.6. About 5 years of relevant and progressive experience in the formulation and implementation of procurement-specific policies, programs and projects.

C.11.7. C.11.2.3. Proven successful experience in the practice of procurement of goods, works, and consultancy and non-consultancy services and demonstrated ability to understand and conceptualize the complex problems of procurement of goods, works and services, demonstrated through past experience and references.

C.11.8. Proven proficiency in executing procurements either under the US FAR or the international procurement practices of the World Bank, the regional development banks, UN, USAID, MCC, or other bi-lateral or multi-lateral aid agency.

C.11.9. Competence in the use of standard software (Word, Excel, Access, MS Project, and PowerPoint).

C.11.10. Willingness to travel to MCC partner countries as directed by the COR.

Section F - Delivery or Performance

Section F - Terms and Conditions_SOLICITATION_95332420R0003

F.1 PERIOD OF PERFORMANCE

The period of performance shall be for a base period of 12 months with four (4) twelve (12) month option periods, as follows:

BASE YEAR: 1 November 2020 through 31 October 2021

OPTION YEAR 1: 1 November 2021 through 31 October 2022

OPTION YEAR 2: 1 November 2022 through 31 October 2023

OPTION YEAR 3: 1 November 2023 through 31 October 2024

OPTION YEAR 4: 1 November 2024 through 31 October 2025

Note: The starting date is anticipated and may change based on date of award.

Option periods may be exercised in accordance with FAR Clause 52.217-9 entitled "Option to Extend the Term of the Contract."

F.3 DELIVERABLES AND DELIVERY SCHEDULE

The contractor shall submit all required report(s)/deliverables in accordance with the following schedule: All reports shall reference and cite the contract number.

DELIVERABLE DUE DATE SUBMISSION

Quarterly Status Report Due ten (10) business days following the end of the Contractor's accounting period

To the COR and PM

Section H - Special Contract Requirements

Section H - Terms and Conditions_SOLICITATION_95332420R0003

H.1 KEY PERSONNEL

H.1.1. The key personnel identified below are considered to be essential to work performance. During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

H.1.2. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph below.

H.1.3. After the initial 90-day period, the Contractor shall submit the information required by the paragraph below to the Contracting Officer at least 15 days prior to making any permanent substitutions or additions.

H.1.4. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitute(s);

the résumé(s) of the proposed substitute(s); written certification that the proposed substitute(s) meets the key personnel qualification requirements identified below; and any additional information requested by the Contracting Officer. Proposed substitutes shall have comparable qualifications to those of the persons being replaced.

H.1.5. The Contracting Officer will notify the Contractor within fifteen (15) calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

H.1.6. The key personnel are as follows:

NAME LABOR CATEGORY

To be added at time of award Program Manager

To be added at time of award Anglophone Procurement Expert 1

To be added at time of award Anglophone Procurement Expert 2

To be added at time of award Francophone Procurement Expert 1

To be added at time of award Francophone Procurement Expert 2

Section L - Instructions, Conditions and Notices to Offerors

Section L - Terms and Conditions_SOLICITATION_95332420R0003

L.1. TYPE OF AWARD

The Government contemplates award of a Time and Materials (T&M) single award resulting from this solicitation. The Government may award one or more contracts for provision of Anglophone IPA services, one or more contracts for provision of Francophone IPA services, and/or one or more contracts for the provision of both Anglophone and Francophone IPA services.

The number and combination, if any, of awards is at the sole discretion of MCC in order to obtain the best overall value for the Government. Offerors may submit a single proposal for provision of Anglophone IPA services, or a single proposal for provision of Francophone IPA services, or a single proposal for provision of both Anglophone and Francophone IPA services. If an Offeror submits a proposal for provision of both Anglophone and Francophone IPA services, the Government may accept for either or for both.

L.2. INQUIRIES / QUESTIONS

All questions/inquiries concerning the solicitation document must be submitted by e-mail (no faxes or telephone calls please) to the Contract Specialist, no later than September 9, 2020 at 12:00 pm Eastern Time. Questions shall be e-mailed in MS Excel to Michael Glimp, Contract Specialist, at glimpmd@mcc.gov.

See Table A for a required format for inquires.

TABLE A – Sample Inquiry Format:

No. Solicitation Section

Page Solicitation Language Reference Question

1 Section L 57 L5 Formatting Can the Government clarify if Title pages and Table of Contents pages count towards the 5-page limits for PLAN DOCUMENTATION?

2 Section F 7 Deliverable 4 Transition Plan due with Proposal

Can the Government clarify if the Transition Plan is to be submitted with the proposal as detailed on page 17? What are the page limitations?

mailto:glimpmd@mcc.gov

The Government's response to the inquiries will be posted on…