951700-23-Q-0008 A01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1

1. CONTRACT ID CODE

I

PA

E OF PAGES

I 3

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER

5. PROJECT NUMBER (If applicable)

A01 05/10/2023

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE I

United States Agency for Global Media (USAGM)

Office of Contracts

330 Independence Avenue

Washington, DC 20237

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

951700-23-Q-0008

9B. DATED (SEE ITEM 11)

05/04/2023

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE I FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

1Z! The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers D is extended. � is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor D is not � is required to sign this document and return ___ 1 __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. The purpose of this amendment is to provide answers to questions and requests for information/clarification (see attached).

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

David P. Wallace, Contracting Officer

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of Contracting Officer) 5/10/2022

R

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

USAGM Cloud Based Document and Task Management System Page - 1 Response To RFI Questions

USAGM Cloud Based Document and Task Management System Notice ID No. 951700-23-Q-0008

Response to RFQ Interested Entity Questions 5/10/2023

# Question Response 1 What is the total number of users required for the solution? 3,500 users which is “read only “and 500 admin / power users involved in the document approval and tracking workflows.

2 Is there a requirement for "read only" users and "admin" users? Number of users participating in the workflow and number of users creating the workflow and reviewing status?”

See question #1

3 On point #7: “The application must allow for collaboration using Microsoft’s native document editing capabilities, for the creation and editing documents within its approval workflows”.

Can you please confirm whether USAGM users have the following licenses.

a. Microsoft Office

b. Microsoft Share Point

Yes

4 Clarification sought related to requirement point # 11 (“The solution must include a custom USAGM website that publishes the approved policies for our internal agency employees.”). Does this mean the solution and/or product should embed USAGM website?

No, it means that the solution offered has a native site that is used to manage policies.

5 Is the offeror expected to have the customized product ready by May 19, 2023, in case awarded?

{Background: We have product(s) that almost align to the requirement. Our approach is to customize the product to exactly match the requirements.

The customization may take few weeks.}

The anticipated go live date is 06/15/2023. It expected that the vendor solution will be in place by that date.

6 How many total users at USAGM will be using this solution? See question #1 7 What is your current Digital Signature Solution? Adobe 8 Is SharePoint currently in use at USAGM? Yes 9 Can the custom USAGM website be a web-based portal in ServiceNow or in

SharePoint?

SharePoint, yes. It is preferred that the website be native to the solution

10 How will services related to implementing the COTS solution be represented in the proposal?

Firm Fixed Price for implementation. Must be included in base period CLIN pricing.

11 What is the planned go live date for this solution? Our anticipated go live date is 06/15/2023 12 Is there an incumbent solution in place for the USAGM Cloud Based

Document and Task Management System?

No

13 Is there a contract vehicle that is preferred for purchasing the COTS software and services?

No

USAGM Cloud Based Document and Task Management System Page - 2 Response To RFI Questions

14 Do you have a specific format to follow? We understand the format is in FAR subpart 12.6, do you have a sample in a word document you want prospective bidders to follow?

No

15 Do you have an existing workflow or approval flow for document management?

No

16 Do you require a digital certificate with signature or only digital e-signature?

Digital certificate

17 Do you provide the development repository or is it required for us to develop?

No we will not provide the development repository. This should be part of the off the shelf solution.

18 Do you want document approval from the SASS base or from a single branch?

All approval workflows are from USAGM’s leadership chain

19 What are the existing document formats you have and do you require the same format or converted to PDF for digital signature?

Docx, pdf. Finalized versions should be PDF.

20 Is there a dollar value assigned? No