9200170.pdf

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Motor Pool Management System

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

March 10, 2009 March 9, 2012 100 - 1 Year September 10, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

4640 Star Flower Drive

Chantilly VA 20151

Ed Smith

(408) 213-9555 x 501 esmith@agilefleet.com

CV0063540

AGILE FLEET, INC.

C O

N

TR

A C

TO

R

517-636-0829

MathewsJ@michigan.gov

Tony Edgecomb

517-449-6419

DTMB

Jamie Mathews DTMB edgecombt@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 19

Contract Number MA071B9200170C to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

2 Years September 10, 2027

$1,675,268.28 $0.00 $1,675,268.28

DESCRIPTION

Effective 9/10/2025, the State exercises two option years. The new Contract expiration date is 9/10/2027.

All other terms, conditions, specifications, and pricing remain the same. Per Contractor and Agency agreement, and DTMB Procurement.

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Motor Pool Management System

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

March 10, 2009 March 9, 2012 100 - 12 Months September 10, 2024

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

4640 Star Flower Drive

Chantilly VA 20151

Ed Smith

(408) 213-9555 x 501 esmith@agilefleet.com

CV0063540

AGILE ACCESS CONTROL, INC.

C O

N

TR

A C

TO

R

Jeremy Lyon

(517) 230-2858

DTMB

lyonj5@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 18

Contract Number MA071B9200170C to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

12 Months September 10, 2025

$1,517,779.21 $157,489.07 $1,675,268.28

DESCRIPTION

Effective 9/4/2024, this change is to exercise 1 option year while adding 157,489.07 to cover the option year.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

CENTRAL PROCUREMENT SERVICES

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 17 to

Contract Number 071B9200170

MathewsJ@michigan.gov

Jamie Mathews

Mecca Martin esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

AGILE ACCESS CONTROL, INC.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

(517) 230-5694 S

T A

T E

P ro g ra m

M a n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

517-636-0829

DTMB

martinm42@michigan.gov

$1,412,243.50

March 10, 2009 September 10, 2023

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

1000 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☒ 12 months ☐ September 10, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$105,535.68 $1,517,779.18

Effective 9/9/2023, one of the option years available on this Contract is hereby exercised and an increase of funding for the amount of $105,535.68 for Year 10 Maintenance/Support is added. The revised contract expiration date is 9/10/2024.

Additionally, $81,682.80 in funding is added that was missed from Change Notice 2.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, DTMB Central Procurement Services approval, and State Administrative Board approval on 9/14/2023.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

CONTRACT SUMMARY

DTMB

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 16 to

071B9200170Contract Number

MathewsJ@michigan.gov

Jamie Mathews

Mecca Martin esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

AGILE ACCESS CONTROL, INC.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

(517) 230-5694 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

517-636-0829

DTMB

martinm42@michigan.gov

$1,325,685.73

March 10, 2009 September 10, 2023

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

1000 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ September 10, 2023

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$4,875.00 $1,330,560.73

Effective 2/7/2023 this contract is increased by $4,875.00, per the attached Statement of Work to cover funding for professional services performed for the custom coding required in order to import new users for DHHS sites.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Michigan.gov/MiProcurement

Version 2021-1 1 of 10

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

Custom User Import Tool

Period of Coverage:

Requesting Department:

Date:

11/30/2022

VTS Agency Project Manager:

Jamie Mathews

Phone:

517-636-0829

DTMB (IT) Project Manager:

Angela Dean

Phone:

BACKGROUND / PROJECT OBJECTIVE:

The State of Michigan (SOM) needs a means to import new users for the DHHS sites they are bringing online. One site has over 500 users who need to be imported into FleetCommander. This is very time consuming to do one at a time. SOM would like an easier way to get the users into the system.

SCOPE OF WORK:

Agile Fleet will meet the following requirements:

1. The user import shall create a means to import new users into FleetCommander;

2. The user import shall populate a minimum set of fields required by the State of

Michigan (at the time of this change request);

3. The user import shall set site permissions for imported new users;

4. The user import shall enable Grab and Go for imported new users.

DELIVERABLES:

Michigan User Import Tool The Michigan User Import Tool will allow for the upload of files containing new user data. The tool will add new users to the FleetCommander database (i.e., insert only).

Version 2021-1 2 of 10

Figure 1: User Upload Tool – File Upload

The fields on the file upload interface will be as follows:

• Browse: Selects the file to upload.

• Eligible Grab and Go: Checkbox. If selected, enables Grab and Go for all users created via the import. The box will be checked by default.

• Site Permissions (requestor and driver): Multiselect. All users created via the import will have requestor and driver permissions assigned for the site(s) selected. “No Sites” will be selected by default. If “No Sites” is selected, no site permissions will be assigned to new users created via the import.

• Clear: Removes filter settings.

• Submit: Imports the file with the selected settings.

Basic Validation When the file is uploaded, the tool will perform the following basic validation steps on the file:

• The file must not be zero (0) KB.

• The file must contain at least one row of data.

If either of the above validation steps fail, the import will not be performed, and a message will be displayed, indicating the validation step which failed.

Michigan User Upload Tool

Browse

Clear Submit

Set user settings:

Site permissions (requestor and driver)

Eligible Grab and Go

Version 2021-1 3 of 10

User Import File Format The user import file will be a plain-text, tab-delimited file. The first row of the file will contain column headings. The column headings will be as indicated in the first column of the table below. There will be one row in the file for each user record to be imported.

Data will be imported exactly as it appears in the file. The data should be free of tab characters and any extraneous characters which are not intended to be written in the database.

A user record will only be created in FleetCommander if the following conditions are met:

• The username does not already exist in FleetCommander;

• The record contains exactly eight columns of non-blank data (all fields are required);

• The data in each field does not exceed the maximum character length identified in the table below.

The fields in the import file will include:

Table 1: Import File Field Mapping

File Field Name FleetCommander Field

Comments

Last Name LastName Max length 30 characters.

First Name FirstName Max length 30 characters.

HRMN ID Username Max length 100 characters.

Email Email1 Max length 100 characters.

Phone Phone1 Max length 50 characters.

Supervisor SupervisorName Max length 50 characters.

Supervisor Phone

SupervisorPhone Max length 50 characters.

Supervisor Email

SupervisorEmail Max length 100 characters.

Version 2021-1 4 of 10

Sample Import File A Sample file is attached below as Exhibit 1.

User Default Data The following user fields will be populated with default values in FleetCommander:

Table 2: Default User Profile Data

FleetCommander Field Default Value

Password A random 14-character password will be created for each user. Users will use the "forgot password" feature the first time they access the system to gain access.

Access Group Standard (AccessGroupId = 1)

Usage Type Hourly/Daily Rental (UsageTypeId = 1)

Status Enabled (Status = 2)

Enable Self Check Out? Y

Timezone Eastern Standard Time (TimeZoneId = 152)

Phone Preference Business Phone (PreferredPhone = 1)

Email Preference Work Email (PreferredEmail = 1)

Eligible for Manual Assign N

Eligible for Auto Assign Y

Eligible for Auto Approve Y

If the “Eligible for Grab and Go” checkbox on the filter interface was checked, all users in the file will have Grab and God enabled on their User Profiles. Additionally, users in the file will have requestor and driver permissions added for any sites selected in the Site Permissions filter.

Version 2021-1 5 of 10

New users will have the “users must modify password at next login” flag enabled on their use profiles, such that they will be required to modify their passwords after the first time they access the system.

Processing the File The first step in processing the file will be to create a “scheduled process” record. This record will mainly be used to keep track of the imort process for debugging purposes.

The scheduled process record will be created as follows:

Table 3: Scheduled_Processes Record

Scheduled_Processes Field

Source Data Notes strProcess SOM User Import dtStarted GETUTCDATE() Current date/time (UTC).

dtCompleted Will be populated when the process concludes.

CreatedBy UserId of user performing import.

When the process concludes, the scheduled process record will be updated with the date/time of completion (Scheduled_Processes.dtCompleted). A confirmation interface will display, indicating the file was imported successfully and listing any records which were determined to be invalid and could not be imported. (See also Confirmation Interface.)

Confirmation Interface When the User Import Tool finishes processing the uploaded file, a confirmation interface will display. This interface will be modeled after the confirmation interfaces for the State of Michigan existing custom tools. The confirmation interface will indicate whether the file was processed successfully.

If the file was processed, a table will display, showing any invalid records which could not be processed. The table will include the following information for each invalid record encountered:

Version 2021-1 6 of 10

• Username: Username from the uploaded file;

• Reason for Error: May include:

o Incorrect number of columns;

o Username already exists;

o Missing data – [field name];

o Invalid data length – [field name].

• Error Line Number: The line number of the record which encountered the error.

If all records are processed successfully, a message will appear which reads, “All records were processed successfully.”

Storing the File The State of Michigan currently has an “export” directory at the same level as the FleetCommander directory. Within this directory resides an “SOM_UserProfiles” directory (i.e., “files/custom/SOM_UserProfiles”). Files uploaded viat the existing User Profile Update Tool are currently stored in this directory. Files uploaded via the new User Profile Import Tool will be uploaded to this directory, as well. Each file will be renamed to include the original filename with the current date and timestamp appended in YYYYDDMM_HHNNSS format (e.g., OriginalFilename_20220824_120345.txt).

Data Structures and Data EnterpriseSettings_ContentFilePaths – New Record A record of the path to the import files will be written to the EnterpriseSettings_ContentFilePaths table as follows:

Table 4: EnterpriseSettings_ContentFilePaths Records

Field Value

ContentName custom_michigan_som_userimport

FolderName custom\_MICHIGAN\SOM_UserProfiles

Active 1

Version 2021-1 7 of 10

Scheduled_SOM_UserProfileImport – New Table Each time the User Import Tool is run, all of the records from the uploaded file will be written to the Custom Scheduled_SOM_UserProfileImport table. Prior to writing the records to the table, all records corresponding to processes executed more than 60 days in the past will be deleted.

The records will be written as follows:

Table 5: Scheduled_SOM_UserProfileImport Records

Field Data Type Notes

RecordId bigint NOT NULL; Identity; PK

ProcessId int The unique identifier of the process instance from the Scheduled_Processes table.

LastName varchar(30)

FirstName varchar(30)

Username varchar(100)

Email1 varchar(100)

Phone1 varchar(50)

SupervisorName varchar(50)

SupervisorPhone varchar(50)

SupervisorEmail varchar(100)

Valid bit NOT NULL; DEFAULT 1.

ErrorLineNumber int

ErrorReason varchar(150) Describes the reason for the error, if one exists.

Outstanding Questions and Action Items There are no open questions or action items at this time.

Version 2021-1 8 of 10

ACCEPTANCE CRITERIA:

See master contract.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PRICING / PAYMENT SCHEDULE:

Includes 25 estimated hours for requirements elicitation, preparation of change request form (including review and revisions), development, testing, implementation, and training. Estimated cost: 25 hours @ $195.00/hr. = $4,875.00

• All time and materials contracts (hourly based) must submit time sheets with all invoices

• All invoices must include the purchase order number

Payment will be made on a time and material basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

Version 2021-1 9 of 10

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated VTS Agency Project Manager is:

Jamie Mathews

DTMB

VTS

VTS Building 6951 Crowner Dr Dimondale MI 48821 517-636-0829 mathewsj@michigan.gov

David Hofmeister

VTS

VTS Building 6951 Crowner Dr Dimondale MI 48821 517-242-5766 Hofmeisterd@michigan.gov

The designated DTMB Project Manager (IT) is:

Angela Dean

DTMB

Agency Services deana1@michigan.gov

AGENCY RESPONSIBILITIES:

See Master Contract

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at:

Contractor will perform work off-site

Version 2021-1 10 of 10

Exhibit 1:

Last Name First Name HRMN ID Email Phone Supervisor Supervisor Phone Supervisor Email Cook Sue 156522 CookS7@michigan.gov (616) 826-2257 Trudell, Rick (616) 248-1171 TrudellR@michigan.gov Wilbon Caroline 1115856 WilbonC@michigan.gov (616) 558-6579 Spedoske, Maria (616) 248-1228 SpedoskeM@michigan.gov Andrews Alyssa 1127294 AndrewsA4@michigan.gov (616) 558- 7608 Desmarais, Keri (855) 275-6424 DesmaraisK@michigan.gov Blackall Drew 1119319 BlackallD@michigan.gov (616) 258-1182 Pierce, Emily (616) 248-1335 PierceE@michigan.gov Blevens Zachary 1125066 BlevensZ@michigan.gov (616) 690-7176 Spedoske, Maria (616) 248-1228 SpedoskeM@michigan.gov Cannon Thomas 1107546 CannonT@michigan.gov (616) 490-8797 Pierce, Emily (616) 248-1335 PierceE@michigan.gov Caudle Edward 1107666 CaudleE@michigan.gov (616) 401-7088 Spedoske, Maria (616) 248-1228 SpedoskeM@michigan.gov Clark James 1109314 ClarkJ26@michigan.gov (616) 401-7248 Spedoske, Maria (616) 248-1228 SpedoskeM@michigan.gov Eckelbarger Senia 1067392 EckelbargerS@michigan.gov (616) 401- 5242 Spedoske, Maria (616) 248-1228 SpedoskeM@michigan.gov Filipiak Amy 1120207 FilipiakA@michigan.gov (616) 307-8789 Spedoske, Maria (616) 248-1228 SpedoskeM@michigan.gov Folkringa Nancy 177432 FolkringaN@michigan.gov (616) 826-2993 Spedoske, Maria (616) 248-1228 SpedoskeM@michigan.gov

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 15 to

071B9200170Contract Number

MathewsJ@michigan.gov

Jamie Mathews

Mecca Martin esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

AGILE ACCESS CONTROL, INC.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

(517) 230-5694 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

517-636-0829

DTMB

martinm42@michigan.gov

$1,223,933.80

March 10, 2009 September 10, 2022

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

1000 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☒ 1 year ☐ September 10, 2023

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$101,751.93 $1,325,685.73

Effective 8/12/2022, one of the option years available on this Contract is hereby exercised and an increase of funding for the amount of $101,751.93 for Year 9 Maintenance/Support is added. The revised contract expiration date is 9/10/2023. Please note the Contract Administrator has been changed to Mecca Martin.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 14 to

071B9200170Contract Number

MathewsJ@michigan.gov

Jamie Mathews

KeriAnn Trumble esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

AGILE ACCESS CONTROL, INC.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

989-259-2625 S

T A

T E

P ro g n a g e r

C o n tra c t

A d m in is tra to r

C O

N T

R A

C T

O R

517-636-0829

DTMB

trumblek1@michigan.gov

$1,132,175.11

March 10, 2009 September 10, 2022

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

1000 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ September 10, 2022

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$91,758.69 $1,223,933.80

Effective 8/4/2021, this Contract is increased by $91,758.69 for Statewide use. Please note the Contract Administrator has been changed to KeriAnn Trumble.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 13 to

071B9200170Contract Number

MathewsJ@michigan.gov

Jamie Mathews

Jordan Sherlock esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

AGILE ACCESS CONTROL, INC.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

517-243-5556 S T A T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

517-636-0829

DTMB

sherlockj@michigan.gov

$1,132,175.11

March 10, 2009 September 10, 2022

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

1000 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ September 10, 2022

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$82,058.32 $1,214,233.43

Effective 9/1/2019 this Contract is increased by $82,058.32 to for DTMB use to cover 2020-2021 maintenance costs and for miscellaneous replacement parts & keys.

All other terms, conditions, specifications and pricing remain the same. Per agency agreement, DTMB Procurement approval , and State Administrative Board Approval on 9/1/2019.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 12 to

071B9200170Contract Number

MathewsJ@michigan.gov

Jamie Mathews

Garrick Paraskevin esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

AGILE ACCESS CONTROL, INC.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

(517) 284-6993 S T A T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

517-636-0829

DTMB

paraskeving@michigan.gov

$1,040,168.49

March 10, 2009 September 10, 2019

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

1000 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☒ 3 ☐ September 10, 2022

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$92,006.62 $1,132,175.11

Effective 8/12/2019, this Contract is increased by $92,006.62 for DTMB Statewide use to purchase RFID cards and readers, 2019/2020 maintenance costs and additional funds for miscellaneous replacement parts/keys detailed in the attached cost table and quote. The State is also exercising three option years. The revised contract expiration date is 9/10/2022.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

Table 1: Summary of the Project Cost 09/11/2014 - 09/10/2024 (Years 1 - 10) 9/11/15 -

9/10/16 9/11/16 - 9/10/17

9/11/17 - 9/10/18

9/11/18 - 9/10/19

Deliverable Project Activities Count of Licenses

Year 1 Year 2 Year 3 Year 4 Year 5 Cost ($)

EXISTING SITES

A1 Maintenance and Support

FleetCommander Maintenance (see details) 639

Maintenance and Support (6/2/2015 - 9/30/2015) INITIAL 438 $7,816.33 $23,448.98 $24,152.45 $24,877.02 $25,623.33 $105,918.11

Maintenance and Support (6/2/2015 - 9/30/2015) ADDITIONAL 201 $2,536.12 $7,608.35 $7,836.60 $8,071.70 $8,313.85 $34,366.63

SOM-specific Maintenance Support (e.g. background checks, reports, ADA currency, contingency & de-installation proc, etc.) $1,552.87 $4,658.60 $4,798.36 $4,942.31 $5,090.58 $21,042.71

Kioware 9 $245.43 $255.32 $265.61 $276.31 $287.45 $1,330.13

KL Driver(already purchased) - Maintenance & Tech Support Only @ 25% 1 $1,212.00 $1,260.84 $1,311.66 $1,364.52 $1,419.51 $6,568.52

Subtotal $13,362.74 $37,232.10 $38,364.68 $39,531.86 $40,734.72 $169,226.09

A2 Hardware

SAM Keyboxes Maintenance 10 $7,732.56 $17,727.77 $18,259.61 $18,807.39 $19,371.62 $81,898.95

Kiosk replacement (2 replaced in years 2 3 4and 5) 8 $6,268.06 $6,268.06 $6,268.06 $6,268.06 $25,072.24

Replacement Keys for keybox (4 keys and 50 key rings per year)/misc supplies/parts $500.00 $500.00 $500.00 $500.00 $500.00 $2,500.00

Subtotal $8,232.56 $24,495.83 $25,027.67 $25,575.45 $26,139.68 $109,471.19

Original Project Cost $21,595.30 $61,727.93 $63,392.34 $65,107.32 $66,874.39 $278,697.28

PROPOSED ADDITIONAL LICENSES

B1 Purchase and Maintenance & Support

FleetCommander (520 licenses added in the middle of Year 4) 520 $119,600.00

Maintenance and support for additional 520 licenses

Proration to align with the current period of performance*

Subtotal for New Licenses $119,600.00 $0.00

B2 RFID Project

RFID Car Sharing MIFARE Cards (Item #AR0228) 3000

RFID Proximity Card Readers (Item #RFID-001) 7

Professional Service Hours ($166.65/per hour) 7

Estimated Shipping 1

Total RFID Project

B3 Miscellanous Professional Support

Remote Support/Custom Reports/Training/etc. requiring Professional Svcs

Total Miscellanous Profession Support

Total Project Cost $21,595.30 $61,727.93 $63,392.34 $184,707.32 $66,874.39 $278,697.28

Notes: The purchase date is assumed to be 7/6/18* Maintenance and support is free for the first 12 months after the purchase.

After the first 12 months, maintenance and support will be charged annually for 130 licenses, 260 licenses, 390 licenses, and, finally, 520 licenses.

2nd year of maintenance plus the $$1,658.84 for prorated licenses from July - September

Table 1: Summary of the Project Cost 09/11/2014 - 09/10/2024 (Years 1 - 10)

Deliverable Project Activities Count of Licenses

EXISTING SITES

A1 Maintenance and Support

FleetCommander Maintenance (see details) 639

Maintenance and Support (6/2/2015 - 9/30/2015) INITIAL 438

Maintenance and Support (6/2/2015 - 9/30/2015) ADDITIONAL 201 SOM-specific Maintenance Support (e.g. background checks, reports, ADA currency, contingency & de-installation proc, etc.)

Kioware 9

KL Driver(already purchased) - Maintenance & Tech Support Only @ 25% 1

Subtotal

A2 Hardware

SAM Keyboxes Maintenance 10

Kiosk replacement (2 replaced in years 2 3 4and 5) 8

Replacement Keys for keybox (4 keys and 50 key rings per year)/misc supplies/parts

Subtotal

Original Project Cost

PROPOSED ADDITIONAL LICENSES

B1 Purchase and Maintenance & Support

FleetCommander (520 licenses added in the middle of Year 4) 520

Maintenance and support for additional 520 licenses

Proration to align with the current period of performance*

Subtotal for New Licenses

B2 RFID Project

RFID Car Sharing MIFARE Cards (Item #AR0228) 3000

RFID Proximity Card Readers (Item #RFID-001) 7

Professional Service Hours ($166.65/per hour) 7

Estimated Shipping 1

Total RFID Project

B3 Miscellanous Professional Support

Remote Support/Custom Reports/Training/etc. requiring Professional Svcs

Total Miscellanous Profession Support

Total Project Cost

Notes: The purchase date is assumed to be 7/6/18* Maintenance and support is free for the first 12 months after the purchase.

After the first 12 months, maintenance and support will be charged annually for 130 licenses, 260 licenses, 390 licenses, and, finally, 520 licenses.

2nd year of maintenance plus the $$1,658.84 for prorated licenses from July - September

9/11/19 - 9/10/20

9/11/20 - 9/10/21

9/11/21 - 9/10/22

9/11/22 - 9/10/23

9/11/23 - 9/10/24

Year 6 Year 7 Year 8 Year 9 Year 10 Cost ($)

$26,392.03 $27,183.79 $27,999.31 $28,839.29 $29,704.47 $140,118.89

$8,563.27 $8,820.17 $9,084.77 $9,357.31 $9,638.03 $45,463.55

$3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $15,000.00

$296.07 $308.00 $320.41 $333.33 $346.76 $1,604.57

$1,462.09 $1,521.01 $1,582.31 $1,646.08 $1,712.41 $7,923.90

$39,713.46 $40,832.97 $41,986.80 $43,176.00 $44,401.67 $210,110.92

$19,952.76 $20,551.35 $21,167.89 $21,802.92 $22,457.01 $105,931.93

$0.00

$3,500.00 $500.00 $500.00 $500.00 $500.00 $5,500.00

$23,452.76 $21,051.35 $21,667.89 $22,302.92 $22,957.01 $111,431.93

$63,166.23 $61,884.32 $63,654.69 $65,478.93 $67,358.68 $321,542.85

$7,475.00 $15,174.00 $23,104.00 $31,273.00 $33,177.00

$1,658.84

$9,133.84 $15,174.00 $23,104.00 $31,273.00 $33,177.00 $111,861.84

$11,490.00

$1,750.00

$1,166.55

$300.00

$14,706.55

$5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00

$5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00

$92,006.62 $82,058.32 $91,758.69 $101,751.93 $105,535.68 $473,111.24

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 11 to

071B9200170Contract Number

MathewsJ@michigan.gov

Jamie Mathews

Garrick Paraskevin esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

AGILE ACCESS CONTROL, INC.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

(517) 284-6993 S T A T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

517-636-0829

DTMB

paraskeving@michigan.gov

$1,038,973.84

March 10, 2009 September 10, 2019

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

999 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☒ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ September 10, 2019

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$1,194.65 $1,040,168.49

Effective 3/5/2019, this Contract is increased by $1,194.65 to provide security hardware and fleet cards for the motor pool per the attached Statement of Work. This change expands the scope of this Contract to include RFID devices to accomplish this goal at the best value for the State of Michigan.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

1 Introduction State of Michigan (the "Customer") wishes to test using the FleetCommander RFID/proximity reader integration capabilities for authentication at the kiosk.

2 RFID Reader Hardware

• FleetCommander Kiosk integrates with RFldeas Inc. brand readers.

• Each kiosk in the Customer's solution will require an RFID reader.

o The Customer will purchase RFID readers from Agile Access Control , Inc.

o Agile will preconfigure each reader for the Customer's card format prior to delivery.

• The Customer requests the use of an enrollment reader. Enrollment readers allow FleetCommander administrators to scan the value from a RFID card into a user's FleetCommander user profile.

• Agile will clearly label each reader to indicate its intended use (e.g. , Kiosk vs. Enrollment).

• The model reader selected for the Customer is: RDR-80081AKU.

o This is a standard form factor reader.

o This reader connects to the kiosk via USB cable. Cable length is 6 ft.

• The Customer requires a total of two (2) RFID readers.

o One (1) reader will be configured for use at a kiosk.

o One (1) reader will be configured for enrollment purposes.

3 KioWare Software The Customer kiosk(s) requiring RFID/proximity reader integration will run the FleetCommander Kiosk application through KioWare kiosk software.

FleetCommander Support will preconfigure the readers and also provide instruction for configuring the reader for use with FleetCommander and KioWare.

4 Authentication FleetCommander Support will provide instructions to configure the FleetCommander enterprise advanced settings to support RFID/proximity reader authentication at the kiosk. The Kiosk Login Authentication setting will be set to "Customized Login Function(s) - Bypass Username/Password Prompt." The customer specifically requests that the scan of a RFID card be sufficient to gain access to FleetCommander Kiosk. No additional authentication (e.g. two factor, password prompt, etc.) will be required .

4. 1 Customer Card Format

• The customer has one card type: AgileFleet supplied Ml FARE Card

• The customer will purchase 7 AgileFleet cards which will be distributed to their users.

• The value to be read from the card consists of the Card Id.

• The value to be read from the card will be a unique value within the lot of the 7 cards purchased . The Customer must be aware of this and ensure that the Card Id results in a unique value for each user should additional cards be purchased or otherwise incorporated into the solution in the future.

4.2 User Profile Electronic Id

• The Card Id will be stored in the Electronic Id field on the User Profile in FleetCommander.

• The Customer will be responsible for updating the User Profile Electronic Id field with the appropriate Card Id for each user who will authenticate at the kiosk.

• The Customer will ensure each unique Card Id will be assigned to at most one user profile.

• The Customer will ensure that the Card Id stored in the Electronic Id field will be updated if a new card is assigned. In the event a user's card is lost or a user's card should no longer allow access, the Customer will remove the value from the Electronic Id field on the User Profile.

4.3 Identifying Users

When a user scans a card at the kiosk, the Card Id returned will be matched against the User Profile Electronic Id field in FleetCommander. If an exact match is found and the corresponding user has sufficient permission to log into the kiosk, the user will be logged in.

5 RFID Questionnaire Responses The FleetCommander RFID Questionnaire responses for the customer are included below. Some of these values may have been determined by Agile.

Type of Card AgileFleet MIFARE Card

Part# MIFARE 1K

Frequency (e.g. 125 kHz) 13.56 MHz

Card Format (e.g., Standard Wiegand, Reverse Wiegand, HID Corporate)

Printed on card . Examples:

Encoded Card Id 36108694994290948

36108694994246404

Encoded Facility Code

Total Bit Count

# of Leading Bits 0

# of Trailing Bits 0

Bit Length of Facility Code

Bit Length of Card Id

Do you have an existing interface that can be used to update card values in FleetCommander?

6 Outstanding Questions and Action Items There are no outstanding questions or action items at this time.

Date/Time:

Project Name:

Customer:

Customer Primary Contact:

Agile Primary Contact:

Agile Secondary Contact:

Affected Function:

Exact Description of Change Requested (provide attachments if necessa Schedule Issues or Dates Affecting Implementation:

Cost Estimate:

(completed by Agile)

Date Approved to Start:

Signature of Customer:

Date Closed:

Agile FleetCommander

CHANGE REQUEST FORM

11/29/2018

RFID Reader Authentication at Kiosk State of Michiqan s~~\,i

David Hofmeister, hofmeisterd@michigan .gov, (517) 243-5766

NIA I Reference#: I 18647

Phelps Rogovoy, progovoy@agilefleet.com, 408-213-9555 x525

Phillip Groff, pgroff@agilefleet.com

Kiosk Authentication SOM wishes to purchase two RFID badge readers and seven Agile Fleet RFID badges to test the ability for users to login at a kiosk with a badge. See below for more details.

None.

Customer is self-hosted and runninq v5.01 .00 as of the date above.

Professional Service Hours = 8 includes requirements elicitation , preparation of this change request form (including review and revisions), development, testing , implementation, and training .

Professional services= 8 * $165.00/hour- $1 ,320.004 * $165/hr = $660 RFID badge readers= 2 * $250.00 = $500.00 Agile Fleet RFID badges= 7 * $4.95 = $34.65

Total Cost: $1 ,854 .65 $1 ,194.65

NOTE: In addition to estimated hours above, the purchase of RFID reader hardware and Agile Fleet cards is required to complete this effort. Please refer to section titled, RFID Reader Hardware, for details including reader model number(s) and the quantity of each model reauired.

<AGILE USE ONLY>

Please send this completed form (including any attachments) via one of the methods: Email:

fcsupport@ag1lefleet.com, . Fax: 703-832-8729

If you need assistance completing this form , please contact FleetCommander Technical Support at fcsupport@agilefleet.com or 408-213-9555 x2 .

ti\~

RI)~\\)),~~

\J\~~~\Q

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 10 to

071B9200170Contract Number

$872,973.84

March 10, 2009 September 10, 2018

MOTOR POOL MANAGEMENT SYSTEM

March 9, 2012

INITIAL AVAILABLE OPTIONS EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

999 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ Direct Voucher (DV) ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☒ 12 months ☐ September 10, 2019

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$166,000.00 $1,038,973.84

Effective with mutual signature the contract is amended to add $166,000 to the funding and execute a one year option to 9/10/2019. All other terms and conditions remain the same.

MathewsJ@michigan.gov

Jamie Mathews

Mike Breen esmith@agilefleet.com

Ed Smith

Chantilly, VA 20151

Agile Access Control, Inc.

CV0063540

(408) 213-9555 x 501

4640 Star Flower Drive

(517) 249-0428

S T A T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

517-636-0829

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DTMB

DESCRIPTION

breenm@michigan.gov

CONTRACT CHANGE NOTICE

Change Notice Number 8 .

to

Contract Number 071B9200170

C O

N T

R A

C T

O R

Agile Access Control, Inc.

S T

A T

E

P ro gr am an ag er Jamie Mathews DTMB

4640 Star Flower Drive 517-636-0829

Chantilly, VA 20151 MathewsJ@michigan.gov

Ed Smith

C o nt ct

A dm in is tr at or

Malu Natarajan DTMB

(408) 213-9555 x 501 (517) 284-7030 esmith@agilefleet.com natarajanM@michigan.gov

*******3957

DESCRIPTION: Effective September 10, 2016, this Contact is extended for one year and hereby increased by $97,186.35 for Bear X-board replacement, kiosks replacement and ongoing maintenance. The revised contract expiration date is September 10, 2017. Please note the Contract Administrator has been changed to Malu Natarajan. All other terms, conditions, specifications, and pricing remain the same per Contractor and Agency agreement, DTMB Procurement approval and State Administrative Board approval on August 30, 2016.

DESCRIPTION: Motor Pool Management System

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE

INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

March 10, 2009 March 9, 2012 2 - 1 Year September 10, 2016

PAYMENT TERMS DELIVERY TIMEFRAME

N/A N/A

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-card ☐ Direct Voucher (DV) ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION

LENGTH OF

EXTENSION

REVISED EXP. DATE

☐ ☒ 1 year September 10, 2017

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$ 710,304.66 $ 97,186.35 $807,866.53

Rev 10/2015

Form No. DTMB-3521 (Rev. 10/2015) AUTHORITY: Act 431 of 1984 COMPLETION: Required PENALTY: Contract change will not be executed unless form is filed

CHANGE NOTICE NO. 7

CONTRACT NO. 071B9200170

between

THE STATE OF MICHIGAN

and

NAME & ADDRESS OF CONTRACTOR PRIMARY CONTACT EMAIL

Agile Access Control, Inc. Ed Smith esmith@agilefleet.com

4640 Star Flower Drive PHONE CONTRACTOR’S TAX ID NO.

(LAST FOUR DIGITS ONLY)

Chantilly VA, 20151 (408) 213‐9555 x 501 *******3957

STATE CONTACTS AGENCY NAME PHONE EMAIL

PROGRAM MANAGER / CCI DTMB Jamie Mathews (517) 636‐0829 MathewsJ@michigan.gov

CONTRACT ADMINISTRATOR DTMB Simon Baldwin (517) 284‐7000 BaldwinS@michigan.gov

DESCRIPTION: Motor Pool Management System

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE

INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

March 10, 2009 March 9, 2012 2 ‐ 1 Year September 10, 2016

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-card ☐ Direct Voucher (DV) ☐ Other ☐ Yes ☒No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

EXERCISE OPTION? LENGTH OF OPTION EXERCISE EXTENSION?

LENGTH OF

EXTENSION

REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$ 661,860.18 $ 48,444.48 $ 710,304.66 DESCRIPTION: Effective April 27, 2016, this Contact is hereby increased by $48,444.48 for Phase 1 and Phase 2 Sigma interface work detailed in the attached Statement of Work. This SOW will utilize the $48,444.48 to be added as well as $2,375.18 existing Contract funds. All other terms, conditions, specifications, and pricing remain the same per Contractor and Agency agreement, and DTMB Procurement approval.

MICHIGAN DEPARTMENT OF TECHNOLOGY,

MANAGEMENT AND BUDGET

IT SERVICES

STATEMENT OF WORK

I. Background

The SIGMA system will impact all areas of State business operations, from payroll and purchasing, to payment of suppliers, disbursement of grant funding and processing of unemployment, financial aid and child support. The system must interface with each of the applications managing these process areas, as well as those utilized for payment processing and revenue generating applications. To successfully implement the required functionality and realize projected efficiencies of SIGMA, the interfaces must be in established, tested and fully implemented. The State does not have resources with the necessary technical ability and bandwidth to accomplish the transition independently. Thus contract change notices will be processed for those interfaces which can be managed through existing contracts and staff augmentation resources will be obtained through bids completed under the pre-qualification program.

II. Environment / IT Standards

III. Project Objective

Successfully design and implement necessary interfaces between existing systems and SIGMA for continued and improved operations and business processes throughout the state.

IV. Scope of Work

a. Deliverables

List specific interface(s) to be covered by this change request (provide task detail in table below):

b. Acceptance Criteria – List in Requirements column for Milestone Acceptance & Signoff row, and identify those authorized to signoff in Acceptance/Signoff Column.

DTMB Agency Billing for Vehicle Services from DTMB Interagency Billing to MAIN - & FC

c. Cost/Price Model – List in table, Hours, Rate, Total and Total Payment Columns.

d. Project Contacts – Should all be listed on iTRAC, either in contact fields, description fields or on an attached document.

e. Agency Responsibilities and Assumptions – Identify in State Staff and Roles columns.

f. Contractor Staff – Numbers, roles, anticipated hours, and duration by task and total columns below.

V. Terms and Conditions

Were agreed upon in the signed Contract or issued PO, they are not modified with every change notice. There should be no terms and conditions attached to the Change requests in iTRAC, only this SOW document with a completed and approved iTRAC request.

Tasks & Deliverables

Requirements Anticipated Completion

Date

State Staff

State Staff

Hours

Contractor Staff Role Hours Rate Total Acceptance / Signoff

Total Payment

Milestone I Requirements

Gathering*

Deliverable:

Requirements Traceability Matrix.

Completed 4/18/2016

PM 122 Alexis Gearhart Phillip Groff

Edwin E Smith

Meet with agency SME’s to establish interface requirements

122 $165 $20,130 Review Design Plan, State PM & Program Manager sign off after edits incorporated and final is accepted.

$20,130*

Task I

Define Content (create RTM)

Complete SME Alexis Gearhart Lead Requirements Gathering

Samar Benthami

Task II

Define Timeline

Complete SME Edwin E Smith Change Management

Samar Benthami

Task III

Milestone Acceptance & Signoff

Milestone II Design the Interface

Design Plan.

Detailed Design Docs.

6/3/2016 Phillip Groff

Design interfaces by Technical Lead

70 $165 $11,550 Samar Benthami

Task I

Program

7/29/2016 Phillip Groff

Program Interfaces by Custom Programmer Off-Site

60 $165 $9,900 Samar Benthami

Task II

Unit Test

9/1/2016 Phillip Groff

Custom Programmer Off-Site

30 $165 $4,950 Samar Benthami

Task III

Resolve Defects

10/1/2016 Alexis Gearhart Phillip Groff

Edwin E Smith

Custom Programmer Off-Site

40 $165 $6,600 Samar Benthami

Task III

Testing, Acceptance & Signoff by vendor

11/1/2016 Alexis Gearhart Phillip Groff

Edwin E Smith

Configuration Management by Technical Lead Off-Site

40 $165 $6,600 Samar Benthami

Rev 7/2015

Task V

Product Implementation

1/3/2017 Alexis Gearhart Phillip Groff

Edwin E Smith

Change Management and Technical Support by Technical Lead Off-Site

60 $165 $9,900 Samar Benthami

Task VII

Product Closure: Up to 8 hours of support

1/3/2017 Alexis Gearhart Phillip Groff

Edwin E Smith

Technical Lead Off-Site

8 $165 $1,320 Samar Benthami

Task VIII

Milestone Acceptance & Signoff

Phase 1 Total 122 $165 $20,130* $20,130.00* Phase 2 Total 308 $165 $50,820 Totals Phase 1 and 2

430 $165 $70,950

*Phase 1 has already been completed, invoiced and paid.

Form No. DTMB-3521 (Rev. 7/2015) AUTHORITY: Act 431 of 1984

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

PROCUREMENT

P.O. BOX 30026, LANSING, MI 48909

OR

525 W. ALLEGAN, LANSING, MI 48933

CHANGE NOTICE NO. 6

CONTRACT NO. 071B9200170

between

THE STATE OF MICHIGAN

and

NAME & ADDRESS OF CONTRACTOR PRIMARY CONTACT EMAIL

Agile Access Control, Inc. Ed Smith esmith@agilefleet.com

14101 Willard Road, Suite A PHONE CONTRACTOR’S TAX ID NO.

(LAST FOUR DIGITS ONLY)

Chantily, VA 20151 (408) 213‐9555 x 501 3957

PROGRAM MANAGER / CCI DTMB

CONTRACT ADMINISTRATOR DTMB Jarrod Barron (517) 284‐7045 Barronj1@michigan.gov

DESCRIPTION: MOTOR POOL MANAGEMENT SYSTEM

INITIAL EFFECTIVE DATE

INITIAL EXPIRATION

DATE

INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

March 10, 2009 March 9, 2012 (2) 1‐Year Options September 10, 2015

PAYMENT TERMS DELIVERY TIMEFRAME

N/A N/A

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-card ☐ Direct Voucher (DV) ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

EXERCISE OPTION? LENGTH OF OPTION EXERCISE EXTENSION?

LENGTH OF

EXTENSION

REVISED EXP. DATE

☒ 1‐Year ☐ N/A September 10, 2016

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$606,900.31 $54,959.87 $661,860.18 DESCRIPTION: Effective September 11, 2015, this Contract is exercising the 4th option year and is increased by $54,959.87. The revised Contract expiration date is September 10, 2016. All other terms, conditions, specifications, and pricing remain the same, per Contractor and Agency agreement, and DTMB Procurement approval.

Rev 7/2015

Project Activities Count of Licenses

Year 2

EXISTING SITES & LICENSES

Maintenance and Support

FleetCommander Maintenance (see details) 639

Maintenance and Support (6/2/2015 - 9/30/2015) INITIAL 438 $23,448.98

Maintenance and Support (6/2/2015 - 9/30/2015) ADD 201 $7,608.35

SOM-specific Maintenance Support (e.g. background checks, reports, ADA currency, contingency & de-installation proc, etc.)

$4,658.60

Kioware 9 $255.32

KL Driver(already purchased) - Maintenance & Tech Support Only @ 25% 1 $1,260.84

Subtotal $37,232.09

Hardware

SAM Keyboxes Maintenance* 10 $17,727.77

Subtotal $17,727.77

Total Project Cost $54,959.86

Form No. DTMB-3521 (Rev. 4/2012) AUTHORITY: Act 431 of 1984

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

PROCUREMENT

P.O. BOX 30026, LANSING, MI 48909

OR

530 W. ALLEGAN, LANSING, MI 48933

CHANGE NOTICE NO. 5

CONTRACT NO. 071B9200170

between

THE STATE OF MICHIGAN

and

NAME & ADDRESS OF CONTRACTOR: PRIMARY CONTACT EMAIL

Agile Access Control, Inc. Ed Smith esmith@agilefleet.com

14101 Willard Road, Suite A TELEPHONE CONTRACTOR #, MAIL CODE

Chantilly, VA 20151 (408) 213‐9555 x 501

CONTRACT COMPLIANCE

INSPECTOR DTMB

BUYER DTMB Jarrod Barron 517-284-7045 barronj1@michigan.gov

CONTRACT SUMMARY:

DESCRIPTION: MOTOR POOL MANAGEMENT SYSTEM

INITIAL EFFECTIVE DATE

INITIAL EXPIRATION

DATE

INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE CHANGE(S)

NOTED BELOW

March 10, 2009 March 9, 2012 2, 1 yr. options September 10, 2014

PAYMENT TERMS F.O.B SHIPPED SHIPPED FROM

N/A N/A N/A N/A

ALTERNATE PAYMENT OPTIONS: AVAILABLE TO MiDEAL PARTICIPANTS

P-card Direct Voucher (DV) Other Yes No

MINIMUM DELIVERY REQUIREMENTS:

N/A

DESCRIPTION OF CHANGE NOTICE:

EXTEND CONTRACT

EXPIRATION DATE

EXERCISE CONTRACT

OPTION YEAR(S)

EXTENSION BEYOND

CONTRACT OPTION YEARS

LENGTH OF

OPTION/EXTENSION

EXPIRATION DATE

AFTER CHANGE

No Yes 1 year September 10, VALUE/COST OF CHANGE NOTICE: ESTIMATED REVISED AGGREGATE CONTRACT VALUE:

$585,305.00 Effective the date signed below by the last required signer, the State exercises a one-year option. The new contract expiration date is September 10, 2015. The contract value is increased by $21,595.31 to cover the period through September 10, 2015. The new total estimated contract value is $606,900.31. Article 2 is hereby fully revised and restated. See attached Restated Article 2.

The parties have also agreed to firm fixed…