9088 - Vision Zero Implementation and Safety Improvements RFP Scope.pdf

9088 Vision Zero Implementation and Safety Improvements

Request for Proposal

Introduction

The City of Denton is seeking proposals from professional consultant teams to assist with the development of a comprehensive Vision Zero Safety Action Plan and conduct supplemental safety planning activities under the Safe Streets and Roads for All (SS4A) Planning and

Demonstration Grant Program, funded by the U.S. Department of Transportation (USDOT).

The City has committed to eliminating roadway fatalities and serious injuries and will use this project to develop strategies, engage stakeholders, analyze data, and identify safety priorities to support future implementation.

PROJECT OBJECTIVES AND SCOPE OF WORK

The selected consultant will support the City in carrying out the following tasks:

1- Vision Zero Commitment and Oversight

• Support and coordinate with the City’s Vision Zero Task Force to guide development and implementation of the Safety Action Plan.

• Facilitate adoption of a formal Vision Zero commitment, including a target year for eliminating fatalities and serious injuries.

• Establish a governance framework defining roles, responsibilities, and decision-making processes.

• Integrate the Safe System Approach into all aspects of the Action Plan.

• Develop a framework for ongoing monitoring, reporting, and plan updates.

2- Comprehensive Safety Analysis

• Conduct a data-driven analysis of crash trends.

• Develop crash profiles by emphasis areas (e.g., pedestrians, bicyclists, intersections, speed-related crashes).

• Assess existing plans, policies, and land use for alignment with safety goals.

• Develop an interactive crash dashboard for internal and public use.

• Diagnose systemic safety risks and link findings to Safe System elements.

• Identify evidence-based countermeasures tied directly to crash patterns and risk factors.

• Develop exhibits and technical documentation summarizing findings and recommended strategies.

3- Corridor-Level Countermeasure Analysis

• Conduct Roadway Safety Audits (RSAs) along priority corridors identified through the HIN.

• Perform multimodal field assessments (walking, biking, and driving audits).

• Collect field data using innovative tools.

• Identify and evaluate:

o Corridor-wide safety treatments o Intersection-specific improvements

• Develop concept-level design recommendations (planning-level schematics) for key corridors.

• Provide planning-level cost estimates and feasibility considerations.

• Identify quick-build and long-term solutions.

• Ensure all recommendations align with the Safe System Approach and best practices.

4- Public and Stakeholder Engagement

• Develop and implement a comprehensive engagement plan.

• Maintain a public-facing project website.

• Conduct surveys, workshops, and pop-up events.

• Utilize interactive mapping tools to gather location-based feedback.

• Ensure outreach to targeted areas.

• Engage stakeholders including City departments, regional agencies, and advocacy groups.

• Present findings and recommendations to the Vision Zero Task Force, Boards, Commissions, and City Council.

5- Regional Coordination

• Review and align with regional and state plans (e.g., NCTCOG, TxDOT, regional safety plans).

• Coordinate with regional partners to ensure consistency in:

o Safety priorities o Project implementation opportunities

6- Policy Evaluation

• Review existing City policies, standards, and development regulations.

• Recommend updates to integrate safety-first principles into:

o City of Denton Criteria Manual

• Incorporate Safe System principles into City operations and policies.

• Identify opportunities for institutionalizing Vision Zero practices.

7- Project Prioritization

• Develop a transparent and data-driven prioritization framework incorporating (but not limited to):

o High Injury Network from Adopted Vision Zero Action Plan o Safety impact o Community need o Cost and feasibility o Community input

• Develop a prioritized list of projects and programs, including:

o Planning-level cost estimates o Implementation timelines (short-, mid-, long-term)

• Identify funding strategies, including federal, state, and local sources.

• Provide a roadmap for transitioning from planning to implementation (SS4A implementation grants readiness).

• Establish performance measures (KPIs) and tracking methods to monitor progress.

8- Supplemental Planning Task: Windsor Drive

• Conduct a detailed safety and connectivity analysis of Windsor Drive across Loop

288.

• Evaluate crossing feasibility, including pedestrian and bicycle accommodations.

• Identify safety risks, barriers, and opportunities for improvement.

• Develop concept-level alternatives and recommendations.

• Provide planning-level cost estimates and implementation considerations.

• Ensure recommendations align with the broader Vision Zero framework and HIN priorities.

9- Reporting Supplements:

• Quarterly Performance (progress) Report

• Develop and submit programmatic reports in accordance to 2 CFR-200 to USDOT and the City of Denton.

• Quarterly Financial Reports (SF-425 Federal Financial Report)

• Final Reports at closeout

PROJECT BUDGET AND FUNDING

Consultants must provide a cost proposal that reflects all labor, materials, and indirect costs, including adherence to 2 CFR Part 200 with timelines of various components of the project.

PROJECT TIMELINE

Action Plan Timeline

• Final Public Plan: December 31, 2027

• Final SS4A Report: March 1, 2028

Supplemental Planning Timeline

• Final Public Plan: December 31, 2027

• Final SS4A Report: March 1, 2028

PROPOSAL REQUIREMENTS

• Cover Letter (three pages maximum) o Experience and qualifications of the firm/team o Relevant experience with similar projects, including any unique qualifications or special services o Identify the project manager, project team personnel, contact person, and respective firm name.

o Familiarity with Denton and its regional context

• Method and Approach

• Samples of final documents and graphics from comparable projects completed within the previous five years, with contact information for the client.

• Team Member Qualifications including Resume/Bio for the project manager and each team member.

• Provide three current references (within the past three years) for each individual and/or firm that will have significant and specific responsibility for this project. References provided shall be for work completed for similar type projects.

EVALUATION CRITERIA

Proposals will be evaluated based on:

• Overall Experience and Qualification of the Firm – 15%

We want to understand your firm’s overall capabilities and expertise. In this section, clearly communicate your company’s background, industry qualifications, certifications, and the strengths that make you well-suited for this project. Highlight what sets your firm apart and why your experience aligns with our needs.

• Past Performance and Relevant Experience on Similar Projects – 15%

Here, show us your track record. Provide examples of projects similar in size, type, or complexity and explain the results you achieved. We are looking for evidence that you can successfully deliver work like this, so include outcomes, client references, or performance metrics that demonstrate reliability and quality.

• Proposed Staff and Team Members (experience and availability) – 15%

We want to know who will actually be working on the project. Describe the key team members, their roles, their relevant experience, and why their expertise is important to project success.

Clarify their availability and confirm that the necessary staff resources will be committed throughout the project timeline.

• Local Office Presence/Understanding and Knowledge of DFW Regions – 15%

Explain your familiarity with the Dallas–Fort Worth area. If you have a local office or team, describe how that presence supports the project. Show your understanding of local conditions, regulations, logistics, and community considerations that may impact project delivery.

• Ability to Meet Schedule – 10%

Demonstrate how your firm will complete the project on time. Outline your approach to scheduling, resource allocation, and project management. Highlight past achievements in meeting tight timelines and explain how you proactively manage risks that could affect the schedule.

• Price – 30%

Provide transparent, competitive pricing that aligns with the project scope. We look for clarity in cost structure and an explanation of how your pricing delivers value. While cost matters, we evaluate price in the context of quality, capability, and overall benefit.

FEDERAL COMPLIANCE

This project is funded through a federal grant program and is subject to all applicable requirements under 2 CFR Part 200 and for USDOT’s 2024 Safe Streets and Roads For All grant program. The selected consultant will be required to comply with all relevant provisions, including those related to nondiscrimination, disadvantaged business enterprises (DBE), and financial documentation.