9057 Pre-qualified SOW.pdf

Scope of Work for

Transformer Salvage, Refurbishment, and Disposal

Denton Municipal Electric (DME) is seeking power-distribution equipment testing and disposal services, along with rebuilding and refurbishing of transformers services. It is DME’s intent to award to qualified respondent(s) list, and to have the ability to award a contract per work category over the next three years.

A: INTRODUCTION

Denton Municipal Electric, a department of The City of Denton (City), a home-rule city of the State of Texas, is requesting qualifications to select a pre-qualified list of contractors with demonstrated experience in providing power-distribution equipment testing and disposal services, along with rebuilding, salvaging, and refurbishing of transformers. The qualification responses shall be submitted to the City of Denton in a sealed submission.

The awarded firm(s) shall have the ability to accomplish all aspects of the requested services in the category(s) selected.

B: SCOPE OF WORK

The City of Denton is requesting qualifications for power-distribution equipment testing and disposal services, along with rebuilding and refurbishing of transformers. The firm(s) will handle all equipment, labor, and materials to perform all operations in connection with the testing and disposal of the transformers, controllers, capacitors, and other related equipment.

Major work categories:

Power-distribution equipment testing Refurbished/ DME / all available Rebuilds Salvaging of transformers On site oil disposal

C: EXPECTATIONS DURING AND AFTER CONCLUSION OF RFQ AWARD

The city intends to enter into an agreement with a vendor that can provide power distribution equipment testing, disposal services, rebuilt transformers, rewound transformers, and refurbished transformers. RFQ submissions and subsequent documentation will comply with all Federal, State, County and City laws, regulations, and licensing. Interested vendors must attach a list of services provided. The list/explanation of services must include only services the vendor can provide under this contract.

D: PRICING

This contract is for an undefined scope of services and price will not be solicited. The City will select contractors based on the demonstrated competence and qualifications to perform the services described in the RFQ. Once the most qualified contractor(s) are selected, contract(s) will be negotiated. Compensation will be negotiated per project assigned under the awarded contract(s). The fees under the contract must be consistent with industry standard and may not exceed any maximum provided by law.

E: PROFESSIONAL SERVICES REQUESTED

1) DME is requesting that Refurbished, Rebuilt, and New Transformers be built to the attached standards.

2) DME is requesting that all transformers picked up for salvage be tested to see if they can be rebuilt or refurbished.

a) If a transformer does not test electrically good, and there is damage to the case is beyond repair then the transformer needs to be salvaged.

b) The company that is rewarded the contract can make suggestions on their current recommendations for a repairable transformer.

3) Options for Rebuilding and Refurbishing.

Option 1-

If transformers need new paint, new primary bushings, new secondary bushing, new oil, or new grounds DME would like the transformers refurbished to the attached standards.

Option 2

If the transformer does not test electrically good and needs to be rebuilt DME would like to use the current casing of the transformer for a completely rebuilt transformer.

4) DME would like to purchase other refurbished or rebuilt 7620KV transformers that meet the attached standards.

5) DME would like to include both ANSI 1, and ANSI 2 in the rebuilt, and refurbished transformer builds.

6) DME will approve of all levels of refurbished or rebuilt transforms. (IE. Transformer can be tested, new oil added, painted, and sent back. Transformer can be tested, all bushings changed out both primary and secondary, new oil added, and repainted and sent back. Transformer can be tested, core rewound, new oil added, bushings changed out both primary and secondary, repainted, and sent back.)

7) If a transformer cannot be repaired or refurbished DME would like to salvage the transformer for a percentage of money credit back to the contract value.

8) DME will have final say in the level of refurbishment or rebuilt completed on a transformer.

9) If a transformer is rebuilt or reburnished before DME agrees to the level DME is not responsible for payment of that level of rebuild.

E: DME RESPONSIBILITIES

DME will notify the vendor when any of the services are needed.

F: SUMMARY OF QUALIFICATIONS

1. Description of the services that would be provided to the city.

2. Description of the process used to communicate and collaborate with the city and provide periodic reports.

3. A description of how the firm would ensure the quality and timeliness of communication with the city. Include guaranteed response times for the following o Response to telephone or voicemail messages.

o Response to service requests o Response to emergency services needed.

4. A description of how the firm would respond to the city if these guarantees above were not met.

5. Experience of staff - Respondents must provide a description of the experience, qualifications, and accessibility of their executives, the project manager, and key staff that will be assigned to this contract, including the following:

o Description of the individual(s) that would be directly responsible the servicing the City contract, including their qualifications and length of service in their current position.

o Describe what you would do to ensure consistency of the service to the City in the event that there is a change in the primary contact assigned to the City contract and the process for notifying the City, including the amount of advance notice that can be reasonably expected.

H: SELECTION CRITERIA

All vendors(s) will be evaluated and scored as outlined in the evaluation procedures of this solicitation. The City of Denton will proceed to negotiate a contract with the highest ranked firm.

All firm(s) will be evaluated based upon the criteria below.

a) Experience and qualifications of the Respondent (FACTOR: 20%).

b) Past Performance and experience on projects of this magnitude and complexity (FACTOR: 30%).

c) Ability to meet schedule (Experienced staff Number)

(FACTOR: 20%).

d) Communication and responsiveness

(FACTOR: 20%).

e) Overall Fit of this Team with City Goals & Objectives

(FACTOR: 10%).

The total possible score of the submissions shall be scored and weighted as indicated above. Based on the outcome of the computations performed, each submission will be assigned a raw score. The assigned weight will then be applied to these scores to calculate an overall score for each submission for completion of the final scoring process.

I: CONTRACT STRUCTURE

The contract will have a total not-to exceed amount for the entire term of the contract.