9_9594CS24Q0012.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. OCS240006 34

9594CS24Q0012

Lee, Colin; Colin.Lee@csosa.gov

(202) 220-5621

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington, DC, 20002, US

See Schedule

Title: Culinary Arts

611519

5/01/2024

5/31/2024

11:00 AM ET

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington, DC, 20002, US

See Section F

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

See Schedule

9594CS24Q0012

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

OCS240006

Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Culinary Arts, Base Period 2 SS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions OCS240006

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0002 Culinary Arts, Video Production 1 EA Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions OCS240006

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

1001 Culinary Arts, Option Period 1 2 SS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Purchase Requisitions OCS240006

Option: 1 Option Time Date: 9/30/25 Option Time Duration: 364 Option Time Units: Days IDC Type: Not Applicable

B.1 Services. The Contractor shall provide services in accordance with the Statement of Work (Section C).

B.2ContractType. This is a firm-fixed priced (FFP) type purchase order.

B.3 North American Industry Classification System (NAICS) Code and Small Business Size Standard. The NAICS code for this acquisition is 611519, Other Technical and Trade Schools, Culinary Arts Schools. The small business size standard is $21.0M.

Section C - Description/Specifications/Work Statement

C.1 Agency Background. The mission of the Court Services and Offender Supervision Agency (CSOSA) is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or District of Columbia statute, or any other lawful authority and entrusted to the District.

C.2 Objective.

C.2.1 The Contractor shall deliver a 10 to 15-day, 8 hours per day culinary training course that includes job search preparation and job placement for course participants. (10 days for culinary skills training (at minimum) and up to 5 days for workplace skills and job search support, or 120 hours). The contractor will be required to deliver culinary training, food prep and safety skills, all food and supplies for the course, the preparation of a meal for potential employers, workplace skill development, and job placement support for participants. The Contractor shall deliver the course two times during each period of performance.

C.2.2 The contractor shall also produce one 10 to 15-minute video (during the base period only) suitable for recruitment and sharing with potential employers during the base period and each option period.

C.2.3 The Contractor shall provide professional kitchen space, personnel, equipment, supplies, tools, materials, and other items and non-personal services necessary to perform the tasks detailed in this Statement of Work (SOW). The Contractor shall perform to the standards established in this SOW.

C.3 Deliverables.

C.3.1 Culinary Training Course Design. The contractor shall design a course in which participants, through hands-on practical training, shall learn the following.

C.3.1.1 A wide range of basic food preparation skills, which at a minimum will include the following:

• Food safety

• Proper knife skills

• Proper equipment use

• Ingredients preparation (including produce, vegetables, herbs/spices, and meats)

• Cooking techniques (such as how to toast nuts and spices; use salt, sugar and acid to fix bland food, different techniques for cooking vegetables and meats)

• Menu preparation

• Food pairing

• Plating

C.3.1.2 Professionalism and workplace skills: The course shall prepare candidates:

• To display professionalism, including professional attire.

• Who can identify and understand industry segments (such as fast food, casual, family dining and formal dining)

• To display behavioral characteristics that food service workers should develop and maintain to achieve high standards of professionalism and to increase individual marketability.

• To practice workplace skills and competencies, which include, but are not limited to:

o Ability to interact effectively with supervisors and co-workers o Timeliness o Positive attitude o Teamwork o Good manners o Supporting others

C.3.2 Job Search Preparation and Placement. For each course delivered, the contractor shall provide participants with job search and placement services. At a minimum, these services shall include the following:

• Career counseling services

• Resume building

• Mock interviewing

• Job matching

• Job development/job placement

C.3.2.1 Industry Engagement: The Contractor shall have stated, viable partnerships with employers who may hire graduates.

C.3.2.2 The Contractor shall meet with potential employers to identify placement opportunities and to advocate for each offender's successful job placement upon completion of vocational training.

C.3.2.3 The Contractor shall provide graduates with job search and job placement support for a period of six months until a graduate is placed in a job, as long as the contract remains active.

C.3.3 Key Personnel. The Contractor shall provide all personnel necessary to provide the required services in accordance with the terms, conditions and specifications contained in this purchase order.

C.3.3.1 Chef/Instructor. The designated Chef/instructor shall possess:

• Three years' experience as an executive chef with responsibility over food service operations;

• Interest in sharing knowledge with aspiring kitchen and culinary professionals

• Advanced culinary skills including food preparation, flavor pairings, and other cooking best practices

• Ability to develop unique recipes

• Current knowledge of trends in the restaurant industry

• In-depth knowledge of federal, state, and local food handling regulations

• Comfort in training, directing, and supervising kitchen staff

• The ability to motivate and goal-set

• Excellent communication and interpersonal skills

• Time management and organization

C.3.3.2 Sous Chef: The designated sous chef shall possess:

• Associate degree, or higher, in culinary science from an accredited program or three or more years on-the-job experience as a sous chef

• Exceptional cooking skills

• Ability to manage, motivate and assign duties fairly to kitchen staff/participants

• Familiarity with best practices in restaurant or catering services industries

• Knowledge of health and safety standards

• Ability to multitask and work quickly under pressure

• Advanced verbal and written communication skills

• Attention to detail and organizational skills

C.3.4 Culinary Training Space, Location, and Transportation.

C.3.4.1 Culinary Training Space.The contractor shall provide a kitchen fully equipped with professional equipment, including ovens, ranges, cooking utensils, pots, pans, refrigeration equipment, and food preparation space. The space shall be sufficient in size to accommodate a class of ten participants, two instructors, and, at times, a video/film crew.

C.3.4.2 Location. The location shall be accessible by public transportation (Metrorail or Metrobus), preferably in Washington, DC.

C.3.4.3 Transportation. The Contractor shall provide students with Metrorail/Metrobus fare.

C.3.5 Course Delivery. The contractor shall deliver two courses (sessions) of between five and ten students during each period of performance. Each course shall be completed within 15-days. The contractor shall provide up to 8 hours per day of culinary training. Depending on the contractor's course design, the training may be completed in less than 15 days provided all deliverables for culinary training job search preparation are met. The Contractor shall submit proposed start and end dates for each course, based upon the Contractor's and the training space's availability to the COR within 30 days of award (or the first day of the start date of any option period of performance).

C.3.6 Video Production. The contractor shall also produce a 10 to 15-minute video suitable for recruitment and sharing with potential employers. The Contractor shall deliver the video to the COR not later than 180 days after the award date.

The Government will not require video production during any of the option periods.

C.4 Reports.

C.4.1 Daily Attendance Report. The Contractor's session instructor shall track all group attendance. Within 24 hours of the session, the Contractor shall submit the attendance sheet to the COR, listing the name of each student enrolled in the course and clear notation of each enrolled student's presence or absence. Each attendance report should specify the location, date, start time and end time of each session.

C.4.2 Weekly Program and Employment Status Report. Every Friday, the contractor shall submit a Weekly Program and Employment Status Report to the COR. The report shall list the name of each student enrolled in each culinary training course initiated during the period of performance. The list of students shall be cumulative as successive culinary training courses are delivered within each period of performance. Next to each enrolled student's name, the Contractor shall note the status of student in his/her designated culinary training course ("active," "early exit," or "completed course").

The report shall also document each student's employment status ("looking for work" or "employed"). For employed students, the report shall specify the student's employment start date, employer, supervisor name, and supervisor contact information.

C.4.3 Monthly Employer Engagement Report. The Contractor shall provide a monthly report to the COR of meetings with potential employers, naming the employer and the dates of those meetings.

C.5 Contractor and Contractor Personnel Standards of Conduct. In 5 C.F.R. PART 2635.101, there is guidance on developing a standard of conduct for the Contractor and Contractor employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. Contractors and Contractor employees assigned to the purchase order shall:

a. Be courteous and demonstrate good manners toward all offenders, CSOSA employees, and the public.

b. If a Contractor's employee should be detained or become aware of being under investigation, by any federal, state, or local agency, for any legal or ethical violation, the Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the COR.

c. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty.

Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

d. Avoid personal and business associations with persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e. relatives), spouses/cohabitants, parental relationships, etc.) with a known offender immediately to the CO and COR.

e. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct; habitual use of intoxicants or non-prescription drugs to excess.

f. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor and/or the

COR.

g. Not violate CSOSA security procedures or regulations.

h. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient operations.

C.6 Contractor Quality Assurance Protocol (QAP). The Contractor shall develop and provide to the CO within 10 days of purchase order award, a QAP that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor's performance complies with all of the requirements of this purchase order. The CO shall have ten business days to review the QAP and provide requested or required changes to the Contractor. The Contractor will then have five business days to incorporate the CO's required/requested changes and return a final QAP to the CO. The Contractor's QAP shall be reviewed and updated as required, but no less than annually.

C.7 Special Language Requirements. The Contractor shall be able to provide bilingual services (Spanish or other languages), as needed, to ensure the offender's ability to participate fully in program services, to include services for the hearing impaired through the use of a sign-language interpreter. The Contractor may satisfy this requirement through the use of volunteer interpreters or contracted service providers. The COR will identify the specific bilingual services requirements 7 calendar days in advance of a CSOSA offender's start of training. The Contractor shall provide bilingual services from start to finish and through all phases of training.

C.8 Post-Award Meeting. The Contractor shall participate in a post-award meeting scheduled by the COR to review the purchase order goals and objectives. This post-award meeting will take place no later than 10 days following the purchase order award.

Section D - Packaging and Marking

D.1 Deliverables. Deliverables provided electronically shall be in PDF format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns). Avoid using any design/layout elements.

Section E - Inspection and Acceptance Terms

E.1 Inspection will be in accordance with FAR 52.212-4(a) and E.2 below.

E.2 Inspection and acceptance of services to be furnished will be performed by the Contracting Officer's Representative (COR). The Government will conduct any inspection and tests deemed reasonably necessary to ensure all services provided conform will all requirements identified in Section C. Services and/or deliverables, which upon inspection, are found not to be in conformance with Section C, shall be promptly rejected by the COR. A written notice of such rejection will be provided to the Contractor. Any notice of rejection requires the Contractor to re-perform any rejected services within the timeframe established by the COR.

Section F - Delivery or Performance

Line Item: 0001 Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

9/1/24 8/31/25

Line Item: 0002 Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

9/1/24 8/31/25

Line Item: 1001 Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

9/1/25 8/31/26

F.1 Period of Performance. The period of performance for this Purchase Order is as follows:

Base Period: September 1, 2024 thru August 31, 2025

Option Period 1: September 1, 2025 thru August 31, 2026

F.2 Place of Performance. The Contractor shall perform the work under this purchase order at the location designated by the Contractor. The location shall be accessible by public transportation (Metrorail or Metrobus), preferably in Washington, DC.

F.3 Hours of Operation. CSOSA normal hours of operation are five days per week. From 7:00 AM ET to 5:00 PM ET.

F.4 Observance of Legal Holidays.

F.4.1 CSOSA personnel observe the following holidays:

1. New Year's Day

2. Martin Luther King's Birthday

3. President's Day

4. Memorial Day

5. Juneteenth Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans' Day

10. Thanksgiving Day

11. Christmas Day

F.4.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.3 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.4 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President's Proclamation

F.4.5 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within this Purchase Order.

F.5 Deviations. An advance written agreement from the Contracting Officer must be received by the Contractor for deviations to delivery or performance requirements under this Purchase Order.

F.6 Travel. No travel reimbursement is allowed under this Purchase Order.

F.7 Deliverables. The deliverables under this Purchase Order shall be provided in accordance with all the requirements identified in Section C and Section D (if applicable).

F.8 Notice of Contractor Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the Purchase Order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, timely performance, the Contractor shall immediately, within one (1) business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this Purchase Order.

F.9 FAR 52.242-14 Suspension of Work (Apr 1984)

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1)by an act of the Contracting Officer in the administration of this contract, or (2)by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed- (1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); And (2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

(End of clause)

F.10 Deliverables/Reports/Notifications.

Deliverables SOW Reference Due Date Required Format

Schedule for course delivery C.3.5 Within 30 days of date of award, or start date of each option period

Written report

10 to 15-Minute Video C.3.6 Within 180 days of date of award (Base Period Only)

Digital Video

Daily Attendance Report C.4.1 Daily during culinary training course sessions

Written report

Weekly Program and Employment Status Report

C.4.2 Each Friday Written report

Monthly Employer Engagement Report C.4.3 Last day of each month Written report

Contractor's Quality Assurance Protocol C.6 Within 10 days of purchase order award

Written report

Section G - Contract Administration Data

Requesting Office Address

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: (202) 220-5308 Fax:

Contact Details:

YOUNG, BRYAN

Bryan.Young@csosa.gov

COR Office Address

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: (202) 220-5308 Fax:

Contact Details:

YOUNG, BRYAN

Bryan.Young@csosa.gov

Issuing Office Address

Fax:

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: (202) 220-5621 Contact Details:

Lee, Colin Colin.Lee@csosa.gov

Payment Office Address

CSP 800 N CAP

800 N. CAPITOL STREET, NW

Washington DC 20002 Phone: Fax:

Contact Details:

WHITE, ROLANDA

Rolanda.White@csosa.gov

G.1 Contracting Officer's Representative.

G.1.1 A COR for this purchase order will be appointed by the Contracting Officer upon award and a copy of the COR Appointment Letter will be provided to the Contractor.

G.1.2 The COR is responsible for the technical aspects of the Purchase Orderand serves as the liaison with the Contractor.

The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this Purchase Order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the Purchase Order price, terms, or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer.

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order.

The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the CO.

G.2.2 The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the CO, who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order, shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this Purchase Order is:

Valerie Wallace

Office of Procurement

Court Services and Offender Supervision Agency (CSOSA)

800 North Capitol Street, NW

Washington, DC 20002-4260

Email Address: Valerie.Wallace@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury's Invoice Processing Platform (IPP) system using the "Bill to Agency" of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 "Contract" as used throughout this clause means the type of contract identified in Section B.1 above.

G.3.2.2 "Payment request" means a bill, voucher, invoice or request for contract financing payment with associated supporting documentation.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause FAR 552.212-4, Contract Terms and Conditions – Commercial Products and Commer, included in commercial products and commercial services contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov.The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and on a timely basis upon acceptance and delivery of items delivered under any awarded delivery order. Invoices shall not include items delivered from more than one awarded delivery order.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) for which the Contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request the following:

1. Contractor Tax Identification Number;

2. Contractor Mailing Address;

3. Contractor Phone Number;

4. Date of Invoice;

5. Contractor Invoice Number (unique);

6. CSOSA Contract / Purchase Order Number;

7. CSOSA Contract Line Item Number (CLIN) or item number;

8. Description, price, quantity, deliverables.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse Contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

mailto:IPPCustomerSupport@fiscal.treasury.gov

G.3.6.1 Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the Contracting Officer or COR appointed to the contract will notify the Contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA's written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government's dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP.

The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute.

Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The Contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at Rolanda.White@csosa.gov.

Section H - Special Contract Requirements

H.1 Material Purchases. The Contractor shall be responsible for the purchase of all materials necessary to deliver all items required on Section C.3.

H.2 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this purchase order, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of this purchase order.

H.3 Period of Claim. Notwithstanding the claim period statedin FAR 52.212-4(d), Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.4 Key Personnel

H.4.1 All Contractor personnel performing the work under this purchase order are considered essential and, therefore, are considered key personnel.

H.4.1.1 All personnel assigned to the labor categories identified below are considered essential to the work being performed under this contract and therefore are considered Key Personnel.

Chef/Instructor

Sous Chef

H.4.2 The Contractor shall ensure that its staff maintains any required professional certifications, accreditations, and mailto:Rolanda.White@csosa.gov proficiencies relative to their areas of expertise. CSOSA is not responsible for paying any expenses incurred by the Contractor or by individual Contractor personnel to meet professional certification requirements.

H.4.3 Key personnel may, with the consent of the contracting parties, be changed from time to time during the course of the performance of this purchase order by adding or deleting personnel, as appropriate, in order to provide sufficient personnel possessing the education, training and experience necessary to perform the services required by this purchase order.

H.4.4 If one or more of the key personnel, for any reason, becomes, or is expected to become, unavailable for work under this purchase order for a continuous period exceeding thirty (30) work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor will promptly notify the Contracting Officer and the COR and will, subject to the concurrence of the Contracting Officer or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications. All Contractor personnel will be required to receive approval from the COR through resume submission. CSOSA reserves the right to accept or reject any or all of the candidates.

H.4.5 Before removing or replacing any of the specified individuals or facilities, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this purchase order.

The Contractor shall not remove or replace personnel until the Contractor provides the Contracting Officer with advance notice of the proposed change and the Contracting Officer determines there is no negative impact by the proposed change.

H.5 Records Management

H.5.1 The Contractor must manage Federal records in accordance with applicable records management laws and regulations, including, but not limited to, the Federal Records Act 44 U.S.C. Chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); and 36 CFR Part 1222 and Part 1228.

H.5.1.1 The Contractor shall treat all deliverables under the purchase order as the property of the U.S. Government for which CSOSA shall have unlimited rights to inspect, use, dispose of, or disclose such data contained therein as it determines to be in CSOSA's or the public interest.

H.5.1.2 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that which is generally protected by the Freedom of Information Act.

H.5.1.3 The Contractor shall not create or maintain any records containing any CSOSA or offender data/records that are not specifically tied to, or authorized by, the purchase order.

H.5.1.4 CSOSA owns the rights to all data/records and electronic information (electronic data, electronic information systems, electronic databases, etc.), and all supporting documentation created as part of this purchase order. The Contractor must deliver sufficient technical documentation with all data deliverables to permit CSOSA to use the data.

H.5.1.5 The Contractor agrees to comply with Federal and CSOSA records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

H.5.1.6 The Contractor is responsible for preventing unauthorized destruction of data or records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. CSOSA Offender records may not be removed from the legal custody of the Contractor or destroyed.

H.5.1.7 The Contractor is required to obtain the CO's approval prior to engaging in any 3rd party contractual relationship (subcontractor) in support of this purchase order requiring the disclosure of information, documentary material, or records generated under, or relating to, this purchase order. The Contractor and any subcontractor are required to abide by CSOSA guidance for protecting sensitive or proprietary information.

H.6 Disclosure of Information

H.6.1 Any information made available to the Contractor by CSOSA shall be used only for the purpose of carrying out the provisions of this purchase order and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of this purchase order.

H.6.2 In the performance of this purchase order, the Contractor assumes responsibility for protection of the confidentiality of CSOSA and offender data/records and shall ensure that all work performed by its approved subcontractors shall be under the supervision of the Contractor.

H.6.3 Each officer or employee of the Contractor, or any of its approved subcontractors, to whom any CSOSA or offender data/record may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose, and to the extent, authorized herein. Further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the Contractor and the offender to criminal sanctions imposed by 19 U.S.C. 641. That section provides, in pertinent part, that whoever knowingly converts to their use, or the use of another, or without authority, sells, conveys, or disposes of any record of the United States, or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.7 Conflicts of Interest

H.7.1 Disclosure of Conflicts of Interest

H.7.1.1 It is CSOSA policy not to allow contractors to continue purchase order performance whose objectivity may be impaired because of any related past, present or currently planned interest, financial or otherwise, in organizations regulated by CSOSA, or in organizations whose interests may be substantially affected by CSOSA activities.

H.7.1.2 Based on this policy:

a. The Contractor shall disclose as soon as reasonably possible any conflict of interest with respect to this purchase order;

making an immediate and full disclosure in writing to the CO. The disclosure shall include a description of the action which the Contractor has taken or proposes to take, to avoid or mitigate such conflict.

b. The CO will review the disclosure and may require additional relevant information from the Contractor. If a conflict of interest is found to exist, the CO may (a) terminate the award, or (b) determine that it is otherwise in the best interest of the United States to continue the purchase order performance and include appropriate provisions in the purchase order to mitigate or avoid such conflict.

H.7.2 Conflicts of interest that require disclosure include all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by CSOSA, or with an organization whose interests may be substantially affected by CSOSA activities, and which is related to the purchase order. The interest(s) that require disclosure include those of the Contractor, affiliate, proposed consultant, proposed subcontractor and key personnel of any of the above.

Past interest shall be limited to within one year of the date of purchase order award. Key personnel shall include any person owning more than a 20 percent interest in the Contractor, and the Contractor's corporate officers, its senior managers, and any employee who is responsible for making a decision, or taking an action on this purchase order, where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

H.8 Access to Sensitive Information

H.8.1 Work under this purchase order may involve access to sensitive information* which shall not be disclosed by the Contractor unless authorized by the CO. To protect sensitive information, the Contractor shall provide training to any Contractor employee authorized access to sensitive information and, upon request of CSOSA, provide information as to an individual's suitability to have such authorization. Contractor employees found by CSOSA to be unsuitable, or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under this purchase order when requested by the CO.

H.8.2 The Contractor shall ensure that Contractor employees are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status). The Contractor shall include the above requirements in any approved subcontract awarded involving access to CSOSA facilities, sensitive information, or resources.

*Sensitive Information is Personally Identifiable Information (PII), proprietary data or other information that, if subject to unauthorized access, modification, loss or misuse could adversely affect national interest, conduct of Federal programs, or the privacy of individuals specified in the Privacy Act, but has not been specifically authorized to be kept secret in the interest of national defense or foreign policy under an Executive Order or Act of Congress.

H.9 CSOSAContractorInformationSecurityRequirements

H.9.1 The Contractor shall implement an information security program for the secure storage of all offender records which are created, stored, or transmitted in an electronic format. The Contractor's information security program shall be in compliance with "Confidentiality of Alcohol and Drug Abuse Patient Records" 42 C.F.R. Part 2, and local and federal laws and regulations regarding the confidentiality of offender records to include, but not be limited to, the Health Insurance Portability and Accountability Act (HIPAA) 45 C.F.R. Part 160 and 45 C.F.R. Part 164, Subpart C. All electronic files shall be properly stored, protected and maintained in accordance with applicable local, state and federal law, including HIPPA and Certified Clinical Health Information Technology (CCHIT).

H.9.2 The term "personally identifiable information" or PII refers to information which can be used to distinguish or trace an individual's identity, such as their name, social security number, biometric records, etc. alone, or when combined with other personal or identifying information which is linked or linkable to a specific individual, such as date and place of birth, mother's maiden name, etc.

H.9.3 Data Security: Loss or Disclosure of Personally Identifiable Information (PII) –Notification of Data Breach. By acceptance of, or performance on, this purchase order, the Contractor agrees that in the event of any actual or suspected breach of such data (i.e., loss of control, compromise, unauthorized disclosure, access for an unauthorized purpose, or other unauthorized access, whether physical or electronic), the Contractor will immediately (and in no event later than within one hour of discovery) report the breach to the COR and the CO.

H.9.4 Transmission of PII (Personally Identifiable Information) and PHI (Protected Health Information. Documents and email attachments that contain CSOSA PII or CSOSA PHI must be encrypted with a password and utilize Advanced Encryption Standard (AES) 256-level encryption. To transmit encrypted documents and email attachments to CSOSA, inform the CSOSA recipient that the document or email attachment is password-protected, and the password will be provided separately. Do not include the password in the same email containing the password-protected document or attachment.

Provide the password to the CSOSA recipient in a telephone call, or in a separate email.

H.10 Indemnification

H.10.1 The Contractor agrees for itself, its employees, and approved subcontractors to save, defend, hold harmless and indemnify the Government and all of its elected and appointed officials, officers, current and former employees, agents, departments, agencies, boards, and commissions (collectively the "Government") from and against any and all claims made by third parties or by the Government for any and all losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, demands or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's acts or omissions, including the acts or omissions of its employees and approved subcontractors, in performance or nonperformance of its work called for by the purchase order.

H.10.2 The Contractor shall:

a. Promptly notify the CO of any claim or action against, or any loss by, the Contractor or any approved subcontractors that may reasonably be expected to involve indemnification under this clause;

b. Immediately furnish to the CO copies of all pertinent papers of the Contractor that pertain to any indemnification matter;

c. Furnish evidence or proof of any claim, loss, or damage covered by this clause in the manner and form the CO requires;

and

d. Comply with the CO's directions and execute any authorizations required in connection with settlement or defense of claims or actions.

H.10.3 The Government may direct, control, or assist in settling or defending any claim or action that may involve indemnification under this clause.

H.10.4 This indemnification shall survive the termination of this purchase order.

H.10.5 Hold Harmless and Indemnification Agreement. The Contractor shall be solely liable for, and expressly agrees to indemnify the Government, with respect to any liability-producing acts or omissions by its employees or agents. Specifically, the Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature, for injury to or death of any person or persons and for loss or damage to any Contractor equipment or property or property owned by a third party occurring in connection with, or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this purchase order, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

H.10.6 Government Liability. The Government shall not be liable for any injury or damages to Contractor or subcontractor personnel, or damage to Contractor or subcontractor equipment or property resulting from the delivery of services required under this purchase order, unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.11 Independent Contractor Status. Contractor is an independent contractor, and neither Contractor nor Contractor's employees or approved subcontract personnel are, or shall be deemed, Government's employees. In its capacity as an independent contractor, Contractor agrees and represents, and the Government agrees, as follows:

a. Contractor has the right to control and direct the means, manner, and method in which to perform services required by CSOSA through this purchase order.

b. Contractor has the right to hire assistants as subcontractors to provide the services required by this purchase order provided Contractor notifies the CO in writing of the need to hire subcontractors, and receives the expressed written permission from the CO before hiring any subcontractor under this purchase order.

c. The services required by this purchase order shall be performed by Contractor, Contractor's employees, and approved subcontract personnel, and the Government shall not hire, supervise, or pay any…