8OH2292_JOTFAC_Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

U.S. General Services Administration

GSA Region 5

Customer Projects Service Center

LEASE NUMBER: GS-05B-17112

PROJECT NUMBER: 8OH2292

AGENCY NAME: Federal Bureau of Investigation (FBI)

1. IDENTIFICATION AND DESCRIPTION OF ACTION BEING APPROVED.

The General Services Administration currently leases 16,100 rentable square feet (RSF) and 57 surface parking spaces at 7747 Clyo Rd, Centerville, OH under lease number GS-05B-17112 for FBI. The current lease expires 6/31/2018. Approval is requested to negotiate an extension of this lease with the incumbent landlord without full and open competition for continued occupancy at this leased location until 12/31/2019.

2. DESCRIPTION OF SUPPLIES AND SERVICES RENDERED

FBI submitted a continuing space request on October 16, 2015 for 14,000 ABOA square feet of office and related space and 57 structured parking spaces. Revised Requirements for 15,759

ABOA SF and 57 surface parking spaces were submitted by FBI on August 24, 2017. The delineated area was as follows:

The City Limits of Centerville, OH.

New Lease GS-05P-LOH19572 for 15,759 ABOA square feet / 16,568 rentable square feet of space and 57 surface parking spaces for a fifteen (15) year, ten (10) year firm term was awarded to on April 3, 2018. Due to post-award delays by the client agency, the new lease is not expected to commence until 10/1/2019. The annual cost of this lease is $39.97 per ABOA square foot per year for an annual cost of $ and a total contract value of $ .

Because current lease GS-05B-LIL17112 expires on 6/30/2018, 15 months before lease GS-

05P-LOH19572 is expected to commence, a lease extension is required.

3. IDENTIFICATION OF STATUTORY AUTHORITY

41 U.S.C. 253(c) (1): Only one responsible source and no other supplies or services will satisfy agency requirements.

4. DEMONSTRATION THAT THE ACQUISITION REQUIRES THE USE OF THE

AUTHORITY CITED.

GSAM 570.402-5 allows for negotiation with the incumbent lessor when a cost-benefit analysis shows that the Government cannot expect to recover relocation and duplication costs through competition. Market research was conducted via a CoStar report on 05/21/18.

Award to other than the current Lessor would also require relocation of the entire requirement and would cause FBI to incur move and replication costs that would not be recovered through competition. Replication costs would include card readers, ASSA cylinders and cypher locks, cabling services, and telephone relocation.

Cost-Benefit Analysis Acquisition of 16,100 Rentable Square Feet (RSF) Square Feet

One-Year (Full Term) Analysis:

Present Location Alternate Location

1-yr. Total rent / annual rentable square foot Rate

$ per RSF per RSF

New amortized tenant improvements $ $ / $ per RSF

Cost of physical move Telephones ($87,800.00) Cabling ($234,088.00) IT Equipment and Services ($162,377.00) Furniture ($259,200.00) Move / Relocation ($16,000.00)

Duplication of Reimbursable Work Authorization (RWA) alterations (above agency customization tier)

Total 1-year cost / rentable square foot rate (no escalations included)

$ per RSF

$ per RSF

Firm term lease savings $

5. DESCRIPTION OF EFFORTS TO SOLICIT AS MANY OFFERS AS

PRACTICAL.

Not applicable.

6. DEMONSTRATION THAT THE ANTICIPATED COST WILL BE FAIR AND

REASONABLE.

In accordance with Federal Acquisition Regulation (FAR) 6.303-2(a) (7), the Contracting Officer determines by certifying this document that the anticipated cost to the Government of $ /RSF for the entire requirement is fair and reasonable.

Recent market research in Centerville, OH showed the base rental rate within the delineated area ranges from $ /RSF to $ /RSF.

7. DESCRIPTION OF MARKET SURVEY CONDUCTED.

8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN

COMPETITION.

9. LIST OF SOURCES THAT EXPRESSED INTEREST IN THE ACQUISITION.

10. STATEMENT OF ACTIONS TO OVERCOME BARRIERS TO COMPETITION.

11. CONTRACTING OFFICER CERTIFICATION.

I, the Contracting Officer, hereby certify that the above information is accurate and complete to the best of my knowledge and belief. Based upon the aforementioned material, it is requested and recommended that authorization be granted to proceed with this space action as a sole source lease extension for eighteen (18) months, zero (0) months firm term to house FBI at 7747 Clyo Rd, Centerville, OH. The total value of this lease extension is estimated to be $ (eighteen month term).

__________________________________________ Date_____________________

John Boguslawski, Lease Contracting Officer

12. TECHNICAL REQUIRMENTS PERSONNEL CERTIFICATION

I certify that the supporting data used to form the basis of this justification is complete and accurate to the best of my knowledge and belief.

________________________________________ Date______________________

Matthew Beaumont, Leasing Specialist