889_Specification___12_11_24__BID.pdf

Invitation No. 889-25

ITB 889 PRICING Plastic Tubing, Pipe & Fittings 12 / 11 / 24

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish a term contract for ADS, Hancor, Baughman Tile, and Haviland Drainage Plastic Tubing, Pipe & Fittings, or Equivalent, for all Districts. Vendors may bid on one type or all types/brands of material by District. The vendor will be required to provide material at their bid price to any location within the specific District.

Section 1a: MBE Set-Aside Bidding Opportunity

This ITB is reserved for State of Ohio, MBE certified bidders only. Only Minority Business Enterprises (MBE’s) certified by the State of Ohio Equal Opportunity Coordinator in accordance with Section 123.151 (B) (2) of the Ohio Revised Code will be considered for award.

Section 2: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive pursuant to O.R.C.5513.02.

Section 3: Contract Duration

The effective duration of this agreement shall be from the Date of Award through December 31, 2025.

Vendors must submit their Bid Responses electronically in Ohio Buys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov

Section 4: Delivery: Free on Board (F.O.B) Destination

The net unit bid price includes delivery charges, Free on Board (F.O.B.) to any location in a District, as per the enclosed map and or job sites. Purchase orders when issued, will detail specific destination points.

All deliveries shall be completed within 7 calendar days upon written or verbal notification against a valid State of Ohio purchase order or State of Ohio payment card.

4.1 Delivery Hours

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

All deliveries shall be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, not including State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Section 5: Purchasing Off Contract

This contract has been written to provide the Ohio Department of Transportation (ODOT) more purchasing latitude. Therefore, the Department may utilize its direct purchasing authority and purchase materials outside of this contract when the estimated amount of materials is under $1,000.00.

Orders will be submitted by the Department as needed.

Section 6: Ordering Requirements

Orders meeting or exceeding $500.00 shall be shipped by the Vendor F.O.B. place of destination at the unit bid prices awarded.

An awarded vendor shall be required to accept State of Ohio payment card (credit card) for orders amounting to $2,500 or less. All transaction fees associated with the use of the State’s payment (credit) card must be included in the submitted bid pricing.

When orders amounting to less than $500.00 are placed using this contract, the order must be shipped at the unit price awarded, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

The above minimum order provisions will not apply to orders picked up by Department of Transportation forces.

Section 7: Product Specifications

Item 707.45 (Polyvinyl Chloride Solid Wall Pipe) is accepted at the project based on certified test data. The awarded vendor is required to submit certification test data using the TE-24 system.

Items 707.31 (Corrugated Polyethylene Drainage Tubing), 707.32 (Corrugated Polyethylene Drainage pipe) and 707.33 (Corrugated Polyethylene Smooth Lined Pipe) are accepted under the certification program SS1066. These materials are not pre-tested.

However, they are to be shipped via the requirements in SS1066 using the TE-24 system.

In addition to the TE-24 requirements, all tubing under specification items 707.31, 707.32 and 707.33 shall be furnished with couplers and ties, bell and spigot, or bell-bell couplings as determined by the County Manager. Tubing in 10 inch and 12 inch diameters may be delivered in maximum size rolls or 20 foot lengths, as determined by the County Manager.

Quantities of perforated versus non-perforated tubing will also be determined by the County Manager. Materials will be ordered on an as needed basis.

7.1 Specification Book

Specifications as shown herein are incorporated into the ITB and made a part thereof are found in the Ohio Department of Transportation Construction and Materials Specifications (C&MS) current 2023 edition, and provisions of the July 19, 2024 version of Supplemental Specification 800.

To access the CURRENT Construction and Materials Specifications handbook, use the following link:

https://www.transportation.ohio.gov/working/publications/spec-book

To access supplemental specification 800, use the following link:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplement alSpecificationsandSupplements.aspx

Section 8: Vendor Stocking Locations

The vendor must provide stocking locations in the Department’s Microsoft Excel file (pricing page).

https://www.transportation.ohio.gov/working/publications/spec-book https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx