8796-J7-FORM-30B (Quotation G S - Shade Install - Crompton Skatepark - DPRC).pdf

FORM – 30B (Quotation Goods & Services)-11-07 Page 1 of 9

PURCHASING DIVISION BID NO. 8796-J7

CITY OF WORCESTER

MASSACHUSETTS 01608-1895 DATE: August 24, 2026

ROOM 201 - CITY HALL, 455 MAIN ST.

PHONE (508) 799-1220

BID INVITATION

(Supplies, Material, Equipment, Services)

CITY OF WORCESTER

Christopher J. Gagliastro, MCPPO

Purchasing Agent

BUYER: Jerry Kucera

AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER

NOTICE TO BIDDERS

TERMS AND CONDITIONS

All bids are subject to the terms and conditions and specificity herein set forth except where specifically deleted by the City of Worcester in Section No. 6 below.

COMPLETE ORIGINAL COPY (including ALL required pages) OF THIS BID MUST BE SUBMITTED IN A

SEALED ENVELOPE:

DATE: September 10, 2026 TIME: 4:00 P.M. LOCAL TIME

PLACE: Purchasing Division, Room 201, City Hall, Worcester, Massachusetts

MARK ENVELOPE "Bid No. 8796-J7 – Shade Install – Crompton Skatepark / DPRC"

The name and address of the bidder must appear in the upper left-hand corner of the envelope. The City of Worcester is not responsible for bids not properly marked.

GENERAL

1. This Bid Invitation covers: all labor, materials, and equipment necessary for the shade installation at the Crompton

Skatepark as per the attached requirements and specifications of the City of Worcester Department of Parks, Recreation, & Cemetery.

2. A certified check or bid bond made payable to the "City Treasurer, City of Worcester" in the Amount of $ None must accompany this bid.

3. NO BID WILL BE ACCEPTED AFTER TIME AND DATE SPECIFIED

4. A performance bond in the amount of $ _n/a______ of the total dollar award is required.

5. A payment bond in the amount of $___50%_____ of the total dollar award is required if total bid price if greater than $ 25,000.00

6. All terms and conditions are applicable to this proposal except the following section numbers which are hereby deleted from this invitation: _ all apply_____________

7. Questions pertaining to this bid must be directed to: Jerry Kucera via email at KUCERAJS@worcesterma.gov

• Email copies of this bid are acceptable. Please email bids to KUCERAJS@worcesterma.gov mailto:KUCERAJS@worcesterma.gov

FORM – 30B (Quotation Goods & Services)-11-07 Page 2 of 9

8. The following meanings are attached to the defined words when used in this bid form.

a) The word “City” means The City of Worcester, Massachusetts.

b) The word “Bidder” means the person, firm or corporation submitting a bid on these specifications or any part thereof.

c) The word “Contractor” means the person, firm or corporation with whom the contract is made by carrying out the provisions of these specifications and the contract.

d) The words “Firm Price” shall mean a guarantee against price increases during the life of the contract.

9. Any prospective bidder requesting a change in or interpretation of existing specifications of terms and conditions must do so within five (5) days (Saturdays, Sundays and Holidays excluded) BEFORE scheduled bid opening date. All requests are to be in writing to the Purchasing Division (or e-mailed at KUCERAJS@worcesterma.gov ). No changes will be considered or any interpretation issued unless request is in our hands within five (5) days (Saturdays, Sundays and Holidays excluded) BEFORE scheduled bid opening date.

10. The contractor will be required to indemnify and save harmless the City of Worcester, for all damages to life and property that may occur due to his or her negligence or that of his or her employees, subcontractors, etc., during this contract.

11. The Contract Agreement will be in the form customarily employed by the City of Worcester and is on file in the Purchasing

Division at City Hall.

12. Bids which are incomplete, not properly endorsed, or signed, or otherwise contrary to these instructions will be rejected as informal by the Purchasing Agent. Conditional Bids Will Not Be Accepted.

13. The Bidder must certify that no official or employee of the City of Worcester, Massachusetts is pecuniarily interested in this proposal or in the contract which the bidder offers to execute or in expected profits to arise therefrom, unless there has been compliance with provisions of G.L.C.43 Sec. 27, and that this bid is made in good faith without fraud or collusion or connection with any other person submitting a proposal.

14. As the City of Worcester is exempt from the payment of Federal Excise Taxes, and Massachusetts Sales Tax, prices quoted herein are not to include these taxes.

15. All prices are to be firm F.O.B. Destination, City of Worcester, Massachusetts, unless otherwise indicated by the

City. Time reserved for award is ninety days.

16. In case of error in the extension prices quoted herein, the unit price will govern.

17. It is understood and agreed that should any price reductions occur between the opening of this bid and delivery of any order, the benefit of all such reductions will be extended to the City.

18. The City of Worcester reserves the right to reject any and all bids, wholly or in part, and to make awards in a manner deemed in the best interest of the City.

19. Awards will be made to the bidder quoting the lowest net price in accordance with specifications.

20. The supplier will be bound by all applicable statutory provisions of law of the Federal Government, the Commonwealth of

Massachusetts, the City of Worcester, and The Department of Public Safety of the Commonwealth of Massachusetts.

21. Any bid withdrawn after time and date specified, the bidder shall forfeit deposit on bid as liquidated damages.

22. The contractor will not be permitted to either or underlet the contractor, not assign either legally or equitably any monies hereunder, or its claim thereto without the previous written consent of the City Treasurer and of the Purchasing Agent of the City.

23. If this bid shall be accepted by the City, and the bidder shall fail to contract as aforesaid and to give a bond in the amount as specified in Section 4, within ten (10) days, (not including Sunday or a Legal Holiday) from the date of the mailing of a notice from the City to him, according to the address given herewith, that the contract is ready for signature, the City may by option determine that the bidder has abandoned the contract and thereupon the proposal and acceptance shall be null and void and the bid security accompanying this proposal shall become the property of the City as liquidated damages.

FORM – 30B (Quotation Goods & Services)-11-07 Page 3 of 9

24. When quoting, the bidder shall submit a signed copy of this bid form, and if bid is accepted by the City shall constitute part of the contract of purchase. Do not detach any part of this form when submitting a bid. Bidder must sign and return complete forms.

25. If in the judgment of the Purchasing Agent any property is needlessly damaged by an act or omission of the contractor or his/her employees, servants, or agent, the amount of such damages shall be determined by the Purchasing Agent of the City of Worcester and such amount shall be deducted from any money due the contractor or may be recovered from said contractor in actions at law.

26. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents and Acts of God.

INSURANCE AND WORKER’S COMPENSATION

27. COMMERCIAL GENERAL LIABILITY INSURANCE – Contractor to supply the City of Worcester with certificates of insurance evidencing general liability coverage of not less than $ 1,000,000.00 per occurrence / $ 2,000,000.00 aggregate.

28. AUTOMOBILE LIABILITY INSURANCE – Contractor to supply the City of Worcester with certificates of insurance evidencing automobile liability coverage, bodily injury and property damage combined single limits, of $ 1,000,000.00 (all owned, hired and non-owned autos).

29. COMPENSATION INSURANCE – Contractor shall furnish the City of Worcester with certificates showing that all of his or her employees who shall be connected with this work are protected under Massachusetts’ statutory worker’s compensation insurance policies.

30. The Contractor shall carry public liability insurance with an insurance company satisfactory to the City so as to save the

City harmless from any and all claims for damages arising out of bodily injury to or death of any person or persons, and for all claims for damages arising out of injury to or destruction of property caused by accident resulting from the use of implements, equipment or labor used in the performance of the contractor or from any neglect, default or omission, or want of proper care, or misconduct on the part of the Contractor or for any one of his employ during the execution of the contract.

31. Prior to starting on this contract, the Contractor shall deposit with the contracting officer certificates from the insurer to the effect that the insurance policies required in the above paragraph have been issued to the Contractor. The certificates must be on a form satisfactory to the Purchasing Agent.

32. Except as may be otherwise stated herein, the Contractor shall also carry bodily injury and property damage insurance in amount not less than those set forth above covering the operation of all motor powered vehicles owned or operated by the Contractor and engage in this contract.

DISCOUNT

33. Prompt pay discounts will be considered when determining the low bid except when discounts are for a period of less than

30 days. In this event discounts will not be taken into consideration when determining low bid.

34. Time, in connection with discount offered, will be computed from date of completion and/or delivery and acceptance at destination, or from date correct bill or voucher properly certified by the contractor is received if the latter date is later than the date of completion and acceptance and/or delivery and acceptance.

GUARANTEE

35. The bidder to who a contract is awarded guarantees to the City of Worcester all equipment, materials and/or workmanship for a period of one (1) year after final inspection and acceptance and shall replace promptly any defective equipment, materials and/or workmanship required without additional cost to the City.

DELIVERIES AND COMPLETION

FORM – 30B (Quotation Goods & Services)-11-07 Page 4 of 9

36. It is understood and agreed that in the event of failure on the part of the bidder to indicate date of delivery and/or completion, delivery and/or completion will be made within twelve (12) days from date of notification. Should the successful bidder fail to make delivery or complete contract within time specified, the City reserves the right to make the purchase on such orders at the open market and charge any excess over contract price to the account of the successful bidder, who shall pay the same.

37. The contractor shall familiarize himself with the location and facilities for storage.

38. The City, through its Purchasing Division, reserves the right to divert delivery from one location to another, and to allow for any change in operating conditions or for any other cause not now foreseen and to proportion deliveries according to available storage facilities.

SAMPLING AND ANALYSIS

39. Each bidder must state the commercial name of the product quoted, name, and address of operator or agent from whom the product will be purchased and in addition shall furnish an analysis of the product, date of analysis, by whom made and their address.

40. Samples of the product to be delivered may be taken by a representative of the City, either prior to delivery or while it is being delivered in the storage facilities at destination, or will be taken from the storage facilities to which the product has been delivered as determined from time to time by the Purchasing Agent. Bidder agrees to furnish the necessary manual labor, without additional cost required to assemble the physical samples, which is to be performed under the direction of the City representative.

41. The representative of the City taking the samples, shall be given the opportunity, while sampling, to affix his signature to the delivery slip each item represented in his sample.

42. Any product after the sampling and analysis, not found meeting the requirements of the contract shall be sufficient cause for the cancellation of the contract at the option of the Purchasing Agent.

43. If any product is found that does not meet the analysis submitted by the bidder in his proposal, the Purchasing Agent may at his option exercise his right to reject the product and require that all or any part thereof shall be removed promptly by and at the expense of the contractor and replace it forthwith with a product satisfactory to the Purchasing Agent, or to retain the product and compensate the contractor in an amount as determined by the Purchasing Agent and the City Manager.

44. It is understood and agreed that it shall be a material breach of any contract resulting from this bid for the Contractor to engage in any practice which shall violate any provisions of Massachusetts General Laws, Chapter 151B, relative to discrimination in hiring, discharge, compensation, or terms, conditions or privileges of employment because of race, color, religious creed, national origin, sex, age or ancestry.

45. The undersigned as bidder, declares that the only parties interested in this proposal as principals are named herein; that this proposal is made without collusion with any other person, firm or corporation; that no officer or agent of the City is directly or indirectly interested in this bid; and he proposes and agrees that if this proposal is accepted he will contract with the City in accordance with the specifications, also the terms and conditions as spelled out in this bid form.

46. No Person, including but not limited to corporations, partnerships, limited partnerships or limited liability corporations, shall be eligible to receive a contract under this invitation to bid and/or request for proposal if that person has been convicted of any felony offense involving the distribution of controlled substances as that term is defined under Chapter 94C of the General Laws and, for contracts to be performed for on-site services to the Worcester Public Schools, if that person or any person to be employed by that person in the performance of such on-site services has been convicted of a "sex offense" or a "sex offense involving a child" or a "sexually violent offense" or would meet the definition of "sexually violent predator" as those terms are defined in Chapter 6, Section 178C of the General Laws and who must register with the sex offender registry board.

47. The Contractor shall at all times enforce strict discipline and good order among his employees and shall not employ for work or services relating to this contract any unfit person or anyone not skilled in the task assigned to him. In light of the fact that the performance of this contract requires the Contractor and its employees to have significant interaction with the public, the Contractor shall require all employees who may perform services under this contract to conduct themselves in a courteous, professional manner. If the Contractor is notified by the Contract Officer that any person engaged upon the

FORM – 30B (Quotation Goods & Services)-11-07 Page 5 of 9 work is incompetent, unfaithful, disorderly, discourteous, or otherwise unsatisfactory, then such person shall be discharged from providing services or work pursuant to this contract. Without limiting the generality of the foregoing, intimidation, threats and/or violent conduct of any kind or nature directed to members of the public are absolutely prohibited. Failure to comply with this requirement shall be grounds for termination of the contract.

48. The Contractor’s performance may be evaluated on an ongoing basis including but not limited to consideration of complaints received from members of the public. In order to facilitate this evaluation, the Contractor shall provide the City with documents and records upon request. The Contractor shall further obtain from its employees authorization that appropriate City personnel may obtain all available criminal offender information (“CORI”) from the Criminal History Systems Board. A high number of unresolved complaints, any number of complaints that are particularly severe, or employment of individuals who have been convicted or assault or other violent crimes shall be grounds for the early termination or non-renewal of the contract by the City.

49. The procurement officer shall award the contract to the lowest responsible and responsive bidder. The term “responsible bidder” means “a person who has the capability to perform fully the contract requirements, and the integrity and reliability which assures good faith performance.” Consistent with its duty to maintain public order and promote public safety, the City has determined that this contract is of a type and nature so as to be particularly sensitive due, at least in part, to the contractor’s inherent access and dealings with the members of the general public. Therefore, the City has concluded that additional scrutiny is justified as it determines whether a particular bidder is responsible, having the integrity and reliability to properly perform the requested services. This may entail consideration of the contractor’s system of oversight, training and supervision of its employees, including but not limited to its requirement of a high standard of customer service and courtesy in its dealings with the public. The bidder’s care and diligence in hiring and assigning its employees will also be considered. In making its determination, the City reserves the right to examine any and all information at its disposal, including but not limited to prior City contracts, the experiences and information obtained from current and former customers (whether identified by the bidder as references or not), as well as other sources available to the City, including but not limited to court documents, newspapers, financial reports (such as DUNS), and certain police data and reports.

50. The Contractor, acting through its owner(s) or any of its employees, or its agents or sub-contractors and any of their employees, shall not engage in any behavior, whether during the course of its duties under this contract or at any other time, that is illegal, criminal or otherwise shocking or offensive to the general public. The determination whether any particular behavior is illegal, criminal or shocking to the general public shall rest in the sound judgment of the Contracting Officer or the City Manager. In making such determination, the Contracting Officer or the City Manager shall apply the general standards of the community. No criminal conviction or formal charges shall be required to make such determination. Such behavior need be something more than trivial and something which would cause the general public to have concerns either about the safety of individuals coming in contact with the Contractor or about the character and integrity of the individuals with which the City does business. Violation of this provision shall be grounds for immediate and unilateral termination of this contract by the City upon five days’ notice as otherwise provided herein

FORM – 30B (Quotation Goods & Services)-11-07 Page 6 of 9

GIVE FULL NAMES AND RESIDENCES OF ALL PERSONS INTERESTED IN THE FOREGOING PROPOSAL.

(NOTICE: Give first and last name in full; in case of corporations, give corporate name and names of President, Treasurer, and Manager; and in case of firms give names of the individual members)

Name Address Zip Code

KINDLY FURNISH THE FOLLOWING INFORMATION REGARDING BIDDER:

(1) If a Proprietorship

Name of Owner ______________________________________________________________

Business Address _____________________________________________________________

Zip Code _____________ Telephone No. _________________

Home Address ________________________________________________________________

Zip Code _____________ Telephone No. _________________

(2) If a Partnership Full names and addresses of all partners

Name Address Zip Code

Business Address __________________________________________________________Zip Code ____________

Tel. No. ________________

FORM – 30B (Quotation Goods & Services)-11-07 Page 7 of 9

(3) If a Corporation

Full Legal Name ________________________________________________________________________________

State of Incorporation ____________ Qualified in Massachusetts ? Yes _____ No _____

Principal Place of Business __________________________________________________ Street P.O. Box City/Town State Zip

Telephone No. ________________

Place of Business in Massachusetts ________________________________________________ Street P.O. Box

GIVE THE FOLLOWING INFORMATION REGARDING SURETY COMPANY

Full Legal Name of Surety Company ______________________________________________

State of Incorporation ___________ Admitted in Massachusetts ? Yes _____ No _____

Principal Place of Business _______________________________________________________ Street P.O. Box City/Town State Zip

Place of Business in Massachusetts ________________________________________________ Street P.O. Box

FORM – 30B (Quotation Goods & Services)-11-07 Page 8 of 9

NOTE

The Office of the Attorney General, Washington, D.C. requires the following information on all bid proposals amounting to $1,000.00 or more.

F.I.D. Number of bidder ___________________________

This number is regularly used by companies when filing their "EMPLOYER’S FEDERAL TAX RETURN, U.S."

Treasury Department Form 941.

AUTHORIZED SIGNATURE OF BIDDER ____________________________________ TITLE ________________

PLEASE SIGN

DATE _________________________ BID SECURITY $________N/A______________

The name of Customer Service Representative and the Contract Administrator responsible for servicing this account in the event of contract award are:

NAME (PLEASE PRINT) Customer Service Rep. TEL. NO.

NAME (PLEASE PRINT) Contract Administrator TEL. NO.

FAX NUMBER FAX # ___________________________________

E-MAIL (Customer Service Rep.): ______________________________________________________________

E-MAIL (Contract Administrator): ______________________________________________________________

UNDER MASSACHUSETTS GENERAL LAWS, CHAPTER 30B: SECTION 10, THE FOLLOWING CERTIFICATION

MUST BE PROVIDED:

Section 10. A person submitting a bid or a proposal for the procurement or disposal of supplies, or services to any governmental body shall certify in writing, on the bid or proposal, as follows:

" The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals."

(Please Print) ______________________________________ Name of Person Signing Bid

Signature of Person Signing Bid

Company

No award will be made without vendor certification of the above.

FORM – 30B (Quotation Goods & Services)-11-07 Page 9 of 9

PROPOSAL PAGE

Bidders must state and identify the product offered, such as manufacturer’s name, trade name, brand name and quality next to each item. WE MUST KNOW WHAT HAS BEEN OFFERED.

The quantities shown herein are estimated only and the Contractor will be required to furnish all quantities ordered by the City during the period of the contract.

YES X NO

Delivery to be made to: Crompton Skatepark (47 Quinsigamond Ave, Worcester, MA 01610)

This Bid includes addenda numbered ______________________

NO PRICE ADJUSTMENTS ALLOWED. PRICES QUOTED ARE FINAL. CHECK BEFORE SIGNING

BIDDER TO COMPLETE ITEMS BELOW

Item No.

Estimated Quantity

Description Bid Price / Total Amount

All labor, materials, and equipment necessary for the shade installation at the Crompton Skatepark as per the attached requirements and specifications of the City of Worcester Department of Parks, Recreation, & Cemetery.

For any bid price that exceeds $25,000, the vendor must provide a payment bond in the amount of 50% of the contract amount. Payment Bond form to be provided by the City upon award.

Insurance certificates are required. The awardee must forward insurance certificate copies to the Purchasing Division consistent with the requirements stated in these bid documents prior to commencement of work.

No work may commence until these forms are on file with the Purchasing Division

The bidder hereby certifies that it is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; that all employees to be employed at the worksite will have successfully completed a course on construction safety and health approved by the United States Occupational Safety and Health Administration that is at least ten hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee: and that he will comply fully with all laws and regulations applicable to awards of subcontracts subject to section 44F.

Total Amount of Bid

TERMS, PROMPT PAY DISCOUNT __________% 30 DAYS, NET 45 DAYS.

DELIVERY AND/OR COMPLETION TO BE MADE WITHIN 60 DAYS OF PURCHASE ORDER ISSUANCE

NAME OF BIDDER_______________________________________________________________

City of Worcester DPRC Crompton Park Skatepark Page # 1

Request for Quotes

Date: August 12, 2026 Project: Crompton Park Skatepark- Installation of Four (4) Owner Provided Shade Fabric and

Hardware on Existing Structures.

1) Scope of Work

a) Remove and deliver to Owner all hardware remaining on existing shade structures.

b) Furnish, from Manufacturer, and install complete jaw end assembly for the Model

QRE shade fabric.

c) Install Owner provided Model QRE shade fabric (quantity of four) and hardware.

d) New Model QRE fabrics and hardware, with 24-hour advance notice, can be inspected prior to Quote and to be picked up by Installer during the hours of 8:30 AM to 3:30PM Monday through Friday at:

Department of Parks, Recreation and Cemetery 50 Officer Manny Familia Way Worcester, MA 01605 Contact information: Cesar Valiente - valientec@worcesterma.gov

Special Site and Project Conditions

a) Scope of work/installation/access to be from the Right-of-Way of Crompton Park

Skatepark.

b) Include in quote to provide police detail (s), quantity to be determined by Worcester

Police Department for vehicular traffic and pedestrian controls.

c) No machinery or staging access will be allowed on the concrete surface of the skatepark, use for foot traffic and layout of shade fabric and hardware assemble is allowed.

d) Protect and secure the “City Seal” area of the skatepark from public use during installation.

e) Protect and maintain existing adjacent improvements and appurtenances.

f) Installer is responsible for verifying all fabric and hardware is present for the complete installation of all four shades fabric.

2) Attachments and Reference Document

a) Figures 1, 2 and 3

b) Manufacturer Contact information:

i) Angel Rich – Director of Sales -Distribution

USA SHADE

DFW International Commerce Park 2580 Ester Blvd., Suite 100 DWF Airport, TX 75261 P 954-649-6757

c) Installation Manual (14 pages)

d) Straight Bill of Lading (5 pages)

e) Pick List Job # 100532 (4 pages)

f) USA Shade Structure proposal - for Jaw Assembly Model Number 308409 reference only, majority of part are already provided by Owner (15 pages)

g) Existing Site Plan (1 page)

h) Stamped Shop Drawings of original USA Shade Structure (4 pages)

Page # 2

Figure 1: Existing Shade Fabric Model QRE VE and New Replacement Shade Fabric Model

QRE.

Page # 3

Figure 2: New Replacement Shade Fabric Model QRE hardware. (minus complete jaw assembly, to be furnished by Installer)

Page # 4

Figure 3: Existing jaw assembly, approximately 7.5 inches in length. Include in quote to furnish (from Manufacturer of Shade Structure) and install new and complete jaw assembly for Model QRE fabric.

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Part #309520 Installation Manual (rev 5-22-23)

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SSiinnggllee PPoosstt PPyyrraammiidd wwiitthh QQRREE

Model #123.1 QRE

Corporate Headquarters 2580 Esters Blvd, Suite 100, DFW Airport, TX 75261 Phone: 214.905.9500 Fax: 972.453.0010 Toll-Free: 800.966.5005

West Coast Headquarters 1085 N. Main, Suite C, Orange, CA 92867 Phone: 714.427.6981 Fax: 714.427.6982 Toll-Free: 800.507.4233 www.usa-shade.com

No part of this Installation Manual, or any other USA SHADE & Fabric Structures, Inc. produced materials, may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language (natural or binary), in any form or by any means, without the expressed written consent of USA SHADE & Fabric Structures, Inc. Information contained within this document is subject to change without notice, and does not represent any commitment on the part of USA SHADE & Fabric Structures, Inc.

NOTE:

Typical installation manual for a standard size structure.

Column placement will change according to the size of each structure.

For questions, please contact us at 1-800-966-5005.

http://www.usa-shade.com/

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Table of Contents ~ Single Post Hip Structure With Quick Release fabric attachment.

1. CLAIMS, QUESTIONS

Warranty Claims/Shipping Claims 2

2. EXAMPLE LIST OF MATERIALS & DRAWINGS 3-5

3. TOOLS AND EQUIPMENT REQUIRED 6

4. GENERAL DESCRIPTION OF LAYOUT 7

5. FOUNDATION 8-11

6. FRAME INSTALLATION 11-12

7. FABRIC INSTALLATION 12-13

8. MAINTENANCE / WARRANTY INFORMATION 14

WARRANTY CLAIMS as of 12/3/2018 If you require information or assistance in preparing a claim covered by our warranty, please advise us immediately:

Also see last 8 pages for additional info.

CLAIMS DEPARTMENT EMAIL ADDRESS:

USA SHADE & Fabric Structures, Inc.

TF: 800-966-5005 P: 214.905.9500 F: 214.905.9514

PHYSICAL ADDRESS – For Fedex and other packages USA SHADE & Fabric Structures 2580 Esters Blvd, Suite 100 DFW Airport, TX 75261

SHIPPING CLAIMS

This shade structure unit has been manufactured using the highest quality materials available. If any parts are damaged during transit, please reference the project name and 5-digit work order number listed on the Bill of Materials included with the shipment when calling about inquires about claims and damaged or missing pieces.

Receiving Shipment

➢ Get the Bill of Materials (BOM), from the freight company when you receive your shipment. This is usually on the box for your structure, or will be with the truck driver’s BOL (Bill of Lading) if the structure was shipped on a dedicated truck.

➢ Next, look at the BOM and check off each item as it is unloaded using the labels attached to each. See examples below.

➢ This label includes the Job#; important information when calling for support or replacement parts.

` It will also have a part identification just below the Job#, important for the assembly of the structure

NOTE: ANCHOR BOLTS ARE NOT INCLUDED UNLESS ORDERED WITH STRUCTURE

Sample ID label

Sample shipping label

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2a. Example List of Materials & Isometric Dwg Single Post Pyramid (QRE)

LIST OF MATERIALS (#123.1)

ITEM QTY DESCRIPTION SMI PART No

COLUMN 1 5.0 GA 07 RD TUBING

CROWN 1 5.0 GA 07 RD TUBING

RAFTER 4 3.5 GA 08 RD TUBING

FABRIC 1 FABRIC TOP - HDPE MESH

CABLE 1 WIRE ROPE, 7X19, 1/4", GALV

CABLE CLAMP 4 CLAMPS, CABLE, 1/4" DF GLV 307633

BOLT 5 Bolt, Hex, 3/4"-10 x 3, GLV ASTM A325 308073

HEX NUT 5 NUT, HEX, 3/4", GLV A194 2H 307687

FLAT WASHER 10 WASHER, FLAT, 3/4" GLV ASTM F436 307624

SPLIT LOCK WASHER 5 WASHER, SPLIT LOCK, 3/4", GLV 307832

BOLT 4 BOLT, HEX, 1/2"-13 x 4-1/2", GLV ASTM A325 309108

HEX NUT 4 NUT, HEX, 1/2", GLV 1213 A 194 2H 308069

SPLIT LOCK WASHER 4 WASHER, SPLIT LOCK, 1/2", GLV 307625

FLAT WASHER 8 WASHER, FLAT, 1/2" GLV ASTM F436 307622

JAW END 4 JAW, W/ BNC RH&HDW, 1/2"X6" DF GLV 308046

QUICK LINK 4 DELTA LINK PEGUET, ½” ZP 307693

PAINT 1 TOUCH-UP PAINT, 4.5 OZ CAN

Note: Example only – not specific to your Structure

The Quick Links are not needed on the QRE VE Model

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2b. Example List of Materials & Isometric Dwg Single Post Pyramid (QRE)

OO::\\!! !! PP RR OO DD UU CC TT SS –– MMoodduullaarr\\ 112233 SSiinnggllee PPoosstt PPyyrraammiidd ((QQRREE))\\IInnssttaallllaattiioonn MMaannuuaall\\!!!!!! SSPPPP((QQRREE)) MMooddeell 112233..11..ddoocc

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2c. Example List of Materials & Isometric Dwg Single Post Pyramid (QRE VE)

OO::\\!! !! PP RR OO DD UU CC TT SS –– MMoodduullaarr\\ 112233 SSiinnggllee PPoosstt PPyyrraammiidd ((QQRREE))\\IInnssttaallllaattiioonn MMaannuuaall\\!!!!!! SSPPPP((QQRREE)) MMooddeell 112233..11..ddoocc

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3. Tools & Equipment Required

Side-cutting pliers 2’ bubble level Torpedo level Builders level Bull Pin 2lb. Hammer

Adjustable wrench Ratchet Socket set Impact Wrench Concrete vibrator

Cable-gripper Lifting Straps Come-a-long Ratchet strap

Standard fork lift Cable Cutter

Skid Loader with Auger attachments

OO::\\!! !! PP RR OO DD UU CC TT SS –– MMoodduullaarr\\ 112233 SSiinnggllee PPoosstt PPyyrraammiidd ((QQRREE))\\IInnssttaallllaattiioonn MMaannuuaall\\!!!!!! SSPPPP((QQRREE)) MMooddeell 112233..11..ddoocc

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4. General description of layout

➢ First, lay out the proposed structure shape on the ground based on the dimensions of the unit to establish structure perimeter. These are typically 10’x10’, 12’x12’, or 14’x14’.

➢ Find the center of this layout and this is the center of your column.

OO::\\!! !! PP RR OO DD UU CC TT SS –– MMoodduullaarr\\ 112233 SSiinnggllee PPoosstt PPyyrraammiidd ((QQRREE))\\IInnssttaallllaattiioonn MMaannuuaall\\!!!!!! SSPPPP((QQRREE)) MMooddeell 112233..11..ddoocc

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5. Foundations Footing types

A. Embed Column B. Surface-Mounted Plate

C. Recessed Plate

OO::\\!! !! PP RR OO DD UU CC TT SS –– MMoodduullaarr\\ 112233 SSiinnggllee PPoosstt PPyyrraammiidd ((QQRREE))\\IInnssttaallllaattiioonn MMaannuuaall\\!!!!!! SSPPPP((QQRREE)) MMooddeell 112233..11..ddoocc

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5. Foundations (continued) - “Setting columns and anchor bolts”

Embed Columns

➢ Embed Columns will require you to make a brace used for holding the column upright. See figure # 1 o The most common form of brace would be two (2) 4”x4” pieces of timber with some all-thread bolts compressing them together with enough friction to hold the column and allow you to plumb the column, as necessary.

➢ Note: The entry height can be established by measuring from the top plate. See the drawings at the bottom of the page to verify.

Base Plate Columns

➢ Surface-Mounted or Recessed Plate Columns will require you to make a template for holding the anchor bolts while pouring concrete. See figure # 2 o The most common template would be a ¾” piece of plywood that has holes drilled at the exact center of the anchor locations on the base plate.

o We suggest making this template double-thick so it does not warp or bow while placing concrete.

➢ Note: The entry height can be established by measuring from the top plate. See the drawings at the bottom of the page to verify.

➢ Double check Entry Height by measuring the length of the column. Embed column will be 3’ in the ground, Recessed plate would be 1’ in ground and Surface Mount Plate would be level with ground.

Figure # 1

Figure # 2

OO::\\!! !! PP RR OO DD UU CC TT SS –– MMoodduullaarr\\ 112233 SSiinnggllee PPoosstt PPyyrraammiidd ((QQRREE))\\IInnssttaallllaattiioonn MMaannuuaall\\!!!!!! SSPPPP((QQRREE)) MMooddeell 112233..11..ddoocc

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5. Foundations continued - “Setting columns and anchor bolts”

➢ Align the bolt holes so the corners of structure or orientated correctly.

➢ This needs to be done prior to pouring concrete.

➢ Secure the braces to ensure they do not move during the concrete pour. See figure # 3 o This can be done with stakes placed on either side of the brace or template.

o Use 3” adobe blocks to keep the cages from touching the sides of the footing wall.

o It helps to hold the cage with a shovel for extra support when pouring concrete.

➢ Use a concrete vibrator throughout the pour to distribute concrete evenly. See figure # 4 o Stab concrete at different spots in 5 second intervals.

o Do not hold vibrator in one spot for longer than necessary to distribute concrete evenly.

Figure # 3

Figure # 4

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5. Foundations Continued – “Concrete footings”

Base Plate Columns (for Embed, move to the next step)

➢ To plumb the columns during installation, it is easiest to level the nuts first before installing columns. See figure # 5

1. Remove the template.

2. Keep the level on one nut and twist the other three left or right to get them all at the same level.

➢ Lift the columns and lower them onto anchors very carefully, taking care to not damage the threads.

➢ Keep a bubble level on the column and tighten all of the nuts until the lock washer is compressed and each column is plumb.

6. Frame Installation

➢ Lift the Mast to the top of the column and insert bolts. This can either be done by hand or with the use of a material lift. See figure # 6 and # 7

➢ Check to see if orientation of the corners is correct and in line with where you planned them to be.

➢ Tighten all bolts to the correct drawing specification.

➢ Install the four (4) Rafters by slipping the swedged end of the rafter into the mast fitting.

➢ Ensure that the end plate on the rafter is orientated so that the hole in the plate is facing up.

➢ Using the holes on the cross-piece as a guide, drilled through the swaged ends of the rafters.

➢ Insert & tightened bolts as shown below.

Figure # 5

Figure # 6

Figure # 7

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7a. Fabric Installation – QRE

➢ Lay out the fabric on the ground next to the structure.

➢ Insert the cable assemblies into the cable pockets.

➢ Attach the “D” ring to the cables

➢ Attach the “threaded Jaw End to the “D” ring

➢ Attach the first two “threaded jaws to the plate that is welded on the top of the rafter ends.

➢ Secure loosely with the hex nuts so that they don’t pull out when you pull the other two sides of the cover up and over the frame

➢ Attach two pull ropes to the opposite corners and throw them over the top of the rafters

➢ Pull the rope which will pull the cover up and over the frame.

➢ Attach the remaining two threaded jaws to the corners and tighten them until 2/3rds of the threads are showing past the plate.

➢ Repeat on all four corners until the fabric is tightened completely.

Figure # 11

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7b. Fabric Installation with Quick Release - QRE VE

➢ Lay out the fabric on the ground next to the structure.

➢ Insert the cable into the cable pockets.

➢ Insert the “pin” through the hole in the fabric corner.

➢ Attach the “pin” to Jaw Ends.

➢ Attach the first two “threaded jaws to the plate that is welded on the top of the rafter ends.

➢ Secure loosely with the hex nuts so that they don’t pull out when you pull the other two sides of the cover up and over the frame

➢ Attach two pull ropes to the opposite corners and throw them over the top of the rafters

➢ Pull the rope which will pull the Jaw Ends and cover up and over the frame.

➢ Attach the remaining two threaded jaws to the corners and tighten them until 2/3rds of the threads are showing past the plate.

➢ Tension the cable until fabric is tightened.

➢ Repeat on all four corners until the fabric is tightened completely.

Figure # 11

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Final Clean-up

➢ Clean any smudges or dirt off of the powder coat that may have occurred during installation and apply touch up paint, as necessary.

➢ Wipe off any metal shavings that may have accumulated on the column plate with a rag.

Steel Sticker

Sticker to be installed at top of column – just below connecting plates.

8. Warranty

The instructions for installation of the structures and the fabric are provided to ensure that the unit will be installed to meet the design criteria and remain trouble-free for years to come. Fabric, steel components, and all hardware are warranted up to 90mph. Fabric tops must be removed if wind is expected over 90mph. Designs supporting a 90mph maximum wind load are included for most of our structures, unless specifically ordered with wet-stamped engineered drawings, stating the structure is designed to meet a higher wind load.

Failure to follow these installation instructions through incorrect or improper installation will result in loss of warranty and could result in possible danger to individuals and/or property. USA SHADE & Fabric Structures, Inc. assumes no responsibility for improper or incorrect installations.

If you have any questions, or are unsure of the installation procedure, please contact us toll-free at 800-966-5005 for assistance.

www.usa-shade.com 800-966-5005 AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

Shade Structure Proposal 8/13/2026

Pricing Valid for 15 Days Project Information: Sales Information:

Purchaser: Site Specifics Contact: Cindy Maak Sales Rep: Angel Rich

Project Name:

Crompton Skate Park - Replacement Hardware Phone: (508) 763-0207 Phone: +19546496757

Quote No: MA0826NB30648-R0 Email: cindy@sitespecifics.ne t Email: angel.rich@usa-shade.com

Billing Address Information: Shipping Address Information: Jobsite Information:

Name: Site Specifics Name: Crompton Skate Park Name: Crompton Skate Park

Address: PO Box 325 Address: Quinsigamond Avenue &, Endicott St Address: Quinsigamond Avenue &, Endicott St

City: Rochester City: Worcester City: Worcester

State: MA State: MA State: MA

Zip Code: 02770 Zip Code: 01610 Zip Code: 01610

Contact: Cindy Maak Contact: Cindy Maak Contact: Cesar Valiente

Email: cindy@sitespecifics.net Email: cindy@sitespecifics.ne t Email: ValienteC@worcesterma.g ov

Phone: (508) 763-0207 Phone: Phone:

NOTE: This message is intended only for the use of the individual to whom it is addressed, and contains information that is privileged, confidential, and exempt from disclosure under applicable law. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any unauthorized disclosure, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by phone and return the original message to the applicable address above.

CORPORATE ADDRESS:

2580 Esters Blvd., Suite 100 DFW Airport, TX 75261

MAILING ADDRESS:

P.O. Box 3467 Coppel, TX 75019

REMITTANCE ADDRESS:

P.O. Box 734158 Dallas, TX 75373-

CALIFORNIA:

1085 N. Main Street, Suite C Orange, CA 92867

ARIZONA:

2415 S. 18th Place Phoenix, AZ 85024

NEVADA:

3111 So. Valley View Blvd. Suite B-117 Las Vegas, NV 89102

PRODUCTS

DESCRIPTION DETAILS UNIT PRICE TOTAL

Delta Link Peguet, 5/8", ZP Model Number Dimensions Entry Height

$37.90 $454.80

QTY IMAGE 307695

Fabric Type Fabric Color Electrical Provisions

Steel Finish Steel Color Cable/HDW Finish

Footing Type Mounting Type Anchor Bolts

DESCRIPTION DETAILS UNIT PRICE TOTAL

Clamps, Cable, 3/8" DF GLV Model Number Dimensions Entry Height

$2.00 $32.00

QTY IMAGE 307629

Thimble, 3/8", Heavy Duty GLV WR Model Number Dimensions Entry Height

$1.00 $24.00

QTY IMAGE 308064

Delta Link Peguet, 5/8", ZP Model Number Dimensions Entry Height

$37.90 $151.60

QTY IMAGE 307695

DESCRIPTION DETAILS UNIT PRICE TOTAL

Clamps, Cable, 3/8" DF GLV Model Number Dimensions Entry Height

$2.00 $96.00

QTY IMAGE 307629

Thimble, 3/8", Heavy Duty GLV WR Model Number Dimensions Entry Height

$1.00 $8.00

QTY IMAGE 308064

JAW, W/BNC RH&HDW, 5/8" X 6"

DF GLV Model Number Dimensions Entry Height

$62.00 $992.00

QTY IMAGE 308049

UNIT TOTAL: $1,758.40

PRICING TOTALS: PAYMENT TERMS

Unit Total $1,758.40 Payment terms subject to credit evaluation and approval

Shipping/Handling *Subject to market fluctuation $400.00 ENGINEERING REQUIREMENTS

SUBTOTAL $2,158.40 Building Code Wind Loads Snow Loads

Sales Tax $0.00 IBC 2021 115mph 5psf

Engineering Excluded ENGINEERING NOTES

Installation Excluded Warning: Remove fabric panel(s) whenever sustained winds exceeding 115 mph are expected or when anticipated snow loads may exceed 5 pounds per square foot (5 PSF). Failure to remove the fabric under these conditions may result in damage to the structure and will void the warranty.

TOTAL PRICE $2,158.40

SCOPE OF WORK/NOTES

INCLUSIONS / EXCLUSIONS

INCLUDED /

EXCLUDED ENGINEERING REQUIREMENTS INCLUDED / EXCLUDED INSTALLATION - MISCELLANEOUS

Excluded Sealed Drawings & Calculations Excluded Prevailing Wage / Certified Payroll

Excluded Permit Submittal Excluded Union Wages

Excluded Permit Fee Excluded Fencing

Excluded DSA Submittal & Fees Excluded Water and Electrical

Excluded Design and Engineering of Structure Excluded Landscape Repair

Excluded Design and Engineering of Foundation Excluded Demolition (Existing Structures)

Excluded Reactions and Loads for attachment to Walls, Rooftops, or Other

Excluded Payment and Performance Bonds

Excluded Foundation Location and Elevation Survey Excluded Special Inspection Fees

Construction Assumptions

1) The designated area for our structures will be accessible by drive-up for unloading of our trucks and equipment, including personnel man-lifts, forklifts, etc. Should a crane be required and direct access not available, additional costs for such will be submitted by a Change Order.

2) Our pricing is based on the ability to perform all of our work with clear, sequential, and continuous access without interruption during normal daytime working hours. We have assumed one mobilization for the installation of foundations, steel and fabric; if additional mobilizations are required, there will be an additional charge. We will require exclusive access to the area for our work during the construction process.

3) Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by other trades which interfere or cause us to stop working.

4) We will require site sanitary facilities and refuse containers by others within 200 feet of our work.

5) USA SHADE will leave its work and materials in a clean condition at the conclusion of our work.

6) Barricades and public security requirements are not included.

7) Unless specifically included in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installation site; (c) repair or replacement of any Purchaser or Owner-supplied materials; or (d) repair of damage to existing surfaces that may occur when construction equipment and vehicles are being used in the normal course of construction.

8) Pricing for foundation design is based on drilled pier footings. In the event the geotechnical report requires an alternate configuration, any additional costs incurred will be submitted to the client by a Change Order.

9) Digging of our foundations will not be constrained by any existing concrete or utilities. USA SHADE will not be responsible for moving or repairing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installation.

10) Any additional costs incurred as a result of hard rock conditions requiring extra equipment, utility removal or repair, resulting in delay, will result in additional charges unless they are detailed on as-built site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in writing prior to installation.

GENERAL TERMS & CONDITIONS AND WARRANTY

1) Proposal: The above proposal is valid for 15 days from the date first set forth above. After 15 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases. When applicable, USA SHADE & Fabric Structures reserves the right to implement a surcharge for significant increases in raw materials, including, but not limited to;

fuel, steel, and concrete. Due to the duration of time between proposals, contracts, and final installation, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable.

2) Purchase: By executing this proposal, or submitting a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference) which is accepted by USA SHADE & Fabric Structures (the “Company”), the purchaser identified above (“you” or the “Purchaser”) agrees to purchase Shade…