862-26_Specifications__03_21_25_.pdf

Invitation No. 862-26

ITB 862 Ready Mix Concrete 3/21/2025

REQUIREMENTS/SPECIFICATIONS

Minority Business Enterprise (MBE) Set-Aside Bidding Opportunity

Section 1: Intent

The purpose of this invitation is to establish a statewide, term contract for each Ohio County listed on the Department’s Excel pricing page (link provided on front cover of bidding documents) for deliveries of Ready-Mix Concrete to be purchased on an as-needed basis by the Department.

Section 2: Multiple Award

This invitation to bid is set-aside exclusively for Minority Business Enterprise (MBE) bidders certified by the State of Ohio, Department of Administrative Services, Equal Opportunity Division. Only bids from certified MBEs will be considered for award of this invitation to bid.

ODOT will accept all responsible bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline. Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible.

Note: If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round. New rounds may be the result of an addendum, extensions, etc.

Note: The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request). No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov

Section 3: Contract Duration

This contract and its awarded bid pricing shall remain effective from Date of Execution through March 31, 2026.

Section 4: Free on Board (F.O.B.) Place of Destination

Orders meeting or exceeding the minimum order listed in section 7 must be provided F.O.B. Place of Destination any County (listed on pricing page) in Districts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12.

The net unit bid price submitted must include material delivery, Free on Board (F.O.B) Place of Destination. Two net unit bid prices, based on the one-way haul distance from the batch plant to the specific destination, are requested for each County: Net unit price for a haul less than or equal to 15 miles and net unit price for a haul greater than 15 miles but less than or equal to 30 miles. See Note 2 for hauls over 30 miles.

Note 1: Specific destinations may include neighboring counties based on the one-way delivery distance.

Note 2: Upon ODOT request, vendors may haul material greater than 30 miles. If admixtures are required, ODOT will bear the additional cost as well as the additional cost per mile for transporting the materials. Vendor shall provide ODOT with these additional costs at time of ordering for delivery distances over thirty (30) miles.

Note: Purchase orders, when issued, will detail the specific destination points, an ODOT contact person and their information. In the event a blanket purchase order is issued to cover Department needs throughout the contract duration, the district will indicate delivery destinations when placing orders via telephone, fax, or email.

Section 5: Purchasing Off Contract

The Department may utilize its direct purchasing authority and purchase materials outside of this contract when an order is less than five (5) cubic yards.

Section 6: Delivery

Delivery is to be made within 24 hours after receipt of written or verbal notification against a valid State of Ohio purchase order or State of Ohio payment card.

Section 7: Delivery Free on Board (F.O.B.) Minimum Order: 3 Cubic Yards

The minimum order quantity will be 3 cubic yards. Orders meeting or exceeding the minimum will be shipped F.O.B. destination at the unit price quoted relative to the specific destination distances.

Section 8: Plant Name and Location

Indicate on the provided Department Microsoft Excel pricing file the plant names and locations that you are bidding for participation in this contract.

Section 9: AWP Codes for Plants on contract

To be considered for this contract, a plant must have an established AASHTOWare Project Construction & Materials AWP code prior to the bid opening date for this contract.

The Department provided Microsoft Excel pricing page has a list of Ready-Mix Concrete Plants with an established AWP Code. The list of Active AWP Codes does not guarantee a plant can provide concrete for this contract. While the AWP Code is on an active list, it must be on the approved list of certified plants in order to supply concrete for this contract.

Approved List of Concrete Plants (Note: list contains both Asphalt and Concrete Plants)

To obtain approval, the vendor must have the plant inspected by ODOT, and meet or exceed the plant inspection requirements established by the Office of Materials Management.

This inspection can be scheduled through the local District Office.

If at any time, a Plants certification expires or is not on the approved list of certified plants, the plant cannot supply concrete (or other materials listed) to ODOT through this contract. Upon completion of an inspection and re-establishment on the approved list, the plant may resume with supplying concrete and other materials through this contract.

Section 10: Product Specifications

• Aggregate suppliers must be certified in accordance with Supplement 1069. See link below.

Section 11 also provides link to ODOT Supplements.

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1069_01

172025_for_2023.pdf https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fcon+approved+asphalt+and+concrete+facilities https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1069_04202018_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1069_04202018_for_2023.pdf

• Procedures for acceptance of non-specification materials are contained in ODOT Supplement

1102 and referenced in C&MS 106.07. Price deductions will be applied in accordance with ODOT with the ODOT Supplement and C&MS. See link below. Section 11 also provides link to ODOT Supplements and online C&MS.

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1102_10

202023_for_2023.pdf

• Concrete mix designs shall be in accordance with the current ODOT Construction and Materials

Specifications. Follow link in Section 9 below.

• Mixing plants must be certified by the ODOT Office of Materials Management.

• Low Strength Concrete: 250 lbs. of Portland cement, 1580 lbs. of fine aggregate, 1930 lbs.

of course Aggregate (#57), 20 gal.of water, and 14 oz. of water-reducing admixture. With 6 % air this mix design yields 27 cubic feet.

• Low Strength Mortar shall consist of Item 613, Type 2. Additional cement may be added in 10 lb.

increments, up to 100 lbs. additional cement. (Refer to 2023 C&MS)

• Fast setting Concrete shall consist of item 499, QC FS (modified). The accelerator used must be non-calcium chloride. (Refer to 2023 C&MS)

• Flowable Grout Mix: 175 lbs. Portland cement, 1,200 lbs. fly ash, 1,450 lbs. sand, and 75 lbs.

water.

Section 11: Construction and Materials Specifications Handbook

Specifications as shown herein are incorporated into the ITB and made a part thereof are found in the Ohio Department of Transportation Construction and Materials Specifications (C&MS) current edition, and provisions of the current version of supplemental specification 800 which is in force at the time of the award.

To access current C&MS or Supplemental Specifications, follow the link below:

https://www.transportation.ohio.gov/working/construction/construction-admin/construction-admin

Section 12: Telephoned Orders / Fax or Email Confirmation

Verbal purchase orders will be followed with fax/email confirmation sent by the Department.

These purchase orders will identify locations where orders will be placed, the name of an individual responsible for taking the orders, their telephone and fax numbers.

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1102_10202023_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1102_10202023_for_2023.pdf https://www.transportation.ohio.gov/working/construction/construction-admin/construction-admin https://www.transportation.ohio.gov/working/construction/construction-admin/construction-admin