84849F25-9B52-4DF7-A86C-159524135BDE.pdf

PURPOSE: To establish an Indefinite Quantity Service Contract for Game Room

Equipment Preventative Maintenance & Repair Services on an as needed basis.

The estimated dollar amount to be spent on this agreement is up to and not to exceed

$50,000.00. This is an estimate of the annual needs of the City under this Agreement and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased.

Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the City agency exceed the dollar amount of any associated purchase order.

The Agreement will expire on 8/31/2027. Any available funds not obligated by the City by means of a Purchase Order on or prior to that date shall be cancelled after that date. See the attached Scope of Work below.

For each line please provide the unit cost as requested. These additional line items will be made available to the City at the pricing submitted through Indefinite Quantity

Agreement expiration date. Bidder must add any additional charges and fees not covered in the lines. Any charges not specifically listed here will not be approved for payment, should a purchase order be awarded. Prices shall be FOB Destination

Freight Prepaid & Allowed unless otherwise specified. All proposals must be emailed to Maria Albanese at MAAlbanese@columbus.gov no later than 1 pm on Wednesday, 8-19-26.

QUOTED RATES FOR ON-SITE REPAIR OF COMMERCIAL GAME ROOM

EQUIPMENT LOCATED WITHIN THE CITY OF COLUMBUS

Fees Rate Comments

Labor Rate - Straight Time Per Hour

Labor Rate - Additional Labor (1/4 hour increments)

Trip Charge / Mileage

Parts Markup (percent)

Other Misc. Charges (If applicable. Describe charges in comments section.)

Other Misc. Charges (If applicable. Describe charges in comments section.)

Columbus Recreation and Parks Department - Game Room

Equipment Preventative Maintenance & Repair Specifications

Preventative Maintenance Services Provided:

Air Hockey

Inspect all hardware to ensure tightness.

Inspect playing surface and clean.

Inspect and clean puck returns.

Check mechanical operation. Inspect and clean blower assembly.

Check and level table if necessary.

Bubble Hockey

Inspect all hardware to ensure tightness

Inspect player surface and clean

Inspect player rods for straightness

Inspect player handles

Clean and lubricate player rods

Clean mechanical operation

Check and level table if needed

Bumper Pool Tables

Inspect all hardware to ensure tightness.

Inspect slate and rails for proper operation.

Check fabric playing surface and brush surface.

Check and level table if necessary.

Check mechanical operation. Clean ball tracks.

Foosball

Inspect all hardware to ensure tightness. Inspect player surface and clean.

Inspect player rods for straightness.

Inspect player handles, washers, bumpers and foosball men.

Clean and lubricate player rods

Check mechanical operation. Check and level table if necessary.

Hot Shot Basketball

Inspect all hardware to ensure tightness.

Inspect net and scoring sensor assembly.

Inspect ball gate assembly.

Clean inside area between player guard and rim.

Check mechanical and electronic operation.

Inspect balls and adjust air pressure if necessary.

Ping Pong Table

Inspect all hardware to ensure tightness.

Inspect player surface and clean.

Inspect net assembly.

Pool Tables

Inspect all hardware to ensure tightness.

Inspect slate and rails for proper operation.

Check fabric playing surface and brush surface.

Check and level table if necessary.

Check pocket liners and gulley boots.

Check mechanical operation.

Clean ball tracks.

Shuffle Board

Inspect all hardware to ensure tightness.

Inspect shuffle board surface.

Clean and polish board surface.

Check and level Shuffleboard if necessary.

SkeeBall

Inspect all hardware to ensure tightness.

Inspect player surface and clean.

Check mechanical and electronic operation.

Inspect balls for abnormal wear.

Inspect scoring sensors.

Inspect ball return assembly.