847362elecFcps.pdf

Department of Facilities Services and Capital Programs

8115 Gatehouse Road, Suite 3400 Falls Church, Virginia 22042-1203

October 2, 2026

RFP #27-002

Electrical Installation Services Portable Classroom Trailers

Offerors:

You are invited to submit a proposal for Electrical Installation Services for Portable Classroom Trailers in accordance with the terms and conditions of this Request for Proposal. Fairfax County Public Schools is seeking proposals from experienced and qualified companies to furnish comprehensive electrical installation services for portable classroom trailers.

Proposals will be received electronically, using the procurement portal powered by Bonfire Interactive website, https://fcps.bonfirehub.com, before 2:00 p.m., Tuesday, November 3, 2026. Proposals received after the date and time stated will not be accepted.

Proposal questions may be directed to the senior buyer, Nay Bunaugh, VCA, at 571-423-2279 or via email at njbunaugh@fcps.edu. Technical questions may also be directed to the senior manager, Jock Owens, Facilities Improvement, at 703-764-2449 or via email at rwowens@fcps.edu.

Nay Bunaugh, VCA Senior Buyer

Attachments:

Request for Proposal Appendix A - General Conditions Appendix B - RFP Check List and RFP Cover Sheet Appendix C - Business Proposal Information Form, Business Proposal Pricing

Schedule, Business Proposal Additional Services Appendix D - Listing of Local Public Bodies Appendix E - Fairfax County Construction Safety Resolution and Safety Violations Certificate Appendix F - Sample Performance and Payment Bonds Appendix G -Master File Temporary Classroom (Detail Drawing & Specifications dated 4-27-26) mailto:njbunaugh@fcps.edu.

mailto:rwowens@fcps.edu.

RFP#27-002

SPECIAL PROVISIONS

1. SCOPE OF CONTRACT

The purpose of this Request for Proposal (RFP) is to seek proposals from experienced and qualified electrical contractors herein after referred to as “Contractor” or “Offeror” to furnish all labor, materials, tools, and equipment for electrical installation services for portable classroom trailers owned by Fairfax County Public Schools herein after referred to as “FCPS” or “Owner” on an “as required” basis in accordance with the specifications, terms and conditions stated herein.

2. BACKGROUND

The Department of Facilities and Transportation Services of FCPS is responsible for maintaining over seven hundred (700) Portable Classroom trailers at various schools, administrative offices and storage locations. Existing portable classroom trailers are relocated to various sites throughout the calendar year based on program needs and construction project schedules. The majority of the relocations occur during the months of June, July and August.

3. SCOPE OF WORK – TASKS TO BE PERFORMED

Portable classroom trailers are classified into categories. The electrical and low voltage requirements for the portable classroom trailer categories are listed in paragraphs A, B and C. Detail drawings and specifications for each portable classroom trailer category are found in Master File Temporary Classrooms (Appendix G). The Pricing Schedule in Business Proposal (Appendix C) will include the tasks to be performed but not limited to the descriptions in paragraphs A, B, and C. Contractor is responsible for obtaining and paying for all electrical and low voltage trade permits. Contractor is responsible for scheduling and receiving all inspections.

A. Electrical Requirements for Portable Classroom Trailers

1. New Electrical Service Tied to Existing FCPS Electrical Service.

Single Trailer – One (1) Classroom 14’ x 48’ Section (100 amp service) Duplex Trailer – Two (2) Classrooms 12’ x 60’ Sections (100 amp service) Quad Trailer – Four (4) Classrooms 12’ x 60’ Sections (200 amp service)

2. Utility Poles

a. Install temporary wooden utility poles to support electric panels, overhead power and low-voltage cabling. Utility poles shall be installed and spaced per National Electrical Code (NEC) requirements.

b. Upon removal of trailers, utility poles removal and transport. Remove utility pole, repair (fill hole) site to pre-install conditions. Transport utility pole to destination provided by OFM’s field construction supervisor.

3. Power Sheds

a. Obtain all engineered drawings, permit and inspections.

b. Install ground grid. Install meter cabinet , CT Cabinet, and CT’s provided by the power company.

c. Stand weather heads and install conductors as needed.

d. Install (4) 6” PVC Long Sweep 90’s in CT Cabinet.

e. Make any repairs to shed lights and receptacles as needed.

f. Retain conductors and prep stand pipes for transport, cut ground loop free from grid below grade.

B. Low-Voltage Requirements for Portable Classroom Trailers 150-300 ft. from School Building

1. Labeling

a. All low voltage cabling shall be labeled at each end with location.

b. All junction boxes must be labeled with contents per NEC

2. Cabling Homerun - Interior of school building

a. J-hooks shall be used to support all low voltage cabling. Cables must be securely attached to each J-hook. Space J-hooks per NEC requirements.

b. All low voltage cabling shall have a plenum or dual rating. Any cabling used above ceilings must have the plenum rating clearly marked on covering

3. Cabling - Exterior

a. All low voltage cabling shall have an exterior use rating and be clearly marked on covering.

b. All exterior rated low voltage cabling shall be terminated within 50 feet of entering the building.

c. When changing from plenum to exterior rated cabling ALL terminations must be done in an approved method (terminal strips, 66 blocks or 110 blocks) the use of WIRE NUTS

WILL NOT BE PERMITTED.

d. When installation will be above the ceiling, terminations must be done in an approved metal junction box.

4. Cable Requirements and Specifications for Each Classroom

One (1) - 25 or 50 pair CAT5 cable (requirement to be determined by FCPS) One (1) - CAT5E yellow for wireless data cable location MAX Distance 300Ft One (1) - CAT5E grey or white telephone cable (one (1) per classroom) Two (2) - CAT5E blue for data (2 per classroom) MAX Distance 300Ft One (1) - Westpenn #25224B/ Westpenn AQC224 or equal for security (1 per 4 doors) One (1) - Westpenn #25359B/ Westpenn AQC359 or equal for sound (1 per classroom) One (1) - Westpenn AQC841 RG-6 or equal CATV cable (pulled to tap location) One (1) - Westpenn #25821 (plenum rated) #1110 (outdoor rated) RG-11 CATV homerun or between taps

5. Cable Terminations – Interior of School

a. All Cables must be plenum or dual rated and installed on J-hooks.

b. All cables must be tested and free of shorts and or faults. Test reports shall be furnished for all fiber and data cables.

c. Data cabling shall be terminated on existing patch panel, if no patch panel exists contractor shall furnish and install patch panel.

d. Telephone cabling shall be terminated on existing 110 block, if no 110 block exists contractor shall furnish and install new 110 block.

e. Sound cabling shall be terminated at communication closet. Contractor shall furnish and install terminal strips or 66 block.

f. Security cabling shall be terminated at communication closet. Contractor shall furnish and install terminal strips.

g. CATV cabling shall have the connectors installed on the ends of the cables and each cable labeled on communication closet end. (FINAL CONNECTION WILL BE DONE

BY FCPS PERSONNEL)

6. Cable Terminations on Interior of Classrooms

a. Telephone Cable (single line) shall be terminated on double RJ25C outlet.

b. Data Cable shall be terminated on RJ45 (568A/B) outlet.

c. Wireless Access Cable shall be terminated on male RJ45 connector. Access point furnished and installed by FCPS.

d. CATV Cable shall be terminated at wall outlet and use compression type fittings suitable for the cable type and size used. Terminate other end at hub location. Tap location will be determined by FCPS representative.

e. Security Cable shall be terminated at junction box(s) and door switch(s). Contractor must complete all cable connections. FCPS will provide a switch if no switch exists or is defective. Identify each end of cable with switch location.

f. Sound Cable shall be terminated at the call-back switch and speaker. FCPS will furnish speaker and call-back switch if no switch or speaker exists or is defective. Speakers are to be tapped at ½ watt.

C. Low-Voltage Requirements for Portable Classroom Trailers Over 300 ft. from School Building

1. All work described in Special Provisions, Paragraph B, Tasks to be Performed.

2. Cable Requirement and Specification for each interior classroom

One (1) - 12 strand Fiber 62.5 Corning-C 012K8P-31130-29 12 F or equal.

One (1) – 25 or 50 pair CAT5 (if required)

3. Cabling Terminations on Interior of Classrooms

a. Furnish and install wall mount rack cabinet for all cable terminations. Mount rack to ¾” fire rated plywood. Mounting location to be determined by FCPS representative.

b. Fiber cable shall be terminated on new rack mount LIU.

c. Data cable shall be terminated on new rack mounted patch panel with a separate patch panel for wireless access point.

d. Telephone cable 25 or 50 pair shall be terminated on rack mounted 110 block.

4. Equipment

a. Wall mount rack cabinet- Great Lakes 24SRD3200 or equal. On larger projects, 36SRD3200 may be required.

b. Furnish shelves for wall mount rack cabinet.

c. Wall mounted LIU shall be Corning–CWIC-02P 12/24 or equal (if required).

d. Inserts for LIU shall be Corning-C CCH-CP 12-A76 port panel LC duplex loaded 62.5/125 or equal.

D. Terminations by FCPS Personnel

1. Security cable connections will be completed by FCPS at main security panels.

2. Sound cable connections will be completed by FCPS at main sound cabinet.

3. Data cables – FCPS will install all patch cords to network switches and install wireless access equipment.

4. CATV coax cable – FCPS will install taps and connect to CATV headend.

E. FCPS Furnished Equipment

Security door switches, call back switches and PA speakers will be furnished by FCPS if the existing are broken or missing on an as needed basis. All existing equipment in the classroom trailers shall be reused to the new cabling.

All work shall comply with current National Electrical Code and Virginia Construction Code.

4. CONTRACTOR’S RESPONSIBILITIES

Contractors are responsible for completing the tasks outline in this section from contract award through contract completion:

A. The Contractor agrees to perform this Contract in such a manner as not to interrupt or interfere with the operation of any existing activity on the premises or at the location of the work.

B. The Contractor shall at all times, keep the premises free from accumulation of waste materials or rubbish caused by the work performed. Upon completion of the work, waste materials, rubbish, tools equipment, machinery and surplus materials shall be removed from project sites. The Contractor shall clean all building surfaces and leave surrounding work area clean.

C. The Contractor expressly undertakes all responsibility, either directly or through its subcontractor, while performing said work.

D. The Contractor agrees to store its apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work as will not unduly interfere with the progress of its work or the work of FCPS or any other contractor.

E. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

F. The Contractor shall continuously maintain adequate protection of all work from damage and shall protect FCPS’s property from injury or loss arising in connection with the contract. The Contractor shall make good any such damage, injury or loss, except such as may be directly due to errors in the Contract Documents or caused by agents or employees of FCPS. The Contractor shall adequately protect adjacent property as provided by law and the Contract Documents, and shall provide and maintain all passageways, guard fences, lights and other facilities for protection required by public authority, local conditions, or any of the Contract Documents.

G. The Contractor, without special instruction or authorization from FCPS, is hereby permitted to act, at its discretion, in an emergency affecting the safety or life of individuals, or of the work, or of adjoining property to prevent threatened loss or injury, be instructed or authorized to act by FCPS, he shall so act, without appeal. Any additional compensation or extension of time claimed by the Contractor on account of any emergency work shall be determined as provided in the award.

H. The Contractor shall plan and coordinate the work with the Coordinator, Facilities Improvement and/or his designated FCPS representative.

I. The Contractor shall demonstrate at the conclusion of the work, to the authorized FCPS representative, that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor’s sole expense prior to final acceptance of the work.

J. Contractor shall furnish all labor, materials, tools, equipment and services as may be required for electrical installation services for portable classroom trailers in accordance with the provisions of the specifications stated herein.

K. The Contractor agrees to furnish and install all supplementary or miscellaneous items, components and devices incidental to or necessary for a sound, secure and complete electrical installation for portable classroom trailers, although such work may not be specifically indicated.

L. The Contractor agrees that all electrical installation services for portable classroom trailers shall meet the schedule set forth by FCPS.

M. The Contractor shall obtain electrical inspections from Fairfax County Department of Public Works and Environmental Services. The final inspection will be the responsibility of the Contractor. The Contractor shall be present at all inspections. The building permits will be secured by FCPS. All trade permits are the responsibility of the contractor.

N. The Contractor shall furnish and install electrical service in accordance with the plans (provided per project) and specifications per Master File Temporary Classroom Trailers (Appendix G).

Contractor shall obtain the proper trade permits (electrical) from county, city or state to install electrical service.

O. The Contractor shall acquaint themselves thoroughly as to the character and nature of the work to be done at the exact location as shown on the site plan. Each contractor shall make a careful examination of the site of the work and inform themselves fully with the difficulties in performance of the work, delivering, storing, and placing materials and equipment and other conditions relating to electrical installations.

P. The Contractor shall examine the premises and the site and compare them with any applicable drawings and specifications. Each contractor shall familiarize themselves with the exiting conditions such as obstructive area levels and any problems related to erecting the required systems.

Q. The Contractor must employ such methods or means as will not cause interruption of or interference with the work of any other Contractor, or FCPS personnel at the site.

5. QUESTIONS, COMMENTS, AND INQUIRIES

In order to be eligible for consideration, questions or request for interpretation must be in writing and submitted no later than 2:00p.m., Tuesday, October 20, 2026. E-mail questions to njbunaugh@fcps.edu.

6. CONTRACT PERIOD

A. The period of this contract shall be from date of execution of Notice of Award through December 31, 2028, with three (3) one-year renewal options agreeable by both parties.

B. If FCPS elects to exercise the option to renew the contract for an additional one year period, the contract price(s) for that year shall not exceed the contract price(s) of the original contract by more than the percentage increase/decrease of the CPI-U section of the Consumer Price Index of the mailto:njbunaugh@fcps.edu.

United State Bureau of Labor Statistics for the latest twelve months for which statistics are available.

C. Any contract awarded pursuant to this RFP is conditioned upon an annual appropriation of funds made by the FCPS sufficient to pay compensation due the Contractor under the contract. The contract will provide that if such an appropriation of funds is not made in any fiscal year, and FCPS lacks funds from another source to pay the compensation due under the contract, FCPS will be entitled, at the beginning of or during such fiscal year, to terminate the contract. In that event, FCPS will not be obligated to make any payments under the contract beyond the amount properly appropriated for contract payments in the immediate period fiscal year. FCPS will provide the contractor with written notice of contract termination due to the non-appropriation of funds of least thirty (30) calendar days before the effective date of the termination. However, failure by FCPS to provide such notice will not extent the contract into a fiscal year in which funds for contract payment have not been appropriated

7. TECHNICAL PROPOSAL INSTRUCTIONS

The following topics will be considered minimum contents of the proposal. The proposal contents shall be arranged in the same order and identified with each heading as presented herein.

The following will be used as the evaluation ranking criteria.

A. The Offeror must provide the signed RFP Cover Sheet (Appendix B).

B. Statement of Qualifications: The Offeror must provide a statement of qualifications that must include a description of organization, background, experience, staff experience, length of time in business supplying the services rendered and proposed staff.

1. Capability of Offeror and Size - The Offeror shall describe briefly the contractor’s background and history. Describe the organization’s size in relation to providing services requested in this RFP. Provide a statement of the length of time you have been in business supplying services referenced herein. Demonstrate the contractor’s capability and evidence of your experience providing services equal to or greater in scope than those services requested in this RFP.

2. Maximum Bonding Capability - The Offeror shall provide a surety statement from a bonding company licensed to do business in the state of Virginia. This statement shall include maximum bonding capabilities for payment and performance bonds.

3. Organizational and Staff Experience - The Offeror shall provide a description of qualifications, experience, and any certifications relevant to performing the work described in this RFP. Information about experience should include direct experience with the specific subject matter.

4. Budget and Time Requirements - The Offeror shall provide samples of financial stability and capability to perform the work outlined within the scope of work. On your last ten

(10) projects, how many were completed on schedule, and within budget. Describe the contractor’s ability to provide services as required within required time lines and address overall cost containment practices for controlling direct and indirect costs.

5. Location of Offeror - The Offeror shall be located within a 200-mile radius of the Department of Facilities and Transportation Services, Gatehouse Administration Center, 8115 Gatehouse Road, Falls Church, Virginia 22042-1203.

6. Workload - The Offeror shall include the number of current projects handled at a given time. Include projects currently negotiating, administering and pursuing at this time.

C. Detail Approach to Electrical Installation Services for Portable Classroom Trailers:

The Offeror shall demonstrate in a brief and concise manner your understanding of Special Provisions, Section 3, Scope of Work, Tasks to be Performed.

D. Proposed Team:

1. The Offeror shall identify key staff (titles and specific responsibilities) that would become directly responsible for the various aspects of the contract, if awarded. Identify who would be contract managers(s) from your company (cannot be from affiliate).

2. List of affiliates, partners and subcontractors who would be involved in the execution of the contract, if any. For each subcontractor, include name, address, phone number and contact person.

E. References: The Offeror shall provide at least five (5) different references of work similar to the scope of this contract. References provided must be during the past three (3) years.

One reference must be a Government or Large Business entity.

F. Fairfax County Construction Safety Resolution: The contractor shall comply with the resolution adopted by the Fairfax County Board of Supervisors on December 8, 2003, as amended and sign the Safety Violation Certificate (Appendix E).

8. BUSINESS PROPOSAL INSTRUCTIONS

A. Business Proposal Form, Business Proposal Pricing Schedule and Business Proposal Additional Services (Appendix C), must be included in submission of this RFP.

B. Business Proposal Additional Services (Appendix C), Facilities Modifications Projects, Contractor

Application Form: All offerors shall submit a new or updated Facilities Modifications Projects, Contractors Application Form located on FCPS website. www.fcps.edu, search for Design and Construction Services, scroll to Facilities Modifications Projects, Contractors Application Form.

Print application, fill out, sign and submit with the RFP proposal.

9. ADDITIONAL SERVICES

Any additional services not specified in this RFP shall be authorized in writing by the owner. The additional services shall be performed by the contractor in accordance with the pricing schedule form in the Facilities Modifications Projects, Contractor Application. Go to www.fcps.edu search for Design and Construction Services, scroll to Facilities Modifications Projects, Contractors Application Form.

(Business Proposal Pricing Schedule, Appendix C).

10. SELECTION AND AWARD PROCESS

A This RFP is being utilized for competitive negotiation. Under the competitive negotiation process, a contract may be awarded to the responsible Offeror(s) whose proposals are determined to be the most advantageous to FCPS. Consideration will be taken by FCPS for all the evaluation factors set forth in this RFP. FCPS reserves the right to make multiple awards as a result of this solicitation in the best interest of FCPS.

B The selection process for electrical installation services for portable classroom trailers shall be in accordance with School Board Policy 8240.6 and the Virginia Public Procurement Act. A Selection Advisory Committee (SAC) is established in order to review and evaluate all proposals submitted in response to this RFP. The Committee shall conduct a preliminary evaluation of the technical proposals and business proposal based on the information provided by the Offeror.

http://www.fcps.edu/

C. The SAC will evaluate the Offeror’s required document submittal in accordance with the criteria established in, Special Provisions, Section 7, Technical Proposal Instructions, and Section 8, Business Proposal Instructions. Once the technical and business proposals are reviewed and evaluated, the SAC will rank the proposals.

D. The SAC may select Offerors deemed most qualified based on initial review to engage in individual presentations/interviews. The individual presentation/interview can provide an opportunity for the Offeror to clarify the proposal. At the conclusion of the individual presentations/interviews, the SAC shall select, the Offeror(s) whose professional qualifications and proposed services are deemed most meritorious to FCPS.

E. Offerors are advised that, in the event of receipt of an adequate number of proposals, which, in the opinion of the SAC requires no clarification or supplementary information, such proposals may be evaluated without further individual presentations/interviews. If no individual presentations/interviews are required, the SAC shall select, the Offeror(s) whose professional qualifications and proposed services are deemed most meritorious to FCPS. Negotiations shall then be conducted, beginning with the selected Offeror(s).

F. The SAC will make award recommendation to one or multiple Offerors to the Director of Design and Construction Services and the Fairfax County School Board for approval. Once the recommendation is approved, FCPS will issue a Notice of Award to the selected Offeror(s). The selected Offeror(s) will receive a Notice to Proceed (NTP) for each individual project they are assigned. Projects will be distributed to the selected Offerors in the best interest of FCPS.

G. Offerors are cautioned not to contact members of the SAC. Members will only consider information provided by the Offeror in the technical and business proposals, presentation/interview, and negotiations. If SAC member is approached by anyone outside the SAC, who may have a material interest in this RFP, it will be immediately reported to the buyer.

11. ESTIMATED QUANTITIES

A. Authorized individuals will issue an NTP for electrical installation services for relocated portable classroom trailers to the awarded contractors that are the most advantageous to FCPS as requirements arise.

B. The quantities specified in this RFP are estimates only and are given for the information for offerors and for the purpose of proposal evaluation.

Estimated Quantities of Electrical Installation Services for Relocated Portable Classrooms per Year = 70 to 120

This estimate does not indicate the actual quantity that will be relocated since the actual volume will depend upon requirements that develop during the contract period. These requirements are driven by special program initiatives and student population.

12. EVALUATION CRITERIA

A. Offerors are to make written proposals, which present the Offeror’s qualifications and understanding of the work to be performed. Offerors shall address each evaluation criteria item and are to be specific in presentation of their qualifications. Proposals shall be as thorough and as detailed as possible so that the SAC may properly evaluate the Offeror’s capabilities to provide the required services.

B. Offerors are required to submit references, Special Provisions, Section 7, Technical Proposal Instructions paragraph E of this RFP for five (5) projects completed in the past three (3) years in occupied site and buildings, preferably schools, listing the type of project/work, the owner, contact name and telephone number, and the value of the project/work. FCPS reserves the right to require submission of a recent financial statement from the offeror if FCPS deems it necessary. FCPS also emphasizes its intention not to award any construction contract to an offeror whose past performance is unsatisfactory and is generally late in the performance of construction contracts.

C. The conditions and procedures for such negotiation are set forth in the current version of

School Board Policy 8240.6. In summary, negotiation may be undertaken on behalf of the FCPS where, and to the extent such, is deemed to be in the best interest of the FCPS.

D. Proposal Evaluation Criteria: Each proposal will be evaluated in accordance with the request for proposal criteria as defined in, Special Provisions, Section 7, Technical Proposal Instructions and Section 8, Business Proposal Instructions, but not limited to the response and depth of:

Evaluation Criteria Rating x Weight = Weight Score

1. Statement of Qualifications (1-5) x 30 = (30 to 150)

a. Capability of Offeror and Size

b. Maximum Bonding Capability

c. Organizational and Staff Experience

d. Budget and Time Requirement

e. Location of Offeror

f. Workload

2. Detailed Approach to Electrical Installation Services for Portable Classroom Trailers (1-5) x 15 = (15 to 75)

3. Proposed Team (1-5) x 20 = (20 to 100)

4. References (1-5) x 10 = (10 to 50)

5. Fairfax County Construction Safety Resolution/ Safety

Violations Certificate Form (1-5) x 5 = ( 5 to 25 )

6. Overall Evaluation of Technical Proposal (1-5) x 5 = ( 5 to 25 )

7. Business Proposal Information Form, Business Proposal

Pricing Schedule and Facilities Modifications Projects, Contractor Application Form (Appendix C) (1-5) x 15 = (15 to 75) TOTAL SCORE (100 to 500)

Point System 1-5 (tenths may be scored - 2.5, 3.4, 4.7, etc.)

1=Lowest Score 5=Highest Score

13. TRADE SECRETS/PROPRIETARY INFORMATION

Trade secrets or proprietary information submitted by an Offeror in connection with a procurement transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act.

However, pursuant to Section § 2.2-4342 of the Code of Virginia, the Offeror must invoke the protections of this section prior to or upon submission of the data or other materials, and must clearly specify the items of information claimed as trade secrets or proprietary information, AND state the reasons why such protection is necessary.

14. INTERPRETATION OF PROPOSAL

A. No interpretation of the meaning of this Request for Proposal will be made to any Offeror orally.

Any request for an interpretation must be in writing addressed to the following:

Administrative Services Attn: Nay Bunaugh, senior buyer

8115 Gatehouse Road, Suite 3500 Falls Church, Virginia 22042-1203

Telephone 571-423-2279 njbunaugh@fcps.edu

B. To be given consideration, such request must be received by 2:00 p.m. Tuesday, October 20, 2026. Any and all such interpretations and any such supplemental instructions will be returned in writing to the prospective Offeror requesting such interpretations or will be in the form of written addenda which, if issued, will be sent to all prospective Offerors, at the respective addresses furnished for such purposes, no later than one day prior to the date fixed for the receiving of Proposals. Failure of any Offeror to receive any such addenda or interpretations shall in no event relieve such Offeror from any obligation under its Proposal as submitted.

C. The term “Engineer,” “Project Engineer,” “Project Manager,” “Coordinator,” or similar terms refer to the FCPS representative for technical specifications contract coordination.

15. CONTRACT FOR TECHNICAL MATTERS

The person to contact concerning technical matters pertaining to RFP #27-002 is:

Jock Owens, senior manager Facilities Improvement

Department of Facilities & Transportation Services Telephone: 703-764-2449 Email: rwowens@fcps.edu

16. SUBMISSION OF PROPOSALS

A. To be eligible for consideration under this RFP, prospective bidders must submit proposals documents electronically using a procurement portal powered by Bonfire Interactive, for submission and acceptance of proposals documents. To register for use of the Bonfire platform, prospective bidders are instructed to visit and create a free account at https://fcps.bonfirehub.com. Assistance with registration and use of the Bonfire platform is available by emailing Support@goBonfire.com or calling 1-800-354-8010 and selecting option 2.

B. If it becomes necessary to revise any part of this RFP or if additional data are necessary to enable an exact interpretation of provisions of this RFP, an addendum will be issued. All addenda will be posted to the Bonfire portal and available to all Offerors. It is the responsibility of the Offeror to ensure that it has received all addenda prior to submitting a proposal.

mailto:kakessler@fcps.edu https://fcps.bonfirehub.com/ mailto:Support@goBonfire.com

C. It is the Offeror’s responsibility to clearly identify and to describe the services being offered in response to the RFP. Offerors are cautioned that the organization of their response, as well as thoroughness, is critical to the evaluation process. The RFP Cover Sheet (Appendix B) must be complete, legible, and in its entirety; and all required supplemental information must be furnished and presented in an organized, comprehensive manner and shall be arranged in the same order and identified with each heading as presented in, Special Provisions, Section 7, Technical Proposal Instructions and Special Provisions, Section 8, Business Proposal Instructions.

D. Unnecessary elaborate brochures of other presentations beyond what is sufficient for a complete and effective proposal are not desired. Elaborate artwork, expensive paper/binding, visual and other presentation aids are not required. FCPS encourages Offerors to use recycled paper wherever possible.

E. Each Offeror responding to this Request for Proposal must supply all the documentation required in the RFP #27-002. An Offeror’s failure to provide the documentation with the Offeror’s response to the RFP #27-002 will affect the evaluation outcome of the proposal and may result in the disqualification of the Offeror’s proposal.

17. LATE PROPOSALS

Proposals will not be accepted after the date and time specified.

18. REJECTION OF PROPOSALS

FCPS reserves the right to reject: (a) all proposals in the event it determines such action to be in its best interests and (b) any offer in the event that FCPS’s investigation of the offeror fails to satisfy FCPS that such offeror is properly qualified to perform the work in strict accordance with the requirements of the Request for Proposal. Any or all proposals will be rejected by FCPS in the event that FCPS determines collusion exists among the offerors. FCPS further reserves the right to waive any informality in a proposal, which does not affect the price, quality, quantity or delivery schedule for the goods, services or construction being procured in one, or all of the offers received.

19. PERIOD THAT PROPOSALS REMAIN VALID

Each Offeror agrees that Business Proposal Pricing Schedule will remain firm for a period of one hundred and eighty (180) calendar days after the date specified for receipt of proposals.

20. CONTRACTOR REGISTRATION REQUIREMENTS

Offeror shall comply with all laws, rules and regulations relating to the practice of contracting in the Commonwealth of Virginia. In accordance with Title 54.1, Chapter 11, of the Virginia Code, as amended, Offerors shall be required to be licensed by the Virginia Board for Contractors as follows:

A. For any contract to perform or manage construction, removal, repair or improvements which has a total value of $150,000 or more, or in the event that total value of all such construction, removal, repair or improvements undertaken by the offeror within any 12-month period is $1,000,000 or more, the offeror must show evidence of licensing as a Class A Contractor in the Commonwealth of Virginia.

B. For any contract to perform or manage construction, removal, repair or improvements which has a total value of $30,000 or more but less than $150,000, or in the event that the total value of all such construction, removal, repair or improvements undertaken by the offeror within any 12-month period is $250,000 or more but less than $1,000,000 the offeror must show evidence of licensing as a Class B Contractor in the Commonwealth of Virginia.

C. Only a Class A or Class B Contractor’s license will be accepted. Each offeror shall list its Virginia

Contractor Registration Number in the space provided on the Business Proposal Information Form.

The contractor licensing requirements set forth herein shall apply to any subcontractors engaged to perform any portion of the work.

21. FAIRFAX COUNTY LICENSE REQUIREMENTS

All Contractors doing business in Fairfax County, Virginia, shall obtain a license as required by Chapter 4, Article 7, of the Code of the County of Fairfax, Virginia, as amended, entitled “Business, Professional and Occupational Licensing (BPOL) Tax.” Questions concerning the BPOL tax should be directed to the Fairfax County Office of Assessments, telephone number 703-222-8234 or the website http://www.fairfaxcounty.gov/dta/businesstax_home.htm

22. AUTHORIZATION TO TRANSACT BUSINESS

The Contractor hereby represents and warrants as follows: (a) it has authorization to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Virginia Code, or as otherwise required by law; and (b) it shall not allow its existence to lapse or its certification of authority or registration to transact business in Virginia, if so required under Title 13.1 or Title 50 of the Virginia Code, to be revoked or cancelled at any time during the term of this contract.

The Commission may be reached at 804-371-9967 or 1-800-552-7945, or http://www.scc.virginia.gov/index.aspx , email: sccinfo@scc.virginia.gov or The State Corporation Commission, Post Office Box 1197, Richmond, Virginia 23218-2696.

23. CONSTRUCTION SAFETY

The Contractor shall comply with the construction safety standards promulgated by the U.S.

Department of Labor and by the Virginia Department of Labor and Industry.

24. TAXES PAYABLE BY CONTRACTOR

All taxes payable with respect to the transactions contemplated hereby, including without limitation any amounts due to the Commonwealth of Virginia or the County of Fairfax shall be paid by Contractor.

Sales and Use Taxes shall be included in all proposals.

25. USE OF CONTRACT BY OTHER BODIES

A. Offerors are advised that the resultant contract(s) may be extended, with the authorization of the Offeror, to other public bodies, or public agencies or institutions of the United States to permit their use of the contract at the same prices and/or discounts and terms and conditions of the resulting contract. If any other public body concerning the placement of orders, issuance of purchase orders, contractual disputes, invoicing and payment. FCPS acts only as the “contracting Agent” for these public bodies. Failure to extend a contract to any public body will have no effect on consideration of your offer (Appendix D).

B. It is the Contractor’s responsibility to notify the public body(s) of the availability of the contract(s).

C. Other public bodies desiring to use the contract will need to make their own legal determinations as to whether the use of this contract is consistent with their laws, regulations, and other policies.

D. Each public body has the option of executing a separate contract with the Contractor(s). Public bodies may add terms and conditions required by statute, ordinances, and regulations, to the extent that they do not conflict with the contract terms and conditions. If, when preparing such a http://www.fairfaxcounty.gov/dta/businesstax_home.htm http://www.scc.virginia.gov/index.aspx mailto:sccinfo@scc.virginia.gov contract, the general terms and conditions of a public body are unacceptable to the Contractor, the Contractor may withdraw its extension of the award to the public body.

E. Fairfax County Public Schools and the Fairfax County School Board shall not be held liable for any costs or damages by another public body as a result of any award extended to that public body by the Contractor.

26. INVOICING PROCEDURE

A. Each approved invoice shall be paid by the Owner within 45 days after the date of receipt by the Owner. Any amounts due under an approved invoice, which are not paid within 45 days after the date of receipt by Owner, shall bear interest at the rate of .5% per month until paid in full.

B. The Owner may withhold such amounts otherwise due the Contractor as may be necessary in the opinion of the Director of Design and Construction (or his designee) to protect the Owner against loss or damage due to:

1. defective Work not remedied;

2. third party claims filed or reasonable evidence indicating probable filing of such claims as a result, in whole or in part, of the Work;

3. failure of the Contractor to make payments properly to its subcontractors or subcontractor;

4. failure of the Contractor to perform the Work in accordance with, or to observe the requirements of, this Agreement;

5. liability, damage, loss or injury to persons caused by the act or neglect of the Contractor or any of its subcontractors or subcontractor in connection with the Work;

6. damage to the Owner or to another as a result, in whole or in part, of the Work; or breach by the Contractor of any material term or provision set forth in this Agreement.

C. Within seven (7) days after receipt of each payment from the Owner, the Contractor shall: Pay each subcontractor and subcontractor an amount equal to the percentage of the Work attributable to such subcontractor or subcontractor, or notify the Owner, and the subcontractor or subcontractor in writing of the intention to withhold all or part of the amounts due the subcontractor or subcontractor, and state the reason for such nonpayment.

D. The invoice shall contain the applicable contract number and sent to:

Fairfax County Public Schools Facilities Improvement Attn: Jock Owens, senior manager

5025 Sideburn Road Fairfax, Virginia 22032

27. ORDER OF PRECEDENCE

In the event of conflict, the Notice of Award (provided at contract award) and the Special Provisions of this contract shall take precedent over the Offeror’s response to this RFP.

28. SUPERVISION BY CONTRACTOR

A. It shall be the Contractor’s responsibility to completely supervise and direct the work under this Contract and all subcontractors that he may utilize, using his best skill and attention.

Subcontractors who perform work under this contract shall be responsible to the Contractor.

B. At the project site the Contractor shall provide a supervisor or foreman who shall have full authority to act for the Contractor. It is understood that such representative shall be acceptable to the FCPS representative and shall be one who can continue in that capacity for the duration of that particular project involved, unless they cease to be on the Contractor’s payroll. This individual must be able to communicate with FCPS employees in the English Language.

C. The Contractor must insure that at all times, at least one (1) employee, at the project site is capable of communicating with FCPS employees in the English language

29. INSPECTION

A. All work and materials shall be subject to a final inspection by an authorized representative of FCPS. Any omission or failure on the part of the FCPS representative to disapprove or reject inferior or defective work or materials shall not be construed to be an acceptance of any such work or material. If any defective work or material is found during inspection, the Contractor shall remove or repair, at their own expense, such defective work or material rejected and shall rebuild and/or replace same without extra charge.

B. If the contract documents, the FCPS representative instructions, or laws, ordinances or regulations of any public authority require any work to be tested or approved, the Contractor shall give the FCPS representative timely notice of its readiness for inspection by the proper authorities. If any such work shall be covered up without approval or consent, it must, if required by the FCPS representative or other proper authorities be uncovered for examination at the Contractor’s expense.

30. WARRANTY

Contractor shall warrant the workmanship and materials against defects for a period of one (1) year from the date of final acceptance after all tests and inspections are complete.

A. Any portion of the work supplied or performed by the Contractor, which fails within the warranty period shall be repaired or replaced by the Contractor without additional cost to the Owner.

Repairs will be initiated within 24 hours of receiving a call from the FCPS representative during the warranty period.

B. One (1) month prior to the expiration of the warranty, Contractor shall revisit the project with the FCPS representative to determine if any items require correction or if any items previously reported have not been corrected. If necessary, Contractor shall correct noted items even if correction work extends beyond the warranty expiration date.

31. TIME OF START

The Contractor shall start work within seven (7) business days of receipt of Notice to Proceed

32. FCPS'S REPRESENTATIVE

The Assistant Director of the Office of Facilities Management, 5025 Sideburn Road, Fairfax, VA 22032, has designated Jock Owens, 703-764-2449 as the point of contact. The Assistant Director, Office of Facilities Management, may designate such other individual(s) as he deems necessary to assist in the administration of this Contract. These individuals shall have the authority to inspect the Contractor's performance.

33. CONTRACT DOCUMENTS

The following documents shall be incorporated by reference in the resulting contract and become a part of said contract:

Request for Proposal (RFP) Appendix A – General Conditions Appendix B – RFP Check List & RFP Cover Sheet Appendix C – Business Proposal Information Form, Business Proposal Pricing Schedule, Business Proposal Additional Services Appendix D – Listing of Local Public Bodies Appendix E – Fairfax County Construction Safety Resolution and Safety Violations Certificate Appendix F – Sample Performance and Payment Bonds Appendix G – Master File Temporary Classroom (Detail Drawing & Specifications dated4-27-26

**Appendix G will be issued via addendum**

~END OF SECTION~

Appendix A

GENERAL CONDITIONS

1. CONFLICT OF INTEREST

The provisions of the State and Local Government Conflict of Interests Act (Va. Code § 2.2-3100 et seq.) and Article 6 of the Virginia Public Procurement Act entitled "Ethics in Public Contracting" (Va.

Code Ann. § 2.2-4367 et seq.) are incorporated herein by reference, and all Proposal Documents shall be deemed to incorporate appropriate reference to these provisions. The Contractor shall incorporate the above conflict-of-interest clause in each subcontract.

2. INDEMNIFICATION

The Contractor hereby assumes all liability for and agrees to indemnify and hold harmless the FCPS and their members, officers, authorized representatives and employees against any and all claims, losses, costs, damages, penalties, liabilities and fees (including reasonable attorneys' fees) and expenses resulting from any material breach of the representations, warranties and covenants of the Contractor contained in the Contract Documents or from any injuries to persons or property caused by the negligence of alleged negligence of the Contractor or his Subcontractors, employees, or authorized representatives, or in any other manner arising out of the performance of this Contract.

3. GOVERNING LAW

A. The Contract Documents shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without reference to conflict of laws principles. In the event that there is a conflict between any provision set forth in the Contract Documents and the Code of Virginia, and specifically Section 2.2-4300 et seq. (the "Virginia Public Procurement Act"), the Code of Virginia shall control. The Contractor is cognizant of the provisions of the Comprehensive Conflict of Interest Act (Va. Code Ann. Section 2.2-3100 through 2.2-3127) and Article 6 of the Virginia Public Procurement Act entitled “Ethics in Public Contracting” (Va. Code Ann. Section 2.2-4367 through 2.2-4377).

B. Legal Provisions Deemed Included: Each and every provision of any law required by law to be inserted in this Contract shall be deemed to be inserted herein, and the Contract shall be read and enforced as though it were included herein and if, through mistake or otherwise, any such provision is not inserted or is not correctly inserted, then upon application of either party the Contract shall forthwith be physically amended to make such insertion. The Owner does not discriminate against faith-based organizations.

4. CONTRACT INSURANCE PROVISIONS

The Contractor shall, during the continuance of all work under the contract maintain the following insurance. Fairfax County Public Schools must be the certificate holder and named as an additional insured on policy.

A. Workers' Compensation and Employer's Liability insurance limits of not less than $100,000 to protect the contractor from any liability or damages for any injuries (including death and disability) to any and all of its employees, including any and all liability or damage which may arise by virtue of any statute or law in force within the Commonwealth of Virginia.

B. Commercial General Liability insurance in the amount of $1,000,000 per occurrence and

$2,000,000 in the aggregate including contractual liability, personal and advertising injury, and products and completed operations coverage. Completed operations liability endorsement shall continue in force for three years following completion of the contract.

C. Owned, non-owned, and hired Automobile Liability insurance, in the amount of $1,000,000 per occurrence/aggregate, include property damage, covering all owned, non-owned borrowed, leased, or rented vehicles operated by the Contractor. In addition, all mobile equipment used by the Contractor in connection with the contracted work will be insured under a standard Automobile Liability policy, or a Comprehensive General Liability policy.

5. CONTRACT SECURITY

For each Electrical Installation Service for Portable Classroom Trailer Project, to an individual FCPS owned site, that exceeds $100,000, the successful offeror(s) shall within ten (10) days after issuance of a Notice to Proceed with Agreement, execute and deliver to FCPS the signed Agreement and shall furnish the following:

A. A performance bond in an amount equal to 100 percent of the contract sum conditioned upon the faithful performance of the contract per the plans, specifications, and conditions of the contract.

B. A payment bond in an amount equal to 100 percent of the contract conditioned upon the prompt and faithful payment of all persons and entities who have and fulfill contracts, which are directly with the contractor for performing labor or furnishing materials in the prosecution of the work provided for in the contract.

C. One or more certificates of insurance evidencing the types and amounts of insurance coverage required to be maintained by the Contractor under the Contract Documents, with FCPS listed as an additional insured.

D. Any performance or payment bond required hereunder shall be executed by a surety company that is legally authorized to transact business as a surety in the Commonwealth of Virginia.