843380sidewalkCburg.pdf

PROJECT MANUAL

North Franklin Street Sidewalk In-Fill Project

UPC 122104

EN22-154-269

TAP-5154-(124)

TOC IFB#: 27500007

CHRISTIANSBURG, VIRGINIA

August 25, 2026

The Town of Christiansburg does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

C-000

Table of Contents

Table of Contents ............................................................................................................................................... C-000-1

Advertisement for Bids ....................................................................................................................................... C-111-1

Suggested Instructions to Bidders ...................................................................................................................... C-200-1

Bid Form ............................................................................................................................................................. C-410-1

Bid Bond ............................................................................................................................................................. C-430-1

Notice of Award .................................................................................................................................................. C-510-1

Agreement Between Owner and Contractor for Construction Contract............................................................ C-520-1

Notice to Proceed ............................................................................................................................................... C-550-1

Performance Bond .............................................................................................................................................. C-610-1

Payment Bond .................................................................................................................................................... C-615-1

Contractors Application for Payment ................................................................................................................. C-620-1

Certificate of Substantial Completion ................................................................................................................. C-625-1

Notice of Acceptability of Work.......................................................................................................................... C-626-1

General Conditions of the Construction Contract .............................................................................................. C-700-1

Work Change Directive ....................................................................................................................................... C-940-1

Change Order ...................................................................................................................................................... C-941-1

Field Order .......................................................................................................................................................... C-942-1

Town of Christiansburg/General

• Good Housekeeping Manual

• Certificate Regarding Debarment

• Non-Collusion Affidavit

• Certificate of Workers Compensation Insurance Form 61A

VDOT FORMS & SPECIFICATIONS

• Form C-48 (Subcontractor/Supplier Solicitation and Utilization Form)

• Form C-49

• Form C-56 Statement of Compliance

• Form C-104

• Form C-105

• Form C-110

• Form C-111

• Form C-112F

FEDERAL FORMS, SPECIAL PROVISIONS, & SPECIFICATIONS

• cn100-000026-09 VDOT SUPPLEMENTAL SPECS (SSs), SPECIAL PROV. (SPs) AND SPECIAL PROV. COPIED

NOTES (SPCNs) (Local Assistance)

• SP0F0-000100-00 PREDETERMINED MINIMUM WAGE RATES (Wage Rates)

• U.S. DOL Wage Letter

• VA20250180 Davis-Bacon Wage Rate – Montgomery County, Virginia

• SP0F0-000130-02 FHWA 1273-REQUIRED CONTRACT PROVISIONS, FEDERAL-AID CONSTRUCTION

CONTRACTS

• SP0F0-000150-01 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT

OPPORTUNITY (Federal Executive Orders 11246 & 13672)

• SP100-000051-00 CHANGED CONDITIONS FOR LOCAL ASSISTANCE PROJECTS

• cn103-000100-01 AWARD OF CONTRACT Federal Funded

• cn105-000140-00 MAINTENANCE DURING CONSTRUCTION

• cn105-000150-00 SECURITY COMPLIANCE AND OPERATIONAL REQUIREMENTS FOR PORTABLE

CHANGEABLE MESSAGE SIGNS

• SQ105-000611-01 SECTION 105.06—SUBCONTRACTING (FEDERAL FUNDED PROJECTS)

• cq107-000130-00 DRUG-FREE WORKPLACE

• SP107-000120-00 Electronic Submission of Payrolls and DBE Payments

• SP107-003100-00 USE OF DOMESTIC MATERIAL (Buy America)

• SQ107-001300-00 SP for Prevailing Wage Rate (Fed Funded)

• SP109-000100-05 ASPHALT MATERIAL PRICE ADJUSTMENT

• SS109-002020-01 SECTION 109- Measurement and Payment

• cn221-000100-00 Guardrail

• SS211-002020-03 Asphalt Concrete

• SS220-002020-01 Concrete Curing Materials

• SS223-002020-02 Steel Reinforcement

• SS234-002020-01 SECTION 234 Supplemental Specification

• SS235-002020-01 Section 235 – Retroreflectors

• SS236-002020-01 Wood Products

• SS246-002020-02 Section 246 - Pavement Markings

• SS248-002020-02 Stone Matrix Asphalt Concrete

• SS305-002020-02 Subgrade and Shoulders

• SS308-002020-01 Subbase Course

• SS309-002020-01 Aggregate Base Course

• SS315-002020-05 Section 315-Asphalt Concrete Placement

• SS317-002020-01 Stone Matrix Asphalt Concrete Placement

• SS318-002020-01 Pavement Interlayers

• SS319-002020-02 Thin Hot Mix Asphalt Concrete Overlay

• SS321-002020-02 Trench Widening

• SS407-002020-02 STEEL AND OTHER METAL STRUCTURES

• SS411-002020-01 PROTECTIVE COATING OF METAL IN STRUCTURES

• SS512-002020-03 SECTION 512 – MAINTAINING TRAFFIC

• SS704-002020-02 SECTION 704 - PAVEMENT MARKINGS AND MARKERS

Technical Specifications (by reference)

This project shall be constructed according to:

• The Town of Christiansburg Standard Details, most recent version;

• The Virginia Department of Transportation Road and Bridge Specifications, dated 2020;

• The Virginia Department of Transportation Road and Bridge Standards, dated 2016;

• The January 2026 edition of the Virginia Work Area Protection Manual, version 11.0;

• The 2026 Virginia manual of uniform traffic control devices (MUTCD), Version 11.0

• and the Special Provisions and Supplemental Information

Supplemental Information

If a conflict is discovered between Town/EJCDC contract language, VDOT/State Requirements, Federal Contracting

Provisions, specifications, supplemental specifications, or special provisions, the Federal requirements or most conservative document will take precedence.

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

Town of Christiansburg Christiansburg, VA

North Franklin Street Sidewalk In-fill Project

ADVERTISEMENT FOR BIDS

Sealed Bids for the construction of North Franklin Street Sidewalk In-fill Project will be received by THE TOWN OF CHRISTIANSBURG at the office of the PROCUREMENT OFFICER, until 3:00 PM local time on September 29th, 2026, at which time the Bids received will be publicly opened and read. The Project consists of sidewalk and curb ramp improvements meeting ADA standards, asphalt mill and overlay, curb and gutter, storm drainage, traffic and pedestrian signals, pavement markings and signing, and associated appurtenances.

Bids will be received for a single prime Contract. Bids shall be on a unit price basis. The DBE Goal for this procurement is set at 0%.

Bidding Documents, including the project plans, are available at https://eva.virginia.gov/ as well as https://www.christiansburg.org/bids.aspx.

Bid Security in the amount of five (5) percent (%) of the Bid shall be submitted with each Bid.

The bidder must be a VDOT prequalified contractor. A list of VDOT prequalified contractors can be found at:

https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/Prequalified-List_acc.pdf

Sealed Bids must be received via in-person delivery, mail, or electronic submission through eVA, on or before September 29th, 2026, at 3:00 PM, EST. If hand delivered or mailed, the time of receipt shall be determined by the time clock stamp in the Purchasing Office. If submitted via eVA, time of receipt shall be determined by the eVA submittal system time clock.

1. Responses should be signed and must be submitted with the provided attachments.

2. The Bidder must provide all exceptions to this Invitation for Bid in writing, to be included with the Bid.

3. Bids received after the deadline will not be accepted.

To submit an online bid through eVA, refer to the online bidding instructions available at the following link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online bid through eVA the Bidder should be a registered vendor in eVA. The Town is not responsible for establishing vendors in eVA. Bidders are advised that the process of becoming an established vendor in eVA may take several days. If the Bidder encounters any issues submitting an online bid through eVA, the Bidder should contact eVA Customer Care for assistance.

**Note: The eVA submittal system cannot accept file sizes larger than 60MB**

There will not be a pre-bid conference for this project. Any questions may be submitted to jmiddleton@christiansburg.org by 5:00 PM, EST on September 4th, 2026. Questions submitted on or before this deadline will be answered via addendum by 5:00 PM, EST on September 11th, 2026.

+ + END OF ADVERTISEMENT FOR BIDS + +

https://eva.virginia.gov/ https://www.christiansburg.org/bids.aspx https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/Prequalified-List_acc.pdf https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/business-opportunities/highway-contractors/Prequalified-List_acc.pdf https://www.youtube.com/watch?v=KSxcAkOekW0 mailto:gbyrd@christiansburg.org

EJCDC® C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

SUGGESTED INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

ARTICLE 1 – Defined Terms

ARTICLE 2 – Copies of Bidding Documents

ARTICLE 3 – Qualifications of Bidders

ARTICLE 4 – Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

ARTICLE 5 – Bidder’s Representations

ARTICLE 6 – Pre-Bid Conference

ARTICLE 7 – Interpretations and Addenda

ARTICLE 8 – Bid Security

ARTICLE 9 – Contract Times

ARTICLE 10 – Liquidated Damages

ARTICLE 11 – Substitute and “Or-Equal” Items

ARTICLE 12 – Subcontractors, Suppliers, and Others

ARTICLE 13 – Preparation of Bid

ARTICLE 14 – Basis of Bid

ARTICLE 15 – Submittal of Bid

ARTICLE 16 – Modification and Withdrawal of Bid

ARTICLE 17 – Opening of Bids

ARTICLE 18 – Bids to Remain Subject to Acceptance

ARTICLE 19 – Evaluation of Bids and Award of Contract

ARTICLE 20 – Bonds and Insurance

ARTICLE 21 – Signing of Agreement

ARTICLE 22 – Retainage

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office – The office from which the Bidding Documents are to be issued.

B. Bidder—An individual or entity that submits a Bid to Owner.

C. Successful Bidder—The Bidder whose Bid the Owner accepts, and to which the Owner makes an award of contract, subject to stated conditions.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number and format stated in the advertisement or invitation to bid.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 Owner will perform a preliminary evaluation of the bids for responsiveness and errors and determine the apparent low bidder prior to submittal to VDOT for bid review and final authorization. There is no requirement on a minimum number of bidders in order to award. Any determination that a bid is non-responsive must be documented and kept in the project file for a minimum of three years after the financial close-out of the project. The following lists some, but not all, reasons a bid may be deemed unresponsive:

(1) Failure to sign the bid or the bid is signed by an unauthorized individual;

(2) Failure to furnish or sign a required bid bond;

(3) Failure to submit a price for each bid item;

(4) Failure to commit to DBE goals or demonstrate a good faith effort to do so, if required in the

IFB;

(5) Failure to be prequalified, if required in the IFB;

(6) The apparent low-bid is excessively over/under the engineer’s estimate.

(7) Any other requirements set forth in the Invitation to Bid, including special qualifications of potential contractors, life-cycle costing, value analysis, and any other criteria such as inspection, testing, quality, workmanship, delivery, suitability for a particular purpose, outstanding or unresolved claims, litigation, and failure to pay subcontractors, which are helpful in determining acceptability. (See Va. Code § 2.2-4302.1).

Owner must consult with the VDOT Project Coordinator and obtain concurrence from VDOT when making a determination that an apparent low-bidder is non-responsive.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2

3.02 Bidder qualification requirements shall be limited to those established through the Virginia Department of Transportation's prequalification process. No additional bidder qualification requirements shall be used to determine bidder responsibility or eligibility for award.

3.03 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

ARTICLE 4 – SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify:

a. those reports known to Owner of explorations and tests of subsurface conditions at or adjacent to the Site.

b. those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

c. reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely use, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or adjacent to the Site are set forth in the Contract Documents and are based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.

4.03 Site Visit and Testing by Bidders

A. Bidder shall may conduct the required Site visit during normal working hours, and shall not disturb any ongoing operations at the Site. Bidder shall be responsible for ascertaining pertinent local conditions such as location, accessibility, general character of the site, and the character and extent of existing work within or adjacent to the site. Claims, as a result of failure to do so, will not be considered by the Town.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. As the General Conditions indicate, if an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 5 – BIDDER’S REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents;

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

D. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs;

E. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

H. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work;

and

I. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 6 – PRE-BID CONFERENCE

6.01 A pre-Bid conference will be held at the time and location stated in the invitation or advertisement to bid. Representatives of Owner and Engineer will be present to discuss the Project. Bidders are encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received less than seven ten (10) days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five (5) percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and

6.02 of the General Conditions.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

ARTICLE 9 – CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be substantially completed, and completed and ready for final payment, are set forth in the Agreement.

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly in the Specifications) to do so. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

12.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

12.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the Work.

If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

12.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.

ARTICLE 13 – PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

13.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown.

13.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign.

The partnership’s address for receiving notices shall be shown.

13.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the firm’s address for receiving notices shall be shown.

13.05 A Bid by an individual shall show the Bidder’s name and address for receiving notices.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7

13.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture’s address for receiving notices shall be shown.

13.07 All names shall be printed in ink below the signatures.

13.08 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.09 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

13.10 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form. Bidders and Subcontractors shall be on the VDOT approved list and shall be VDOT pre-qualified contractors.

ARTICLE 14 – BASIS OF BID

14.01 Lump Sum

A. Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.

14.02 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity” (which Owner or its representative has set forth in the Bid Form) for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Bid prices shall be inclusive of required 3rd party material testing in accordance with the 2020 VDOT Road and Bridge Specifications.

D. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

14.03 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Paragraph

13.02 of the General Conditions

ARTICLE 15 – SUBMITTAL OF BID

15.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 7 of the Bid Form.

15.02 A Bid shall be received no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title (and, if applicable, the designated portion of the Project for which the Bid is

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 8 submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to Tara Vance, Procurement Officer Town of Christiansburg, 100 East Main Street, Christiansburg, VA 24073.

15.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

16.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 16.01 and submit a new Bid prior to the date and time for the opening of Bids.

16.03 After opening of bids, no Bidder may withdraw his proposal for a period of sixty (60) days, except in accordance with the Virginia Public Procurement Act, Title 2.2-4330. The Town of Christiansburg, being the Owner and Contracting Authority, will use the first procedure under Title 2.2-4330(i) for withdrawal of bids set forth in Title 2.2-4330. The Bidder must give notice in writing of his claim of right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure.

ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation and Virginia Department of Transportation concurrence, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

19.02 If Owner awards the contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid. The Town reserves the right to negotiate with the

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 9 apparent lowest responsive and responsible bidder pursuant to the VPPA, to obtain a contract price within the funds available if the low bid exceeds the available funds. The Town may negotiate with the apparent low bidder to determine cost saving measures that will result in a contract within available funds. Any such negotiated contract shall be subject to final approval of the Town, in the sole discretion of the Town.

19.03 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

19.04 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 20 – BONDS AND INSURANCE

20.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder shall execute and deliver the required number of counterparts of the Agreement (and any bonds and insurance documentation required to be delivered by the Contract Documents) to Owner. Within ten days thereafter, Owner shall deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 22 – RETAINAGE

22.01 Provisions concerning retainage and Contractor’s rights to deposit securities in lieu of retainage are set forth in the Agreement.

EJCDC® C-410, Bid Form for Construction Contracts.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

BID FORM

North Franklin Street Sidewalk In-Fill Project

TOC IFB # 27500007

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page ii

TABLE OF CONTENTS

Page

ARTICLE 1 – Bid Recipient

ARTICLE 2 – Bidder’s Acknowledgements

ARTICLE 3 – Bidder’s Representations

ARTICLE 4 – Bidder’s Certification

ARTICLE 5 – Basis of Bid

ARTICLE 6 – Time of Completion

ARTICLE 7 – Attachments to this Bid

ARTICLE 8 – Defined Terms

ARTICLE 9 – Bid Submittal

ARTICLE 10 – Contractor’s Policy of Non-Discrimination

ARTICLE 11 – Contractor’s Policy of a Drug-Free Work Place

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Town of Christiansburg

100 East Main Street

Christiansburg, VA 24073

Attn: Tara Vance, Procurement Officer

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:

Addendum No. Addendum, Date

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs.

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2

E. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

G. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder.

H. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

I. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s):

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3

Bid Form - Town of Christiansburg - North Franklin Street Sidewalk In-Fill Project

ITEM

2020 Item

Code Description Unit Unit Price Quantity Total Cost

513SD20-

0001 MOBILIZATION LS $ -

517SD20-

CONSTRUCTION

SURVEYING LS $ -

301SD20-

CLEARING AND

GRUBBING ACRE $ -

0.6

303SD20-

REGULAR

EXCAVATION CY $ -

303SD20-

0007 BORROW MATERIAL CY $ -

510SX20-

REMOVE CONCRETE

CURB LF $ -

508SD20-

DEMOLITION OF

PAVEMENT

FLEXIBLE SY $ -

508SD20-

DEMOLITION OF

PAVEMENT RIGID SY $ -

515SD20-

FLEXIBLE

PAVEMENT

PLANNING 0"-2" SY $ -

315SX20-

0011 SAWCUT ASPHALT LF $ -

315SX20-

0010 SAWCUT CONC LF $ -

502SD20-

CG-6 COMBINATION

CURB AND GUTTER LF $ -

502SD20-

0011 CG-2 CURB LF $ -

504SD20-

CG-12 DETECTABLE

WARNING SURFACE SY $ -

502SD20-

ENTRANCE GUTTER

CG-9D SY $ -

504SD20-

MISC. CONCRETE

CLASS A4 7" DEPTH

(CONCRETE & BASE) SY $ -

504SD20-

CONCRETE

SIDEWALK 4" DEPTH SY $ -

504SD20-

CONCRETE CURB

RAMP 4" DEPTH SY $ -

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

315SD20-

ASPHALT

CONCRETE, TYPE

SM-9.5A TON $ -

315SD20-

ASPHALT

CONCRETE, TYPE

BM-25.0A TON $ -

308SD20-

AGGREGATE BASE

MATERIAL, TYPE I

NO. 21B TON $ -

502SD20-

PAVED DITCH, PG-

2A (Type E) SY $ -

501SD20-

0004 UD-4 UNDERDRAIN LF $ -

303SD20-

SILTATION CONTROL

EXCAVATION CY $ -

303SD20-

INLET PROTECTION ,

TYPE B EA $ -

303SD20-

TEMP. SILT FENCE

TYPE A LF $ -

602SD20-

0001 TOPSOIL CLASS A 2" ACRE $ -

0.9

603SD20-

0003 REGULAR SEEDING LBS $ -

603SD20-

0004 OVERSEEDING LBS $ -

603SD20-

0017 LIME TON $ -

2.25

31 - FERTILIZER 15-30-15 LBS $ -

505SD20-

REMOVE

GUARDRAIL LF $ -

505SD20-

INSTALL VDOT STD.

MGS-1 GUARDRAIL,

9' POST LF $ -

505SD20-

INSTALL VDOT STD.

MGS-2 GUARDRAIL

TERMINAL EA $ -

505SD20-

INSTALL VDOT STD.

MGS-3 GUARDRAIL

TERMINAL EA $ -

700SD20-

SIGN POST STP-1, 2

1/2", 10 GAUGE LF $ -

700SD20-

CONC.

FOUNDATION STP-1

TYPE A EA $ -

Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

704SD20-

TYPE B CLASS I

PAVE. LINE

MARKING 24" LF $ -

512SD20-

ERADICATION OF

EXISTING

PAVEMENT

MARKINGS LF $ -

40 -

CONCRETE

FOUNDATION -

WAYFINDING SIGN

RELOCATION EA $ -

41 -

ADJUST PUBLIC

UTILITIES LS $ -

42 -

MAINTENANCE OF

TRAFFIC LS $ -

Total Bid

Total Bid in Words:

*Bid prices above shall be inclusive of all required 3rd party materials testing per the VDOT 2020 Road and Bridge Specifications.

Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item, and (2) estimated quantities are not guaranteed, and are solely for the purpose of comparison of…