842974signOcp.pdf

SOLICITATION, OFFER, AND

AWARD

1. Caption

Construction Management Services for Roadway Signs Maintenance

Page of Pages

2. Contract Number 3. Solicitation Number

DCKA-2026-Q-0148

4. Type of Solicitation 5. Date Issued

8/19/2026

6. Type of Market

X Open

Set Aside

X

7. Issued By:

Office of Contracting and Procurement supporting the District Department of Transportation 250 M Street SE, Washington, DC 20003

8. Address Offer to:

Office of Contracting and Procurement supporting the District Department of Transportation 250 M Street SE, Washington, DC 20003

NOTE: In sealed bid solicitations "offer" and offeror" means "bid" and "bidder"

SOLICITATION

9. Sealed offers in original and See § L copies for furnishing the supplies or services in the Schedule will be received at address in 8 above until See § L local time on See § L

CAUTION: Late Submissions, Modifications and Withdrawals: See 27 DCMR chapters 15 & 16 as applicable. All offers are subject to all terms & conditions contained in this solicitation.

10. For Information Contact

A. Name Franci Orellana – Contract Specialist – Contractor

B. Telephone C. E-mail Address (Area Code) Email Only

(Number) Email Only

(Ext) Franci.Orellana@dc.gov

11. Table of Contents

(X) Section Description Page No.

(X) Section Description Page No.

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 45

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT 3 X J LIST OF ATTACHMENTS 63

X D PACKAGING AND MARKING 14 PART IV – REPRESENTATION AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 15 X K

REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 16

X

G CONTRACT ADMINISTRATION DATA 18 X L INSTRUCTIONS, CONDITIONS, AND NOTICES

TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS 38 X M EVALUATION FACTORS FOR AWARD 71

OFFER

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein.

13Not Applicable

14. Acknowledgement of Amendments (The offeror acknowledges receipt of amendments to the SOLICITATION):

Amendment Number Date Amendment Number Date

15A. Name and Address of Offeror

16. Name and Title of Person Authorized to Sign Offer/Contract

15B. Telephone 15 C. Check if remittance address is different from above - Refer to Section G

17. Signature 18. Offer Date

(Area Code) (Number) (Ext)

AWARD (TO BE COMPLETED BY GOVERNMENT)

19. Accepted as to Items Numbered 20. Amount 21. Accounting and Appropriation

22. Name of Contracting Officer (Type or Print)

Benita Scott

23. Signature of Contracting Officer (District of Columbia)

24. Award Date

Government of the District of Columbia Office of Contracting & Procurement

Open with Sub- Contracting Set Aside

Sealed Bid (IFB) Sealed

Proposals (RFP)

Sole Source

Request for Qualifications

Emergency

Not Including Attachments

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 INTRODUCTION

B.1.1 The District of Columbia Office of Contracting and Procurement (“OCP”), for and on behalf of the District of Columbia Department of Transportation (“DDOT”) (collectively, the “District”), pursuant to the Procurement Practices Reform Act of 2010, as amended (“PPRA”), and 27 DCMR Chapter 26, issues this Request for Qualifications (“RFQ”) to solicit Statements of Qualifications (“SOQ”s) from architecture and engineering firms (“Offeror(s)” or “Contractor(s)” or “Consultant(s)”) interested in providing Construction Management and Inspection Services for managing all activities required for the maintenance of roadway signs (the “Project”).

B.2 TYPE OF CONTRACT

B.2.1 The contract awarded pursuant to this RFQ will be an indefinite-delivery-indefinite-quantity (“IDIQ”) contract in accordance with 27 DCMR § 2416 and CFR 23 CFR 172(a)(3). (the “Contract”)

B.3 INDEFINITE DELIVERY- INDEFINITE QUANTITY (IDIQ) CONTRACT

B.3.1 The contract awarded pursuant to this RFQ will be an IDIQ contract for the supplies or services specified and effective for the period stated.

B.3.1.1 Delivery or performance shall be made only as authorized by orders issued in accordance with the awarded contract’s Ordering Clause, G.17. The Consultant shall furnish to the District, when and if ordered, the supplies or services specified in the contract up to and including the maximum not-to-exceed (NTE) amount of $1,500,000 per contract period, if exercised. Any ordered delivery or performance during the base period will be subject to the awarded Contractor’s negotiated fully loaded hourly rates per Attachment J.7. The District will order at least the minimum amount of $10,000 in each contract period, if exercised.

B.3.1.2 There is no limit on the number of orders that may be issued. The District may issue orders requiring delivery to multiple destinations or performance at multiple locations.

B.3.1.3 Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and District's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period.

B.4 RESERVED

Construction Management Services for Roadway Signs Maintenance DCKA-2026-Q-0148 Page 3 of 73

SECTION C: DESCRIPTION/SPECIFICATION/WORK

STATEMENT

C.1 BACKGROUND

C.1.1 DDOT’s Sign Fabrication and Installation Branch manages the maintenance of all the roadway signs in Washington, DC. DDOT has two contracts for the installation and maintenance of the citywide roadway signs (“Construction Contractors” or “Construction Contracts”). The signs include the regulatory, informational, warning, and guide signs.

One of the two contracts focuses on the installation and maintenance of signs within the District of Columbia’s local, collector, and arterial roadways. The second contract focuses on the installation and maintenance of the large guide signs, which include, but are not limited to, ground mounted and overhead large guide sign panels and support. The roadway signs need maintenance due to many reasons, including normal deterioration over time, accidents, graffiti, weather conditions, geographical changes, or the need to update names. Construction management services are needed to manage the Construction Contractors performing construction services, that include processing of service requests, work orders, performing QA/QC, reviewing sign proofs and designs, reviewing and inspecting traffic control plan (TCP), inspect and accept the sign panel installation on the structures and support upon completion, perform site surveys and identify the signs needing replacement, and make recommendations for sign placements. The signs are located throughout the city and on the DC freeways and expressways. The signs will consist of most of the signs in the Manual on Uniform Traffic Control Devices

(MUTCD).

C.2 RESPONSIBILITIES OF CONSULTANT

C.2.1 Contractor shall perform its services consistent with the skill and care ordinarily provided by consultants in consultant's profession practicing in the Washington, D.C. metropolitan area on projects of a similar type, cost, and size. The Contractor shall perform its services as expeditiously as is consistent with such skill and care and the orderly progress of the Project. Nothing herein shall be construed to limit or diminish the applicability of 27

DCMR §§ 2630, 2632.

C.2.2 Contractor shall identify a representative authorized to act on behalf of the Contractor with respect to the Contract between Contractor and the District.

C.2.3 Contractor shall not engage in any activity, or accept any employment, interest or compensation that would reasonably appear to compromise the Contractor's judgment with respect to this Project, except with DDOT's prior knowledge and prior written consent.

C.2.4 In the conduct of all activities required for or otherwise related to the performance of the

Contract, Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the consultant's profession in the District of Columbia, and in any jurisdiction where the Contractor may be licensed or registered.

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C.2.5 Contractor shall provide all necessary expertise and services and to have and maintain appropriate licenses that meet District of Columbia requirements to professionally and diligently prosecute the work authorized.

C.2.6 Contractor shall contract for or employ at Contractor's expense, subconsultants to the extent deemed necessary for the work, with the prior written consent of DDOT.

C.2.7 Contractor shall consult with normal and customary employees, agencies, and/or representatives of the District of Columbia regarding the work.

C.2.8 Contractor shall work effectively with other District of Columbia and federal agencies.

C.2.9 Contractor shall abide by all regulations imposed by funding sources, such as auditing requirements and payroll affidavits.

C.2.10 Contractor shall perform its services in accordance with all applicable District and federal, laws, codes, regulations, standards, guidelines, and orders.

C.2.11 When reviewing, evaluating, monitoring, coordinating, and reporting with respect to the services of other consultants and contractors, Contractor shall apply all applicable District and federal, laws, codes, regulations, standards, guidelines, and orders, including, without limitation, the then-current version of the District of Columbia Department of Transportation (DDOT) Standard Specifications for Highways and Structures.

C.2.12 Neither the District's review, approval or acceptance of, nor payment for, any of the services required under the Contract shall be construed to operate as a waiver of any rights under the Contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the District in accordance with applicable law for all damages to the District caused by the Contractor's negligent performance of any of the services furnished under the Contract.

C.3 SCOPE OF WORK

The Consultant shall provide construction management and inspection services for citywide roadway signs, which include traffic and parking signs and large guide signs.

The Consultant shall ensure compliance with the current edition of the MUTCD, DDOT Standards and Specifications, and retro reflectivity as required by the Federal Highway Administration (FHWA).

C.3.1 General Requirements

C.3.1.1 The Consultant shall provide construction management services, including, but not limited to, daily field inspections of roadway sign locations throughout the District of Columbia. The signs will include all types of roadway signs. The Consultant shall ensure the sign panels and support structures comply with the District of Columbia’s

DCKA-2026-Q-0148 Page 5 of 73 rules and regulations, MUTCD, and AASHTO standards. The Consultant shall prepare inspection reports and propose recommendations. The Consultant shall also assist in preparing work orders for the Construction Contractors, ensure that the Construction Contractors obtain the proper permits and certifications before commencing the work, and prepare, maintain, and secure all records.

C.3.2 Work Order Issuance, Inspection Services, QA/QC, and Administration

C.3.2.1 Work Orders Issuance

C.3.2.1.1 All issuance of work orders and shop orders shall follow the Roadway Sign workflow outlined in the DDOT Cityworks/Signworks Management System. The Consultant shall attend a workshop conducted by DDOT for guidance regarding its operation. DDOT shall provide the Consultant access to the Cityworks/Signworks system.

C.3.2.1.2 The Contract Administrator (CA) may issue a work request to the Consultant in the form of a work order, shop order, service request, e-mail, plans, or shop drawing.

C.3.2.1.3 The CA is responsible for ensuring that the Consultant submits all final work orders to the Construction Contractor. The CA shall review the scope of work in each draft work order for completeness and ensure that it contains a period of performance.

C.3.2.1.4 The Consultant’s proposed work order shall contain data that is sufficient to demonstrate an understanding of the work, including, without limitation, the location, the work to be performed, the identity of personnel, the quantity of hours, and Other Direct Cost (“ODC”) required to accomplish the work. The labor rates negotiated in the Task Order shall be used in pricing the level of effort for the work order.

C.3.2.1.5 Work order approvals shall include, without limitation, the scope of work approved by the CA, period of performance, deliverables, level of effort, and associated total cost. The CA shall provide work order samples to the Consultant.

C.3.2.1.6 Work order approval notifications shall be communicated in writing. Electronic mail and messaging, internet-based shared data sites, and hand delivery of hard copy are also acceptable.

C.3.2.1.7 Inspection services for the large guide signs shall include approval of the Traffic

Control Plan (TCP), Maintenance of Traffic (MOT), sign proof, and sign structure suitability check, especially if the sign size or weight differs from the sign being replaced. The inspector shall ensure the installation, removal, and replacement of the signs on the existing or new structures are in accordance with the MUTCD and AASHTO standards. The project manager shall ensure the signs are properly mounted on the secured structure. The inspectors shall ensure MUTCD, standard of

DCKA-2026-Q-0148 Page 6 of 73 highway signs, DDOT standards, and AASHTO standards are met when installing the signs on the supports.

C.3.2.1.8 The Consultant shall have a dedicated computer system for accessing DDOT

Cityworks. Field personnel should be equipped with smartphones and/or tablets with reliable cellular data reception. These mobile devices should be equipped to display and edit work order information in the field.

C.3.3 Emergency Work Orders

C.3.3.1 The CA shall ensure that the requirements in the work order are clearly communicated as an emergency. Emergency work orders are usually for severely damaged signs, or when the absence of signs are hazardous to the safety of the traveling public.

C.3.3.2 Emergency work shall be communicated via phone call/text or email and the work order shall be transmitted to the Construction Contractor at a later date/time. The Consultant shall acknowledge each work order request within 2 business hours of notification and provide an emergency draft work order and cost estimate within one business day of the notification. Draft emergency work order requests shall be prepared within two business hours of the notification. Business hours are Monday through Friday from 7:30 am to 4:00 pm.

C.3.4 Key Personnel Requirements

C.3.4.1 The following are Key Personnel positions. Key Personnel shall possess the following minimum qualifications:

C.3.4.1.1 Project Manager – The project manager shall have a minimum of five years’ inspection and construction management experience, TCP, and sign proof and structure review, and a bachelor’s degree in any of the following fields: engineering or construction management.

C.3.4.1.2 Junior Office Engineer – The junior office engineer shall have a minimum of three years of experience in inspection of infrastructure assets such as oversize signs, traffic control devices and construction management, and a bachelor’s degree in any of the following fields: engineering, business administration, or construction management.

C.3.4.1.3 Three (3) Inspectors - The Consultant shall at least provide two full-time inspectors and one part-time inspector. The inspectors shall have a minimum of five years’ experience in the inspection of roadway infrastructure assets, such as oversize signs and structures, shop drawings, traffic control devices, MOT, TCP, and construction management.

C.3.5 Requirements

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C.3.5.1 The Consultant shall provide staff to carry out inspection and coordination of all construction activities of the project as they are being performed, resolve field construction problems, and provide expert input for review of changes to the CA.

C.3.5.2 The Consultant shall provide inspection services, quality assurance, and quality control of the project including monitoring of the sign project through inspection and QA/QC, tracking progress against the project schedule, checking requests for information, creating service requests, work orders, miss utility ticket, providing recommendation and revisions, administering changes, maintaining and filing records for audits, and providing documentary records that the sign and sign panels have been fabricated and installed in accordance with shop orders, work order, service requests, shop drawings, plans and specifications, and closing out service requests and work orders in Cityworks/Signworks systems. The Consultant shall adhere to the procedures and requirements of the DDOT and MUTCD Standards and Specifications.

C.3.5.3 The Consultant shall provide a project manager, a junior office engineer, two full-time inspectors, and one part-time inspector to oversee all field inspection activities and QA/QC. The junior office engineer shall be required to work on site five (5) business days a week at the DDOT Sign Fabrication and Installation Branch (SFIB) Office during the project’s duration. The junior office engineer and inspectors shall be knowledgeable of work orders, shop orders, shop drawings and plans, service requests, Cityworks/Signworks systems, traffic sign specifications, related DDOT, MUTCD and AASHTO standards, special provisions, TCP, MOT, and other documents applicable to the Project. The junior office engineer shall work under the general direction of CA and coordinate with the Construction Contractors, DDOT personnel, and any other stakeholders. The Consultant shall develop a work plan within five (5) business days after task order award (which is the Notice to Proceed) that establishes written procedures for the above-mentioned coordination for DDOT’s approval.

C.3.5.4 The project manager shall oversee the contract and be the point of contact for DDOT.

The project manager shall advise the CA in writing, with detailed breakdowns and estimates, whenever construction costs are tending to exceed the estimated costs.

C.3.5.5 The junior office engineer, under the general direction of CA, shall download and review service requests, work orders, and shop orders from the Cityworks, Signworks, and other recommended applications, and package them as a task order number directed by the CA and submitted to the Construction Contractor via Cityworks for field implementation. The junior office engineer shall notify the CA if any work orders, service requests, plans, drawings, or shop orders are unclear and need additional information. The junior office engineer shall have the capability to create work orders and shop orders under the general direction of CA.

C.3.5.6 The junior office engineer shall create a Miss Utility ticket for all new sign support requests and ensure that the existing Miss Utility tickets have not expired. If they have

DCKA-2026-Q-0148 Page 8 of 73 expired, the junior office engineer shall update expired Miss Utility tickets before orders are submitted to the Construction Contractor and the DDOT fabrication shop.

C.3.5.7 The Consultant shall update the service request and work order status, and when completed, attach QA/QC photos, and close-out requests in the Cityworks with at least one before photo and one after photo attached at the end of the workday. The Consultant shall ensure that photographs taken by the Construction Contractor are high resolution digital images (1280 x 960 or higher). Electronic files of the photographs shall contain the service request and/ or work order number and work location. A minimum of 100 service requests or work orders shall be reviewed in a day by the Consultant staff unless otherwise directed by the CA. Ensure correct photos are attached for constructability.

C.3.5.8 The Consultant shall prepare and maintain a record of all correspondence and documents pertaining to the project for the signature of the CA and the Contracting Officer. The records include responses to all correspondence received from the Construction Contractors, necessary notifications and transmittal letters, findings of facts, meeting minutes, meeting agendas, proposed change orders, time extensions, responses to claims, memoranda, and any other project-related written communication requested by CA. Correspondence shall be prepared within the schedule established by

CA.

C.3.5.9 The Consultant shall use AASHTOWARE to track the project cost and verify the invoices. The Consultant’s junior office engineer shall enter and update the material quantities and items used in a timely manner.

C.3.5.10 The Consultant shall maintain qualified inspection staff for the inspection and QA/QC services of the work performed by the Construction Contractors at various locations.

The Consultant shall have dedicated computers for accessing DDOT Cityworks and Signworks applications. Field personnel should be equipped with smartphones and/or tablets with reliable cellular data reception. These mobile devices should be equipped to display and edit work order information in the field. The Consultant shall be fully responsible for the vehicle, tools, and personnel safety when conducting surveys. No tools, equipment, or crash carts will be provided by DDOT.

C.3.5.11 After construction starts, the Consultant shall organize weekly project meetings with the CA to provide project progress updates and to discuss matters such as problems or issues. The CA may elect to change the progress meetings to be bi-weekly.

C.3.5.12 The Consultant shall develop monthly/quarterly progress reports and submit the reports to the CA. The monthly report shall include, but is not limited to, information concerning the work of the Construction Contractors and the percentage of completion.

Maintain a detailed daily diary of events connected with the project. The diary shall always be accessible to the CA and shall be turned over to DDOT at the completion of the project. The information recorded in the diary shall include descriptions of work

DCKA-2026-Q-0148 Page 9 of 73 progress, specific problems encountered, deficiencies, corrective actions taken, weather conditions, labor disputes, and other pertinent project information.

C.3.5.13 The Consultant shall review the monthly invoices of the Construction Contractors and report the findings to the CA in a timely manner. Accurately measure, compute, and record all quantities of items that are to be paid for under the contract unit prices.

Measure all quantities for payment in accordance with the contract documents.

C.3.5.14 The Consultant shall verify that work conforms to approved work orders, shop orders, service requests, and drawings.

C.3.5.15 As directed by the CA, the Consultant shall follow the blueprint plan, report any changes to the plan, and keep updated records.

C.3.5.16 The Consultant shall review the Construction Contract and certify conformance with the test results and cut sheets with the submittals. Record any waivers by the Contracting Officer, and document all waivers of material requirements along with the reasons for such waivers. Document actions concerning materials that are rejected because of non-conformance to the contract requirements. Report all the findings to the

C.3.5.17 The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all studies, reports, recommendations, and other deliverables it furnishes under this contract. The Consultant shall, without additional compensation, correct or revise any non-conforming deliverables if the non-conforming deliverables are a result of errors in the Consultant’s studies, reports, recommendations, and other deliverables.

C.3.5.18 Each month during the performance of the work under the contract, the Consultant shall submit a progress report to the CA. The progress report shall state the status of the projects, inspector daily report (IDR), any outstanding issues, and other project related data as requested by the CA. The proposed form of this report shall be submitted to the CA for review and approval prior to the first invoice for monthly payment.

C.3.5.19 The Consultant shall take comprehensive notes and create minutes of any meeting attended in connection with the contract, with special emphasis on recording any decision altering, expanding, or deleting any provision which may affect the contractual obligation. The Consultant shall submit the meeting minutes to the CA within 3 days of the meeting.

C.3.5.20 Within the first five days of each month, the Consultant shall submit a total construction cost report for the previous month to the CA for review and compare its invoice with the Construction Contractor invoice, make a list of discrepancies, and bring these discrepancies to the attention of the CA. A report of all major activities from the previous month shall be attached to the invoice.

DCKA-2026-Q-0148 Page 10 of 73

C.3.5.21 The Consultant shall provide inspection services for the MOT to ensure TCP is followed according to the MUTCD standards by the Construction Contractors.

C.3.5.22 The Consultant shall approve and certify the Sign Proof design provided by the Construction Contractor based on MUTCD and DDOT standards

C.3.5.23 The Consultant shall inspect and certify the proper installation of the sign panels and supports based on MUTCD and AASHTO Standards.

C.3.5.24 The Consultant shall inspect and recommend sign and oversize sign panels and support placement based on MUTCD and AASHTO Standards

C.3.5.25 The Consultant shall inspect the Construction Contractor’s materials to ensure they are in compliance with American Society of Testing Materials (ASTM) Standards.

C.3.5.26 The Consultant shall review material submittals to ensure they are in accordance with ASTM Standards.

C.3.5.27 The Consultant shall prepare the final punch list based on the inspections and provide a copy to both the CA and the Construction Contractor. The Consultant shall verify that the Construction Contractor completes all punch list items in accordance with the contract documents. Upon completion, the Consultant shall submit a letter to the CA, signed by the Consultant’s designated representative, confirming that the project was constructed in substantial conformance with the contract documents, except for any changes noted in the letter. This final certification is intended to provide the DDOT project manager with increased confidence that the completed sign construction work generally meets DDOT and MUTCD standards.

C.3.5.28 The Consultant shall provide to the DDOT all project records in accordance with

DDOT standards and requirements. Return to the DDOT any original or other data provided by the DDOT. Documents prepared by the Consultant in pursuance of the terms of this Contract shall be delivered to and become the property of the District of Columbia.

C.3.5.29 The Consultant shall verify the accuracy of the Construction Contractor’s field measurements.

C.3.5.30 Modifications/Process Improvements

C.3.5.30.1 The Consultant shall make written recommendations to the CA or their designee regarding process improvements to the Construction Contracts, including detailed justification and cost estimates for such changes in the Construction Contracts, as the Consultant may consider necessary.

DCKA-2026-Q-0148 Page 11 of 73

C.3.5.30.2 The Consultant shall analyze requests for changes submitted by the Construction Contractors for merit and make recommendations to the CA or their designee. The Consultant shall assist the CA in preparing the necessary documentation to request a modification from the Contracting Officer. Upon approval of the CA or their designee, the Consultant shall prepare modification related documents, including justification, specifications, time extensions recommendations, engineer’s estimate, correspondence, and backup documentation in accordance with DDOT procedures.

C.3.5.30.3 The Consultant shall provide comprehensive inspection, cost estimates, and records of the work to be paid for by the modification, which is to be based on the cost of the Construction Contractor’s labor, equipment, and materials to be used in the work.

C.3.5.31 Claims

C.3.5.31.1 If requested, the Consultant shall maintain documentation of all contractual liability claims. In the event any claim is made, or any action is brought against the District, arising under or in any way relating to the Construction Contracts, the Consultant shall assist in the preparation of all correspondence for the signature of the CA, including preparation of written reports with supporting documentation, Contracting Officer’s decisions, and findings of fact necessary to resolve disputes.

C.3.5.31.2 The Consultant shall participate in hearings as required. The Consultant shall receive, investigate, and answer all complaints and inquiries from property owners, citizens, and officials, following approval of responses by the CA and DDOT’s Chief Public Information Officer (PIO).

C.3.5.31.3 The Consultant shall refer complaints to the Construction Contractor and maintain a log showing the disposition of each complaint. The Consultant shall refer unresolved complaints, with recommendations, to the CA, Construction Contractors, and the Contracting Officer.

C.3.5.31.4 As directed by the CA or their designee, the Consultant shall maintain a current, marked set of sign proofs and specifications. The Consultant shall verify deviations, changes, change orders, as-constructed depths, and other modifications as annotated by the Construction Contractor. Upon completion of construction, the Consultant shall provide the CA with a final certified set of marked sign proofs and specifications.

C.3.5.32 Final Inspection

C.3.5.32.1 The Consultant shall convene and conduct the final inspection and prepare the punch list for any outstanding items resulting from the final inspection. The Consultant shall ensure that the CA and the Construction Contractor are provided with a copy of the punch list.

DCKA-2026-Q-0148 Page 12 of 73

C.3.5.32.2 Prior to determining completion, the Consultant shall verify that the Construction Contractor completes all items on the punch list, in accordance with the contract documents. Upon closeout of the punch list, the Consultant shall provide the CA with a letter, signed by the Construction Contractor’s designated representative, certifying that the project was constructed in substantial conformance with the contract documents, except for those changes delineated in the letter.

C.3.5.33 Final Reports

C.3.5.33.1 The Consultant shall prepare all required final reports, to include, but not limited to:

final payment vouchers, material certifications, and analyses of overrun and underrun of quantities. The Consultant shall analyze and report on the Construction Contractor’s time of completion and prepare justifiable time extensions or recommend assessments of liquidated damages, incentive or disincentive charges, as appropriate. The Consultant shall provide to the CA all project records in accordance with District standards and requirements and return to the District any original calculations, survey notes, engineering, or other data provided by the District upon contract closeout. The Consultant shall provide certification thereon of all original as-built plans, calculations, maps, engineering data, final estimates, and any other data produced by the Consultant. Documents prepared by the Consultant and its subcontractors in pursuance of the terms of this contract shall be delivered to and become the property of the District of Columbia.

C.3.5.34 Maintenance of Records

C.3.5.34.1 The Consultant shall maintain and secure all contract records to include, but not limited to: contract documents, general correspondence, consultant's insurance policies, change orders, time extensions, claims, test requests and related results, material certifications, shop drawings, catalog cuts, transmittal letters, FHWA inspection reports, meeting minutes, progress schedule files, reading files, utility (DC Water and PEPCO) files, quality assurance records, concrete mixing records, delivery tickets, value engineering recommendations, traffic maintenances, Notices to Proceed, general memoranda and correspondence from the Contracting Officer, design contractor, obstruction notices, construction progress reports, findings of fact, weekly training reports, quantity computations, partial payment records, samples, diaries, inspector’s reports, daily personnel and equipment records, accident reports, progress photographs, and any other related documents deemed necessary by the CA. The Consultant shall maintain logs of all records and ensure the records are always accessible to District and FHWA representatives. Prior to final payment, the Consultant shall deliver all records, drawings, and samples to the

C.3.5.34.2 The Consultant shall ensure all documentation, referenced above, is available for review, inspection, or audit by the CA or other authorized representatives of the District and Federal governments at the Consultant’s office at all reasonable times

DCKA-2026-Q-0148 Page 13 of 73 during the contract term and for a period of three years from the date of final payment. The Consultant shall furnish copies of requested materials upon request.

C.4 APPLICABLE DOCUMENTS INCORPORATED BY REFERENCE

The following documents are applicable to this procurement and are hereby incorporated by reference:

Title Link

DDOT Standard Specifications for Highways and Structures, 2013 https://ddot.dc.gov/sites/default/files/dc/sites/dd ot/publication/attachments/DDOT_StandardSpe cificationsHighwaysStructures_2013.pdf

DDOT Standard Drawings, 2015 https://d92016.eos-intl.net/eLibSQL14_D92016_Documents/3968 15346-Standard-Drawings-2015-Full-Doc.pdf

Standard Highway Signs and Markings, 2024 Edition, and any updates.

https://mutcd.fhwa.dot.gov/kno-shs_2024.htm

DDOT Construction Management Manual - May 2010 (Revised July 2010) https://ddot.dc.gov/sites/default/files/dc/sites/dd ot/page_content/attachments/DDOT%20Constr uction%20Management%20Manual%20rev%2 007-01-2010.pdf

DDOT Work Zone Temporary Traffic Control Manual, 2006 https://ddot.dc.gov/sites/default/files/dc/sites/dd ot/publication/attachments/ddot_work_zone_te mporary_traffic_control_manual_2006.pdf

The Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD), 2025, and any updates https://mutcd.fhwa.dot.gov/

Sign Fabrication and Installation Branch https://ddot.dc.gov/

DCKA-2026-Q-0148 Page 14 of 73

SECTION D: RESERVED

DCKA-2026-Q-0148 Page 15 of 73

SECTION E: INSPECTION AND ACCEPTANCE

E.1 The inspection and acceptance requirements for this contract shall be governed by clause number six (6), Inspection of Services of the Government of the District of Columbia's Standard Contract Provisions for use with Supplies and Services Contracts, dated July 2010. (Attachment J.15)

E.2 Performance monitoring by DDOT will take place daily, monthly, and annually as required. Performance monitoring will be conducted by the DDOT Contract Administrator (CA). The CA will manage each project in accordance with the terms of the order and as delegated by the Contracting Officer in the CA Delegation Letter.

DCKA-2026-Q-0148 Page 16 of 73

SECTION F: DELIVERIES OR PERFORMANCE

F.1 TERM OF CONTRACT

F.1.1 The term of the Contract shall be for a period of 12 months from date of award specified in block 24 on the Contract Form signature page.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

F.2.1 The District may extend the term of this Contract for a period four (4) one-year option periods, or successive fractions thereof, by written notice to the Contractor before the expiration of the contract; provided that the District will give the Contractor preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the District to an extension.

The exercise of this option is subject to the availability of funds at the time of the exercise of this option. The Contractor may waive the thirty (30) day preliminary notice requirement by providing a written waiver to the Contracting Officer prior to expiration of the contract.

F.2.2 If the District exercises this option, the extended contract shall be considered to include this option clause.

F.2.3 The price for the option period shall be as specified in Section B of the Contract.

F.2.4 The total duration of this Contract, including the exercise of any options under this clause, shall not exceed five (5) years.

F.3 DELIVERABLES

F.3.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all studies, reports, recommendations, and other deliverables it furnishes under this Contract. The Contractor shall, without additional compensation, correct or revise any non-conforming deliverables if the non-conformance is a result of errors in the Contractor’s studies, reports, recommendations, and other deliverables.

F.3.2 All studies, reports, recommendations, and other deliverables are subject to the review and approval of DDOT. DDOT shall coordinate reviews with any other involved agencies and serve as the one point of contact for all review and approval. The Contractor shall prepare, modify, and correct all such non-conforming deliverables in sufficient detail to secure such approval.

F.3.3 The Contractor shall perform the activities required to successfully complete the

District’s requirements and submit each deliverable to the Contract Administrator (CA) as identified in the following table:

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Contract Section

Deliverable Format/Method of Delivery Frequency

C.3.5.33.1 Inspector’s daily report (IDR), weekly/monthly progress reports, and monthly invoices.

Electronic

Daily & First week of each month

C.3.5.3 Work Plan / QA/QC Plan

Electronic Monthly

C.3.5.6 Submit updated Miss Utility Tickets and emergency tickets

Electronic Daily

C.3.5.7 Inspection / QA/QC /MOT reports and surveys

Field Upon Request

C.3.5.12 Weekly and Bi-weekly progress meetings and minutes of meeting

Virtual Within 3 days

C.3.5.13 Documentations (Quality assurance manufacturer/Supplier submittals)

Electronic Monthly

C.3.5.28 Final Punch List / Certification Letter

Electronic

Request

C.3.5.23 Approve and certify the Sign Proof drawings based on MUTCD & DDOT standards

Electronic

Within 5 days of request

C.3.5.22 Approve and certify the TCP based on the MUTCD & DDOT standards

Electronic Within 5 days of request

C.3.5.24

Inspect and certify the proper installation of the sign panels and supports based on MUTCD and AASHTO Standards.

Field

Request

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SECTION G: CONTRACT ADMINISTRATION DATA

G.1 INVOICE PAYMENT

G.1.1 The District will make payments to the Contractor, upon the submission of proper invoices, at the prices stipulated in this contract, for supplies delivered and accepted or services performed and accepted, less any discounts, allowances or adjustments provided for in this contract.

G.1.2 The District will pay the Contractor on or before the 30th day after receiving a proper invoice from the Contractor.

G.2 INVOICE SUBMITTAL

a) The Contractor shall create and submit applications for payment in an electronic format through the DC Vendor Portal, https://vendorportal.dc.gov.

b) Unless otherwise specified in the Contract, the Contractor shall submit proper invoices on a monthly basis.

c) To constitute a proper invoice, the Contractor shall enter all required information into the

Portal after selecting the applicable purchase order number, which is listed on the Contractor’s profile.

G.3 PAYMENT

G.3.1 All task orders issued under this Contract shall be fixed-price in accordance with 27

DCMR 2402 and compensated based on specific rates of compensation for direct labor and cost per unit of work for Other Direct Costs.

G.3.2 When compensation is based on labor hours, the consultant’s compensation shall be based upon a loaded hourly rate which includes the total of Direct Salary Expense (DSE), the approved final indirect cost rate, and, under certain circumstances as defined below, profit. When the compensation method is specific rates of compensation or cost per unit of work, profit shall also be included in the negotiated fully loaded rates. Loaded hourly rates must be included for each of the key personnel positions identified in Attachment J.7 as well as for all personnel in other work classifications which may be necessary to perform the Task orders.

G.3.3 Profit: Profit will be negotiated based on the unique complexities and performance risks of each project. The negotiated profit rate shall not exceed ten percent (10%) except in extraordinary circumstances as determined by the Contracting Officer. Profit shall be included in the negotiated fully loaded rates.

G.3.4 Direct Salary Expense (DSE)

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G.3.4.1 DSE is defined as the actual salaries, expressed on an hourly wage basis, prior to deductions for employment taxes (such as FICA, Medicare, income tax withholding) and employee-paid benefits, of all personnel, including Contractor's employees directly engaged on the Project (and performing consultations or research or preparing documents for the Project). DSE shall exclude mandatory and customary fringe benefits, overhead expense, and profit relating to the Project. Any multiplier applied to such DSE shall be for the purpose of covering such fringe benefits, expense, and profit.

All personnel shall mean anyone employed by the Contractor and its subconsultants including, but not limited to, Key Personnel as defined in this contract, engineers, architects, officers, principals, associates, CADD technicians, designers, job captains, draftspersons, and writers, who are performing consultation, research or design, or who are producing documents pertaining to the Project, or who are performing program management services during planning, design, or construction of the Project or any component thereof that are directly attributable to, and necessary for, program management related to such planning, design, or construction.

G.3.4.1.1 The Consultant and its subconsultants may provide for an annual adjustment of DSE rates in accordance with their usual and customary annual salary adjustment process, including the timing of Consultant’s annual firm-wide DSE adjustments.

Each DSE shall be entitled to a single raise in a 12-month period. Such rates shall not increase by more than a percentage equal to the increase in the Consumer Price Index for all Urban Consumers (CPI-U for Washington-Arlington-Alexandria) for the relevant period up to and including a maximum increase of 3.0%. Prior to including any such DSE adjustments in an invoice, the Consultant shall submit a revised Attachment J.7 including the annual DSE adjustment, and receive the CO’s prior written approval.

G.3.4.2 In the event a DSE is misrepresented by the Contractor, the District reserves the right to adjust the compensation paid to the Contractor to reflect the difference between the reimbursed and actual allowable DSE.

G.3.4.3 The use of overtime may be authorized under this Contract if the overtime premium does not exceed an amount approved by the Contracting Officer for work:

G.3.4.3.1 Necessary to cope with emergencies such as those resulting from accidents, natural disasters, breakdowns of production equipment, or occasional production bottlenecks of a sporadic nature;

G.3.4.3.2 By indirect-labor employees such as those performing duties in connection with administration, protection, transportation, maintenance, standby plant protection, operation of utilities, or accounting;

G.3.4.3.3 To perform tests, industrial processes, laboratory procedures, loading or unloading of transportation conveyances, and operations in flight or afloat that are continuous in nature and cannot reasonably be interrupted or completed otherwise; or

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G.3.4.3.4 That will result in lower overall costs to the District.

G.3.4.3.5 All requests for estimated overtime premiums shall include all estimated overtime for Contract completion and shall:

1) Identify the work unit; e.g., department or section in which the requested overtime will be used, together with present workload, staffing, and other data of the affected unit sufficient to permit the Contracting Officer to evaluate the necessity for the overtime;

2) Demonstrate the effect that denial of the request will have on the contract delivery or performance schedule;

3) Identify the extent to which approval of overtime would affect the performance or payments in connection with other District contracts, together with identification of each affected contract; and

4) Provide reasons why the required work cannot be performed by using multishift operations or by employing additional personnel.

G.3.5 Other Direct Costs ("ODC"): Contractor is authorized reimbursement of ODCs subject to the following provisions.

G.3.5.1 Types, rates, and amounts of allowable ODCs, if any, shall be negotiated. ODCs, if allowed, shall be subject to a maximum not-to-exceed amount.

G.3.5.2 Non-salary direct costs shall include purchase and rental of all materials, supplies, and equipment necessary for the performance of the services on each assignment and cost of outside professional consulting or contracting services, all at invoiced cost to the Contractor, plus the cost of communications and reproductions directly chargeable to the project, plus necessary travel and per diem expenses. The purchase of outside professional consulting or contracting services is allowable when the employment type is an individual (Sole Proprietor) acting as an independent contractor (i.e., 1099) or when the service customarily includes a cost per unit of work (e.g., Drill Rig & Crew, Test Pits for Utility Locating, etc.). Independent contractors shall be invoiced at the Contractor’s established fixed hourly rate with the independent consultant without indirect costs. The purchase cost of all materials, supplies and equipment, which are not for the exclusive use in providing the services included in this Agreement, are not allowed as non-salary direct costs and shall be included in the Contractor's overhead.

These items include, but are not limited to, copiers, computers, software, refrigerators, coffee makers, microwave ovens, cellular phones, pagers, helmets, tape measures, fire extinguishers, and professional books and references.

G.3.6 Equipment rental shall be billed at cost.

G.3.6.1 The cost of motor vehicle rentals and the cost of common carriers shall be the actual cost incurred. The cost of motor vehicle leases and rentals shall be the actual cost incurred, subject to audit. Leases must be supported by bona fide documentation from

DCKA-2026-Q-0148 Page 21 of 73 the leasing company and will only be allowed from established companies in the business of leasing vehicles.

G.3.6.2 For use of personal or company owned vehicles, the reimbursement rate per mile stipulated in the cost proposal, shall be the General Services Administration ("GSA") Privately Owned Vehicle mileage reimbursement rate published at the time the cost is incurred.

G.3.6.2.1 The Contractor shall maintain a mileage log for each project. The Contractor shall submit the project mileage log to the District with each invoice and upon request from the Contracting Officer.

G.3.6.3 For personnel in travel status, reimbursement of actual expenses up to the maximum amount per day will be allowed for meals and hotel. The allowable amount shall be GSA's per diem rates published for the performance location at the time the cost is incurred. Travel must be approved in advance and in writing by the District.

G.3.6.4 Costs of time applied and charged directly to each assignment of the services of special outside consultants, contractors, or drafting services shall be included in nonsalary direct costs at rates stipulated in the proposal.

G.3.6.5 Invoiced cost to the Contractor of all technical computations for each assignment performed by outside commercial electronic computation services shall be included in non-salary direct costs.

G.3.7 Facilities Capital Cost of Money (FCCM): FCCM is an allowable expense subject to the following provisions.

G.3.7.1 If reimbursement of FCCM is proposed, it shall be separately stated in the cost proposal.

G.4 INDIRECT COST RATES (ICR)

The Contractor shall maintain a current approved indirect cost rate throughout the term of this Contract. To the maximum extent practicable, the District intends to negotiate contract costs based on the Contractor’s approved final indirect cost rate(s) from the Contractor’s most recently completed fiscal year. Consultants providing services under the Contract shall develop indirect cost rates on an annual basis in accordance with the Federal Cost Principles at 48 CFR Part 31 (Federal Acquisition Regulation). Notwithstanding the foregoing definition of DSE, Contractor's indirect cost rate shall comply with 48 CFR Part 31, 2 CFR Part 200, and 23 CFR § 172.

Subconsultant's indirect cost rates are subject to the same requirements. The Contractor shall provide separate indirect cost rates for home office and co-location when required. A Contractor's indirect cost rate(s) and business systems (e.g., Accounting System) are subject to audit throughout the life of the Contract.