Office of Business Services 9221 Corporate Blvd

Rockville, Maryland 20850

REQUEST FOR PROPOSAL (RFP)

RFP NO.: E427-002

COLLEGEWIDE INTEGRATED PEST MANAGEMENT SERVICES

All proposals MUST BE RECEIVED electronically by 3:00 PM Eastern Daylight Time (EDT) on September 11, 2026

Prices must remain firm for 120 days after proposal closing date, but prior to contract award.

Proposal Bond Requirements: NONE.

Performance, Labor and Material Bond requirements: NONE.

Pre-Proposal Conference: NONE.

MINORITY VENDORS ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION.

Important: Your quotation will be jeopardized if any portion of this inquiry is not complete. No proposal will be accepted after the date and time stated above.

Patrick Johnson, MBA, CPPB Director of Procurement

NOTE: Prospective Offerors who have received this document from a source other than the Procurement Office should immediately contact the Procurement Office and provide their name and e-mail address so that amendments to the Bid/RFP or other communications can be sent to them. Failure to contact the Procurement Office may result in non-receipt of important information.

REGISTRATION OF CORPORATIONS NOT REGISTERED IN THE STATE OF MARYLAND Pursuant to 7-202 et. Seq. of the Corporation and Associations Article of the Annotated Code of Maryland, corporations not incorporated in the State of Maryland shall be registered with the State Department of Assessments and Taxation, 301 West Preston Street, Baltimore, Maryland 21201 before doing any interstate or foreign business in this State. Corporations must be registered, and in good standing no later than bid submittal deadline date. A copy of the registration or application for registration may be requested by the College. The registration process can be completed at the following link: https://businessexpress.maryland.gov/start/register-a-business-in-maryland

NOTE: Failure to complete the registration process by the RFP submittal deadline listed above, WILL result in the disqualification of your submitted proposal.

https://businessexpress.maryland.gov/start/register-a-business-in-maryland https://businessexpress.maryland.gov/start/register-a-business-in-maryland https://businessexpress.maryland.gov/start/register-a-business-in-maryland

MONTGOMERY COLLEGE ▪ OFFICE OF BUSINESS SERVICES

COLLEGEWIDE INTEGRATED PEST MANAGEMENT SERVICES

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

SECTION DESCRIPTION PAGE NO.

SECTION 1 – PROPOSAL AND CONTRACT INFORMATION 1-9

SECTION 2 – SCOPE OF WORK/SERVICES 10-25

SECTION 3 – PROPOSAL SUBMISSION 26-28

SECTION 4 – PROPOSAL EVALUATION AND CONTRACT AWARD 29-30

SECTION 5 – PRICE PROPOSAL FORM 31-37

ATTACHMENT A: REFERENCES 38

ATTACHMENT B: CONFLICT OF INTEREST FORM 39

ATTACHMENT C: NON-DEBARMENT ACKNOWLEDGMENT 40

ATTACHMENT D: CONTRACTOR INFORMATION FORM 41

ATTACHMENT E: NO PROPOSAL RESPONSE FORM 42

ATTACHMENT F: GENERAL CONDITIONS AND INSTRUCTIONS 43-49

ATTACHMENT G: MID-ATLANTIC PURCHASING TEAM COOPERATIVE RIDER CLAUSE 50-55

ATTACHMENT H: CAMPUS MAPS 56-58

TABLE OF CONTENTS

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

SECTION 1 – PROPOSAL AND CONTRACT INFORMATION

1.1 Intent

It is the intent of this Request for Proposal to provide Montgomery College with Integrated pest management services, in accordance with the terms, conditions, and scope of work/services described herein. In the event that a special condition is contradictory to a general condition, the special condition shall prevail.

Montgomery College will hereinafter be referred to as the “College” and “MC.” Respondents to the RFP will be referred to as “Offerors” and “Proposers.” The Offeror to whom the contract is awarded will be referred to as the “Contractor.”

1.2 Request for Proposal Schedule

It is the College’s intent to administer the RFP process for this project according to the schedule dates outlined below. The College reserves the right to alter schedule dates as may be determined necessary in the College’s best interests.

8/18/2026 Issuance of RFP Documents

9/1/2026 Last Requests for Information Due

9/11/2026 RFP Submission (both Technical and Price Proposals) Due

9/14/2026-9/25/2026 Evaluation

9/29/2026 Contract Award Recommendation

In accordance with the college policy and procedure, the college Board delegates to the president, or designee, the authority to procure and enter into agreements for goods and services that do not exceed $450,000. Competitive bid awards exceeding $450,000 (full-term) require approval from the Board of Trustees. Contract award will be contingent upon board approval.

1.3 Pre-Proposal Meeting and Site Examination

No Pre-Proposal meeting will be held. Offerors are advised to examine the existing site conditions prior to submitting a proposal in order to see and observe existing working conditions. It is the sole responsibility of the Offerors to fully familiarize themselves with the areas involved and the extent of the services required by visual inspection. Failure to visit the site(s) will not relieve the successful Contractor of the obligation to carry out the provision of the Contract. No allowance will be made to the successful Offeror at a later date for additional costs required because of its failure to visit campus sites.

The group site visits to the college campuses will be held as follows. For campus locations and maps, please visit Montgomery College website at https://www.montgomerycollege.edu/about-mc/campuses-and-locations/index.html

Germantown Campus:

Date: August 25, 2026 @ 8:30 am Bio-Science Education Center (BE)-Lobby 20200 Observation Drive, Germantown, MD 20876 Contact: Ms. Vonda Johnson, Germantown Campus Facilities Building and Grounds Maintenance Manager Phone (Office): 240-567-6959 Vonda.johnson@montgomerycollege.edu https://www.montgomerycollege.edu/about-mc/campuses-and-https://www.montgomerycollege.edu/about-mc/campuses-and-mailto:Vonda.johnson@montgomerycollege.edu

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

SECTION 1 – PROPOSAL AND CONTRACT INFORMATION - continued

Rockville Campus, Central Receiving and Central Services Building Date: August 25, 2026 @2 p.m.

Contact: Andrew Addo, Rockville Campus Facilities Building Services Supervisor Phone (Office): 240-567-5085 Andrew.Addo@montgomerycollege.edu

Takoma Park/Silver Spring Campus and East County Education Center (ECEC):

Date: August 26, 2026 @ 10:00 a.m.

Pavilion Two Building Room 131, Facilities Office, 7600 Takoma Avenues, Takoma Park 20912 Contact: Ian Lewis, Takoma Park Campus Facilities Building and Grounds Maintenance Manager Phone: (Office): 240-567-1688 Ian.lewis@montgomerycollege.edu

Workforce Development & Education (WDCE) Westfield South Center 11002 Veirs Mill Road, Suites 210 Wheaton, Maryland 20902 Contact Person: Deborah Crutchfield, Manager Phone No.: 240-672-5936 Email: Debbie.Crutchfield@montgomerycollege.edu Available to meet Offerors at Westfield for Site Visit on August 26, or 27, 2026, 9:00 am – 4:30 pm

1.4 Electronic Proposal Submittal Due Date

All responses to this Request for Proposal must be submitted electronically, no later than 3:00 p.m. on September 11, 2026 Eastern Daylight Time (EDT), to vendor.proposals@montgomerycollege.edu, No responses will be accepted after this date and time. No facsimile transmissions, or email transmissions to other email address other than specified will be accepted. In the event that the College is closed on the RFP closing date due to an unforeseen circumstance, the RFP will be closed at the stated time on the next open business day, unless the Offeror is notified otherwise. See Section 3 Proposal Submission for full detailed submission instructions and requirements.

1.5 Contact Information

Offerors shall examine the RFP documents carefully. Request for clarifications related to this solicitation shall be directed to Yu (Judy) Zhu, Procurement and Contracts Manager, via e-mail to yu.zhu@montgomerycollege.edu. The Offeror may not initiate contact with any other College representative about this solicitation. All inquiries and questions must be submitted in writing via email and received by 5:00 pm, September 1, 2026. All relevant questions received by the noted deadline may be answered and sent to all interested firms by issuance of an addendum. No questions will be accepted after this date.

1.6 Addenda

The College will issue an addendum or addenda to all prospective Offerors known to have received the RFP document, if deemed necessary. Only answers provided via an addendum issued by the Procurement Office will be binding. Verbal explanations or instructions given by a College employee to an Offeror in regards to this solicitation will not be binding on the College.

mailto:Andrew.Addo@montgomerycollege.edu mailto:Ian.lewis@montgomerycollege.edu mailto:Debbie.Crutchfield@montgomerycollege.edu mailto:vendor.proposals@montgomerycollege.edu mailto:yu.zhu@montgomerycollege.edu

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

SECTION 1 – PROPOSAL AND CONTRACT INFORMATION - continued

Offerors bear sole responsibility for downloading all addenda, if any, for this RFP from the College Procurement website at http://www.montgomerycollege.edu/procure, and it is the responsibility of the Offeror to check this site for any addenda before submitting a proposal. Acknowledgement of the receipt of all addenda must accompany the Offeror’s proposal. Failure to acknowledge receipt does not relieve the Offeror from complying with all terms of any such addenda.

All addenda shall become part of the RFP documents. If conflicts, discrepancies, ambiguities, or omissions in or between the RFP documents are not brought to the attention of the College before the RFP closing date and time, the interpretation and intent of the RFP documents shall be as determined by the College at its sole discretion.

1.7 Proposal Validity

Offerors must hold their proposal prices for 120 days after the award date. In the event that the awarded Contractor is unable to perform the contract, the College reserves the right to re-solicit the contract or to award the contract to the next highest evaluated Offeror.

1.8 General Conditions and Instructions

Offerors shall refer to, understand, and agree to Attachment F, General Conditions and Instructions, of this proposal. The College reserves the right to reject as non-responsive any offer that objects to any of the terms, conditions, or specifications of this RFP.

1.9 Submitted Pricing

All pricing is FOB Destination. Pricing must be submitted on the Price Proposal Form provided in the RFP documents. The prices offered on the Price Proposal must include all charges, costs, and fees incurred in the delivery of this procurement. No allowance will be made at a later date for additional charges due to the Offeror’s omission. Payment discounts, if offered, will be taken when appropriate, but will not be considered in the evaluation for award. The College reserves the right to request additional related services in support of its operations, and fees for those services shall be negotiated accordingly. The College is exempt from State of Maryland sales use tax and federal excise tax, and the College will not pay or reimburse those taxes.

1.10 References

Offerors must submit three (3) references from current or former customers within the past three (3) years that are capable of confirming the Offeror’s experience in providing the same or similar level of services.

References from higher education institutions similar in size and scope to Montgomery College are preferred, but not required. All references must include the company and contact names, mailing address, telephone number, e-mail address, and service dates. Cited references must be able to confirm, without reservation, the Offeror’s ability to provide the services required in this solicitation. The College reserves the right to reject a Proposal based on an unsatisfactory reference. The College also reserves the right to request additional references or contact any site using the Offeror’s services. If such contact cannot be established with any individual reference after three attempts, the Offeror must provide an additional reference to replace the non-responsive one.

http://www.montgomerycollege.edu/procure

RFP NO.: E427-002

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SECTION 1 – PROPOSAL AND CONTRACT INFORMATION - continued

1.11 Subcontractors

The College seeks proposals from Contractors performing all requested services and will enter into an agreement only with the selected Offeror. No portion of the work shall be subcontracted without the prior written consent of the College throughout the terms of the contract, including renewals and extensions. In the event the Contractor desires to subcontract part of the services specified herein, the Contractor shall furnish the company or individual name(s), contact name, mailing and e-mail addresses, qualifications, and experience of the proposed subcontractor(s), as well as a description of the services to be performed by the subcontractor. The primary Contractor shall remain fully liable for the work performed by the subcontractor(s) and shall assure compliance with all requirements of the contract if approved by the College. The College reserves the right to reject any proposed subcontractor in its own best interest.

1.12 Proposal Evaluation

Proposals submitted in response to this solicitation will include evaluation as follows:

1.12.1 Offeror is responsible – Offeror demonstrates ability to provide products and/or services that can meet or exceed requirements. The following criteria will be used to determine responsibleness:

1.12.1.1 Offeror has the equipment, ability, and experience to perform the work as stated in the specifications listed in this RFP.

1.12.1.2 Offeror is financially stable.

1.12.2 Offeror is responsive – Offeror follows RFP submission instructions and provides all requested materials. The following criteria will be used to determine responsiveness:

1.12.2.1 Offeror has favorable references that can confirm its ability to provide the products and/or services as stated in the specifications listed in this RFP.

1.12.2.2 Offeror has provided all documentation and samples requested in the Scope of

Work/Services.

1.12.2.3 Offeror registered to do business in the State of Maryland at time of RFP closing date and time.

1.13 Proposal Rejection

The College reserves the right to reject any or all offers received as a result of this Request for Proposal. Offers may be rejected for any of the following reasons:

1.13.1 Failure to meet the mandatory specifications and requirements.

1.13.2 Failure to respond in a timely manner to a request for additional information, data, etc.

1.13.3 Failure to supply appropriate and favorable client references.

1.13.4 Submittal of an incomplete Price Proposal page.

1.13.5 Failure to sign the proposal.

1.13.6 Failure to return any addenda acknowledgements.

1.13.7 Submittal of conditional, alternate or multiple proposals.

1.13.8 Failure to demonstrate that it is qualified to carry out the obligations of the contract and to implement and support the work specified herein.

1.13.9 Failure to provide samples and/or demonstration materials that are representative of the quality level sought by the College.

1.13.10 Offeror that is not registered to do business in the State of Maryland and not in good standing at time of RFP closing date and time.

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

1.14 Required Submittal List

See Section 3 for the proposal submission requirements.

1.15 Failure to Submit

Failure to provide any of the required submission items noted in Section 3 may deem a proposal non-responsive.

1.16 Estimated Contract Quantities

If applicable, the College’s estimated service requirements should not be construed as a guarantee of the actual volume to be purchased.

1.17 Contract Award

Contract award will be made, in the best interest of the College, to the highest scoring, most responsible, responsive Offeror that can meet the terms, conditions, and specifications of this solicitation. The evaluation for award will be made on the basis of payment to the supplier in Net 30 Days from the date an acceptable invoice is received by Montgomery College. Payment discounts, if offered, will be taken when appropriate, but will not be considered in the evaluation for award. This RFB does not commit the College to award a contract.

The College may cancel this Request for Proposal or reject any or all proposals in whole or in part, waive technicalities, and make an award in a manner deemed in the best interest of the College.

In accordance with the college policy and procedure, the college Board of Trustees must authorize by resolution all Contracts that exceed $450,000.00 (full-term). The Board delegates to the president, or designee, the authority to procure and enter into agreements for goods and services that do not exceed these stated thresholds. Competitive Bid awards valued at $450,000+ require approval from the Board of Trustees. Contract award will be contingent upon board approval.

1.18 Contract Documents

The Request for Proposal in its entirety, the Offeror’s proposal accepted by the College, and the College purchase order and Change Orders, if any, will form the contract. Offerors requiring their signed contract or terms and conditions separate and apart from the foregoing must submit such a contract, terms, and conditions with their response. The contract will be examined and evaluated along with the Offeror’s proposal.

The College reserves the right to reject the Offeror’s contract form and terms and conditions.

1.19 Contract Term

The initial term of this contract will be for one year, starting from October 1, 2026 through September 30, 2027. At the sole option of the College, the contract may be renewed up to four (4) additional one-year terms, in compliance with the contract and with the same terms and conditions of the original contract, and as long as the Contractor performance is satisfactory, services are needed, and funds are available for this purpose.

The College reserves the right to amend its requirements during the life of the contract to meet the needs of the College.

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

1.20 Contract Price Adjustment

Contract prices shall remain fixed for first year of contract. Requests for price increases after first year of contract must be submitted in writing within 60 days of expiration of year one contract term. The same will apply for all successive contract renewal periods, should the College elect to exercise them. Any approved increase will take effect at the start of a contract renewal term. All contract price increase requests, along with supporting documentation must be sent to the Director of Procurement. The College reserves the right to request additional supporting documentation. Any price adjustments cannot exceed the Consumer Price Index (CPI) for the Washington, DC-Baltimore Metropolitan Area as published by the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index, All Urban Consumers (PCI-U), not seasonally adjusted, most current year final index (no preliminary). The College will approve only one price adjustment for each contract term, if a price adjustment is approved. The College reserves the right for price adjustment downward.

1.21 Contract Modification and Amendment

The College retains the unilateral right to require changes in the scope of work/services as long as the changes are within the general scope of work/services to be performed hereunder. The College, without invalidating the contract documents, may submit a written request to order extra work or to make changes to the agreement by altering, adding to, or deducting from the work, and the contract sum shall reflect such changes. Price adjustments must be accepted, in writing, by Montgomery College before the Contractor performs additional work on the project.

The Contractor cannot accept purchase orders/requests for services or products that are not covered in this contract or make changes to the scope of work/services unless a price for those services or products has been negotiated with the Procurement Office, and the Contractor has received a signed contract amendment from the Procurement Office.

1.22 Insurance Requirements

Contractor shall secure, pay the premiums for, and keep in force until the expirations of this Agreement, and any renewal thereof, adequate insurance as provided below, such insurance to specifically include liability assumed by Contractor under this Agreement.

a) Commercial General Liability Insurance including all extensions:

$2,000,000 each occurrence;

$2,000,000 personal injury;

$2,000,000 products/completed operations;

$2,000,000 general aggregated

b) Workmen’s Compensation Insurance and Unemployment Insurance as required by the laws of the

State of Maryland.

c) Property damage liability insurance with a limit of not less than $2,000,000 for each accident.

d) If automotive equipment is used in the operation, automobile bodily injury liability insurance with limits of not less than $1,000,000 for each person and $2,000,000 for each accident, and property

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

damage liability insurance, with a limit of not less than $2,000,000 for each accident. A combined single limit policy is acceptable.

All policies for liability protection, bodily injury or property damage must specifically name on its face, Montgomery College, the Board of Trustees, and their employees as ”Additional Insured” as respects to operations under the agreement and provided, however, with respect to Contractor’s liability for bodily injury or property damage, such insurance shall cover and not exclude Contractor’s liability for injury to the property of the College, persons or property of employees, students, faculty members, agents, officers, trustees, invitees or guests of the College.

1.23 Certificate of Liability Insurance

The Contractor shall furnish the College a Certificate of Liability Insurance as evidence of the required coverage within seven (7) days of award of the contract. Such insurance shall name the College as an Additional Insured.

Policy and Certificates of Insurance shall reference Montgomery College Contract No. E427-002. If multi-year contract, current certificates must be provided to the College within seven (7) prior to start of each contract renewal start date. If contractor’s insurance certificate expiration/renewal date does not align with contract term expiration, insurance certificate shall be provided at time of renewal.

1.24 Termination of Insurance

In the event that the Contractor’s insurance is terminated, the Contractor shall immediately obtain other coverage. Lack of insurance shall be grounds for immediate termination of the contract.

1.25 Contract Assignment

The Contractor may not assign, transfer, convey, sublet or otherwise dispose of the contract or its rights, title or interest therein or its power to execute such agreement to any other person, company or corporation without the previous consent and approval, in writing, by the College, and consent to such assignment shall not be unreasonably withheld or delayed. Unless otherwise agreed to in writing by the College, the assignee shall bear all costs incurred by the College, directly or indirectly, in connection with or as a result of such an assignment.

1.26 Contract Deadlines and Failure to Deliver

The Contractor is contractually obligated to meet all agreed upon deadlines. Failure of the Contractor to meet any deadline is grounds for termination by default. Additionally, if the Contractor fails to comply with established delivery requirements, the College reserves the right to make an open market purchase of required services and items and to assess, as liquidated damages, the difference between the contract price and the actual cost incurred by the College and to invoice charges to the Contractor.

1.27 Contract Billing in Arrears

The College standard payment term is net 30 days after completion of the services and upon receipt of proper invoice, whichever is later. The College will not accept advance billing (billing before the service date(s). Summary billing for a lump sum amount is not an acceptable format on invoices billed to the College and any invoice presented for payment that lacks itemized billing may be returned. Contractor must provide clear, detailed invoices showing the name and address of the Contractor, taxpayer identification number, RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

College purchase order number, name of the campus/facility, building location, description of the services, service date(s), quantity, unit price and the total amount.

All true and correct invoices must be mailed to Montgomery College, Accounts Payable, 9221 Corporate Blvd, Rockville, Maryland 20850 or e-mailed to Accountspayable@montgomerycollege.edu. Price billed shall not include Federal excise or state sales taxes. Exemption certificate will be furnished upon request. All inquiries concerning payment status shall be made to Accounts Payable via email.

1.28 Contract Notice to Cure

The College reserves the right to cancel the contract if the Contractor’s performance is unsatisfactory to the College. It is understood, however, that if at any time during the term of the contract, performance is deemed to be unsatisfactory, the College shall so notify the Contractor in writing, and the Contractor shall correct such unsatisfactory conditions within thirty (30) calendar days from receipt of such notification. If such corrections are not made within the specified period, the College may terminate the contract for default.

1.29 Ownership of Documents and Information

All files, disks, photographs, etc., which are prepared by the successful Contractor and form a part of its services, are the property of Montgomery College and shall be returned to the College upon completion of the job or upon termination of this contract. The successful Contractor is responsible for the protection and/or replacement of any original documents in its possession. All original documents must be returned to the College upon completion of the contract. All editorial materials, including but not limited to original copy, artwork, disks, photographs, proofs, corrected proofs, or CDs, etc. are the property of the College and must be returned following the completion of the contract. Original artwork, photographs, and copy may not be altered by the Contractor without the written approval of the College. In the event the Contractor is unable to continue operation of the services required, for whatever reason, the College requires that the Contractor provide on appropriate media all data and information proprietary to Montgomery College. This information must not be made available to any third parties without the expressed written consent of Montgomery College.

1.30 Public Record and Proprietary Information

As a public entity, the College is subject to the disclosure requirements in the Maryland Public Information Act (“MPIA”), Title 10 of the State Government Article of the Annotated Code of Maryland. Information that is deemed to be confidential commercial or financial information, as defined by the MPIA, may be exempted from disclosure. Offeror’s must clearly identify each part of the Offer that it believes contains confidential commercial or financial information by stamping the top right-hand corner of each pertinent page with large red bold letters stating the words "confidential" or "proprietary". It is not sufficient to preface your proposal with a proprietary statement, or to use a page header or footer that arbitrarily marks some or all pages as confidential. General claims of confidentiality or similar blanket designations shall not be effective. Each Offeror must submit a proprietary and confidential redacted copy of its proposal to be used in responding to MPIA requests.

Offeror agrees that upon request from the College, it will provide justification as to why any material, in whole or in part, should be considered confidential, proprietary information or trade secrets and provide any justification of why such materials should not be disclosed pursuant to a request under the MPIA. The College, by law must apply the MPIA requirements for public information disclosure deemed proprietary and/or confidential; therefore, even the information marked as such by the Offeror may still require public mailto:Accountspayable@montgomerycollege.edu

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disclosure. Offeror agrees that any portion of the proposal that is not stamped as proprietary or confidential is not proprietary or confidential and may be disclosed upon request under the MPIA.

1.31 Confidentiality

The awarded Contractor agrees to maintain in strict confidence Montgomery College’s confidential information as listed herein. The Contractor may use the College’s confidential information solely to perform the services required, as listed herein and may not disclose such information to any person or entity without the expressed written consent of Montgomery College.

1.32 Tobacco and E-Cigarette Policy

Montgomery College is a tobacco-free institution. The use of tobacco and e-cigarette products is prohibited in all indoor and outdoor College-owned property and facilities, including all buildings and building entrances;

walkways; recreational and athletic areas; parking lots; bus stops/shelters; College owned or leased vehicles;

and facilities leased and controlled by the College as well as at meetings or conferences sponsored by the College, regardless of the location. This use prohibition extends to the Contractor’s employees, agents, subcontractors, and Contractors.

1.33 Tax Exemption

Montgomery College is exempt from Federal and Maryland taxes. Exemption Certificates are available upon request. A copy of the State of Maryland Tax Exemption Certificate is also available at the College Procurement website at www.montgomerycollege.edu/procure. Offeror shall be responsible for the payment of any, and all applicable taxes resulting from any award and/or any services associated with the contract.

1.34 Notification of Change in Personnel Assigned to Contract

Awarded contractor(s) must notify Montgomery College of any changes in personnel assigned to contract, that may impact level of services provided by contractor(s). Notification must be provided throughout life of contract, and within (7) seven business of a change in personnel assigned to contract. Failure to notify Montgomery College may result in termination of contract.

1.35 Notification of Change in Financial Condition

Awarded contractor(s) must notify Montgomery College of any change in company’s financial condition that could negatively impact the level of services or products provided by contractor(s). Notification must be provided throughout life of contract, and within (7) seven business days of change in company’s financial condition. Failure to notify Montgomery College may result in termination of contract.

1.36 No Exclusive Contract/Additional Services

Contractor agrees and understands that the Contract shall not be construed as an exclusive arrangement and further agrees that the College may, at any time, secure similar or identical services at its sole option.

1.37 Verification of Registration and Tax Payment

Proof of State of Maryland business registration and standing will be verified with the Maryland State Department of Assessments and Taxation. For further information, please visit:

https://businessexpress.maryland.gov/manage/maintain-good-standing-status.

https://businessexpress.maryland.gov/manage/maintain-good-standing-status

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SECTION 2 – SCOPE OF WORK/SERVICES

2.1 Background

Montgomery College is Maryland's second oldest community college. The College serves roughly 43,000 students each year, through credit and noncredit programs, at nonresidential campuses located in Germantown, Rockville, and Takoma Park/Silver Spring, East County Education Center and at off-campus sites throughout Montgomery County. To support students’ academic and professional goals, the College employs more than 3,365 faculty, administrators, and staff.

It is the intent of this RFP to select a qualified contractor to provide comprehensive integrated pest management (IPM) services for the College campuses located at Germantown, Rockville, Takoma Park/Silver Spring, East County Education Center (ECEC) and off campus locations of Central Services Building and Central Receiving both located at Rockville, and Westfield South Center located at Wheaton, MD.

2.2 Contractor’s Qualification Requirements

Qualified Contractor must meet the following minimum requirements:

2.2.1 State of Maryland business registration & Certification

Offeror must be registered to do business with State of Maryland Department of Assessments and Taxation, and in good standing.

Contractor must be certified by the Maryland Department of Agriculture, and the Contractor must provide proof of certification with technical proposal submittals. Contractor must meet all state and local licensing requirements for the duration of contract period.

2.2.2 Offeror must have a minimum ten (10) years’ experience in the commercial pest management services and assign a designated account representative at the local office to handle the College account during normal working hours. Offeror shall describe the capability of meeting emergency and special service requests. (e.g., cellular/mobile/car telephones, address of the local office, names of office personnel handling the account).

2.2.3 Key Personnel

The Contractor's personnel must meet the following minimum key staff requirements. Any addition and/or replacement of Contractor’s personnel proposed in the Contractor's original proposal must be submitted in writing to the College for approval prior to their starting work under this Contract. The College will render a decision within two (2) business days after the receipt of notification and appropriate qualification documentation from the Contractor.

I. Supervisor An on-site Supervisor and alternate shall have the Contractor's authority to act on matters pertaining to the performance of services required under this contract. These individuals shall assure safety and carry out coordination and continuity of the program routine. The on-site Supervisor and alternate shall both have a working knowledge of this contract and the detailed PMP and Service Schedule for each of the buildings. Additionally, the on-site Supervisor and alternate must both meet the qualifications identified below under Pest Management Technicians.

II. Pest Management Technicians Throughout the contract term, all personnel providing on-site pest management services must meet State and local requirements in the jurisdiction(s) where service is actually performed, for

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SECTION 2 – SCOPE OF WORK/SERVICES - continued training, registration, or certification as Commercial Pesticide Applicators in the category of Industrial, Institutional, Structural, and Health Related Pest Control.

III. Staff Entomologist The Contractor must have, as a no less than half-time employee or available consultant, an Entomologist, or person with a comparable degree, as stipulated below, who will be available for routine and emergency consultation. The following minimal documentation regarding experience and training must be included in the Technical Proposal:

• Documentation of Bachelor’s degree in Entomology, Biology, or other Life Science, from an accredited college or university.

• Current certification in all required Montgomery County jurisdictions as a Commercial Pesticide Applicator in the category of Industrial, Institutional, Structural and Health related Pest Control with sub-categories to include at a minimum General Pest Control and Rodent Control.

2.3 Scope of Work/Services

Integrated Pest Management (IPM) is a planned program for long-term pest suppression. The IPM program is based on surveillance and interpretation of data to estimate the pest population in any given area. This monitoring allows reliable decisions to be made as to when control measures are needed and what type of control measures to select. Control practices in an IPM program extend beyond the application of pesticides to include structural and procedural modifications that establish physical barriers to pests, and reduce the food, water, and harborage available to them.

The Contractor shall have the necessary personnel, experience, certification, knowledge, skills, abilities, licenses, facilities, equipment, supplies, insurance, technology, and to implement the surveillance, trapping, and pesticide application aspects of the IPM program on a timely basis and in compliance with all municipal, county, state, and federal codes, ordinances, regulations, and laws and industry best practices and standards.

The Contractor shall also generate detailed, site-specific recommendations for structural and procedural modifications required to achieve pest suppression. Contractor shall perform the services with that standard of care, skill, and diligence normally provided by a contractor in the performance of the same services.

2.3.1 Pests Included and Excluded

The IPM program specified by this Contract shall suppress indoor populations of rats, mice, cockroaches, ants, flies, mosquitoes, stinging insects and any other arthropod pests not specifically excluded from the contract. Populations of these pests located outside of the specified buildings, but within the property boundaries of the buildings, are included.

Other pest control services included in the Contract are:

(1) monthly treatment of ticks/mosquitoes outside playground area of Germantown Childcare

Building from Spring (April) to Fall (October) each year.

(2) monitoring of exterior rodent stations by all trash collection areas and by the Grounds and auto shop area on the Germantown Campus

(3) termite control for HT and PK buildings on the Germantown campus.

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

(4) catch trays for the two (2) existing insect lights (Gilbert Model 601T “the Don”) in the loading dock area of Central Services building shall be emptied every schedule service, and four (4) 48” black light lamps changed-out one a year.

(5) 7602, 7604 & 7606 Standish Place: (1) barcoded Tincats mouse traps on either side of loading docks in the shop and inside of warehouse, (2) on either side of the back doors in the office and wither side of the front door to the warehouse, a total of eight Tincats mouse traps. Bait stations at the low level to address Cockroaches throughout.

(6) East County Education Center: nine (9) barcoded Tincats mouse traps, one (1) on either side of the loading dock doors, one (1) in the breakroom, two (2) will be placed in the vending area, three (3) will be placed in the kitchen, and one (1) in the food pantry.

Populations or infestations of the following pests are excluded from this contract: birds, bats, snakes, groundhog trap and release, hornet nest removal, carpenter bees, and all other vertebrates other than commensally rodents; rodent outbreaks due to construction sites; termites (not specifically included) and other wood destroying organisms; pests located outside buildings that primarily feed on outdoor vegetation. However, individuals of all the above pests that are incidental invaders inside buildings shall be controlled under the terms of the contract. Treatment of the pests excluded from the contract may be needed as special treatments and will be paid as additional services.

Other Pest Control Services excluded in the Contract are:

Populations or infestations of the following pests are excluded from this contract: birds, bats, snakes, groundhog trap and release, hornet nest removal, carpenter bees, and all other vertebrates other than commensally rodents; rodent outbreaks due to construction sites; termites (not specifically included) and other wood destroying organisms; pests located outside buildings that primarily feed on outdoor vegetation. However, individuals of all the above pests that are incidental invaders inside buildings shall be controlled under the terms of the contract. Treatment of the pests excluded from the contract may be needed as special treatments and will be paid as additional services.

2.3.2 Services Areas Covered in the Contract

The following areas will be inspected on a regular basis, and treated when necessary in accordance with the approved PMP. The Contractor will also inspect report on, and, if necessary, treat the areas from which complaints have been received since the last visit.

I. Germantown Campus (20200 Observation Drive Germantown, MD 20876)

Part 1: Germantown Campus (Exclusive of Food Service and Preparation Areas)

Bioscience Education Center (BE) Restrooms, custodial closets, electrical room and mechanical room, hall ways on each floor.

Second Floor Vending Area (Room 247).

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

Child Care Center (CG) Restrooms 101A, 101C, 102, 106A; Custodial Closet 107; Electrical 196; Mechanical 197.

Treatment of ticks/mosquitoes outside playground area.

Paul Peck Academic and Innovation Building (PK) Rooms: Restrooms 119, 120, Custodial Closets 100B, 174, 112, Electrical 147, 196, Elevator M/c 110, 148, 172, Pantry 108A, 113F. Exterior subterranean termite monitoring, Humanities and Social Sciences Building (HS) Room 002; Room 012 (Child Care Center); Rooms 013, 017, 027, 029, 034, 040, 105, 114, 121, 122, 133, 164, 207, 211A & 211B.

Basement Room 006; Second Floor Vending Area Room 202; Third Floor Vending Area Room 305.

High Technology and Science Center (HT) Rooms 107, 108, 109, 110, 111, 112, 118, 119, 208, 209, 210, 213, 214, 307, 308, 309, 411, 412 &

413. Global Hall Vending Area. Exterior subterranean termite monitoring.

Physical Education Building (PG) Rooms 103A, 103B, 111, 112, 113, 114, 115, 116 and the Swimming Pool Deck.

First Floor Vending Area Room 113.

Science and Applied Studies Building (SA) Rooms 127, 131, 170, 182, 231, 235, 247, 263, 275, 289 & 295.

Second Floor Vending Area Room 202; Third Floor Vending Area Room 305.

All trash collection areas and by the Grounds and Auto Shop area (exterior rodent control)

Part 2: Germantown Campus (Food Service and Preparation Areas):

Child Care Center (CG) Kitchen 105.

Paul Peck Academic and Innovation Building (PK) Vending Area 150 (First Floor Lobby Vending; has coffee machine).

Humanities and Social Sciences Building (HS) First Floor Cafeteria Food Service Areas.

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

II. Rockville Campus, Central Services Building & Central Receiving

A. Central Services Building (CT) (9221 Corporate Boulevard, Rockville, Maryland 20850)

First floor: Restrooms - S112, S113, C104, C106; Wellness Room - S115; Pantries - S120; E111;

Vending - C108; Custodial Closets - S114, C107, C118; Catering Areas - S104; Compactor Room - C112; Pump Room - C123; Electric Room -C120; Elevator Room - C119. Loading Dock - C121, all other areas as needed.

B. Central Receiving (7602, 7604 & 7606 Standish Place, Rockville, Maryland 20855)

Warehouse, shop, restroom, offices, kitchenette & loading dock.

C. Rockville Main Campus (51 Mannakee Street, Rockville, MD 20850)

Part 1: Rockville Campus (Exclusive of Food Service and Preparation Areas)

Paul Peck Art Building (AR) First Floor: Men’s and Ladies’ Restrooms (116); Custodial Closet (116).

Second Floor: Men’s and Ladies’ Restrooms (205); Custodial Closet (212); Gallery (219).

Third Floor: Men’s and Ladies’ Restrooms (310); Custodial Closet (310).

Fourth Floor: Men’s and Ladies’ Restrooms; Custodial Closet (415).

Academic Annex (CB) First Floor: Men’s & Ladies’ Restrooms (120 & 108); Custodial Closet; 105, 106A, 120,128, 130, 135.

Second Floor: Men’s & Ladies’ Restrooms (211 & 223), Custodial Closet (239); 236; 237.

Campus Center (CC) Events (015); Kitchen (07, 014C, 018 and 225); Men’s & Ladies’ Restrooms; DSR (158); Custodial Closet (030, 157 & 200), Men’s & Ladies’ Restrooms (151 & 152); Cafeteria Seating (150);

Student Lounge (155); Vending Machine on the First Floor; Men’s & Ladies’ Restrooms (200).

Vending Machine Area on the First Floor.

Computer Science Building (CS) Ground Floor: Men’s & Ladies’ Restroom (030); Custodial Closets (G19, G19A & G19B).

First Floor currently closed.

Homer S. Gudelsky Institute for Technical Education (GU) First Floor: 118, 106, 107; Men’s & Ladies’ Restrooms (108); Custodial Closet & Vending Machine (106); Lobby.

Second Floor: Events (222-224); Men’s’ & Ladies’ Restrooms (202); Custodial Closet; 214, 210, 209, 208, 207, 205, 204 & 203.

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

Humanities Building (HU) Ground Floor: Men’s & Ladies’ Restrooms (025); Custodial Closet (014); 009, 008, 016, 003, 006, 001; Boiler Room 035.

First Floor: Men’s & Ladies’ Restroom (119); Rooms 112, 116 & 118. Lobby Vending Machine Area.

Second Floor: Men’s & Ladies’ Restroom (220); 238, 261, 260, 254, 279, 270, 203, 208, 220, 219, 218 & 217.

Third Floor: Men’s & Ladies’ Restroom (327): Rooms 316, 307 & 318.

Exterior subterranean termite monitoring.

Mannakee Building (MK) First Floor: Men’s & Ladies’ Restrooms (008); Custodial Closet; Lounge; First Floor Vending Area Room 116.

Second Floor: Men’s & Ladies’ Restrooms (205); Custodial Closet; 269.

Third Floor: Men’s & Ladies’ Restroom (364); Custodial Closet; Room 300E & Conference Room (318).

Maintenance Shop (MS) Lunch Room on the Second Floor; One Restroom on the First and Second Floors.

Gordon and Marilyn Macklin Tower (MT) including the library Currently Closed for Renovation.

Music Building (MU) First Floor: Men’s & Ladies’ Restrooms (111 & 126A); Rooms 108A, 109A, 109B & 208A;

Custodial Closet (111).

Second Floor: Men’s & Ladies’ Restrooms (210 & 211); Vending Machine Stairwell#1; Custodial Closet.

North Garage (NG) First Floor: Men’s & Ladies’ Restrooms.

All floors: Trash/Recycling Area.

Robert E. Parilla Performing Arts Center (PA) Lobby: Custodial Closet (103B); Kitchen (103A); Men’s & Ladies’ Restrooms (103 & 104); 101;

Green Room (113); Custodial Closet (119); Men’s & Ladies’ Restrooms (First Floor/Rear); Green Room (207), Men’s & Ladies’ Dressing Rooms & Four (4) Shower Rooms.

Two Concession Stands and Vending Machine Areas.

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

Physical Education Center (PE) First Floor: Men’s & Ladies’ Restrooms (149 & 136); Big Gym(119); 123; Small Gym (137A);

Custodial Closet #; Ladies Locker Room 150 & 115; Dance Studio (103B).

Second Floor: Vending Machine Closet 237; Men’s & Ladies’ Restrooms (262 & 250A); 208;

Custodial Closet (no #); Men’s Locker Rooms 257, 254, 253, 219 & 206; Dance Studio (217).

South Campus Instruction Building (SB) Ground Floor: Men’s & Ladies’ Restrooms (011).

First Floor: First Floor Lobby Vending Machine Area. Men’s & Ladies’ Restrooms; Custodial Closet (111).

Second Floor: Men’s & Ladies’ Restrooms (206 & 209); Custodial Closet (209).

Science Center (SC) First Floor: Main Lobby; Lounging Area; Students Congregate, Study Area; Men’s Restrooms (123/156); Ladies Restrooms (122/155); Custodial Closets (111A/123A/157); Recycling Rooms (104/111B/111). Vending Machine (Science East Room 101).

Second Floor: Lounging Area (258); Students Congregate (296), Study Area (217); Men’s Restrooms (233/257); Ladies Restrooms (232/256); Custodial Closets (233A/256); Recycling Room.

Third Floor: Lounging Area (384); Students Congregate; Study Area (315); Men’s Restrooms (330/357); Ladies Restrooms (329/355); Custodial Closets (330A/356); Recycling Room.

Fourth Floor: Lounging Area (484); Students Congregate; Study Area (417); Men’s Restrooms (435/457); Ladies Restrooms (434/455); Custodial Closets (435A/466); Recycling Room.

Soccer Field Concession (SF) Seasonal treatment from August through December (fall semester) each year.

Long Nguyen and Kimmy Duong Student Services Center (SV) Basement: Men’s & Ladies’ Restrooms (13 & 11); Family Room (Room 10); Custodial Closets (5 & 12); Unisex Restroom (7).

First Floor: Men’s & Ladies’ Restrooms (113 & 111); Custodial Closets (112); Trash/Recycling (108C); Family Room (110); Café (103); Lobby (101); Student Lounge (104A); Reception (104B).

Second Floor: Men’s & Ladies’ Restrooms (213 & 211); Custodial Closets (212); Vending Machines (206), Family Room (210); Waiting Room (203); Lounge (202).

Third Floor: Men’s & Ladies’ Restrooms (313 & 311); Custodial Closets (312); Lactation Room (310); Lounge (392).

RFP NO.: E427-002

RFP CLOSING DATE AND TIME: SEPTEMBER 11, 2026 @ 3:00 PM

Fourth Floor: Men’s & Ladies’ Restrooms (413 & 411); Custodial Closets (412); Family Room (410); Lounge (492); Work Room (401J); VPP Office (401F).

Science Center West (SW) First Floor: Men’s & Ladies’ Restrooms (117 & 118); Custodial Closet (116).

Second Floor: Men’s & Ladies’ Restrooms (238 & 237); Custodial Closet (239).

Third Floor: Men’s & Ladies’ Restrooms (338 & 337); Custodial Closet (339); Vending Machine (308).

Theater Arts Building (TA) First Floor: Arena (155/156); 148; Kitchen (153); 107 &108 (SDT Event); Custodial Closet (110 & 118); Men’s & Ladies’ Restrooms (no #); Men’s & Ladies’ Restrooms (closest to CA); Lounge.

First Floor Room 108 Vending Area.

Second Floor: Men’s & Ladies’ Restrooms (no #); Custodial Closet (213).

Technical Center (TC) First Floor: Men’s & Ladies’ Restrooms (115); Custodial Closet (139).

Second Floor: Men’s & Ladies’ Restroom (248 & 202A); Custodial Closet. Vending Machine Areas (218).

Interim Technical Training Center (TT) Men’s &…