838410archMdNatl.pdf

RFP P47-107 A/E Services for Publick Playhouse 1

The Maryland-National Capital Park & Planning Commission

Prince George’s County Department of Parks & Recreation 6600 Kenilworth Avenue, Riverdale, MD 20737 - 301-699-2255

REQUEST FOR PROPOSALS

RFP NO. P47-107

ARCHITECTURAL AND ENGINEERING SERVICES

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is soliciting proposals from highly-qualified consultant teams to provide architectural and engineering (A/E) services for comprehensive restoration and design services for the Publick Playhouse.

PROPOSAL DUE DATE/TIME: October 9, 2026, at 3:00 p.m.

NOTE: A Pre-Proposal information meeting has been scheduled for 1:00 p.m., September 2, 2026, at Publick Playhouse, located at 5445 Landover Road, Hyattsville, MD 20784. Offerors are strongly encouraged to carefully review the Solicitation Documents prior to this meeting. It is recommended that all parties who intend to submit a Proposal attend this meeting.

Note: The project site is open and accessible from 10:00 a.m. until 5:00 p.m.; Offerors are strongly encouraged to visit the site and may do so at their convenience.

Vendors are strictly prohibited from using any form of Artificial Intelligence (AI) Bots, automated tools, or virtual assistants during Pre-Proposal/Bid Conferences. All communications and participation in such conferences must be conducted by human representatives of the vendor organization. Vendors who utilize any form of (AI) Bots, automated tools, or virtual assistants during the conference will be removed from the meeting. Reasonable accommodations will be provided by the Commission upon request with reasonable advanced notice.

SOLICITATION RELEASE DATE: August 13, 2026

RFP P47-107 A/E Services for Publick Playhouse 2

REQUEST FOR PROPOSALS (RFP) SUMMARY

RFP

Number: P47-107

Proposal Name: Architecture/Engineering Services for Publick Playhouse

Pre- Proposal Meeting:

September 2, 2026, at 1:00 p.m., at 5445 Landover Road, Hyattsville, MD 20784. Offerors wishing to attend must RSVP via email by August 31, 2026, at 12:00 p.m. to Rocheta.Locklear@pgparks.com.

Deadline for Technical Questions:

September 14, 2026, at 3:00 p.m.

Questions must be submitted in writing via e-mail to:

Rocheta.Locklear@pgparks.com

Deadline for Proposals: October 9, 2026, no later than 3:00 p.m.

Proposal Submittal Instructions:

Proposals and required forms and documents must be submitted via the Commission’s electronic bid service provider, OpenGov Procurement. The Commission will not be accepting paper copies of proposals. Follow the link below to submit an electronic Proposal for this solicitation:

https://procurement.opengov.com/portal/mncppc

Oral, telephonic, telegraphic, and facsimile Proposals will not be accepted.

Offerors are cautioned to allow sufficient time to ensure that all proposal documents are successfully uploaded to OpenGov before the Deadline for Proposals. Late proposals will not be accepted. Offerors are to conform to the procurement conditions herein.

All notifications, updates and addenda will be posted on OpenGov. Offerors are responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.

THE COMMISSION IS NOW REQUIRING ALL VENDORS TO REGISTER

ON THE COMMISSION’S ONLINE VENDOR REGISTRATION (EZ

PROCUREMENT) SITE HERE.

Inquiries:

All inquiries regarding this solicitation are to be made to:

Rocheta Locklear, Construction Contract Specialist Email: mailto:Rocheta.Locklear@pgparks.com MARYLAND RELAY SERVICE: (800) 735-2258 [for the hearing impaired] mailto:Rocheta.Locklear@pgparks.com https://procurement.opengov.com/portal/mncppc https://mncppcprod-lm01.cloud.infor.com:1442/lmscm/SourcingSupplier/html/SourcingSupplier?csk.SupplierGroup=100&csk.CHP=LMPROC

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TABLE OF CONTENTS

Part I. General Information

Part II. General Conditions

Part III. Special Conditions

Part IV. Scope of Work and Requirements

Part V. Proposal Submission and Evaluation

Part VI. Forms

A. Proposal Declaration

B. Statement of Evidence of Responsibility

C. Non-Discrimination in Subcontracting

D. Insurance Checklist

E. Price Proposal

F. Subcontractor Utilization Report

Part VII. Attachments

A. Rendering of the Action Sports Park Concept

B. Anticipated Program Elements (in scope for consultant)

C. Anticipated Program Elements and Tasks (not in scope for consultant)

D. Rendering Adjacent Projects in the Rubini Athletic Complex

E. Business Process for Utility Certification

F. Sample Contract

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PART I

GENERAL INFORMATION

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PRESUBMISSION INFORMATION

Examination of Proposal Documents Offerors must examine all solicitation documents very carefully and must make their proposal after examination of the location and/or nature of the proposed work. The submission of a proposal indicates that the offeror thoroughly understands all the terms and conditions, instructions, and specifications of the solicitation.

Pre-Bid/Pre-Proposal Meetings Vendors are strictly prohibited from utilizing any form of Artificial Intelligence (AI) Bots, automated tools, or virtual assistants during Pre-Proposal/Bid Conferences. All communications and participation in such conferences must be conducted by human representatives of the vendor organization. Vendors who utilize any form of (AI) Bots, automated tools, or virtual assistants during the conference will be removed from the meeting. Reasonable modifications and accommodations will be provided by the Commission upon request with reasonable advance notice.

Commission Assistance in Proposal Preparation Commission staff will not assist any offeror or offeror's agent in the actual preparation of the proposal. Offerors or their agents will not be permitted to use Commission telephones or other facilities in the preparation of the proposal unless the Commission procurement representative has given specific authorization.

Interpretation of Proposal Documents and Correction of Proposal Documents Should an offeror require an interpretation or clarification of any provision of the solicitation documents or related information provided by the Commission, or believe that there is an ambiguity, error, inconsistency or discrepancy in these documents or information, the offeror must notify the Commission in writing at least five (5) working days prior to the date set for receipt of proposals.

Address all questions to: Capital Planning and Development Division Procurement

6600 Kenilworth Avenue Riverdale, MD 20737 Email: Rocheta.Locklear@pgparks.com

An offeror who fails to request any such interpretation or clarification waives any claim for additional cost or time spent addressing any ambiguity, error, inconsistency, or discrepancy in any such documents or information which is found to have been apparent at the time of receipt of proposals.

All interpretations, clarifications, corrections, changes, or other directions related to these requests of offerors will be provided in writing by the Commission and posted on www.mncppc.org and on the OpenGov Procurement website. Offerors are solely responsible for checking the solicitation page frequently for Addenda.

http://www.mncppc.org/

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Responses to offeror notifications and inquiries made in any other manner, and especially any oral explanations, instructions or comments provided by any representative of the Commission or its Design Professional(s), will not be binding on the Commission.

If an offeror omits acknowledgment of Addenda, M-NCPPC may request that the successful offeror state in writing that the offeror will be bound by any substantive changes made to the terms of the RFP by the Addenda without any effect on the cost of the project.

Extension of Proposal Opening The Commission may extend the Deadline for Proposals at its option. If the deadline is extended, the Commission will provide written notification posted on www.mncppc.org and the OpenGov Procurement website.

Preparation and Submission of Proposals All proposals must be submitted as indicated in the RFP, and must include:

a. Initialed by the Offeror where there are erasures or other changes in the proposal.

b. Signed in ink by authorized principals with the Offeror's legal name fully stated.

Corporations must give the state in which incorporated, using the phrase "A Corporation organized under the laws of the State of _______". Partnerships must give names of partners, using the phrase "Co-partners, doing business under the firm name of _________". Individuals using a trade name must give the individual name, using the phrase "An individual doing business under the trade name of ____________" (see Form A – Proposal Declaration – in Part VI).

c. Submitted in accordance with the format as specified in Part V. Proposals may be submitted as the Offeror may determine, but the proposals must follow the prescribed format as to the requirements of content and order of content.

d. Fully completed by the Offeror, including all information requested and any attachments that may be required.

e. Uploaded on or before the time and date, electronically as specified on pages 1 and 2 of this RFP.

Only Proposals submitted through OpenGov Procurement Portal will be accepted.

Facsimile or e-mailed Proposals will not be accepted.

M-NCPPC is not liable for any costs incurred by any Offeror in connection with this RFP.

The expenses incurred by the proposer in the preparation, submission, and presentation of the proposal are the sole responsibility of the proposer.

http://www.mncppc.org/

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Receipt and Opening of Proposals Proposals received prior to the date and time specified for the receipt of proposals will be securely kept electronically unopened. The Commission representative whose duty it is to open the proposals will decide when the specified opening time has arrived.

If the Offeror to whom an award is made should fail to execute a contract or deliver any insurance certificates within the time specified:

a. The award may be annulled and the project awarded to the Offeror ranked second under the evaluation criteria, who shall be required to fulfill all stipulations as if such Offeror were the original Offeror to whom the award was made; or

b. The Commission may reject all remaining proposals.

Unless otherwise stated in the RFP, the Commission reserves the right to award in the aggregate or to make separate awards. The Commission reserves the right, when reviewing proposals for award, to waive minor informalities or irregularities in the proposals and in the proposing procedure. The Offeror to whom the award is made will be notified at the earliest possible date. The Commission reserves the right to reject any or all proposals, and to reject any or all optional items included in the proposal.

Modification and Withdrawal of Proposals An Offeror can modify or withdraw a Proposal submitted in response to this RFP by sending a written notice to the Commission representative identified in the Request for Proposals Summary on page 2. Such notice must be received before the time and date specified as the Deadline for Proposals.

Timely modifications or withdrawals must be in writing over the signature of the Offeror.

Modifications or withdrawals must include written confirmation over the signature of the Offeror, and must have been received on or before the date and time established as the Deadline for Proposals.

Withdrawn Proposals may be resubmitted up to the Deadline for Proposals, provided that they are then fully in conformance with the RFP.

Proposals cannot be modified or supplemented after the Deadline for Proposals.

Irrevocability of Proposals Unless otherwise provided in the RFP, proposals submitted shall be irrevocable for a period of one hundred twenty (120) calendar days following the date of proposal receipt.

Consideration of Proposals Proposals will be opened privately. Unless stated otherwise in the RFP or in any Addenda to the RFP, the properly identified Proposals received on time will be reviewed and evaluated by the evaluation committee.

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M-NCPPC has the right to reject any or all Proposals and, in particular, to reject a Proposal not accompanied by any data required by the RFP documents or a Proposal deemed incomplete or irregular in any way by M-NCPPC.

M-NCPPC’S Rights and Liabilities M-NCPPC reserves all rights available to it by law in administering this RFP including, without limitation, the right in its sole discretion to:

• Reject any and all proposals at any time;

• Terminate consideration or evaluation of any and all proposals at any time;

• Suspend, discontinue, and/or terminate discussions regarding confidentiality

• Agreements, interim agreements, and comprehensive agreements at any time prior to

• The authorized execution of such agreements by all parties;

• Request and/or receive additional information regarding any proposal;

• Issue addenda to and/or cancel any RFP;

• Revise, supplement, or withdraw all or any part of this RFP;

• Request revisions to RFP proposals.

An Offeror who submits a proposal agrees to hold M-NCPPC, their officers, employees, agents, and volunteers harmless and free from all liability, loss, injury, and/or cost and expense which might be incurred by such Offeror in responding to, or as a consequence of, the RFP, and agrees to waive any and all claims for damages arising in connection with the procurement process contemplated by the RFP.

An Offeror shall not employ any subcontractor, supplier, or other individual or entity against which M-NCPPC may have reasonable objection. An Offeror shall not be required to employ any subcontractor, supplier or other individual or entity to furnish or perform any of the Work against which Offeror has reasonable objection.

This is notification to prospective Offerors that M-NCPPC has unlimited data rights regarding Proposals submitted in response to its Solicitations. Unlimited data rights mean that the M-NCPPC has the right to use, disclose, reproduce, prepare derivative Works, distribute copies to the public, or perform publicly and display publicly any Information submitted by Offerors in response to this or any Solicitation issued by M-NCPPC.

However, information that is deemed to be confidential commercial or financial Information as defined by the Maryland Public Information Act (MPIA), MD [State Gov.] Code Ann, §§10-611 through 10-630 will be exempted from disclosure in accordance with

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MPIA. It is the responsibility of the Offeror to clearly identify each part of its Submission that is confidential commercial or financial information by stamping the bottom right-hand corner of each pertinent page with one-inch bold face letters stating the words "confidential" or “proprietary.” The Offeror agrees that any portion of the Submission that is not stamped as proprietary or confidential will be deemed not to be proprietary or confidential.

Mistakes in Proposals After the opening of proposals, Commission staff shall examine all proposals for mistakes.

In cases of apparent mistakes, other than those involving extension of unit prices or other arithmetic errors, when Commission staff has reason to believe that a mistake may have been made, staff shall request from the offeror a verification of the proposal. If the offeror alleges a mistake, the matter shall be brought to the attention of the Purchasing Manager.

Such actions shall be taken prior to award.

The Purchasing Manager is required to make the administrative determinations necessary in cases of alleged proposal mistakes. The authority permitting correction of proposals is limited to proposals which are responsive as submitted and shall not be used to permit correction of proposals to make them responsive.

If the Purchasing Manager knows or has reason to conclude that a mistake in a proposal may have been made, the Purchasing Manager shall require that the offeror confirm the proposal. Confirmation by the offeror of the proposal will be requested when the proposal reflects either an obvious, apparent error on its face or the proposal’s amount is unreasonably lower than those of either the other proposals submitted or the Commission’s estimate.

If the offeror fails to respond to a request for confirmation of an apparent mistake, within the time allotted, to the Purchasing Manager, the proposal may be considered as originally submitted or may be rejected as non-responsive at the discretion of the Purchasing Manager. If the offeror confirms his proposal, the Purchasing Manager shall consider it as originally submitted.

If the offeror alleges a mistake, the Purchasing Manager shall advise him to support the allegation by statements concerning the alleged mistake and by all pertinent evidence, such as the offeror’s file copy of the proposal, original worksheets and other data used in preparing the proposal, such as subcontractor and supplier quotations, if any, published price lists, and any other evidence which will serve to establish the mistake, the manner in which it occurred, and the proposal actually intended.

Additionally:

• A determination may be made permitting the offeror to correct his proposal if the offeror requests permission to do so and clear and convincing evidence establishes both the existence of a mistake and the proposal actually intended. In lieu of proposal correction, the Commission may permit a low offeror alleging a

RFP P47-107 A/E Services for Publick Playhouse Renovations 10 material mistake of fact to withdraw his proposal if there is reasonable proof that a mistake was made, and the intended proposal cannot be ascertained.

• A determination may be made permitting the offeror to withdraw his proposal if the offeror requests permission to do so and clear and convincing evidence establishes the existence of a mistake. However, if the evidence is clear and convincing both as to the existence of a mistake and as to the proposal actually intended, and if the proposal, both uncorrected and corrected, is the lowest proposal received, a determination may be made to correct the proposal and not permit withdrawal.

• If the evidence does not warrant a determination under the two paragraphs above, a determination may be made by the Purchasing Manager that an offeror may neither withdraw nor correct his proposal.

• Any clerical mistake, apparent on the face of a proposal, may be corrected by the

Commission prior to award, if the staff member has first obtained from the offeror verification of what was actually intended. Examples of such apparent mistakes are obvious misplacement of a decimal point, typographical errors, and mistakes in the designation of the unit of measure. Correction shall be reflected in the award document.

• After proposal opening, an otherwise low offeror shall not be permitted to delete exceptions to the proposal conditions or specifications which affect price or substantive obligations.

• Nothing in this section is intended to prohibit the Commission from accepting a proposal correction resulting in a reduction in price from the low offeror after proposal opening, provided that such reduction is not conditioned on or does not result in the modification or deletion of any condition contained in the solicitation.

Award of Contract The award will be made under the Sealed Proposal Method. Under the Sealed Proposal Methods, discussions after proposals have been opened are permitted to allow clarifications and changes in the proposals. Judgement factors may be used not only to determine if the service offered meets the required criteria, as stated in this proposal, but also to evaluate competing proposals. Thus, the quality of the service may be used as a trade-off against the price of the service, and awards can then be made to the responsive and responsible Offeror whose proposal is most advantageous to the Commission.

Failure to enclose and submit requested data or comply with the requests as stated herein may be cause for rejection of the proposal as non-responsive.

Changes in the phraseology of the proposal, additions, unauthorized substitutions, and limiting or conditional provisions may be cause for rejection of the proposal as

RFP P47-107 A/E Services for Publick Playhouse Renovations 11 nonresponsive. A proposal may be rejected as non-responsive if the Offeror fails to comply with the Commission’s Anti-Discrimination Program.

A proposal from a debarred or suspended Offeror will be rejected as non-responsible.

“Responsible” means the Offeror is capable to fully perform the contract requirements and has demonstrated integrity and reliability that assure good faith performance.

If the Offeror to whom an award is made should fail to execute the Contract or deliver any insurance certificates within the time specified:

1. The award may be annulled and the project awarded to the Offeror ranked second under the evaluation criteria, who shall be required to fulfill all stipulations as if such Offeror were the original Offeror to whom the award was made; or

2. The Commission may reject all remaining proposals.

Unless otherwise stated in the Scope of Work section, the Commission reserves the right to award in the aggregate or to make separate awards.

The Commission reserves the right, when reviewing proposals for award, to waive minor informalities or irregularities in the proposals and in the proposing procedure. The Offeror to whom the award is made will be notified at the earliest possible date. The Commission reserves the right to reject any or all proposals, and to reject any or all optional items included in the proposals.

The Commission reserves the right to not issue an award for this project and to re-issue the project at a future date for any reason.

Protests Any actual or prospective offeror who is aggrieved in connection with the solicitation of proposals or award of a purchase may protest to the Commission’s Purchasing Manager.

Protesters are urged to seek resolution of their complaints initially with the purchasing agent. A protest related to an invitation for bids shall be submitted in writing prior to the opening of bids, unless the aggrieved person did not know and should not have known of the facts giving rise to such protest prior to bid opening. The protest shall be submitted in writing and received within 10 calendar days after such aggrieved person knows or should have known of the facts giving rise to the protest.

The protest must include:

• the name and address of the protester;

• identification of the solicitation or purchase;

• statement of reasons for the protest;

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• any supporting documentation to substantiate the claim made, unless the documentation is not available within the protest delivery time, in which instance the expected date the material will be available is to be stated; and

• the remedy sought.

The purchasing agent shall, upon written request, make available to the protester information submitted that bears on the substance of the protest except where information is proprietary or otherwise confidential. The protester shall submit any additional information requested by the Purchasing Manager within five (5) calendar days after receipt of the request for such information. Failure of the protester to respond to a request for information may result in the resolution of the protest on the basis of available information.

The decision of the Purchasing Manager shall be final and conclusive; unless fraudulent, or:

• within 10 calendar days from receipt of the written decision, the protester mails or otherwise furnishes a written appeal to the Executive Director, or

• any person adversely affected by the decision commences an action in court.

The decision of the Executive Director shall be final and binding.

Ethics in Procurement By submitting a Proposal, the Offeror agrees to adhere to the Commission’s policy on ethics in purchasing. This policy prohibits any person from offering, giving, or agreeing to give any Commission employee or former Commission employee a gratuity or an offer of employment in connection with any aspect of a Commission procurement. Further, payment or offers to pay contingent fees related to procurement of Commission purchases are prohibited except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. Potential offerors are urged to review the ethics policy in detail. Copies may be requested from the Purchasing Division (phone: 301/454-1600).

Anti-Discrimination Program By submitting a proposal, an offeror shall understand and agree to:

1. Not discriminate against minority, female, and disabled-owned firms (MFDs) in the selection of subcontractors on Commission projects. For contracts with subcontracting opportunities, offerors are required to provide MFDs the opportunity to submit bids as subcontractors and to award those MFDs submitting low bids the subcontracts unless there are legitimate reasons not to do so. On certain contracts, the Commission will require offerors to submit standardized forms with their bids that indicate how they have complied with the subcontracting non-discrimination requirements. The Special Conditions section of the bid documents specifies whether these forms must be submitted.

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2. Not discriminate against MFDs in their performance of work as subcontractors on

Commission contracts.

3. Submit forms verifying payment to subcontractors throughout the course of a contract.

4. Not discriminate against any employee or applicant for employment because of age, sex, race, creed, disability, or national origin. If a firm is determined by a final order of an administrative agency or a court to be in violation of federal, state or county non-discrimination laws, any agreement entered into by the Commission with a firm may be terminated or suspended in whole or in part by the Commission, and the firm may be debarred from bidding on future contracts with the Commission.

The subcontracting non-discrimination program shall apply not only to the initial contract award, but also to certain major change orders and amendments that serve to increase the dollar value of the initial contract.

Any violation of the Commission’s Anti-Discrimination Program may result in suspension or debarment of the violator as well as other civil or administrative remedies.

A minority-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by one or more individuals from the following groups: African Americans (all persons having origins in and of the black racial groups of Africa), Hispanics (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race), Asians or Pacific Islanders (all persons having origins in any of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands), and Native Americans (all persons of American Indian, Aleut, Eskimo or Native Hawaiian background). A female-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by one or more women. A disabled-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by persons with physical or mental impairment that substantially limits one or more of the major life activities of the individual, as defined in the Americans with Disabilities Act of 1990.

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PART II

GENERAL CONDITIONS

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Completion of Work Upon award of the proposal, Offerors must be prepared to complete/deliver the work within the period provided in the proposal and, after contract award, as amended and approved by the M-NCPPC Project Manager.

Minority, Female, and Disabled (MFD) Subcontracting Level of Participation

This RFP has significant subcontracting opportunities; therefore, each Offeror must demonstrate compliance with the Commission’s Non-Discrimination in Subcontracting Program. For this procurement, the Commission has established an MFD participation goal of 20%.

A Nondiscrimination in Subcontracting Form (Part VI. Forms) must be completed and signed by an authorized officer of the company in order for the Proposal to be deemed responsive.

Insurance Requirements The Consultant shall be required, prior to the execution of the contract, to provide the Commission with satisfactory proof of all insurance required by the Insurance Checklist (Part VI. Forms).

Automated Clearing House (ACH) The Commission’s preferred method of payment is via Automated Clearing House (ACH). This allows the deposit of ACH payments directly into your bank account, making it the fastest, most efficient, and secure way to receive timely payments. In order to receive payment via ACH, you must first be a registered vendor with the Commission and have a vendor number. Please direct all ACH inquiries and concerns to ACH@mncppc.org.

mailto:ACH@mncppc.org

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PART III

SPECIAL CONDITIONS

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Proprietary Information Material submitted in response to this RFP will become public record and will be subject to inspection after Intent to Award notice is issued. Any material requested to be treated as proprietary or confidential must be clearly identified and easily separable from the rest of the proposal. Such request must include a justification. The request will be reviewed and either approved or denied by the Purchasing Manager. If denied, the proposer will have the opportunity to withdraw its entire proposal, or to remove the proprietary restrictions. Neither cost or pricing information or a total proposal shall be considered proprietary.

Debriefing of Unsuccessful Offerors Upon written request made within fifteen (15) calendar days after award, the M-NCPPC will provide any unsuccessful Offeror with a discussion of the M-NCPPC’s evaluation of its proposal, citing the deficiencies and weaknesses. Point by point comparisons with the proposals of others will not be made. Debriefings will not include discussions of information contained in other Offerors’ proposals.

Subconsultants The proposal shall clearly indicate all proposed subconsultants to be utilized to perform the requirements of this RFP. Once a contract has been awarded to the successful Offeror, no subconsultant shall be changed without prior written approval of the Commission’s Project Manager. Any proposed substitution for any proposed personnel or subconsultant must be with persons and/or firms of equal or comparable qualifications and experience.

Key Personnel It is anticipated that the persons named in the selected proposal will be assigned to the project. No substitution of principal personnel included in the proposal may occur without written approval of M-NCPPC. Approval for substitutions in key personnel under the contract and listed in the proposal will only be granted for persons who are being replaced with persons of comparable education, professional qualifications, and technical experience. The Consultant must submit written professional qualifications and experience for approval within ten working days prior to replacement. Approved substitutions of any personnel shall be provided at no additional cost to the Commission.

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PART IV

SCOPE OF WORK AND REQUIREMENTS

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SECTION 4.1 SCOPE OF SERVICES

A. Introduction and Project Description

The Commission seeks to restore, renovate, and expand the existing Publick Playhouse facility while implementing necessary upgrades to its mechanical, electrical, and plumbing (MEP) systems. All restoration activities shall incorporate full Americans with Disabilities Act (ADA) compliance, ensuring that all improvements and alterations achieve current accessibility standards. It is also important to work with any historical societies and trusts to ensure the preservation and improvement of this historically significant facility. When complete, the building must also meet the requirements of the Climate Solutions Now Act.

Given the Playhouse’s continued role as a regional arts and cultural venue, the selected firm shall also address audio-visual system enhancements integral to the facility’s programming and performance functions.

In addition to the restoration of the existing structure, the Commission anticipates an expansion of the building footprint to accommodate new administrative offices, public restrooms, dressing rooms, and a black box theater.

The proposed expansion will further necessitate the development of an innovative parking and site circulation strategy to effectively support increased patron capacity and operational needs. The design work shall include all plumbing, HVAC, ADA, fire protection/sprinkler/life safety systems, security alarm systems, and IT systems. The Commission is open to a design that is more modern than the existing building, and it is possible to keep with the feasibility study design so long as we are within the guidelines of any historic building requirements.

A feasibility study has already been completed (Attachment A) which has been verbally pre-approved by the Historic Board. As such, the feasibility study should be used as a flexible guide to the A/E team. Final design will require formal approval by the Historic Board.

Per M-NCPPC Purchasing Manual Section 2-510 Conflict of Interest, Consultants who developed the feasibility study as Bridging Documents will be precluded from participation in the contract for final design and construction. The Bridging Documents project team included the following:

Architect MTFA Architecture PLLC

Total budget established for the construction of this design project is $43,000,000.00 and includes all costs to the Construction Manager at Risk (CMaR) to issue final design documents, submit for permit, and to construct and deliver a complete turn-key project to The Maryland-National Capital Park and Planning Commission (M-NCPPC or Commission).

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B. Location and Background The Publick Playhouse is primarily a one-story theater with a two-story portion on the north end of the building. The historic lobby is accessed via the main entrance at the north elevation under the large Art Deco Marquee. The lobby floor is sloped from the front entrance all the way to the stage. In the 1977 renovation, walls and control booths were added behind the seats to separate the theater auditorium and create an interstitial lobby.

The second-story portion of the building consists of offices, storage, and access to the catwalk. The two-story portion does not have an elevator and is not accessible to the physically disabled. A modular addition on the south side of the theater includes dressing rooms, storage, and an office. The existing exterior walls are multi-wythe brick on the curved north portion of the theater, and a masonry composite brick veneer and concrete masonry unit (CMU) on the remaining elevations. The structural system consists of a concrete slab on grade, load bearing masonry perimeter walls, supporting steel roof trusses, and an elevated concrete slab supported by concrete beams and columns on the two-story portion. The site topography varies greatly from the elevation of 78’ at the northwest corner of the upper parking lot to 59’ at the southeast corner of the site, a 19’ difference. The finished floor at the main entrance to the theater is at elevation 73.62’ and slopes down all the way to the stage (66.36”).

Currently, the site accommodates 128 standard parking spaces and 8 handicap spaces;

34 of these spaces are located across 55th Avenue. Stormwater management improvements and modifications will be required to accommodate the expanded building and revised site conditions.

Minimum Offeror Qualifications

1. Offeror must be registered with Maryland State Department of

Assessment and Taxation (SDAT) and be “Good Standing” with SDAT.

2. The Offeror shall demonstrate relevant successful completion of three (3) projects that shows experience in the planning, design, and/or renovation of historic facilities of comparable size, complexity, or technical requirements completed within the last ten (10) years.

3. The Offeror shall demonstrate relevant experience in the planning, design, and/or renovation of performance, theater, assembly, cultural, or similar facilities that include specialized acoustic, audio/visual, lighting, or performance-related systems. Experience may be demonstrated through projects completed at a minimum of two (2) projects by the Offeror, key personnel, and/or proposed subconsultants within the last ten (10) years.

Note :Offeror(s) that demonstrate and provide additional project experience in historic, theater, assembly, cultural, or similar facilities that include specialized acoustic, audio/visual, lighting, or performance-related systems may receive additional technical evaluation scores.

RFP P47-107 A/E Services for Publick Playhouse Renovations 21

Key Personnel Qualifications:

1. Project Executive: A senior-level leader responsible for providing executive oversight of the project from award through completion. This role serves as a primary point of contact at the executive level for M-NCPPC, offering strategic guidance and resolving high-level issues related to schedule, budget, risk and performance. In addition, oversee the work of the Project Manager and project team to ensure integration of phases of the design and future construction project.

2. Project Manager This individual shall have a minimum of five (5) years of relevant experience managing complex historic and or culturally significant projects and serve as the primary on-site representative responsible for day-to-day project leadership, communications with internal and external stakeholders, risk mitigation, and adherence to all contractual obligations. This shall be demonstrated with a minimum of two (2) projects.

This individual plays a critical role in the success of the A/E project and will be instrumental in establishing the standard of care for the future construction phase. This individual shall be actively engaged through the full duration of the project to ensure schedule, quality, and coordination, as well as maintain primary accountability and consistent involvement for all project phases. This individual may work on other projects concurrently so long as they are actively engaged and maintain primary accountability for the project. Project experience working with Historic Preservation Commission (HPC) and Maryland Historical Trust (MHT), acoustics, projection, stage and performance lighting, performance sound system, Audio/Visual (A/V) design, performance stage optimization, stage equipment design, as well as developing construction sequencing to minimize effecting occupied spaces are strongly suggested.

3. Architectural Principal: The Architectural Principal shall have a minimum of seven (7) years of relevant experience in complex historic preservation projects or culturally significant projects with duties including construction project management, managing submittals, RFI’s, and proficiency in the use of project management software. Experience should include coordinating multidisciplinary teams, assisting in managing public contracts. Prior work on museums, community centers or recreation facilities is highly desirable.

4. Architectural Project Manager: Architectural Project Manager shall have at least five (5) years of experience and possess a professional license in his/her related field (i.e. professional architect, professional engineer, certified planner). The senior professional shall respond to Request for Information (RFI), coordinate with design and construction teams to resolve design-

RFP P47-107 A/E Services for Publick Playhouse Renovations 22 related issues and ensure all work is executed in accordance with the approved design documents.

5. Engineering Principal: The Engineering Principal shall have a minimum of ten (10) years of relevant experience in complex historic preservation projects or culturally significant projects with duties including construction project management, managing submittals, RFI’s, and proficiency in the use of project management software. Experience should include historic methods of construction, creative structural interventions and experience with historic structural masonry and timber analysis and remediation efforts are highly desirable.

6. Engineering Project Manager: Engineering Project Manager shall have at least five (5) years of experience and possess a professional license in his/her related field (i.e. professional architect, professional engineer, certified planner, professional land surveyor). The senior professional shall respond to Request for Information (RFI), coordinate with design and construction teams to resolve design-related issues, and ensure all work is executed in accordance with the approved design documents.

7. Cultural Resource Manager: Shall have at least ten (10) years of experience and possess a professional license in his/her related field (i.e. professional architect, professional engineer, certified planner, professional land surveyor). This role serves as primary contact between the A/E services team and the M-NCPPC CRM as it relates to all site and structure disturbance.

8. Audio/Visual Specialist: Shall have at least ten (10) years of experience and possess a professional license in his/her related field. This role serves as primary contact between the A/E services team and the M-NCPPC CRM as it relates to all Audio/Visual project components.

SECTION 4.2: SPECIFIC TASKS

This section describes the minimum tasks and sequence of work necessary to complete the project. While M-NCPPC has strived to describe the work necessary to complete the project through construction services, this is not an exhaustive list. The Consultant shall use their professional judgment and experience to determine the supplemental work necessary to deliver a finished project as specified. Per the 2022 Climate Solutions Now Act (CSNA), builders are required to report building benchmark data showing direct greenhouse gas (GNG) emissions and overall energy efficiency for certain buildings greater than 35,000 square feet to the Maryland Department of the Environment (MDE).

Proposers shall refer to the MDE website heading for Building Energy Performance Standards (https://mde.maryland.gov/programs/air/ClimateChange/Pages/BEPS.aspx) https://mde.maryland.gov/programs/air/ClimateChange/Pages/BEPS.aspx

RFP P47-107 A/E Services for Publick Playhouse Renovations 23 for more information about how these standards shall inform the sustainable design of this project.

This Contract is phased into two steps, summarized as follows:

• Step A: verify the feasibility of the current concept, confirm permits and approvals required for final design, complete 35% construction drawings of approved concept, and determine estimated construction cost.

• Step B: Upon approval of work from Step A, provide final detailed design (65-90- 100% construction drawings, specifications, cost estimates), required permits, utility agreements, final bid documents, bidding assistance, and limited construction administration services. The Consultant is required to coordinate with Construction Manager at Risk (CMAR) and consultant(s), hired separately by the M-NCPPC, and ensure a thoughtful integration of the entire facility. Step B shall also include Contract Administration (CA) services.

The Price Proposal submitted in response to this RFP will be considered in the aggregate for both Step A and Step B. Proposer shall include Third Party Peer Plan Review services within the submitted Price Proposal.

The minimum tasks for each step of work are described below.

A. Contract Step A

Task 1: Project Initiation

a. Kickoff Meeting: Attend kickoff meeting with Parks staff to ensure complete understanding of the project. Discuss background information (such as work to date, project goals, program). Brainstorm potential revisions and refinements to the concept. Verify scope, project timelines, milestones, and contractual procedures.

b. Project Background: Review the project’s background materials, such as adjacent projects, concept design, planning documents, Parks’ prior work to date, and program amenities. Visit the site to better understand existing conditions, opportunities, constraints, adjacent properties, accessibility, maintenance needs, environmental resources, etc. Ground truth information shown on the topographic survey provided by Parks and notify Parks of any obvious discrepancies and inaccuracies, potential conflicts with the proposed concept plan, or if additional information is required to complete the design. If corrections or additional survey are required, Parks will coordinate with a separate consultant to update the survey.

c. Project Schedule: Provide a detailed project schedule, indicating dates for project tasks and milestones, from Project Initiation through the end of Contract Step A.

d. Initial Concept Revision Recommendations: Propose refinements and detailed improvements to the concept. Collaborate in a charrette with the Project Manager to evaluate the current design concept for cost-savings, constructability, RFP P47-107 A/E Services for Publick Playhouse Renovations 24 placemaking, functional and maintenance efficiencies, circulation, grading, accessibility, permitting feasibility, etc. Provide precedent imagery and sketches as necessary to help convey design intent. Establish anticipated budgets for Construction Manager at Risk (CMaR) components of the project.

e. Per the 2022 Climate Solutions Now Act (CSNA), builders are required to report building benchmark data showing direct greenhouse gas (GNG) emissions and overall energy efficiency for certain buildings greater than 35,000 square feet to the Maryland Department of the Environment (MDE). Proposers shall refer to the MDE website heading for Building Energy Performance Standards (https://mde.maryland.gov/programs/air/ClimateChange/Pages/BEPS.aspx) for more information about how these standards shall inform the sustainable design of this project. Design shall also ensure Maryland appliance efficiency standards are met for all covered equipment categories.

Task 2: Schematic Design

a. Permits and Utilities: Identify all permits and approvals that are required for the construction of the project by review agencies (i.e., MCDPS, M-NCPPC Planning, MCFRS, MDE, etc.) and utility companies (i.e., WSSC, Pepco, etc.). Evaluate existing utility capacity and updates required for program, including water, sewer, storm drain, telecommunications, and electrical. Coordinate with appropriate regulatory agencies, utility companies and stakeholders for a preliminary review and scoping. Prepare a building code analysis to determine feasibility and requirements for a restroom building on site. Incorporate preliminary feedback into the design.

b. Earthwork Analysis: Prepare a preliminary grading plan and earthwork analysis to assess the balance of cut and fill. Evaluate strategies for more efficient grading and cost-savings opportunities.

c. Finalize Concept Refinements: Work with Parks Project Manager to reach realistic consensus and direction between the consultant team, Parks staff, and authorities having jurisdiction. Digitize the refined concept in AutoCAD and create a sheet layout and plan enlargements that adequately capture the proposed site design and necessary surrounding context. Develop a color-rendered, annotated, and scaled plan-view rendering(s) to convey the proposed park design and character.

Provide sections and perspectives as needed. The rendering will be used for project advertisement and presentation purposes.

d. Community Meeting: Provide updated presentation graphics and participate in a general community meeting to update the community. Present the latest updated design, receive public input, and assist with Q&A session. This meeting is expected to be virtual. Commission staff will advertise the meeting, coordinate logistics, prepare an online survey (if needed) and lead/moderate the meeting.

Task 3: Design Development https://mde.maryland.gov/programs/air/ClimateChange/Pages/BEPS.aspx

RFP P47-107 A/E Services for Publick Playhouse Renovations 25

a. Recommended Plan: Advance the design per input from the public, Parks staff, CMaR (this shall be a separate Request for Proposal that will be sent out in close proximity to this one), permit agencies, and utility companies. Seek consensus on the site design, including engineering, utilities, stormwater management, grading, structures, materials, amenities, and cost efficiencies. Coordinate the design with adjacent projects and prepare for future design-build specialty amenities for proper tie-outs and a fully integrated overall design. Advance the overall design towards 35%.

b. Geotechnical Investigation and Analysis: Identify location and quantity of borings and soils samples in coordination with M-NCPPC Project Manager. Conduct all geotechnical/subsurface investigations, infiltration testing and related soil analysis necessary to provide design recommendations for facility layout, construction requirements and stormwater management concept approval.