834749roadOcp.pdf

SOLICITATION, OFFER, AND

AWARD

1. Caption Highway Structures Preventive Maintenance and Emergency Repairs Construction Engineering and Inspection Services

Page of Pages

2. Contract Number 3. Solicitation Number

DCKA-2026-C-0137

4. Type of Solicitation 5. Date Issued

6. Type of Market

X Open

Set Aside

X

7. Issued By:

Office of Contracting and Procurement supporting the District Department of Transportation 250 M Street SE, Washington, DC 20003

8. Address Offer to:

Office of Contracting and Procurement supporting the District Department of Transportation 250 M Street SE, Washington, DC 20003

NOTE: In sealed bid solicitations "offer" and offeror" means "bid" and "bidder"

SOLICITATION

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at address in 8 above until 2:00 PM local time on August 14, 2026

CAUTION: Late Submissions, Modifications and Withdrawals: See 27 DCMR chapters 15 & 16 as applicable. All offers are subject to all terms & conditions contained in this solicitation.

10. For Information Contact

A. Name Carol Hessler, Contracting Officer

B. Telephone C. E-mail Address (Area Code) Email Only

(Number) Email Only

(Ext) Carol.hessler@dc.gov

11. Table of Contents

(X) Section Description Page No.

(X) Section Description Page No.

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 50

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT 3 X J LIST OF ATTACHMENTS 65

X D PACKAGING AND MARKING 16 PART IV – REPRESENTATION AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 17

X K

REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 18

X

G CONTRACT ADMINISTRATION DATA 20 X L INSTRUCTIONS, CONDITIONS, AND NOTICES

TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS 41 X M EVALUATION FACTORS FOR AWARD 73

OFFER

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein.

13Not Applicable

14. Acknowledgement of Amendments (The offeror acknowledges receipt of amendments to the SOLICITATION):

Amendment Number Date Amendment Number Date

15A. Name and Address of Offeror

16. Name and Title of Person Authorized to Sign Offer/Contract

15B. Telephone 15 C. Check if remittance address is different from above - Refer to Section G

17. Signature 18. Offer Date

(Area Code) (Number) (Ext)

AWARD (TO BE COMPLETED BY GOVERNMENT)

19. Accepted as to Items Numbered 20. Amount 21. Accounting and Appropriation

22. Name of Contracting Officer (Type or Print) 23. Signature of Contracting Officer (District of Columbia)

24. Award Date

Government of the District of Columbia Office of Contracting & Procurement

Open with Sub- Contracting Set Aside

Sealed Bid (IFB) Sealed

Proposals (RFP)

Sole Source

Request for Qualifications

Emergency

Not Including Attachments

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 INTRODUCTION

B.1.1 The District of Columbia Office of Contracting and Procurement (“OCP”), for and on behalf of The District of Columbia Department of Transportation (“DDOT”) (the “District”), pursuant to the Procurement Practices Reform Act of 2010 (“PPRA”), and 27 DCMR Chapter 26, is issuing this Request for Qualifications (“RFQ”) to solicit Statements of Qualifications (“SOQ”s) from architecture and engineering firms (“Offeror” or “Contractor” or “Consultant”) interested in providing Highway Structures Preventive Maintenance and Emergency Repairs Construction Engineering And Inspection Services (the “Project”).

B.2 TYPE OF CONTRACT

B.2.1 In accordance with 27 DCMR Section 2416 the contract (“the Contract”) awarded under this Contract is an Indefinite Delivery Indefinite Quantity (IDIQ) fixed price contract with prospective price redetermination, with a not-to-exceed amount (ceiling). The Contract shall have a base period of performance of one (1) year with four (4) one-year options.

This is an IDIQ contract for the supplies or work specified, and effective for the period stated.

A. Delivery or performance shall be made only as authorized Task Orders issued in accordance with the Ordering Clause at paragraph G.17, below. The Contractor shall furnish to the District, when and if ordered, up to and including the maximum quantity of $8,000,000.00 for work. The District will order at least the minimum quantity of $100,000.00.

B. There is no limit on the number of task orders that may be issued. The District may issue task orders requiring delivery to multiple destinations or performance at multiple locations.

C. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the task order. The contract shall govern the Contractor's and District’s rights and obligations with respect to that task order to the same extend as if the task order were completed during the contract’s effective period.

B.3 RESERVED

Highway Structures PM and Emergency Repairs CM&I Services DCKA-2026-Q-0137 Page 3 of 78

SECTION C: DESCRIPTION/SPECIFICATION/WORK

STATEMENT

C.1 BACKGROUND AND GOALS

The District seeks a firm to provide construction engineering and inspection services for the construction of preventive maintenance and emergency repairs on highway structures located in the District under the Highway Structures Preventive Maintenance and Emergency Repairs construction IDIQ contract.

C.2 RESPONSIBILITIES OF CONSULTANT

C.2.1 Contractor shall perform its services consistent with the skill and care ordinarily provided by consultants in consultant's profession practicing in the Washington, D.C. metropolitan area on projects of a similar type, cost, and size. The Contractor shall perform its services as expeditiously as is consistent with such skill and care and the orderly progress of the Project. Nothing herein shall be construed to limit or diminish the applicability of 27

DCMR §§ 2630, 2632.

C.2.2 Contractor shall identify a representative authorized to act on behalf of the Contractor with respect to the Contract between Contractor and the District.

C.2.3 Contractor shall not engage in any activity, or accept any employment, interest or compensation that would reasonably appear to compromise the Contractor's judgment with respect to this Project, except with DDOT's prior knowledge and prior written consent.

C.2.4 In the conduct of all activities required for or otherwise related to the performance of the

Contract, Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the consultant's profession in the District of Columbia, and in any jurisdiction where the Contractor may be licensed or registered.

C.2.5 Contractor shall provide all necessary expertise and services and to have and maintain appropriate licenses that meet District of Columbia requirements to professionally and diligently prosecute the work authorized.

C.2.6 Contractor shall contract for or employ at Contractor's expense, subconsultants to the extent deemed necessary for the work, with the prior written consent of DDOT.

C.2.7 Contractor shall consult with normal and customary employees, agencies, and/or representatives of the District of Columbia regarding the work.

C.2.8 Contractor shall work effectively with other District of Columbia and federal agencies.

C.2.9 Contractor shall abide by all regulations imposed by funding sources, such as auditing requirements and payroll affidavits.

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C.2.10 Contractor shall perform its services in accordance with all applicable District and federal, laws, codes, regulations, standards, guidelines, and orders.

C.2.11 When reviewing, evaluating, monitoring, coordinating, and reporting with respect to the services of other consultants and contractors, Contractor shall apply all applicable District and federal, laws, codes, regulations, standards, guidelines, and orders, including, without limitation, the then-current version of the District of Columbia Department of Transportation (DDOT) Standard Specifications for Highways and Structures.

C.2.12 Neither the District's review, approval or acceptance of, nor payment for, any of the services required under the Contract shall be construed to operate as a waiver of any rights under the Contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the District in accordance with applicable law for all damages to the District caused by the Contractor's negligent performance of any of the services furnished under the Contract.

C.3 SCOPE OF WORK

The Consultant shall provide project management, construction engineering, and inspection services for the District of Columbia, Department of Transportation (DDOT) in support of the performance of preventive maintenance and emergency repairs on highway structures (bridges, overpasses, underpasses, freeways, ramps, culverts, viaducts, retaining walls, sign structures, etc.) within the District of Columbia under the Federal Aid Highway Structures Preventive Maintenance and Emergency Repairs Indefinite Delivery Indefinite Quantity (IDIQ) construction contract. The work includes but is not limited to: bridge deck repair involving partial depth and/or full depth removal of deteriorated and cracked concrete; repair and/or replacement of expansion joints;

superstructure and substructure repair; repair and/or replacement of deteriorated beams, girders and other structural steel, including cleaning and painting of repaired areas;

underpinning and shoring of deficient bridge elements; jacking beams to restore or replace bearings and bearing pads on piers and abutments; repair and/or replacement of bridge railings, guiderails and fencing; cleaning, painting and/or repainting of bridges and concrete substructures adjacent to bearing areas and expansion joints; repair or replacement and cleaning of bridge scuppers, grates and drainpipes, catch basins and their connecting pipes in the vicinity of bridges; placement of riprap to prevent scour, erosion and to provide slope protection for bridges, culverts, viaducts, etc.; graffiti removal and other miscellaneous repair work on various highway structures.

Work will be performed at various locations throughout the District and as directed by the designated DDOT Project Manager/Contract Administrator (CA).

C.3.1 ORGANIZATION

The Consultant shall establish subject to the approval of the Project Manager on-site

DCKA-2026-Q-0137 Page 5 of 78 organization and lines of authority in order to carry out the overall plans of DDOT in all aspects of the Project.

Prepare and submit, for approval of the CA, within ten (10) working days after the execution of this Agreement, an organization chart, showing the Consultant’s proposed job-site and office support staff, to include a brief resume, job classifications, and salary of staff personnel. Office support services will include engineering and administrative activities that consists of tracking shop drawing submittals, RFIs (requests for information), RFCs (request for changes), Contractor claims and change orders. This would be done using the existing program DDOT is currently using or as directed.

Administrative efforts would include organization and maintaining file and project documentation so that complete records are turned in at completion of specific Contractor activities or construction termination.

Any subsequent staff changes shall be subject to the prior written approval of the Project Manager.

C.3.2 CONTRACT ADMINISTRATION

Contracting Officer (CO): Contracts may be entered into and signed on behalf of the District Government only by the Contracting Officers. The CO is the only District official authorized to contractually bind the District.

Contract Administrator (CA): The CA shall be synonymous with the term DDOT Project Manager, the authorized representative of the Department of Transportation in charge of one or more construction contracts.

The CA will have the responsibility of ensuring that the work conforms to the requirements of this contract and such other responsibilities and authorities as may be specified in the contract.

The CA will act as the contracting officer’s representative for technical matters, providing technical direction and discussion, as necessary with respect to the specifications or statement of work, and monitoring the progress and quality of the contract’s performance. Other responsibilities include the following:

A. Keeping the CO fully informed of any technical or contractual difficulties encountered during the performance period and advising the CO of any potential problem areas under the contract;

B. Coordinating site entry for Contractor personnel, if applicable;

C. Reviewing and approving invoices for deliverable to ensure receipt of goods and services.

This includes the timely processing of invoice and vouchers in accordance with the District’s Payment provisions; and

D. Maintaining a file that includes all contract correspondence, modifications, records of inspections (site, data, and equipment) and invoices/vouchers.

DCKA-2026-Q-0137 Page 6 of 78

The Consultant’s work shall support the duties of the CA and include but not be limited to the following:

Sec. 1. General: The primary purpose and intent of this work is to provide DDOT the services of a qualified consulting firm to act under the general direction of the Engineer to assist in the construction management and inspection of projects during the construction phase. Construction will be performed by a construction firm (Contractor), who will be under contract with the District. The presence or duties of the Consultant’s personnel at a construction site, whether as onsite representatives or otherwise, do not make the Consultant or its personnel in any way responsible for those duties belonging to the construction Contractor or other entities, and do not relieve the construction Contractor or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work.

The CA referred to herein shall be the District of Columbia, Department of Transportation’s Contracting Office’s Technical Representative.

The construction firm to which the District will have awarded the Preventive Maintenance and Emergency Repair IDIQ contract will be referred to herein as the Contractor.

The construction documents for the Project, including all specifications, special provisions, drawings, addenda, change orders, and other documents applicable to and binding upon the Contractor for purposes of constructing the Project, will be referred to herein as the Contract.

Equipment and Materials: The Consultant shall provide equipment and materials necessary for the implementation of Task Orders, as discussed with the CA, testing equipment such as concrete slump, temperature and air content equipment. The Consultant will be reimbursed for cell phone usage, transportation for project business, digital camera use and other direct cost items necessary to perform support services under this task order. Handheld data collection equipment purchased under this contract will be returned to DDOT upon completion of this project.

Preparation of Correspondence: The Consultant shall prepare correspondence pertaining to the Project for the signature of the CA and the Contracting Officer. Such correspondence shall include responses to all related correspondence received from the Contractor, necessary notifications and advisements to the Contractor, request for information (RFI), transmittal letters, findings of fact, meeting minutes, proposed change orders, time extensions, responses to claims, inter-government memoranda, to the file and any written communication requested by the CA.

Maintain Office Records: The Consultant shall maintain and secure on a current basis all contract records including: contract documents, general correspondence, Contractor’s insurance policies, change orders, time extensions, claims test request, test results, material certifications, shop drawings, catalog cuts, transmittal letters, FHWA inspection reports, minutes of meetings, progress schedule file, reading file, utilities file, pile records, quality assurance records, concrete mixing records, delivery tickets, Architect of the Capitol file, National Park Service file, Water

DCKA-2026-Q-0137 Page 7 of 78 and Sewer Administration file, Railroad file, value engineering, traffic maintenance, Notice to Proceed, memoranda, CA’s correspondence file, obstruction notices, construction progress reports, findings of fact, weekly training reports, design Consultant’s correspondence, subcontractors and suppliers, quantity computations, partial payment records, samples, railroad agreements, diaries, inspector’s reports, daily personnel and equipment records, accident reports, progress photographs, and any other related documents deemed necessary by the CA. Logs of all records shall be maintained. These files shall be open to District and FHWA representatives at all times. Prior to final payment to the Consultant, such records, drawings, and samples shall be delivered to the CA as directed.

Meetings: The Consultant shall:

Attend and support the CA at all invoice and progress meetings with the Contractor in order to maintain readily accessible access to information. Location and place to be provided by the CA.

Be familiar with the plans, specifications and other related documents. Convene and conduct a meeting with the CA and appropriate DDOT staff within two (2) weeks after execution of this Task Order for the purpose of discussing the implementation of the Task Order.

Attend and/or conduct construction meeting (s) attended by all stakeholders and act as liaison in meetings with their representatives and the Contractor at a location identified and supplied by the CA.

Arrange and conduct other conferences and meetings as may be needed.

Schedule and conduct Project meetings as necessary to be attended by the Contractor, representatives of the District and/or other interested parties to discuss employment compliance requirements

Prepare detailed minutes of all meetings and distribute copies to all parties.

Contract Scheduling: The Consultant shall:

Receive, review, evaluate for conformance to the Contract requirements and recommend acceptance or rejection of the Contractor's proposed schedule, cost, resource analysis and subsequent monthly updates.

Conduct the review/evaluation of the Contractor's schedule, as needed, as work orders are issued. Utilize all available resources to effect completion of the scheduled work orders by the proposed completion date.

Provide constant monitoring of the Contractor's activities for conformance to the approved schedule and Contract. Provide timely written notice to the Project Manager when the Contractor is not in compliance with the approved schedule and Contract.

DCKA-2026-Q-0137 Page 8 of 78

Provide all justification and/or documentation necessary to establish or calculate liquidated damage charges, if any, as provided in the Contract.

Review and monitor Contractor's approved schedule using computerized software.

Record and analyze delays caused by the Contractor or the District, or others.

The Consultant is not authorized to perform work on any task or work beyond the services completion date identified in this task order.

Shop and Working Drawings: The Consultant shall:

Log the shop drawings, once the Contractor submits the requested shop drawings and PE stamped calculations, and then distribute with transmittal, as needed, to the Engineer of Record, DDOT, CSX, WMATA, PEPCO, and/or DC Water in accordance with the Contract documents, TO Contracts, project agreements and permits within 3 working days. The Consultant shall ensure the work is in accordance with the approved structural shop and working drawings by the Engineer of Record for the project and reviewing agencies. Notify the DDOT Project Manager when progress of review adversely affects the project schedule.

Confirm work is in accordance with the approved shop drawings, calculations and material certifications for such items including but not limited to:

A. Structural steel – confirm materials, member sizes and connection details. The

Consultant is responsible for spot checking structural steel repair sizes, grade and installation procedures.

B. Steel Truss repair components.

C. Bearing components – confirm materials, member sizes and connection details.

D. Reinforcing steel – review the bar sizes, quantities, and dimensions.

E. Bridge deck repairs – review the repair locations for full and partial deck repair.

F. MSE wall repairs – review the wall details, repair areas and procedures.

G. Pedestrian bridge railing – review railing and post details and confirm proper connection between bridge and wall units.

H. Expansion Joints –Joint sizes, types, details and installation.

Working Drawings:

Once the Contractor submits working drawings and PE stamped calculations directly to the project field office, the Consultant shall log the documents and distribute with transmittal to the Engineer of Record, DDOT, CSX, WMATA, PEPCO and/or DC Water in accordance with the Contract documents, TO Contracts, project agreements and permits within 2 working days. The Consultant shall ensure the work is in accordance with the reviewed working drawings and erection plans by the Engineer of Record for the project and reviewing agencies. Assist the DDOT Project Manager when progress of review adversely affects the project schedule. Some of the working drawings may include: form designs, shoring, steel truss member erection plan, underpinning, protection shields, false work, temporary supports drawings and calculations submitted by the contractor as per the contract documents. Review welding procedures submitted

DCKA-2026-Q-0137 Page 9 of 78 by the Contractor and recommend acceptance or rejection with substantiation to the Engineer.

The Consultant shall make sure the prefabricated steel truss, and the installation is as per the approved shop drawing and the contract documents

Assurance of Material Quality: The Consultant shall:

Review for Contract conformance all laboratory test reports and certifications concerning materials required under the Contract. Verify that all materials meet the Contract requirements, unless such requirements are expressly waived by the District. Document all waivers of material requirements along with the reasons for such waivers. Document the actions concerning materials that are rejected because of non-conformance to the Contract requirements.

Provide as needed, shop and field inspection services for fabricated modular units, carbon fiber reinforced polymer wrapping (CFRP), ultra-high performance concrete (UHPC) and other metal work, including steel reinforced elastomeric bearing system and anchor bolts, roadway load transfer assemblies, fabrication of steel girders and beams and other prefabricated elements, handrails, guiderails, galvanizing, surface preparation and painting, epoxy coatings of reinforcing steel, and inspection of other material that is heated, rolled, fabricated or welded during all phases of fabrication and painting at the fabricator’s plant pursuant to the Contract. If required, submit resumes of qualified personnel to perform the shop inspection duties. The assigned shop inspector shall prepare reports and data confirming materials and fabrications are in compliance with the approved shop drawings and the Contract.

Obtain and submit materials and samples for testing to the DDOT QA/QC Division as specified in the Contract. Such materials and samples shall be identified with material or product name, intended use, source, date of submission, person submitting, and Project name and number. These materials and products shall include: job mix formulas, mix designs and composition materials for bituminous mixtures, Portland-Cement-Concrete, Ultra-High Performance Concrete, masonry concrete, tack coat, prime coat, base course, embankment fill, structural back-fill, steel reinforcement, water-stop, curing compounds, sealers, welded wire fabric, bars, grout mix, neoprene bearings, anchor bolts, paint and any other material requiring testing by the QA/QC Division as per the Contract documents.

The Contractor shall be responsible for the performance of bituminous and Portland cement concrete plant inspections. The Consultant shall notify the QA/QC Division of planned Portland cement concrete and asphaltic concrete placement one day in advance of such planned work. The Consultant shall perform testing of concrete at the job site and shall ensure the temperature of asphalt mixes delivered to the job site conforms to the Contract requirements.

As directed by the CA, provide shop and field inspection services for fabricated and/or rolled structural steel and other metal work including carbon and alloy steel, steel and iron castings, rockers, pins and shoes, welding, expansion and fixed dam facilities, anchor bolts, roadway load transfer assemblies, fabrication of the steel truss members, DCKA-2026-Q-0137 Page 10 of 78 hand railing, guard railing, galvanizing, surface preparation and painting, epoxy coatings of reinforcing steel, and inspection of other material heated, rolled, fabricated and welded during all phases of fabrication and painting at the fabricators plant as per the contract documents. Submit resumes of qualified personnel to perform the shop inspection duties.

The assigned shop inspector shall prepare reports and data confirming materials and fabrications are in compliance with the approved shop drawings and the contract documents.

Steel Inspection: As directed by the CA, the Consultant shall provide shop and field inspection services for fabricated and rolled structural steel and other metal work including carbon and alloy steel, steel and iron castings, rockers, pins and shoes, welding, expansion and fixed dam facilities, anchor bolts, roadway load transfer assemblies, hand railing, guard railing, galvanizing, surface preparation, and painting, epoxy coatings of reinforcing steel, and inspection of other material heated, rolled fabricated and welded. Submit resumes of qualified personnel to perform these duties.

Contractor’s Resources: The Consultant shall monitor the adequacy of the Contractor’s progress, schedule, personnel and equipment and the availability of necessary materials and supplies for conformance to the contract requirements. If the Consultant determines that the Contractor’s resources, operations or procedures may lead to a delay and/or the lack of compliance with the District or Federal requirements, notify the CA in writing of that determination and provide recommendations to prevent the delay.

Design Services: As directed by the CA, the Consultant shall provide design services in support of the Project to include emergency repairs on highway structures under ownership of the District of Columbia. Structures shall include bridges, overpasses, underpasses, freeways, ramps, culverts, viaducts, etc. This work may be required on an emergency basis or a routine project as directed by the CA.

Inspections and Interpretations: The Consultant shall:

Inspect the work of the Contractor on the project as it is being performed until final completion and acceptance of the Project by the District to determine that the permanent materials furnished and work performed are in accordance with all contract documents and the approved shop and working drawings.

Document receipt of certifications for materials as required prior to incorporating said materials into the project. Take such necessary actions as may be required to prevent incorporation of materials into the work that have not been approved and/or certified as required.

Prepare the CA’s written notification to the Contractor that the work or permanent material fails to conform to the contract documents. In the event interpretation by the CA of the meaning and intent of the contract documents becomes necessary during construction, provide to the CA all information and data relative to the interpretation.

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Make recommendations when requested by the CA.

Monitor the activities of the Contractor for compliance with all District and Federal laws, ordinances, regulations, requirements, precautions, orders and decrees.

Correction of Discrepancies and Deficiencies: The Consultant shall notify the CA, in writing, of any and all discrepancies and deficiencies found in the permanent work. Make recommendations for correction if requested and assist the CA or other DDOT technical staff in assuring the Contractor’s compliance with DDOT’s request for correction. In the event that the Contractor fails or refuses to correct such discrepancies or deficiencies, report the same to the CA. The Consultant is not authorized to change the Contractor’s scope of work.

Surveys: The Consultant shall:

Check base line points and benchmarks when directed by the Project Manager. Report all discrepancies in the established base lines and benchmarks to the CA and recommended solutions.

Coordinate with the Contractor regarding the measurements to be taken in accordance with the contract documents for the purpose of determining excavation and fill quantities.

Verify the accuracy of the Contractor’s measurements prior to the Contractor’s proceeding with the work.

Verify that the Contractor makes all field measurements of the existing construction as required by the contract documents which may affect the construction, e.g., elevations of existing bridge girders and beams, location of existing bearing center lines, etc. Verify the accuracy of the Contractor’s measurements.

After the Contractor has established his controls and detailed layouts, verify and monitor such controls and layout for conformance with the contract requirements. Depending upon the Contract details, such verification should include all abutments, piers, walls, footings, pile locations, sewers, water lines, superstructures, anchor bolt locations, bents, curbs, gutters, roadways or any other construction feature requiring layout. Such verification shall be performed prior to construction and in a manner such that there will be no delay to the Contractor. Report all discrepancies found to the CA and resolve the same with the Contractor.

Contractor’s Payments: The Consultant shall accurately measure, compute and record all quantities of items that are to be paid for under the contract unit prices. Measure all quantities for payment in accordance with the contract documents. Review Contractor’s monthly payment request for accuracy and notify the CA for any inconsistencies. Recommend amount of monthly progress payments to the CA. Recommend to the CA the amount of final payment to be made to the Contractor based on the Consultant’s computation of quantities. Prepare all computations and payment request using DDOT standard forms and formats. Keep orderly and separate documentation of all quantities for payment measured in place.

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Progress and Records: The Consultant shall:

Keep accurate and detailed written records of the Project during all stages of construction; submit monthly written progress reports to the CA including, but not limited to, information concerning the work of the Contractor, the percentage of completion, and the number and amount of change orders.

Maintain a detailed daily diary of events occurring on the job site or connected with the Project. The diary shall be open to the CA at all times and shall be turned over to him at the completion of construction. The information recorded in the diary shall include, but not limited to, descriptions of work progress, specific problems encountered, corrective actions taken, material deliveries, weather conditions, labor disputes, and other pertinent project information.

Prepare and maintain daily inspector reports of all job-site activities, and accurate daily equipment and personnel records complying with DDOT requirements. Prepare and maintain concrete mixing records and pile records complying with DDOT requirements.

Issue Non-conformance reports as needed and track until such time as the issue is resolved and maintain non-conformance log for Project Manager.

Change Orders: The Consultant shall make written recommendations, including detailed justification and cost estimates, to the CA for such changes in the construction contract, as the Consultant may consider necessary. Analyze requests for changes submitted by the Contractor for merit and make recommendations to the CA.

Receive directives to prepare change orders from DDOT’s Infrastructure Project Management Administration Asset Management Division. Upon approval of the Engineer, prepare all change order documents including justification, specifications, time extensions, engineer’s estimate, correspondence and backup documentation in accordance with DDOT procedures. Provide comprehensive inspection and records of change order work to be paid for by change order, the price of which is to be based on the cost of the Contractor’s labor, equipment and materials used in the work. Where requested by the CA, negotiate final change order price with Contractor and make recommendations, complete with substantiation, to the CA.

Value Engineering Change Proposals (VECPs): The Consultant shall evaluate the monetary value of the Contractor’s VECPs and recommend to the CA acceptance or rejection complete with substantiation for such recommendation

Claims: The Consultant shall prepare, if requested, maintenance documents of all contractual liability claims. In the event any claim is made or any action brought, arising under or in any way relating to the construction contract, the Consultant shall prepare all correspondence for the signature of the CA and Contracting Officer, including preparation of written reports with supporting information, Contracting Officer’s decisions, and findings of fact necessary to resolve disputes. Participate in all related hearings including Department of Administrative Services hearings, Contract Appeals Board hearings and court hearings. In the event that these services

DCKA-2026-Q-0137 Page 13 of 78 are required by the Consultant, these services will be considered additional and are not reflected in original contract budget. Applicable fees for these services will be negotiated between the Consultant and DDOT.

Received, investigate and answer all complaints and inquiries from property owners, citizens and officials. Refer complaints to the Contractor and maintain a log showing the disposition of each complaint. Refer unresolved complaints, with recommendations, to the CA.

Contractors, subcontractors, and equipment and material suppliers on the Project, or their sureties, shall maintain no direct action against Consultant, Consultants’ officers, employees, affiliated corporations, and subcontractors for any claim arising out of, in connection with, or resulting from the engineering services performed. The District will be the only beneficiary of any undertaking by Consultant.

Construction Estimate Revisions: The Consultant shall revise and refine the construction estimate as construction proceeds, and as required to incorporate approved changes to the Project as they occur. The Consultant shall advise the CA in writing, with detailed breakdown and estimates, whenever construction cost are tending to exceed the estimated costs. The Consultant will utilize an approved software program such as Cost Works in evaluating cost overruns.

Safety: The Contractor is charged with the sole responsibility for conducting its operations in a manner that shall ensure safe working conditions at all times for all employees, subcontractors, Consultants and others who may come in contact with, or be exposed to, any work performed to complete the contract.

As-Built Drawings and Specifications: As directed by the CA, the Consultant shall maintain marked set of as-built drawings and specifications. Verify deviations, changes, change orders, as-constructed depths, and other modifications as annotated by the construction Contractor.

Upon completion of construction, provide the CA with a certified set of marked as-built drawings and specifications in hard copies and electronic copies of pdf and dgn file format (dgn format only for the plans).

Final Inspection: The Consultant shall:

Convene and conduct the final inspection.

Prepare the punch list resulting from the final inspection. Send the CA and the Contractor a copy of the punch list.

Verify that all items on the punch list are completed by the Contractor in accordance with the Contract documents.

Provide the CA with a letter, signed by the Consultant’s designated representative, certifying that the Project was constructed in substantial conformance with the contract documents, except for those changes delineated in the letter.

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The Final Inspection and certification by Consultant is for the purpose of providing the CA a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). Consultant neither guarantees the performance of the construction contractor(s) nor assumes responsibility for construction contractor(s) failure to perform work in accordance with the construction documents.

Final Reports: The Consultant shall prepare all final reports required by DDOT including the final payment voucher, material certification and analysis of overrun and under run of quantities.

Analyze and report on the Contractor’s time of completion and prepare any justifiable time extension or recommended assessment of liquidated damages and incentive or disincentive charges as appropriate.

Provide to the DDOT all project records in accordance with District standards and requirements.

Return to the DDOT any original calculations, survey notes, engineering or other data provided by the District. Provide certifications thereon of all original as-built plans, calculations, maps, engineering data, final estimates and any other engineering data produced by the Consultant.

Documents prepared by the Consultant and its subcontractors in pursuance of the terms of this Task Order shall be delivered to and become the property of the District.

Maintenance of Records: The Consultant shall maintain all books, documents, papers, accounting records and other evidence pertaining to the cost incurred during the performance of the work under this Task Order, including all work performed during the preparation of proposals. Said materials shall be made available at the Consultant’s office at all reasonable times during the period of this Agreement and for three (3) years from the date of final payment for inspection and/or audit by authorized representatives of the District and Federal governments.

Copies of this material shall be furnished upon request.

C.4 APPLICABLE DOCUMENTS INCORPORATED BY REFERENCE

The following documents are applicable to this procurement and are hereby incorporated by reference:

Title Link

DDOT Standard Specifications for Highways and Structures, 2013 https://ddot.dc.gov/sites/default/files/dc/sit es/ddot/publication/attachments/DDOT_St andardSpecificationsHighwaysStructures_ 2013.pdf

DDOT Standard Drawings, 2015 https://wiki.ddot.dc.gov/pages/releaseview.acti on?pageId=204112538#StandardsandManuals( New)-StandardDrawings

DDOT Construction Management Manual - January 2021 or latest edition https://wiki.ddot.dc.gov/pages/releaseview.acti on?pageId=204112538&preview=/204112538/ 204112555/Construction%20Management%20 Manual%20New.pdf#StandardsandManuals(Ne

DCKA-2026-Q-0137 Page 15 of 78 w)-ConstructionManagementManual

DDOT Work Zone Temporary Traffic Control Manual, 2006 https://ddotwiki.atlassian.net/wiki/spaces/COM /pages/2069271070/Standards+and+Manuals#S tandardsandManuals- StandardsandSpecificationsforHighwaysandStr uctures

DDOT Design and Engineering Manual, https://ddotwiki.atlassian.net/wiki/download/att achments/2069271070/DEM-2019-01- 01_DDOT_DEM_Updates_FINAL%20(1).PD F?version=1&modificationDate=16971207081 39&cacheVersion=1&api=v2

DCKA-2026-Q-0137 Page 16 of 78

SECTION D: RESERVED

DCKA-2026-Q-0137 Page 17 of 78

SECTION E: INSPECTION AND ACCEPTANCE

E.1 The inspection and acceptance requirements for this contract shall be governed by clause number six (6), Inspection of Services of the Government of the District of Columbia's Standard Contract Provisions for use with Supplies and Services Contracts, dated July 2010. (Attachment J.1)

E.2 Performance monitoring by DDOT will take place daily, monthly, and annually as required. Performance monitoring will be conducted by the DDOT Contract Administrator (CA). The CA will manage each project in accordance with the terms of the order and as delegated by the Contracting Officer in the CA Delegation Letter.

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SECTION F: DELIVERIES OR PERFORMANCE

F.1 TERM OF CONTRACT

F.1.1 The term of the Contract shall be for a period of a one-year Base Period and four (4), one-year Option Years from date of award specified in block 24 on the Contract Form signature page.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

F.2.1 The District may extend the term of this Contract for a period of four (4), one-year option periods, or successive fractions thereof, by written notice to the Contractor before the expiration of the contract; provided that the District will give the Contractor preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the District to an extension.

The exercise of this option is subject to the availability of funds at the time of the exercise of this option. The Contractor may waive the thirty (30) day preliminary notice requirement by providing a written waiver to the Contracting Officer prior to expiration of the contract.

F.2.2 If the District exercises this option, the extended contract shall be considered to include this option clause.

F.2.3 The price for the option period shall be as specified in Section B of the Contract.

F.2.4 The total duration of this Contract, including the exercise of any options under this clause, shall not exceed five (5) years.

F.3 DELIVERABLES

F.3.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all studies, reports, recommendations, and other deliverables it furnishes under this Contract. The Contractor shall, without additional compensation, correct or revise any non-conforming deliverables if the non-conformance is a result of errors in the Contractor’s studies, reports, recommendations, and other deliverables.

F.3.2 All studies, reports, recommendations, and other deliverables are subject to the review and approval of DDOT. DDOT shall coordinate reviews with any other involved agencies and serve as the one point of contact for all review and approval. The Contractor shall prepare, modify, and correct all such non-conforming deliverables in sufficient detail to secure such approval.

The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all reports, recommendations, and other deliverables it furnishes under the Contract. The Consultant shall, without additional compensation, correct or revise any non-conforming deliverables, if the non-conformance is a result of errors in

DCKA-2026-Q-0137 Page 19 of 78 the Consultant’s reports, recommendations, and/or other deliverables.

F.3.3 The Contractor shall perform the activities required to successfully complete the District’s requirements and submit each deliverable to the Contract Administrator (CA) as identified in the following table:

Contact Section

Deliverable Quantity Format/Met hod of Delivery

Due Date i.e., C.1.1 i.e., Monthly Status Report 12 Electronic Last day of the month

Work order close-out report Per Work order issued

Electronic Within 1 week of work order completion

Quarterly report 4 Electronic First Week of the fourth Month

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SECTION G: CONTRACT ADMINISTRATION DATA

G.1 INVOICE PAYMENT

G.1.1 The District will make payments to the Contractor, upon the submission of proper invoices, at the prices stipulated in this contract, for supplies delivered and accepted or services performed and accepted, less any discounts, allowances or adjustments provided for in this contract.

G.1.2 The District will pay the Contractor on or before the 30th day after receiving a proper invoice from the Contractor.

G.2 INVOICE SUBMITTAL

a) The Contractor shall create and submit applications for payment in an electronic format through the DC Vendor Portal, https://vendorportal.dc.gov.

b) Unless otherwise specified in the Contract, the Contractor shall submit proper invoices on a monthly basis.

c) To constitute a proper invoice, the Contractor shall enter all required information into the

Portal after selecting the applicable purchase order number, which is listed on the Contractor’s profile.

G.3 PAYMENT

G.3.1 The compensation method for this Contract is specific rates of compensation.

G.3.2 When compensation is based on labor hours, the consultant’s compensation shall be based upon a loaded hourly rate which includes the total of Direct Salary Expense (DSE), the approved final indirect cost rate, and, under certain circumstances as defined below, profit. When the compensation method is specific rates of compensation or cost per unit of work, profit shall also be included in the negotiated fully loaded rates. Loaded hourly rates must be included for each of the key personnel positions identified in Attachment J.7 as well as for all personnel in other work classifications which may be necessary to perform the requirement.

G.3.3 Profit: Profit will be negotiated based on the unique complexities and performance risks of each project. The negotiated profit rate shall not exceed ten percent (10%) except in extraordinary circumstances as determined by the Contracting Officer. Profit shall be included in the negotiated fully loaded rates.

G.3.4 Direct Salary Expense (DSE)

G.3.4.1 DSE is defined as the actual salaries, expressed on an hourly wage basis, prior to deductions for employment taxes (such as FICA, Medicare, income tax withholding)

DCKA-2026-Q-0137 Page 21 of 78 and employee-paid benefits, of all personnel, including Contractor's employees directly engaged on the Project (and performing consultations or research or preparing documents for the Project). DSE shall exclude mandatory and customary fringe benefits, overhead expense, and profit relating to the Project. Any multiplier applied to such DSE shall be for the purpose of covering such fringe benefits, expense, and profit.

All personnel shall mean anyone employed by the Contractor and its subconsultants including, but not limited to, Key Personnel as defined in this contract, engineers, architects, officers, principals, associates, CADD technicians, designers, job captains, draftspersons, and writers, who are performing consultation, research or design, or who are producing documents pertaining to the Project, or who are performing program management services during planning, design, or construction of the Project or any component thereof that are directly attributable to, and necessary for, program management related to such planning, design, or construction.

G.3.4.2 In the event a DSE is misrepresented by the Contractor, the District reserves the right to adjust the compensation paid to the Contractor to reflect the difference between the reimbursed and actual allowable DSE.

G.3.4.3 The use of overtime may be authorized under this Contract if the overtime premium does not exceed an amount approved by the Contracting Officer for work:

G.3.4.3.1 Necessary to cope with emergencies such as those resulting from accidents, natural disasters, breakdowns of production equipment, or occasional production bottlenecks of a sporadic nature;

G.3.4.3.2 By indirect-labor employees such as those performing duties in connection with administration, protection, transportation, maintenance, standby plant protection, operation of utilities, or accounting;

G.3.4.3.3 To perform tests, industrial processes, laboratory procedures, loading or unloading of transportation conveyances, and operations in flight or afloat that are continuous in nature and cannot reasonably be interrupted or completed otherwise; or

G.3.4.3.4 That will result in lower overall costs to the District.

G.3.4.3.5 All requests for estimated overtime premiums shall include all estimated overtime for Contract completion and shall:

1) Identify the work unit; e.g., department or section in which the requested overtime will be used, together with present workload, staffing, and other data of the affected unit sufficient to permit the Contracting Officer to evaluate the necessity for the overtime;

2) Demonstrate the effect that denial of the request will have on the contract delivery or performance schedule;

DCKA-2026-Q-0137 Page 22 of 78

3) Identify the extent to which approval of overtime would affect the performance or payments in connection with other District contracts, together with identification of each affected contract; and

4) Provide reasons why the required work cannot be performed by using…