834744cmOcp.pdf

GOVERNMENT OF THE DISTRICT OF COLUMBIA

DISTRICT DEPARTMENT OF TRANSPORTATION

SOLICITATION

REQUEST FOR QUALIFICATIONS (RFQ)

FEDERAL-AID HIGHWAY PROGRAM (FAHP)

DCKA-2026-Q-0136

CM Services for the Benning Rd Bridges and Transportation Improvements

Solicitation Published Date: July 23, 2026

Virtual Pre-Bid Conference: August 3, 2026 at 1:00 PM EST

Questions Due Date: August 12, 2026 at 4:00 PM EST

Response Date: August 26, 2026 at 2:00 PM EST

Contracting officer: Carol Hessler, Carol.Hessler@dc.gov

Contracting Specialist: Paul Tucker, Paul.Tucker@dc.gov

PROJECT:

FAP: (2026021)

DCKA-2026-Q-0136 Page 2 of 83

A. SOLICITATION, OFFER, AND AWARD

1. Caption

CM Services for the Benning Rd Bridges and Transportation Improvements

Page of Pages

1 of 83 (plus attachments)

2. Contract Number

3. Solicitation Number

DCKA-2026-Q-0136

4. Type of Solicitation

5. Date Issued 6. Type of Market

Sealed Bid (IFB)

X Open Sealed Proposals (RFP) Set Aside Sole Source

Open with Sub- Contracting Set Aside X

Request for Qualifications

(RFQ)

Emergency

7. Issued By:

District Department of Transportation Office of Contracting and Procurement 250 M Street, SE – 7th Floor Washington, DC 20003

8. Address Offer to:

Department of Transportation Office of Contracting and Procurement 250 M Street, 7th Floor Washington, DC 20003

NOTE: In sealed bid solicitations "offer" and offeror" means "bid" and "bidder"

SOLICITATION

9. Statement of Qualification (SOQs) for furnishing the supplies or services in the Schedule will be received at address in 8 above until 2:00 pm local time on August 26, 2026 For electronic submission refer to Section L of the Solicitation.

CAUTION: Late Submissions, Modifications and Withdrawals: See 27 DCMR chapters 15 & 16 as applicable. All offers are subject to all terms & conditions contained in this solicitation.

10. For Information Contact:

A. Name

Paul Tucker, Contract Specialist

B. Telephone C. E-mail Address

(Area Code) (Number) (Ext) Paul.Tucker@dc.gov Email Only Email Only

11. Table of Contents

(X) Section Description Page No.

(X) Section Description Page No.

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 53

X B

CONTRACT TYPE, SUPPLIES OR

SERVICES AND PRICE/COST

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS

X C SPECIFICATIONS/WORK STATEMENT 4 X J List of Attachments 71 x D PACKAGING AND MARKING 16 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 17

X K

REPRESENTATIONS,

CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

X F

PERIOD OF PERFORMANCE AND

DELIVERABLES

X G CONTRACT ADMINISTRATION 21 X L

INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS 41 X M EVALUATION FACTORS FOR AWARD 80

OFFER

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein.

13Not Applicable

14. Acknowledgement of Amendments (The offeror acknowledges receipt of amendments to the SOLICITATION) [In case there is more than three amendments attach separate sheet with acknowledgements):

Amendment Number Date Amendment

Number Date

15A. Name and Address of Offeror

16. Name and Title of Person Authorized to Sign Offer/Contract

15B. Telephone 15 C. Check if remittance address is different from above

- Refer to Section G

17. Signature

18. Offer Date

(Area Code) (Number)

(Ext)

AWARD (TO BE COMPLETED BY GOVERNMENT)

19. Accepted as to Items Numbered

20. Amount 21. Accounting and Appropriation

22. Name of Contracting Officer (Type or Print)

23. Signature of Contracting Officer (District of Columbia)

24. Award Date

Government of the District of Columbia Office of Contracting & Procurement

DCKA-2026-Q-0136 Page 3 of 83

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 INTRODUCTION

The District of Columbia, Office of Contracting and Procurement, for and on behalf of the District of Columbia Department of Transportation (“DDOT”), pursuant to the Procurement Practices Reform Act of 2010, and the Procurement Integrity, Transparency, and Accountability Amendment Act of 2016, is issuing this Request for Qualifications (“RFQ”) to solicit Statements of Qualifications (“SOQ”s) from experienced firms (“Offerors”) interested in providing Construction Management (“CM”) Services for the Benning Rd Bridges and Transportation Improvements (the “Project”).

B.2 TYPE OF CONTRACT

B.2.1 This is a fixed-price contract with prospective price redetermination (See also § G.7) pursuant to 27 DCMR § 2404 and 23 CFR 172.9(3) compensated using specific rates of compensation.

B.3 RESERVED

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SECTION C: DESCRIPTION/SPECIFICATION/WORK

STATEMENT

C.1 BACKGROUND AND GOALS

The Consultant shall provide Construction Management support services and related services to carry out inspection and supervision of construction activities at the Project and evaluate construction problems for DDOT in the construction of the Project.

General services will be assigned on an as‐needed basis, which shall define the scope of work and expected outcomes. The Consultant will be required to visit assigned locations accompanied by the DDOT’s CA, or his/her designee, to verify the scope of work prior to the issuance of The Contract. The Consultant shall provide a fixed price for the assigned work using negotiated labor rates, equipment usage and other needed services, as well as a schedule for completing the services.

The intended construction work for Benning Rd Bridges and Transportation Improvement project, from Minnesota Avenue to 34th Street NE, generally consists of replacing the functionally obsolete Willie J. Hardy Bridge over DC-295 (Anacostia Freeway) and CSX freight rail tracks as shown on the contract plans and indicated in the specifications/ Special provisions. Additionally, the project aims to improve vehicular safety and access through modifications of the Benning Road NE and DC-295 interchange. The installation of enhancement of pedestrian and bicycle facilities are also part of the project. Moreover, the work also includes relocating utility infrastructure in the Benning Road/DC-295 interchange area, by utility companies, in coordination with Pepco, Washington Gas, Verizon, DC Water, and other utility companies.

The project implements a multi-phase of construction that utilizes complex and innovative methods to improve pedestrian and vehicular safety, traffic operations, address deficiencies in infrastructure, and provide additional transit options to Wards 5 and 7 residents and the traveling public. The project replaces the interchange at DC-295 and Benning Road and improves the roadway, pedestrian, and bicycle safety throughout the project area. This was accomplished through different sub-phases of multiple complex structures, including designing three new ramp bridge structures that connect to the Willie J. Hardy Bridge. The innovative design addressed unique and complex challenges in an urban setting along with proactive coordination with many stakeholders, including CSX, WMATA, utility companies, and the local residents. The construction uses creative methods, such as the utilization of Modular Prefabricated Superstructure Systems to address vertical clearance issues and micro tunneling to minimize impacts to existing utilities to deliver efficiently. These corridor improvements are vital for vehicle and pedestrian traffic around the future Commanders Stadium.

The work will be performed within the DDOT existing right-of-way as well as on temporary and permanent right-of-way easements. The Consultant shall comply with the requirements of this contract including all third-party agreements made during the design of the project. The Consultant shall record all the communications with the property owners, notify the property owners in advance of the start and end date of the work and follow up the payments made by the contractor.

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Work items for the construction contractor include:

Mobilization and demobilization, provision and maintenance of work and storage space, providing Engineer's field facilities and performance of employee training.

Establishment and maintenance of temporary traffic control including signs, temporary lighting, temporary pavement markings, barricades, and other transition devices;

reconfiguring the devices in conjunction with changes in work areas; and their removal and disposal of upon project completion, including restoration of areas disturbed by temporary traffic detours to their original condition. All maintenance of traffic shall be coordinated with work being done on other projects which may be under construction in the vicinity.

The desired outcome of this RFQ is to retain the services of an experienced and qualified consulting firm, that provides the best value, to perform Construction Management services, under the direction of the Contract Administrator (CA) of the DDOT’s Infrastructure Project Management Administration. The selected consulting firm, hereinafter referred to as “the Consultant,” will be selected using the DDOT’s qualifications-based process. The Project documents are located at https://dtap.ddot.dc.gov/.

C.2 RESPONSIBILITIES OF CONSULTANT

C.2.1 Consultant shall perform its services consistent with the skill and care ordinarily provided by general engineering consultants practicing in major urban areas on projects of a similar type, cost, and size. The Consultant shall perform its services as expeditiously as is consistent with such skill and care and the order DDOT Standard Specifications for Highways and progress of the Project.

C.2.2 Consultant’s services shall be provided in consistence with the DDOT Construction Management Manual (2021), DDOT Standard Specifications for Highways and Structures (2013), as amended and updated, and the DDOT Design and Engineering Manual (2023), as amended and updated collectively, the ‘Standards”, which are hereby incorporated herein by reference, including any amendments or revisions thereto.

C.2.3 When reviewing, evaluating, monitoring, coordinating, and reporting with respect to the services of other consultants and contractors, Consultant shall apply all applicable District and federal laws, codes, regulations, standards, guidelines, and orders, including, without limitation, the then current version of the District of Columbia Department of Transportation Standard Specifications for Highways and Structures.

C.2.4 Consultant shall identify a representative authorized to act on behalf of the Consultant with respect to the Project.

C.2.5 Consultant shall not engage in any activity, or accept any employment, interest or compensation that would reasonably appear to compromise the Consultant’s judgment with respect to this Project, except with DDOT’s prior knowledge and prior written consent.

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C.2.6 In the conduct of all activities required for or otherwise related to the performance of the Contract, Consultant shall conform to and uphold all established ethical principles and professional standards of practice governing consulting engineers in the District of Columbia, and in any jurisdiction where the Consultant may be licensed or registered.

C.2.7 Consultant shall not have responsibility for the construction means, methods, techniques, sequences, or procedures for the work of construction contractors or Contractors for all or any portion of the Project.

C.2.8 Consultant shall provide all necessary expertise and services and shall have and maintain appropriate licenses that meet District of Columbia requirements, all so that Consultant shall professionally and diligently prosecute the work authorized.

C.2.9 Consultant shall provide sufficient staff, applicable to Consultant’s duties at the time, whenever the Contractor is granted permission to work, if such duties require Consultant’s presence at the Project work site. The work times may extend beyond normal working hours or be at night or on weekends.

C.2.10 Consultant shall contract for or employ at Consultant's expense, subcontractors to the extent deemed necessary for the work, with the prior written consent of DDOT.

C.2.11 Consultant shall consult with normal and customary employees, agencies, and/or representatives of the District of Columbia regarding the work of the Contract.

C.2.12 Consultant shall work effectively with other District of Columbia and federal agencies.

C.2.13 Consultant shall abide by all regulations imposed by funding sources, such as auditing requirements and payroll affidavits.

C.2.14 Consultant shall perform its services in accordance with all applicable District and federal, laws, codes, regulations, standards, guidelines, and orders.

C.2.15 Consultant agrees that it shall recognize that in the performance of the Contract that it may receive certain information submitted to the District government on a proprietary basis by third parties, information which relates to potential or actual claims against the District government, or information which relates to matters in dispute or litigation. Unless the District consents to a particular disclosure, the Consultant shall use such information exclusively in the performance of the Contract and shall forever hold inviolate and protect from disclosure all such information, except disclosures required by applicable law or court order. The Consultant also agrees that, to the extent it is permitted to disclose such information, it will make such disclosures only to those individuals who need to know such information in order to perform required tasks in their official capacity and will restrict access to such information to such individuals.

C.2.16 All work, services, and submittals shall comply with, and be performed in consistence with, the current standard practice and code requirements for design and construction of the District of Columbia Department of Transportation, including but not limited to:

a) DDOT Design and Engineering Manual, 2023

b) DDOT Construction Management Manual, 2021

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c) Utility Policies and Procedures Manual, 2020

d) DDOT Standard Specifications for Highways and Structures (The “Gold Book”), 2013(Amended 2020)

e) DOEE Stormwater Management Guidebook, 2020

f) DDOT Utility Policies and Procedures Manual, 2020

g) DOEE Erosion and Sediment control Manual, 2017

h) DDOT Green Infrastructure Standards, 2014

i) Manual on Uniform Traffic Control Devices (MUTCD), 2023 Edition

j) DC Water Standard Specifications, 2020

k) DDOT Standard drawings, 2015 with 2020 Revisions

l) DDOT Bridge Inspection Manual, 2021

m) DDOT Environmental Manual, 2012

n) DDOT Safe Accommodations for Pedestrians and Cyclists in Construction Work

Zones, 2023

o) DDOT Work Zone Management Manuals, 2016

C.3 SCOPE OF WORK

C.3.1 The Consultant shall provide staff, support services and related services to carry out inspection, coordination, and supervision of construction activities at the project as they are being performed, resolve field construction problems, and provide expert input for any changes to the Project. The Consultant shall evaluate construction problems for DDOT in the construction of the Project.

C.3.2 The Consultant shall also:

a) Prepare, maintain, and secure on current basis all contract records including correspondence, change orders, claims, contractor documents, partials payments, minutes of meetings, daily inspection reports, construction estimates, as-built drawings, specifications, submittals, safety reports, accident reports, RFIs, non-compliance and rejection notices, etc.

b) Accurately measure and record all quantity of items, which are to be paid under the contract documents.

c) Verify the accuracy of the construction contractor’s field measurements.

d) Maintain dedicated presence at pre-cast and steel fabrication shop - offsite QA/QC

e) Undertake comprehensive railroad coordination, tracking

f) Perform MOT Incident reporting and management protocols

g) Carry out utility impact management and relocation and schedule integration management. Protection of adjacent structure, and rail assets, monitoring reviews

h) Conduct schedule and cost risk analysis, early identification of critical path creep

DCKA-2026-Q-0136 Page 8 of 83

i) Perform environmental compliance and oversight. Noise / vibration monitoring, hazardous materials abatement oversight, environmental logs

j) Conduct public outreach and Construction impact communication planning

k) Complete value engineering reviews

l) Implement ADA accessibility continuity reviews

m) Conduct quarterly safety audits

n) Participate in the construction team partnering program

p) Provide on-hand surveying services provided by a District-qualified consultant to perform tasks such as verifying project baselines, bearing location and elevation, corroboration of construction as-built data.

C.3.2.1 Modifications

a) The Consultant shall make written recommendations, including detailed justification and cost estimates, to the CA for such changes in the Contract, as the Consultant may consider necessary.

b) The Consultant shall analyze requests for changes submitted by the construction contractor for merit and make recommendations to the CA.

c) The Consultant shall receive directives to prepare change orders from DDOT. Upon approval of the CA, the Consultant shall prepare all change order documents including justification, specifications, time extensions, engineer's estimate, correspondence, and backup documentation in accordance with DDOT procedures.

d) The Consultant shall provide comprehensive inspection and records of change order work to be paid for by change order, the price of which is to be based on the cost of the Consultant labor, equipment and materials used in the work.

e) In instances were requested by the CA, the Consultant shall negotiate final change order price with Contractor and make recommendations, complete with substantiation, to the

CA.

f) The Consultant shall evaluate change orders and provide a recommendation.

g) The Consultant shall analyze requests for changes to the work and make recommendations to the CA. The Consultant shall prepare all change order documents including justification, specifications, time extensions, CA’s estimate, correspondence, and backup documentation in accordance with DDOT procedures.

h) The Consultant shall provide inspection and record change order work to be paid for by change order price.

C.3.3.2 Claims

a) The Consultant shall maintain documentation of all contractual liability claims. In the event any claim is made, or any action brought against the District. The Consultant shall assist in the preparation of all correspondence, written reports with supporting documentation, Contracting Officer’s (“CO”) decisions, and findings of fact necessary to resolve disputes.

b) The Consultant shall participate in hearings including the Department of

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Administrative Services hearings, Contract Appeals Board hearings and court hearings as required.

c) The Consultant shall receive, investigate, and answer all complaints and inquiries from property owners, citizens and officials, following approval of responses by the District.

d) The Consultant shall refer complaints to the construction contractor and maintain a log showing the disposition of each complaint. The Consultant shall refer unresolved complaints, with recommendations to the CA, Consultant, subcontractors, and equipment and material suppliers on the Project, or their sureties.

e) As directed by the CA, the Consultant shall maintain a current, marked set of as-built drawings and specifications. The Consultant shall verify deviations, changes, change orders, as-constructed depths, and other modifications as annotated by the construction contractor. Upon completion of construction, the Consultant shall provide the CA with a certified set of marked as-built drawings and specifications.

f) The Consultant shall support the District by evaluating potential adjustments related to additional expenses and time-impact delay costs and by providing claim support and avoidance services. This includes reviewing, analyzing, and preparing written responses to cost adjustment requests and total delay impact requests; preparing determination reports with supporting documentation, recommendation letters, and draft response letters to contractor requests; conducting delay impact analyses for all project stages; reviewing and drafting responses to contractor correspondence; and issuing finalized responses upon DDOT approval. The Consultant shall also maintain and provide all supporting project documentation, present merit determinations to DDOT/OC, and revise final reports and letters to address DDOT/OC review comments. Additionally, responsibilities include initiating and facilitating meetings, preparing and distributing agendas and meeting minutes, and preparing and providing change order documentation related to contractor adjustment requests.

C.3.3.3 Reporting/Deliverables:

a) The Consultant shall keep accurate and detailed written records of the Project during all stages of construction; submit monthly written progress reports to the Project CA, including, but not limited to, information concerning the work of the Consultant, the percentage of completion, and the number and amount of change orders.

b) The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all studies, reports, recommendations, and other deliverables.

The Consultant shall without additional compensation correct or revise any non-conforming deliverable(s) if the non-conforming deliverable(s) is a result of errors by the Consultant.

c) The Consultant shall submit a progress report to the CA bimonthly. The progress report shall state the current project status, any outstanding issues, and any other additional data as necessary to keep the District fully informed about the project including that requested by the CA. The proposed form of this report shall be submitted to the CA for review and approval prior to the first invoice for monthly payment.

d) The Consultant shall take comprehensive notes and record meeting minutes. The Consultant shall submit meeting minutes to the CA within 3 days of said meeting.

e) Within the first 5 days of each month, Consultant shall submit a construction cost report for the previous month for review and invoice reconciliation, make a list of

DCKA-2026-Q-0136 Page 10 of 83 discrepancies and bring these discrepancies to the attention of the CA. A report of all major activities of previous month shall be attached to the Invoice.

f) Within 3 days of receiving an invoice from the Consultant, the CA shall review the invoice and determine it is acceptable for approval or should be rejected.

g) The Consultant shall maintain a detailed daily diary of events occurring on the job site or connected with the Project. The diary shall be always open to the CA and shall be turned over to him at the completion of task. The information recorded in the diary shall include descriptions of work progress, specific problems encountered, corrective actions taken, weather conditions and other pertinent project information.

h) The Consultant shall prepare and maintain Inspector Daily Reports (“IDR”) of all job-site activities, accurate daily equipment, and visitors. The log shall contain time of arrival and departure on the job site, records complying with DDOT requirements. All project reports and records shall be uploaded into DDOT SharePoint and updated in ProTrack+.

i) Accurately measure and record item quantities, which are scheduled to be paid under the Contract documents.

j) Prepare, record, and store all contract records including correspondence, change orders, claims, Consultant documents, partials payments, meeting minutes, daily inspection reports, construction estimates, as-built drawings, specifications, submittals, safety reports, accident reports, RFI’s, schedules, non-compliance and rejection notices, etc.

k) Bi-Monthly progress reports shall include risk-adjusted schedule updates, railroad coordination status, MOT modeling outcomes, and utility relocation progress, with emphasis on mitigation strategies for critical path activities.

C.3.3.4 Final Inspection

a) The Consultant shall convene and conduct the final inspection and prepare the punch list for any outstanding items, resulting from the final inspection. The Consultant shall ensure the CA and the Contractor are provided a copy of the punch list.

b) Prior to determining completion, the Consultant shall verify that the construction contractor completes all items on the punch list in accordance with the Contract.

Upon closeout of the punch list, the Consultant shall provide the CA with a letter, signed by the construction Contractor’s designated representative, certifying that the Project was constructed in substantial conformance with the Contract.

C.3.3.5 Final Reports

a) The Consultant shall prepare all DDOT required final reports, to include but not limited to final payment vouchers, material certifications and analyses of overrun and underrun of quantities.

b) The Consultant shall analyze and report on the construction contractor’s time of completion and prepare justifiable time extensions or recommend assessments of liquidated damages, incentive, or disincentive charges, as appropriate. The Consultant shall provide to the CA all project records in accordance with District standards and requirements and return to the District any original calculations, survey notes, engineering or other data provided by the District upon contract closeout. The Consultant shall provide certification thereon of all original as-built plans, calculations, maps, engineering data, final estimates, and any other data produced.

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Documents prepared by the Consultant and its subcontractors in pursuance of the terms of said Task Order shall be delivered to and become the property of the District.

C.3.3.6 Maintenance of Records

a) The Consultant shall maintain and secure all contract records to include, but not limited to: contract documents, general correspondence, Consultant’s insurance policies, change orders, time extensions, claims, test requests and related results, material certifications, shop drawings, catalog cuts, transmittal letters, Federal Highway Administration (FHWA) inspection reports, meeting minutes, progress schedule files, reading files, utilities (DC Water, Washington Gas, Verizon, Comcast, PEPCO, and etc.) files, quality assurance records, concrete mixing records, delivery tickets, value engineering recommendations, traffic maintenances, Notices to Proceed, general memoranda and correspondence from the CO, Design contractor, subcontractors and supplier correspondence, obstruction notices, construction progress reports, findings of fact, weekly training reports, quantity computations, partial payment records, samples, diaries, inspector’s reports, daily personnel and equipment records, accident reports, progress photographs, and any other related documents deemed necessary by the Project CA. Prior to final payment, the Consultant shall deliver all records, drawings, and samples to the CA.

b) The Consultant shall ensure all documentation, referenced above, is available for review, inspection or audit by the CA or other authorized representatives of the District and Federal governments at the Consultant’s office at all times during the contract term and for a period of 3 years from the date of final payment. The Consultant shall furnish copies of requested materials upon request.

C.3.3.7 Public Relations

a) The Consultant shall inform the public and all stakeholders of the project prior to it beginning.

b) The Consultant shall provide Public Relations (PR) staff to identify the stakeholders for the project. The Consultant’s PR staff shall create an inventory of elected officials, community leaders, neighborhood and school organizations, businesses, religious organizations, ethnic organizations, homeowners’ associations, environmental or cultural organizations, special interest groups and civil rights groups to identify and classify project stakeholders.

c) The Consultant shall create memoranda to local governments, press releases, display ads, agendas, marketing materials and flyers. The Consultant shall also handle distribution of transportation plans, agendas, and brochures to stakeholders.

d) The Consultant’s Public Relations (PR) staff shall participate in community meetings and facilitation of steering committees, public hearings, charity functions and workshops, pertaining to the Project. The Consultant’s staff shall also participate in community events and community meetings that adhere to the protocols established by DDOT. When needed, the Consultant’s PR staff shall present surveys and comment forms to solicit input from community stakeholders and gauge public sentiment.

e) The Consultant shall maintain a public facing website through DDOT Hub Site and provide biweekly updates on construction activities, including meeting announcements, traffic advisories, and two-week lookahead schedules and calendars.

C.3.3.8 Safety

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a) The CA shall receive, review, make recommendations on the Consultant’s safety program submittal and maintenance of traffic plans. If the Consultant observes practices or conditions at the construction site which appear to be inconsistent with safety requirements, the Consultant shall immediately inform the Contractor’s Superintendent and the CA and create report to be delivered to the CA.

C.3.3.9 Utility Coordination

a) The D.C. Code requires the various public utility companies to install all their lines and connections before a roadway is permanently paved. This generally puts the utility work on critical path for other work to follow. The utility construction engineers/inspectors must, therefore, be fully aware of the full scope of work to be performed by utility companies, their work sequence and schedule, and how the DDOT Consultants’ schedule interfaces with the utility work scheduler(s). The Consultant shall assist the CA to coordinate with the utility companies to minimize the impact of DDOT work during construction.

C.3.3.10 Equipment and Materials:

a) The Consultant shall provide equipment and materials necessary for the implementation of this Contract, as discussed with DDOT officials. These includes surveying equipment, testing equipment, communication equipment, measuring equipment, personal protective equipment, transportation, phones, cameras, handheld field pads, computers, and office supplies; or as directed by the CA.

C.3.3.11 Supervision and Inspection:

a) The Consultant shall maintain a competent full-time inspection staff with staff supervision at the job site for the inspection and coordination of the Project, and shall assign a fulltime, onsite representative responsible for the supervision of the Consultant's staff and coordination with the Project CA.

C.3.3.12 Preparation of Correspondence:

a) The Consultant shall prepare correspondence pertaining to the project for the signature of the CA and the Contracting Officer or their designees. Such correspondence will include responses to all correspondence received from the Consultant, necessary notifications and advisements to the Consultant, requests for information (RFI), transmittal letters, submittals, findings of fact, meeting minutes, proposed change orders, time extensions, responses to claims, intergovernmental memoranda, memoranda to the file and any other written communication requested by the CA. Preparation of correspondence shall include the composing of drafts for review by the DDOT CA, revising as directed by the DDOT CA, typing of its final form, distribution, and filing. Correspondence shall be prepared within the time schedule established by the CA.

b) Drafting of “white papers” and other technical publications, and applications necessary for decision-making by DDOT, external stakeholders or DDOT partners; or for the successful completion of design or construction for the Project.

C.3.3.13 Job Site Records:

a) The Consultant shall maintain and secure at the office site, on a current basis, all Contract records including: Contract documents, addendums, general correspondence, Consultant's

DCKA-2026-Q-0136 Page 13 of 83 insurance policies, change orders, time extensions, claims, test requests, test results, material certifications, traffic maintenance, Notice to Proceed, memoranda, CO's correspondence file, obstruction notices, construction progress reports, findings of fact, weekly training reports, design Consultant's correspondence, subcontractors and suppliers, quantity computations, partial payment records, samples, diaries, inspector's reports, daily personnel and equipment records, accident reports, certifications, schedules, progress photographs, and any other related documents deemed necessary by the CA. Logs of all records shall be maintained. These files shall be always open to the District. Prior to final payment to the Consultant, such records shall be delivered to the CA.

C.3.3.14 Meetings:

a) The Consultant shall become familiar with all contract documents then convene and conduct a meeting with the CA within 2 weeks after execution of this Contract the purpose of discussing the implementation of the Contract.

b) The Consultant shall conduct a kickoff/preconstruction meeting attended by all stakeholders and act as liaison in subsequent meetings with their representatives and the Consultant at a location identified and supplied by the CA.

c) The Consultant shall arrange and conduct other conferences and meetings as needed.

d) The Consultant shall schedule and conduct Project meetings as necessary to be attended by the Consultant, representatives of the District and/or other interested parties to discuss such matters as procedures, progress, problems, scheduling, and equal employment opportunity.

e) The Consultant shall prepare detailed minutes of all meetings and distribute copies to all parties within three days of the meeting’s conclusion.

C.3.3.15 Consultant's Resources:

a) The CA shall monitor the adequacy of the Consultant's progress, schedule, personnel and equipment and the availability of necessary materials and supplies for conformance to the Contract requirements. If the CA believes that the Consultant’s resources, operations, or procedures may lead to a delay and/or the lack of compliance with District or federal requirements, notify the CO in writing of that determination and provide recommendations to prevent the delay.

b) The CA shall not allow the Consultant to overspend a purchase order under any circumstances.

C.3.3.16 Inspections and Interpretations:

a) The Consultant shall inspect the work of the Contractor on the project as it is being performed until final completion and acceptance. The Consultant shall determine and assure that the permanent materials furnished and work performed are in accordance with all Contract documents. The Consultant shall document receipt of certifications for materials as required prior to incorporating said materials into the Project and take such necessary actions as may be required to prevent incorporation of materials into the work that have not been approved and/or certified. The Consultant shall prepare written notification on behalf of the DDOT Project Engineer to the Contractor that the work or permanent material fails to conform to the Contract. In the event, that interpretation by the Engineer of the meaning and intent of the Contract becomes necessary during construction, provide to the Engineer all information and data relative to the interpretation. The Consultant shall make recommendations when requested by the Engineer and shall monitor

DCKA-2026-Q-0136 Page 14 of 83 the activities of the Contractor for compliance with all District and federal laws, ordinances, regulations, requirements, precautions, orders, and decrees.

C.3.3.17 Correction of Discrepancies and Deficiencies:

a) The Consultant shall notify the CA, in writing, of all discrepancies and deficiencies found in the work and make recommendations for correction, if requested, and assist the CA in assuring the Consultant’s compliance with DDOT’s requests for correction. In the event, that the Consultant fails or refuses to correct such discrepancies or deficiencies, report the same to the Project CA. The CA is not authorized to change the Consultant's scope of work without the approval of the CO. DDOT will coordinate reviews with any other involved agencies and serve as the one point of contact for all review and approval.

b) The Consultant shall prepare, modify, and correct all such non-conforming deliverables in sufficient detail to secure such approval.

c) The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all studies, reports, recommendations, and other deliverables it furnishes under this Contract. The Consultant shall, without additional compensation, correct or revise any non-conforming deliverables if the non-conforming deliverables are a result of errors in the Consultant’s studies, reports, recommendations, and other deliverables.

d) Each month during the performance of the work under the Contract, the Consultant shall submit two copies of a progress report to the assigned CA. The progress report shall state the current status, Inspector Daily Reports (IDR), any outstanding issues, and any other additional data as requested by the CA. The proposed form of this report shall be submitted to the CA for review and approval prior to the first invoice for monthly payment.

e) The Consultant shall take comprehensive notes and create minutes of any meeting attended in connection with the Contract, with special emphasis on recording any decision altering, expanding, or deleting any provision which may affect the contractual obligation. The Contractor shall submit two copies of the meeting minutes to the CA within seven days of said meeting.

C.3.4 Offerors must provide information regarding all potential organizational conflicts of interest in their Statements of Qualifications, including all relevant facts concerning any past, present, or currently planned interests that may present an organizational conflict of interest, as required by 23 CFR 636.116. The Contracting Officer will determine whether an organizational conflict of interest exists and what actions are necessary to avoid, neutralize, or mitigate such conflict. See also 27 DCMR § 2222.

C.4 APPLICABLE DOCUMENTS INCORPORATED BY REFERENCE

The following documents are applicable to this procurement and are hereby incorporated by reference:

Documents Links

DDOT Standard Specifications for Highways and Structures, https://ddotwiki.atlassian.net/wiki/spaces/COM/pages/2 069271070/Standards+and+Manuals#StandardsandMan uals-

DCKA-2026-Q-0136 Page 15 of 83

2013, with 2020 DDOT Specifications Revision

DesignandEngineeringManual:~:text=DDOT_StandardS pecificationsHighwaysStructures_2013%20(2).pdf

DDOT Standard Drawings, 2015, with 2020 Revisions https://d92016.eos-intl.net/eLibSQL14_D92016_Documents/396815346- Standard-Drawings-2015-Full-Doc.pdf

DDOT Construction Management Manual 2021 https://ddotwiki.atlassian.net/wiki/spaces/COM/pages/2 069271070/Standards+and+Manuals#StandardsandMan uals- DesignandEngineeringManual:~:text=Construction%20 Management%20Manual%20New%20(2).pdf

DDOT Temporary Traffic Control Manuals https://ddotwiki.atlassian.net/wiki/spaces/COM/pages/2 069271070/Standards+and+Manuals#StandardsandMan uals- DesignandEngineeringManual:~:text=ddot_work_zone_ temporary_traffic_control_manual_2006%20(1)%20(2).

pdf

DDOT Design and Engineering Manual, 2023 https://ddotwiki.atlassian.net/wiki/spaces/COM/pages/2 069271070/Standards+and+Manuals#StandardsandMan uals- DesignandEngineeringManual:~:text=DEM%2D2023% 2D12_DDOT_DEM%20%2D%20Copy.pdf

DDOT Green Infrastructure Manual https://ddotwiki.atlassian.net/wiki/spaces/COM/pages/2 069271070/Standards+and+Manuals#StandardsandMan uals- DesignandEngineeringManual:~:text=Green%20Infrastr ucture%20Standards_2014_WATERMARK.pdf

FHWA Manual on Uniform Traffic Control Devices (MUTCD) 2023, 11TH Edition https://ddotwiki.atlassian.net/wiki/spaces/COM/pages/2 069271070/Standards+and+Manuals#StandardsandMan uals- DesignandEngineeringManual:~:text=mutcd11thedition.

pdf

DCKA-2026-Q-0136 Page 16 of 83

SECTION D: RESERVED

DCKA-2026-Q-0136 Page 17 of 83

SECTION E: INSPECTION AND ACCEPTANCE

E.1 The inspection and acceptance requirements for this contract shall be governed by clause number six (6), Inspection of Services of the Government of the District of Columbia's Standard Contract Provisions for use with Supplies and Services Contracts, dated July 2010. (Attachment J.1)

E.2 Performance monitoring by DDOT will take place daily, monthly, and annually as required. Performance monitoring will be conducted by the DDOT Contract Administrator (CA). The CA will manage each project in accordance with the terms of the order and as delegated by the Contracting Officer in the CA Delegation Letter.

DCKA-2026-Q-0136 Page 18 of 83

SECTION F: DELIVERIES OR PERFORMANCE

F.1 TERM OF CONTRACT

F.1.1 The term of the Contract shall be for a period of Four (4) Years from date of award specified in block 24 on the Contract Form signature page.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

F.2.1 The District may extend the term of this Contract for a period of One (1), one-year option period, or successive fractions thereof, by written notice to the Consultant before the expiration of the contract; provided that the District will give the Consultant preliminary written notice of its intent to extend at least thirty (30) days before the contract expires.

The preliminary notice does not commit the District to an extension. The exercise of this option is subject to the availability of funds at the time of the exercise of this option. The Consultant may waive the thirty (30) day preliminary notice requirement by providing a written waiver to the Contracting Officer prior to expiration of the contract.

F.2.2 If the District exercises this option, the extended contract shall be considered to include this option clause.

F.2.3 The price for the option period shall be as specified in Section B of the Contract.

F.2.4 The total duration of this Contract, including the exercise of any options under this clause, shall not exceed 5 years.

F.3 DELIVERABLES

F.3.1 The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all studies, reports, recommendations, and other deliverables it furnishes under this Contract. The Consultant shall, without additional compensation, correct or revise any non-conforming deliverables if the non-conformance is a result of errors in the Consultant’s studies, reports, recommendations, and other deliverables.

F.3.2 All studies, reports, recommendations, and other deliverables are subject to the review and approval of DDOT. DDOT shall coordinate reviews with any other involved agencies and serve as the one point of contact for all review and approval. The Consultant shall prepare, modify, and correct all such non-conforming deliverables in sufficient detail to secure such approval.

The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all reports, recommendations, and other deliverables it furnishes under the Contract. The Consultant shall, without additional compensation, correct or revise any non-conforming deliverables, if the non-conformance is a result of errors in the Consultant’s reports, recommendations, and/or other deliverables.

F.3.3 The Consultant shall perform the activities required to successfully complete the District’s requirements and submit each deliverable to the Contract Administrator (CA) as identified in the following table:

DCKA-2026-Q-0136 Page 19 of 83

SOW

Reference

Deliverable

Method of

Delivery

Due Date

From Award

To Whom

1 Organization Chart Electronic 10 days DDOT

2 Invoice Vendor Portal

Monthly DDOT

3 Inspection Report Electronic Daily DDOT

4 Project coordination procedure Electronic 10 days DDOT/

EOR

5 Correspondence Documents Electronic Daily DDOT

6 Daily Records Electronic Daily DDOT

7 Meeting Minutes Electronic Within 3 Working days DDOT

8 Comments on proposed Contractor’s schedule

Electronic 10 days from Contractor submittal

DDOT/

Contractor

9 Drawing and Analysis Electronic 3 days from Contractor submittal

DDOT

/EOR

10 Assurance of Material Quality Report

Electronic Monthly DDOT/

EOR

11 Letter Electronic Daily DDOT

12 Daily log and weekly report Electronic Daily DDOT

13 Recommendation letter Electronic Daily DDOT

14 Survey report Electronic Quarterly DDOT/

EOR

15 Construction Cost Report for the previous month for review and invoice reconciliation

Electronic Within the first 5 days of each month

DDOT

16 Progress report on the current project status, any outstanding issues, and any other additional data as requested by the DDOT Project Manager

Electronic Bimonthly DDOT

17 Daily records and weekly Report Electronic Daily and Weekly DDOT

DCKA-2026-Q-0136 Page 20 of 83

18 Change order documents Electronic 45 days from initiation DDOT

19 Evaluate and recommend on the proposed VECP’s

Electronic As needed DDOT/ Contractor

20 Review, comment and recommend on claim document

Electronic As needed DDOT/ Contractor

22 Over-run estimated cost report Electronic Quarterly DDOT

23 Marked set of As-Built Drawings Electronic Quarterly DDOT

24 Plantings Guarantee and Maintenance Summary

Electronic At substantial completion DDOT/

Contractor

25 Punch list, close out check list and substantial completion letter

Electronic At substantial completion DDOT/ Contractor

26 Final report and close out letter Electronic End of project DDOT

DCKA-2026-Q-0136 Page 21 of 83

SECTION G: CONTRACT ADMINISTRATION DATA

G.1 INVOICE PAYMENT

G.1.1 The District will make payments to the Consultant, upon the submission of proper invoices, at the prices stipulated in this contract, for supplies delivered and accepted or services performed and accepted, less any discounts, allowances or adjustments provided for in this contract.

G.1.2 The District will pay the Consultant on or before the 30th day after receiving a proper invoice from the Consultant.

G.2 INVOICE SUBMITTAL

a) The Consultant shall create and submit applications for payment in an electronic format through the DC Vendor Portal, https://vendorportal.dc.gov.

b) Unless otherwise specified in the Contract, the Consultant shall submit proper invoices on a monthly basis.

c) To constitute a proper invoice, the Consultant shall enter all required information into the Portal after selecting the applicable purchase order number, which is listed on the Consultant’s profile.

G.3 PAYMENT

G.3.1 The compensation method for this Contract is specific rates of compensation.

G.3.2 When compensation is based on labor hours, the consultant’s compensation shall be based upon a loaded hourly rate which includes the total of Direct Salary Expense (DSE), the approved final indirect cost rate, and, under certain circumstances as defined below, profit. When the compensation method is specific rates of compensation or cost per unit of work, profit shall also be included in the negotiated fully loaded rates. Loaded hourly rates must be included for each of the key personnel positions identified in Attachment J.7 as well as for all personnel in other work classifications which may be necessary to perform the requirement.

G.3.3 Profit: Profit will be negotiated based on the unique complexities and performance risks of each project. The negotiated profit rate shall not exceed ten percent (10%) except in extraordinary circumstances as determined by the Contracting Officer. Profit shall be included in the negotiated fully loaded rates.

G.3.4 Direct Salary Expense (DSE)

G.3.4.1 DSE is defined as the actual salaries, expressed on an hourly wage basis, prior to deductions for employment taxes (such as FICA, Medicare, income tax withholding) and employee-paid benefits, of all personnel, including Consultant's employees directly engaged on the Project (and performing consultations or research or preparing documents for the Project). DSE shall exclude mandatory and customary

DCKA-2026-Q-0136 Page 22 of 83 fringe benefits, overhead expense, and profit relating to the Project. Any multiplier applied to such DSE shall be for the purpose of covering such fringe benefits, expense, and profit. All personnel shall mean anyone employed by the Consultant and its subconsultants including, but not limited to, Key Personnel as defined in this contract, engineers, architects, officers, principals, associates, CADD technicians, designers, job captains, draftspersons, and writers, who are performing consultation, research or design, or who are producing documents pertaining to the Project, or who are performing program management services during planning, design, or construction of the Project or any component thereof that are directly attributable to, and necessary for, program management related to such planning, design, or construction.

G.3.4.2 In the event a DSE is misrepresented by the Consultant, the District reserves the right to adjust the compensation paid to the Consultant to reflect the difference between the reimbursed and actual allowable DSE.

G.3.4.3 The use of overtime may be authorized under this Contract if the overtime premium does not exceed an amount approved by the Contracting Officer for work:

G.3.4.3.1 Necessary to cope with emergencies such as those resulting from accidents, natural disasters, breakdowns of production equipment, or occasional production bottlenecks of a sporadic nature;

G.3.4.3.2 By indirect-labor employees such as those performing duties in connection with administration, protection, transportation, maintenance, standby plant protection, operation of…