833563repairRoan.pdf

SOL1300-3

ISSUED BY:

CITY OF ROANOKE

PROCUREMENT DIVISION

NOEL C. TAYLOR MUNICIPAL BUILDING

215 CHURCH AVE SW, ROOM 202

ROANOKE, VIRGINIA 24011

REQUEST FOR QUALIFICATIONS

RFQL No. SOL1300-3

FOR: PLANNING, BUILDING AND DEVELOPMENT

Various Home Repair and Rehabilitation Services

RFQL ISSUE DATE: 7/13/26 4:47 PM

RFQL DUE DATE: 10/15/26 2:00 PM

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH BASED ORGANIZATIONS

Send any questions you may have regarding this solicitation to the following contact:

Company City of Roanoke

Buyer Stanley Wells Location 215 CHURCH AVE SW

ROOM 254

Roanoke, VA 24011 Roanoke City United States

Phone 1-540-666-0206 Fax

E-mail stanley.wells@roanokeva.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional) Response Type Primary

Alternate

(This Solicitation allows you to submit multiple responses. Mark this as your primary response or an alternate one.)

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Response Rules

1.4 Terms

1.5 Attachments

2 Requirements

2.1 Section 1. Experience

2.2 Section 2. Ability to Perform

2.3 Section 3. Availability

2.4 Section 4. LICENSE

2.5 Section 5. RESIDENCE OF VIRGINIA

1.6 Solicitation Controls

1 Overview

1.1 General Information

Title Various Home Repair and Rehabilitation Services

Synopsis Seeking qualifications from Offerors interested in providing various home repair and rehabilitation services to privately owned homes participating in the Lead Safe Roanoke program.

Buyer Stanley Wells E-Mail stanley.wells@roanokeva.

gov Introduction SECTION 1. INTRODUCTION

The City of Roanoke is requesting qualifications from Offerors interested in providing various home repair and rehabilitation services to privately owned homes participating in the Lead Safe Roanoke program. Services could include but are not limited to roof repair and/or replacement, electrical repairs, plumbing repairs, carpentry services, radon assessment and mitigation, and other home repairs. These services will be procured in accordance with Section 5.1A (2), Small Purchases, as revised January 1, 2020, of the City's Procurement Manual.

The City's primary objective is to provide home repair services privately owned residential properties located within the City of Roanoke, Virginia through the U.S.

Department of Housing and Urban Development's Lead Hazard Reduction Program. Offerors interested in providing these services to the City are encouraged to submit their qualifications under this Request for Qualifications (RFQL). All qualified Offerors will be included on a list which will be used by the City of Roanoke to select Offerors to provide home repair services on a small-scale projects. Separate contracts, service contracts or Purchase Orderswill be provided for each specific project, and each such contract will not exceed a total of $100,000.00 in value. Offerors will be considered on a random rotating basis.

The City intends and reserves the right, to select multiple Offerors and award multiple contracts, service contracts, and/or Purchase Orders to provide various home repairs for the following:

• Group 1 - Roofing

• Group 2 - Electrical

• Group 3 - Plumbing

• Group 4 - Carpentry

• Group 5 - Radon Assessment and Mitigation Services

Offerors may submit their qualifications for home repairs for any single or combination of the individual groups listed above and for the disciplines listed under each group heading. The selected Offerors must demonstrate recent experience in the disciplines for which they submit qualifications.

DELIVERY ALERT: Offerors are required to submit their qualifications by the due date and time electronically through Oracle Fusion or a hardcopy may be delivered to the Purchasing Division at 215 Church Avenue, S.W., Room 202, Roanoke, Virginia 24011. All other references to delivery methods of the qualifications are not valid.

SECTION 2. INSTRUCTIONS TO OFFERORS

1. Offerors submitting qualifications are not required to offer all disciplines within the stated groups. Offerors are requested to complete the Qualifications Summary which summarizes the services offered.

Offerors are requested to make the Qualifications summary as the first page of their qualification statement response. The Qualifications Summary sheet is attached to this solicitation abstract and must be made the first page of the Offeror's qualification statement.

2. The Offeror's submittal should be no more than fifteen (15) sheets (printing on front and back is acceptable) in length.

3. Also include any other materials you may want to submit as part of your proposal response.

4. Offerors may submit qualifications for any single or combination of the individual disciplines listed. Only one (1) submittal is necessary, however, each discipline being offered shall be indicated on the Qualifications Summary, attached.

5. To be included in the initial list of qualified Offerors, an Offeror's qualification submittal should be filed with the Purchasing Division on or before 2:00 p.m. on 10/15/26 2:00 PM. However, submittals received after the due date and time will also be considered for adding to the list of qualified Offerors when such list is updated. Offerors may supplement their submittals at any time to show current information.

All submittal or supplemental submittals shall be signed and dated by an authorized representative of the Offeror and state that such information is true and correct.

6. Each Offeror is to state whether or not any of the Offeror's owners, officers, employees or agents or their immediate family members, is currently, or has been in the past year, an employee of the City of Roanoke or has any responsibility or authority with the City that might affect the procurement transaction or any claim resulting therefrom. If so, please state the complete name and address of each such person and their connection to the City of Roanoke. Each Offeror is advised that the Ethics in Public Contracting and Conflict of Interest Act of Virginia Code, as set forth below, apply to this RFQ.

7. The City may request additional information, clarification, or presentations from any of the Offerors after review of the response received.

8. The City is not liable for any costs incurred by an Offeror in connection with this RFQ or any response by any Offeror in connection with this RFQL or any response by any Offeror to this RFQL. The expenses incurred by an Offeror in the preparation, submission, and presentation of the response are the sole (responsibly) of the Offeror and may not be charged to the City.

9. Ownership of Material - Ownership of all data, materials, and documentation originated and prepared for the City pursuant to the RFQL shall belong exclusively to the City and be subject public inspection in accordance with the Virginia Freedom of Information Act. The trade secrets or proprietary information submitted by the Offeror shall not be subject to public disclosure under the Freedom of information Act, unless otherwise required by law or a court. However, the Offeror must invoke the protection of Section 2.2-4342(F) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must SPECIFICALLY identify the data or materials to be protected and state the reason why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific works, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary, or trade secrets, is NOT ACCEPTABLE and may result in REJECTION of the Proposal.

10. The City may make investigations to determine the ability of the Offeror to perform or supply the services and/or items as described in this RFQ. The City reserves the right to reject any response and/or not select any Offeror if the Offeror fails to satisfy the City that it is qualified to carry out the obligations of the anticipated work or contract.

11. Ethics in Public Contracting. The provisions, requirements, and prohibitions as contained in Sections 2.2-4367 through 2.2-4377, of the Va. Code, pertaining to bidders, offerors, contractors, and subcontractors are applicable to this RFQL.

12. Conflict of Interest Act. The provisions, requirements, and prohibitions contained in Sections 2.2-3100, et seq., of the Virginia Code are applicable to this RFQL.

13. The procurement provisions of the Code of the City of Roanoke (1979), amended, Sections 23.2-1 et seq., as well as the City's Procurement Manual apply to this RFQL, unless specifically modified herein. The City's Procurement Manual can be reviewed online at www.roanokeva.

gov/purchasing.

14. If an Offeror is deemed not responsible, the Offeror will be notified in accordance with Section 2.2-4359, Code of Virginia 1950, as amended.

15. All inquiries and questions should be addressed to Stanley Wells, Senior Buyer at stanley.wells@roanokeva.gov. An Offeror must promptly notify the City of any ambiguity, inconsistency, or error which may be discovered upon its examination of this RFQL.

16. The list of qualified Offerors developed from the responses the City receives to this RFQL is anticipated to be used for a period of two (2) years after the date the first list is developed. However, the City reserves the right to terminate such list or the use of such list at any time and without notice to anyone on the list or otherwise.

17. The development and use of the list of qualified Offerors for small contracts for general home repairs through this RFQL is a nonexclusive method of selecting Offerors. The City may obtain such services for small projects by other appropriate methods and through entities not on the list, in the sole discretion of the City.

18. Each Offeror who is a stock or Nonstock Corporation, Limited Liability Company, business trust, or a limited partnership or other business entity shall be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if required by law. Each such Offeror shall include in its proposal response the Identification Number issued to it by the Virginia State Corporation Commission (SCC) and should list its business entity name as it is listed with the SCC. Any Offeror that is not required to be authorized to transact business in Commonwealth as a domestic or foreign business entity as required by law shall include in its proposal response a statement describing why the Offeror is not required to be file:/u01/APPLTOP/instance/domains/fa.oracleoutsourcing.com/FADomain/www.roanokeva.gov/purchasing file:/u01/APPLTOP/instance/domains/fa.oracleoutsourcing.com/FADomain/www.roanokeva.gov/purchasing file:/u01/APPLTOP/instance/domains/fa.oracleoutsourcing.com/FADomain/stanley.wells@roankeva.gov so authorized. (See Va. Code Section 2.2-4311.2).

19. Each Offeror is required to state if it has been debarred, fined, had a contract terminated, or found not to be a responsible Bidder or Offeror by any federal, state, or local government, and/or private entity. If so, please give the details of each such matter and include this information with the proposal response.

SECTION 3. SELECTION PROCESS

1. The City reserves the right to reject any Offeror that does not meet the criteria listed below, and any such Offeror shall be notified of such rejection in writing.

2. The City reserves the right and intends to select various Offerors and award non-exclusive contracts, service contracts or purchase orders on a project-by-project basis from those Offerors on the qualified vendor list developed from this RFQ. The selection process for Offerors for a project will be substantially as set forth in Section 5.1A(2) of the City's Procurement Manual.

3. The following selection criteria will be used in placing Offerors on the City's list of qualified selected Offerors. All Offerors are encouraged to address fully the selection criteria listed below in order to put forward their strongest professional reasons for selection:

• Experience and technical competence of the individual or firm and its personnel to complete typical tasks in the disciplines such Offeror has checked on the Qualifications Summary with quality work and he ability to complete such work in a timely manner.

• Stability, experience, and continuity of the firm's personnel and management structure and the number of years providing the type of services being offered to the City; and

• The availability of Offeror to do the requested work.

SECTION 4. SERVICES AND/OR ITEMS REQUIRED.

The services and/or items that the Successful Offeror(s) (defined as all Offerors deemed qualified for inclusion on the Qualified Vendor List) will be required to provide to the City under this RFQL are set forth in the document attached to the solicitation abstract.

SECTION 5. PROTEST

Any Offeror who wishes to protest or object to any award made or other decisions Pursuant to this RFQ may do so only in accordance with the provisions of Sections 2.2-4357, 4358, 4359, 4360, 4363, and 4364 of the Code of Virginia, and only if such is provided for in such Code section. Any such protest or objection must be in writing signed by a representative of the entity making the protest or objection and contain the information required by the applicable Code Sections set forth above.

Such writing must be delivered to the City Manager within the required time period.

1.2 Schedule

Preview Date Open Date 7/13/26 4:47 PM

Close Date 10/15/26 2:00 PM Time Zone Eastern Standard Time

1.3 Response Rules

This Solicitation is governed by all the rules displayed below.

Rule Suppliers are allowed to provide multiple responses Suppliers are allowed to revise their submitted response

1.4 Terms

Instructions SECTION 1. TERMS AND CONDITIONS APPLICALBE TO THIS RFQ AND

ANY RESULTANT CONTRACTS, SERVICE CONTRACTS AND/OR

PURCHASE ORDERS:

Offerors are advised that any contract, service contract, or purchase order issued pursuant to this RFQL for a small-scale project shall be subject to the terms and conditions attached to the solicitation abstract. By undertaking any such work, the Offeror is deemed to have accepted and agreed to be bound by all such terms and conditions.

SECTION 2. TERMS AND CONDITIONS APPLICALBE TO THIS RFQ AND

ANY RESULTANT CONTRACTS, SERVICE CONTRACTS AND/OR

PURCHASE ORDERS:

Offerors are advised that any contract, service contract, or purchase order issued pursuant to this RFQL for a small-scale project shall be subject to the special terms and conditions attached to the solicitation abstract. By undertaking any such work, the Offeror is deemed to have accepted and agreed to be bound by all such special terms and conditions.

Payment Terms Net 30 Freight Terms None Shipping Method FOB F.O.B. Destination- Inside Delivery

Solicitation Currency USD (US Dollar) Price Precision 2

1.5 Attachments

File Name or URL Type Description UPDATED-City of Roanoke insura File Insurance Requirements SOL1300_Home Repair_Sample Con File Sample Contract Obtaining and Using a Prequali File Obtain/Use Prequalified List - Instructions SOL1300_Home Repair_Services a File Services and/or Items Required SOL1300_Qualification Summary File Qualification Summary Sheet RFQL TERMS AND CONDITIONS.pdf File Request for Qualifications Terms and

Conditions RFQL SPECIAL TERMS AND CONDITI File Request for Qualifications Special Terms and

Conditions

2 Requirements *Response is required

1. The following selection criteria will be used in placing Offerors on the City's list of qualified selected Offerors. All Offerors are encouraged to address fully the selection criteria listed below in order to put forward their strongest professional reasons for selection.

2. The City reserves the right to reject any Offeror that does not meet the criteria below, and any such Offeror shall be notified of such rejection in writing.

3. The City reserves the right, and intends to select various Offerors and award non-exclusive contracts, service contracts, and/or purchase orders on a project-by-project basis from those Offerors on the qualified vendor list developed from this RFQL. The selection process for Offerors on the qualified vendor list developed from this RFQL.

2.1 Section 1. Experience

1. Experience and technical competence of the individual or firm and its personnel to complete typical task in the disciplines such Offeror has checked on the Qualifications Summary with quality work and the ability to complete such work in a timely manner.

2.2 Section 2. Ability to Perform

1. Stability, experience, and continuity of the firm's personnel and management structure and the number of years providing the type of services being offered to the City; and

2.3 Section 3. Availability

1. The availability of Offeror to do the requested work.

2.4 Section 4. LICENSE

*1. The attention of each Bidder is directed to VA Code Section 54.1-1100 et seq. which requires certain licenses for contractors, tradesmen and others. Each Bidder is required to determine which license, if any, it is required to have under such sections.

Does supplier have a Virginia Contractor's License?

Select one of the following:-

a. Yes(Response attachments are optional)

b. No(Response attachments are optional)

c. N/A(Response attachments are optional)

Comments:

*2. Indicate your contractor's license type(s).

Select all that apply:-

a. Class A(Response attachments are optional)

b. Class B(Response attachments are optional)

c. Class C(Response attachments are optional)

d. Other(Response attachments are optional)

e. None(Response attachments are optional)

f. N/A(Response attachments are optional)

Comments:

*3. If Bidder chose "other" type of Virginia License, please list the type and number.

Response attachments are optional.

Comments:

2.5 Section 5. RESIDENCE OF VIRGINIA

*1. Pursuant to Code of Virginia Section § 2.2-4311.2 subsection B, a bidder organized or authorized to transact business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 is required to include in its bid the identification number issued to it by the state Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by the law is required to include in its bid or proposal a statement describing why the bidder is not required to be so authorized. Contractor agrees that process by which compliance with Titles 13.1 and 50 is checked during the solicitation stage is streamlined and not definitive, and the Commonwealth's acceptance of Contractor's statement describing why the bidder was not legally required to be authorized to transact business in the Commonwealth, shall not be conclusive of the issue and shall not be relied upon by the Contractor as demonstrating compliance.

Is Bidder a resident of Virginia (See VA Code Sections 54.1-1100, et seq.)?

Select one of the following:-

a. Yes(Response attachments are optional)

b. No(Response attachments are optional)

Comments:

*2. Bidder is a Virginia business entity organized and authorized to transact business in Virginia by the SCC and such Bidder's identification number issued to it by the SCC and is provided here.

Response attachments are optional.

Comments:

*3. Bidder is an out-of-state (foreign) business entity that is authorized to transact business in Virginia by the SCC and such bidder's Identification Number issued to it by the SCC and provided here.

Response attachments are optional.

Comments:

*4. Bidder does not have an identification number issued to it by the SCC and such bidder is not required to be authorized to transact business in Virginia by the SCC for the following reason(s) Attach explanation, if necessary.

Response attachments are optional.

Comments: