833514camerOcp.pdf

SOLICITATION, OFFER, AND AWARD

1. Caption: Installation & Upgrade of Security

Cameras - Four (4) District Locations

Page of Pages

1 36

2. Contract Number

3. Solicitation Number

DOC837734

4. Type of Solicitation

Sealed Bid (IFB) Sealed Proposals (RFP) Sole Source Emergency

5. Date Issued

6. Type of Market Open Set Aside Open Market with Set-Aside

CBE Designated Category

7. Issued By

Office of Contracting and Procurement District Department of Transportation 250 M Street, SE, 7th Floor Washington, DC 20003

8. Address Offer to:

District Department of Transportation Talent & Business Services Administration 250 M Street, SE, 7th Fl, Suite 709 Washington, DC 20003

NOTE: In sealed bid solicitations “offer” or “offeror” means “bid or “bidder”

SOLICITATION

9. Sealed offers in original and 1copies for furnishing the supplies or services in the Schedule will via electronic format via the on-line solicitation software at local time (Hour) 2:00 pm (Date) August 6, 2026 CAUTION: Late submission, Modifications and Withdrawals: See 27 DCMR chapters 15 & 16 as applicable. All offers are subject to all terms & conditions contained in solicitation.

10. For Information Contact

A. Name B. Telephone C. E-mail Address

Cora Boykin

(Area Code)

(Number)

934-7084

(Ext) cora.boykin@dc.gov

11. Table of Contents

(X) Section Description Page No.

(X) Section Description Page No.

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A Solicitation/Contract Form 1 X I Contract Clauses 18

X B Contract Type and Price/Cost 2 PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C Specifications/Work Statement 3 X J List of Attachments 27

X D Packaging and Marking 8 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E Inspection and Acceptance 9 X

K

Representations, certification and other statements of offerors

28 X F Period of Performance 10

X G Contract Administration Data 11 X L Instructions, conditions & notices to Offerors

X H Special Contract Requirements 14 X M Evaluation of Price/cost 35

OFFERORS

12. In conjunction with the above, the undersigned agrees, if this offer is accepted within _______90_______ calendar days from the receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein.

13. Discount for Prompt Payment

10 Calendar days % 20 Calendar days

30 Calendar days % ____ Calendar days %

14. Acknowledgement of Amendments (The offeror acknowledges receipt of amendments to the

SOLICITATION):

Amendment Number

Date Amendment Number

Date

15A.

Name and Address of Offeror

16. Name and Title of Person Authorized to Sign Offer/Contract

15B. Telephone 15 C. Check if remittance address is different from above – Refer to section G

17. Signature 18. Award Date

(Area Code)

(Number)

(Ext)

AWARD (TO BE COMPLETED BY GOVERNMENT)

19. Accepted as to Items Numbered 20. Amount

21. Accounting and Appropriation

22. Name of Contracting Officer (Type or Print)

LaTonya T. Holland

23. Signature of Contracting Officer (district of Columbia)

24. Award Date

Government of the District of Columbia Office of Contracting & Procurement

Invitation for Bids (IFB) Solicitation No.: DOC837734

Installation & Upgrade of Security Cameras - Four (4) District Locations 2

SECTION B: CONTRACT TYPE, SUPPLIES, SERVICES, CBE REQUIREMENTS AND

PRICE/COST

B.1 The District of Columbia Office of Contracting and Procurement (OCP), on behalf of the

District Department of Transportation (DDOT)) seeks a qualified contractor to furnish, install, configure, maintain and test security camera systems at four (4) designated DDOT facilities located throughout the District of Columbia. The purpose of this requirement is to enhance physical security, improve surveillance capabilities, and safeguard District personnel, assets, and infrastructure. The contractor shall provide all labor, materials, equipment, tools, transportation, and supervision necessary to deliver a fully operational and integrated surveillance solution.

B.2 The District contemplates award of a firm-fixed price contract in accordance with 27 DCMR

Chapter 24.

B.3 DESIGNATION OF SOLICITATION FOR THE SMALL BUSINESS SET-ASIDE

MARKET ONLY

B.3.1 This Invitation for Bids (IFB) is set-aside only for certified small business enterprise (SBE) bidders under the provisions of the “Small and Certified Business Enterprise Development and

Assistance Act of 2014”, D.C. Code § 2-218.01 et seq.

B.3.2 A bidder must be certified as small by the Department of Small and Local Business

Development (DSLBD) at the time it submits its bid, and must provide proof of certification with its bid.

B.4 REQUIREMENTS

B.4.1 General Requirements

The Contractor shall provide all labor, materials, equipment, tools, transportation, and supervision necessary to complete the installation and commissioning of the security camera system. The installation of security camera locations shall follow the sequence provided in

Section C of the Statement of Work (SOW).

B.4.2 The price schedule of the selected awardee will be included here in the executed contract.

B.5. PRICE SCHEDULE – FIRM FIXED PRICE

B.5.1 Bidders shall provide pricing for the following four (4) designated DDOT facilities on the designated Price Sheet:

1. 441 Farragut Street, NE

2. 2860 South Capitol Street, NE

3. 1735 15th Street, NE

4. 1401 W Street, NE

Installation & Upgrade of Security Cameras - Four (4) District Locations 3

SECTION C: SPECIFICATIONS/WORK STATEMENT

C.1 SCOPE

C.1.1 The Office of Contracting and Procurement (OCP), on behalf of the District Department of

Transportation (DDOT) seeks a qualified contractor to furnish, install, upgrade, maintain and test security camera systems at four (4) designated DDOT facilities located throughout the District of

Columbia.

C.1.2 The purpose of this requirement is to enhance physical security, improve surveillance capabilities, and safeguard District personnel, assets, and infrastructure. The contractor shall provide all labor, materials, equipment, tools, transportation, and supervision necessary to deliver a fully operational and integrated surveillance solution.

C.1.3 Contractor shall provide contract services during the hours of 8:30am - 3:00 pm

Monday - Friday. Contractor shall not provide services during the weekend, after hours or on District Government observed holidays without written authorization from the contracting officer. Delays or missed deliveries shall be coordinated with the contract administrator for an alternative delivery date/time at no additional cost to the District.

C.2 APPLICABLE DOCUMENTS

The following documents are applicable to this procurement and are hereby incorporated by this reference:

Item No. Document Type Title Date

C.5.1 -

C.5.5.2

Chapter 24-§2402 Fixed-

Price Contracts-

27 DCMR (District of

Columbia Municipal

Regulations

Last updated

9/13/2017

Chapter 23-§2301.1 Goods or Services Schedule

27 DCMR (District of

Columbia Municipal

Regulations

Last updated

9/13/2017

Competitive Sealed Bids-

Contracts Exceeding

$100,000.00

D.C. Code § 2-354.02(a)

PPRA of 2010

4/8/2011

Mandatory Set-asides for

Small/Certified Businesses

D.C. Official Code § 2–

218.44

Amended

6/10/2014

C.3 DEFINITIONS

These terms when used in this IFB have the following meanings:

Installation & Upgrade of Security Cameras - Four (4) District Locations 4

Administrative & Procurement Terms

a. OCP Office of Contracting and Procurement

b. DDOT District Department of Transportation

c. CA Contract Administrator

d. TBSA Talent & Business Services Administration

e. CSB Competitive Sealed Bidding

f. SOW Statement of Work

C.4 BACKGROUND

C.4.1 DDOT manages and maintains the District’s transportation infrastructure to ensure safe and efficient movement throughout the city.

C.4.2 The Talent and Business Services Administration (TBSA) houses several divisions that provide essential support functions such as human resources, IT, resource allocation, facilities, and business engagement—functions that ASC relies on to operate effectively. The Automated

Safety Camera Division (ASC) is overseen within DDOT’s Traffic Safety Administration, which itself is part of the broader organizational structure that includes the Talent and Business

Services Administration (TBSA). The TBSA is one of the five primary administrations within the District Department of Transportation (DDOT). In DDOT’s organizational structure, it's categorized alongside Infrastructure, Maintenance, Transportation Planning, and Traffic Safety administrations. Its overarching mission aligns with DDOT’s goal: delivering an equitable, safe, sustainable, and reliable multimodal transportation network in DC.

C.4.3 To strengthen facility security and operational oversight, DDOT requires upgraded surveillance equipment in sequential order at four (4) District locations: 441 Farragut Street, NE; 2860 South

Capitol Street, NE; 1735 15th Street, NE; and 1401 W Street, NE. The Contractor shall support

DDOT’s objectives by:

a) Ensuring compliance with District procurement and technical standards.

b) Providing surveillance equipment that meets required specifications.

c) Completing installation, configuration, and commissioning of all systems.

d) Enhancing facility-level monitoring and security operations.

C.5 REQUIREMENTS

C.5.1 General Requirements

The Contractor shall provide all labor, materials, equipment, tools, transportation, and supervision necessary to complete the installation and commissioning of the security camera system. The installation of security camera locations shall follow the sequence provided in

Section C of the Statement of Work (SOW).

C.5.2 Specific Equipment and Installation Requirements for 441 Farragut Street, NE

Installation & Upgrade of Security Cameras - Four (4) District Locations 5

C.5.2.1 The Point of Contact (POC) for the Installation and Upgrade of Security Camera located at 441 Farragut Street, NE, Washington, DC is:

Name: Gregory Grandberry (DDOT)

Email: gregory.grandberry@dc.gov

Work Location: 1401 W Street, NE

Contact Number: 202-438-7517

C.5.2.2 The Contractor shall provide and install the following:

1. Approximately seven (7) 4MP IP-based bullet security cameras at designated interior and exterior locations;

2. Approximately thirteen (13) standalone solar-powered cellular security cameras with integrated battery backup and onboard storage capability;

3. One (1) 32-channel Network Video Recorder (NVR) with surveillance-grade storage;

4. Category 6 plenum-rated cabling and associated low-voltage infrastructure;

5. Camera junction boxes, lockable equipment enclosure, mounting hardware, and related accessories;

6. One (1) UPS battery backup unit; and

7. Memory storage devices for cellular-connected cameras.

8. Configure and test all installed equipment;

9. Ensure all cameras, recording equipment, and monitoring systems are fully operational;

10. Coordinate camera placement with DDOT staff;

11. Provide end-user training and as-built documentation; and

12. Provide quarterly preventive maintenance inspections for one (1) year following installation

C.5.2.3 This initiative will:

1. Ensure compliance with District procurement and security requirements;

2. Deploy cameras that meet technical and environmental specifications;

3. Facilitate installation, configuration, and commissioning;

4. Improve real-time and recorded monitoring capabilities; and

5. Support ongoing preventive maintenance needs.

C.5.3 Specific Equipment and Installation Requirements for 2860 South Capitol Street, NE

C.5.3.1 The Point of Contact (POC) for the Installation and Upgrade of Security Camera located at 2860 South Capitol Street, NE, Washington, DC is:

Name: Victoria Jenkins

Email: victoria.jenkins@dc.gov

Work Location: 250 M Street, SE

Contact Number: 202-567-9916 mailto:gregory.grandberry@dc.gov mailto:victoria.jenkins@dc.gov

Installation & Upgrade of Security Cameras - Four (4) District Locations 6

C.5.3.2 The Contractor shall provide and install the following:

1. Eight (8) 8MP IP-based security cameras with deterrence features for interior and exterior locations.

2. Ten (10) standalone solar-powered cellular security cameras with integrated battery backup and onboard storage.

3. One (1) 32-channel Network Video Recorder (NVR) with surveillance-grade storage.

4. One (1) 8-port PoE network switch.

5. Category 6 plenum-rated cabling and associated low-voltage infrastructure.

6. Camera wall mounts, lockable equipment enclosure, mounting hardware, and accessories.

7. One (1) UPS battery backup unit.

8. Memory storage devices for cellular-connected cameras.

C.5.3.3 System Configuration and Commissioning

The Contractor shall:

1. Configure and test all installed equipment.

2. Ensure all cameras, recording devices, and monitoring systems are fully operational.

3. Coordinate camera placement and installation details with DDOT staff.

4. Provide end-user training for DDOT personnel.

5. Submit complete as-built documentation.

C.5.3.4 Maintenance Requirements

The Contractor shall provide quarterly preventive maintenance inspections for one (1) year following installation.

C.5.4 Specific Equipment and Installation Requirements for 1735 15th Street, NE

C.5.4.1 The Point of Contact (POC) for the Installation and Upgrade of Security Camera located at 1735 15th Street, NE, Washington, DC is:

Name: Gregory Simmons (DDOT)

Email: gregory.simmons@dc.gov

Work Location: 1735 15th Street, NE

Contact Number: 202-497-3948

C.5.4.2 The Contractor shall provide and install:

1. Approximately thirty (30) 8MP IP-based security cameras at designated interior and exterior locations;

2. One (1) 64-channel Network Video Recorder (NVR) with surveillance-grade storage;

3. Two (2) 16-port PoE network switches;

mailto:gregory.simmons@dc.gov

Installation & Upgrade of Security Cameras - Four (4) District Locations 7

4. Category 6 plenum-rated cabling and associated low-voltage infrastructure;

5. Camera wall mount brackets, junction boxes, lockable equipment enclosure, and related mounting hardware;

6. One (1) UPS battery backup unit;

7. Two (2) 40-inch monitoring displays with wall mounts and HDMI connectivity;

8. One (1) 24-inch monitoring display with wall mount.

9. Configure and test all installed equipment;

10. Ensure all cameras, recording equipment, and monitoring stations are fully operational;

11. Coordinate camera placement with DDOT staff;

12. Provide end-user training and as-built documentation; and

13. Provide quarterly preventive maintenance inspections for one (1) year following installation.

C.5.5 Specific Equipment and Installation Requirements for 1401 W Street NE

C.5.5.1 The Point of Contact (POC) for the Installation and Upgrade of Security Camera located at 1401 W Street, NE, NE, Washington, DC is:

Name: Gregory Grandberry (DDOT)

Email: gregory.grandberry@dc.gov

Work Location: 1401 W Street, NE

Contact Number: 202-438-7517

C.5.5.2 The Contractor shall provide and install:

1) Five (5) LTCMIP9342WI-28SDL 4MP Hybrid Illumination Bullet Network Camera

2) Five (5) LTB801 Junction Box

3) Seven (7) WHCI9C43W-SZD-4G 4MP Solar Cellular Camera w/ Battery

4) Seven (7) LTWB-5AC-12 Wireless Bridge, 30°

5) Four (4) LTAC6250B-CMP Cat6 Plenum Cable, 23AWG

6) One (1) LTPOE-SW1603C 16-Port PoE Switch, 250W

7) One (1) LTWB-5AC-360 Wireless Bridge w/ 360° Antenna

8) One (1) BR1500G APC Backups Pro 1500

9) Seven (9) SDSQUBQ-256GGN6MA SanDisk 256GB Ultra Plus mailto:gregory.grandberry@dc.gov

Installation & Upgrade of Security Cameras - Four (4) District Locations 8

SECTION D: PACKAGING AND SHIPPING

D.1 The packaging and shipping requirements for this contract shall be governed by clause number

(2), Packaging and Shipping, of the Government of the District of Columbia's Standard Contract

Provisions for use with Supplies and Services Contracts, dated March 2007 (Attachment J.1)

D.1.1 Where contractors use packaging in addition to manufacturer packaging, the District encourages contractors to select packaging that minimizes or eliminates the use of disposable containers and/or incorporates recycled content. Where appropriate, packaging using reusable crates or reusable pallets is preferred over boxed packaging.

Installation & Upgrade of Security Cameras - Four (4) District Locations 9

SECTION E: INSPECTION AND ACCEPTANCE

E.1 The inspection and acceptance requirements for this contract shall be governed by clause number

(5) Inspection of Supplies and clause number (6), Inspection of Services of the Government of the District of Columbia's Standard Contract Provisions for use with Supplies and Services

Contracts, dated March 2007 (Attachment J.1)

Installation & Upgrade of Security Cameras - Four (4) District Locations 10

SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES

F.1 TERM OF CONTRACT

The term of the contract shall be for a period of thirty days (30) consecutive calendar days from date of issuance of purchase order specified on the cover page of this contract.

F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT

N/A

F.3 DELIVERABLES

F.3.1 The Contractor shall perform the activities required to successfully complete the District’s requirements and submit each deliverable to the Contract Administrator (CA) identified in section G.2 in accordance with the following:

CLIN Deliverable

Quantity Format/Method of

Delivery

Due Date

0001-

Equipment and

Installation Multiple Location: 441 Farragut

Street, NE, Washington, DC

30 calendar days after issuance of PO

0001-

Equipment and

Installation Multiple Location: 2860 South

Capitol Street, NE, Washington, DC

30 calendar days after issuance of PO

0001-

Equipment and

Installation Multiple Location: 1735 15th

Street, NE, Washington, DC

30 calendar days after issuance of PO

0001-

Equipment and

Installation Multiple Location: 1401 W

Street, NE, Washington, DC

30 calendar days after issuance of PO

Installation & Upgrade of Security Cameras - Four (4) District Locations 11

SECTION G: CONTRACT ADMINISTRATION

G.1 CONTRACTING OFFICER (CO)

G.1.1 Contracts will be entered into and signed on behalf of the District only by contracting officers.

The contact information for the CO is:

LaTonya T. Holland, Contracting Officer

Office of Contracting and Procurement

District Department of Transportation

250 M Street, SE, 7th Floor

Washington, DC 20003

Email address: latonya.holland@dc.gov

G.1.2 The CO is the only person authorized to approve changes in any of the requirements of the contract.

G.1.3 The Contractor shall not comply with any order, directive, or request that changes or modifies the requirements of the contract, unless issued in writing and signed by the CO.

G.1.4 In the event the Contractor effects any change at the instruction or request of any person other than the CO, the change will be considered to have been made without authority, and no adjustment will be made in the contract price to cover any cost increase incurred as a result thereof.

G.2 CONTRACT ADMINISTRATOR (CA)

G.2.1 The contact information for the CA is:

Chicora West, Support Services Manager

Talent & Business Services

District Department of Transportation (DDOT)

250 M Street, SE, 7th Floor, Suite 709

Email address: chicora.west@dc.gov

G.2.2 The CA is responsible for general administration of the contract and advising the CO as to the

Contractor’s compliance or noncompliance with the contract. The CA has the responsibility of ensuring the work conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in the contract. These include:

1. Keeping the CO fully informed of any technical or contractual difficulties encountered during the performance period and advising the CO of any potential problem areas under the contract;

2. Coordinating site entry for Contractor personnel, if applicable;

mailto:latonya.holland@dc.gov mailto:chicora.west@dc.gov

Installation & Upgrade of Security Cameras - Four (4) District Locations 12

3. Reviewing invoices for completed work and recommending approval if the Contractor’s costs are consistent with the negotiated amounts and progress is satisfactory and commensurate with the rate of expenditure;

4. Reviewing and approving invoices for deliverables to ensure receipt of supplies and services. This includes the timely processing of invoices and vouchers in accordance with the District’s payment provisions; and

5. Maintaining all contract correspondence, modifications, records of inspections (site, data, equipment, etc.) and invoices or vouchers.

G.2.3 The CA shall NOT have the authority to:

1. Award, agree to, or sign any contract, delivery order, or task order. Only the CO shall make contractual agreements, commitments or modifications;

2. Grant deviations from or waive any of the terms and conditions of the contract;

3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the contract,

4. Authorize the expenditure of funds by the Contractor;

5. Change the period of performance; or

6. Authorize the use of District property, except as specified in the contract.

G.2.4 The Contractor will be fully responsible for any changes not authorized in advance, in writing, by the CO; may be denied compensation or other relief for any additional work performed that is not so authorized; and may also be required, at no additional cost to the District, to take all corrective action necessitated by reason of the unauthorized changes.

G.3 INVOICE PAYMENT

G.3.1 The District will make payments to the Contractor, upon the submission of proper invoices, at the prices stipulated in this contract, for supplies delivered and accepted or services performed and accepted, less any discounts, allowances or adjustments provided for in this contract.

G.3.2 The District will pay the Contractor on or before the 30th day after receiving a proper invoice from the Contractor.

G.3.3 INVOICE SUBMITTAL

A. The Contractor shall create and submit applications for payment in an electronic format through the DC Vendor Portal, https://vendorportal.dc.gov.

B. Unless otherwise specified in the Contract, the Contractor shall submit proper invoices on a monthly basis.

C. To constitute a proper invoice, the Contractor shall enter all required information into the

Portal after selecting the applicable purchase order number, which is listed on the

Contractor’s profile.

D. At the time of each invoice, the Contractor shall submit to the CA all deliverables required under the Contract.

https://vendorportal.dc.gov/

Installation & Upgrade of Security Cameras - Four (4) District Locations 13

G.4 ASSIGNMENT OF CONTRACT PAYMENTS

A. In accordance with 27 DCMR 3250, the Contractor may assign to a bank, trust company, or other financing institution funds due, or to become due, as a result of the performance of this contract.

B. Any assignment shall cover all unpaid amounts payable under the Contract and shall not be made to more than one party.

C. Notwithstanding an assignment of contract payments, the Contractor, not the assignee, is required to prepare invoices. Where such an assignment has been made, the original copy of the invoice must refer to the assignment and must show that payment of the invoice is to be made directly to the assignee as follows: “Pursuant to the instrument of assignment dated

________, make payment of this invoice to (name and address of assignee).”

G.5 PAYMENT

G.5.1 LUMP SUM PAYMENT

The District will pay the full amount due the Contractor after:

a) Completion and acceptance of all work, materials and equipment; and

b) Presentation of a properly submitted invoice.

Installation & Upgrade of Security Cameras - Four (4) District Locations 14

SECTION H: SPECIAL CONTRACT REQUIREMENTS

H.1 SPECIAL PROVISION RELATED TO CITY ADMINISTRATOR’S ORDER 2022-3

Contractors who provide goods or perform services in person in District of Columbia facilities or worksites (“On-site Contractors”) shall ensure that each of their employees, agents, subcontractors, and supervised volunteers comply with City Administrator’s Order 2022-3, Mask

Requirements Inside Certain District Government Buildings and Offices, dated April 14, 2022, and all substantially similar mask requirements including any modifications to the Order, unless and until they are rescinded.

H.2 DISTRICT RESPONSIBILITIES

The District Department of Transportation (DDOT) is responsible for defining the technical scope of the program, including site eligibility, camera types, installation methods, system integration, and standards for upgrades and maintenance. DDOT establishes equipment selection criteria, identifies approved products. DDOT also oversees implementation, coordinates site preparation, enforces performance standards, monitors contractor activities, and ensures full compliance with District government regulations.

H.3 CONTRACTOR RESPONSIBILITIES

The Contractor is responsible for supplying all security cameras, mounting hardware, enclosures, and analytics-ready components; including any accessories (e.g., lenses, illuminators, cable protection, brackets); provide and install all structured cabling (copper, fiber) and conduits;

configure necessary software settings—time synchronization, zoning, alerts; commission each camera; test video feed quality, angle coverage, infrared, day/night modes; verify connectivity, recording performance, and alert triggers; provide training for DDOT staff; camera controls, access, software navigation, and maintenance party items will not be accepted. The bidder shall provide evidence of its authorized reseller agreement or certification with its bid.

H.4 METROPOLITAN WASHINGTON COUNCIL OF GOVERNMENTS RIDER CLAUSE

The Contractor may allow the use of this contract to members comprising the Metropolitan

Washington Council of Governments Purchasing Officer’s Committee by complying with the terms of the MAPT Cooperative Rider Clause, at https://ocp.dc.gov/ under Quick

Links/Required Solicitation Documents.

H.5 CONTINUITY OF SERVICES

H.5.1 The Contractor recognizes that the services provided under the contract are vital to the District and must be continued without interruption and that, upon contract expiration or termination, a successor, either the District or another contractor, at the District’s option, may continue to provide these services. To that end, the Contractor agrees to:

http://ocp.dc.gov/

Installation & Upgrade of Security Cameras - Four (4) District Locations 15

H.5.1.1 Furnish phase-out, phase-in (transition) training; and

H.5.1.2 Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

H.5.2 The Contractor shall, upon the CO’s written notice:

H.5.2.1 Furnish phase-in, phase-out services for up to ninety (90) days after this contract expires; and

H.5.2.2 Negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the CO’s approval.

H.5.2.3 The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by the contract are maintained at the required level of proficiency.

H.5.2.4 The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintains the continuity and consistency of the services required by the contract.

The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

H.5.2.5 Only in accordance with a modification issued by the CO, the Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

H.6 ETHICAL OBLIGATIONS AND LEGAL CONFLICTS OF INTEREST

H.6.1 An attorney-client relationship will exist between the District and any attorney who performs work under the contract, as well as between the District and the firm of any attorney who performs work under the contract. The D.C. Rules of Professional Conduct (RPC) and the ethical rules of any other jurisdiction in which work is performed are binding on the

Contractor. The partis agree that the District may have a contractual cause of action based on violation of such rules, in addition to any other remedies available.

H.6.2 In addition to the prohibitions contained in the RPC and the ethical rules of any other jurisdiction in which work is performed, the Contractor agrees that it shall recognize that in the performance of the contract it may receive certain information submitted to the District government on a proprietary basis by third parties, information which relates to potential or actual claims against the District government, or information which relates to matters in dispute or litigation. Unless the District consents to a particular disclosure, the Contractor shall use such information exclusively in the performance of the contract and shall forever hold inviolate and protect from disclosure all such information, except disclosures required

Installation & Upgrade of Security Cameras - Four (4) District Locations 16 by applicable law or court order. The Contractor also agrees that, to the extent it is permitted to disclose such information, it will make such disclosures only to those individuals who need to know such information in order to perform required tasks in their official capacity and will restrict access to such information to such individuals.

H.6.3 Before any contractor can be retained to perform legal services under the contract, on behalf of the District government, the Attorney General for the District of Columbia must review and waive all actual or potential direct and indirect conflicts of interest pursuant to RPC 1.6, 1.7, 1.8, 1.9 and 1.10. After notice of its selection, each prospective contractor shall provide the Attorney General with the following: (1) a written statement that there exists no Rule

1.7(a) direct conflict of interest regarding the work to be performed under the contract; (2) a written description of all actual or potential conflicts of interest regarding the work to be performed under the contract that require waiver pursuant to Rule 1.7(b) because the contractor represents another client in a matter adverse to any of the following: (i) the

District government agency or instrumentality to be represented under the contract; (ii) the

District government as a whole; or (iii) any other agency or instrumentality of the District government (for this purpose, under D.C. Bar Legal Ethics Committee Opinion No. 268, a representation of a private client against a discrete government agency or instrumentality can have government-wide implications and thus constitute a representation adverse to the government as a whole pursuant to the RPC); and (3) a written description of all representations of clients who are or will be adverse to the District government with regard to the work to be performed under the contract, whether or not such representations are related to the matter for which the work is to be performed under the contract.

H.6.4 The Attorney General generally does not grant prospective conflict of interest waivers, except in certain pro bono matters. Thus, in addition to the prohibitions contained in the

RPC and the ethical rules of any other jurisdiction in which work is performed under the contract, without the consent of the Attorney General, the Contractor shall not represent any party other than the District in any disputes, negotiations, proceedings or litigation adverse to any agency or instrumentality of the District government or the District government as a whole, including, but not limited to, matters related to the work to be performed under the

Contract. The Contractor shall notify the Attorney General immediately, in writing, of any potential conflicts of interest (as defined in the RPC) that arise during the period that the

Contractor is performing work under the contract. The Attorney General makes every attempt to be reasonable in deciding whether or not to consent to a conflict of interest and usually makes this decision promptly after receiving notice and sufficient information regarding the conflict. If the Attorney General does not waive a conflict of interest, the

Contractor shall undertake immediate action to eliminate the source of any such conflict of interest.

H.6.5 Before any contractor can be retained pursuant to the contract, the Attorney General for the

District of Columbia must review all actual, direct and potential conflicts of interest on behalf of the District government in light of D.C. Bar Rules of Professional Conduct (“RPC”)

1.6, 1.7, 1.8, 1.9 and 1.10. Each prospective contractor shall provide the Attorney General with written notice of all actual or potential direct and indirect conflicts of interest in which the Contractor represents (or may represent) another client with interests adverse to the

District government agency to be represented as well as against the District government as a

Installation & Upgrade of Security Cameras - Four (4) District Locations 17 whole. For this purpose, under D.C. Bar Legal Ethics Committee Opinion No. 268, attached as Attachment J.10 hereto, a representation of a private client against a discrete government agency can have government-wide implications and thus qualify under the RPC as being against the government as a whole, including the individual agency that the private firm represents. In that situation, the private firm would be required to notify the Attorney

General of the existence of a conflict under RPC 1.7 and obtain consent to such representation and waiver of the conflict. The Attorney General makes every attempt to be reasonable in deciding whether or not to consent to a conflict and usually makes this decision promptly after receiving notice of the conflict.

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SECTION I CONTRACT CLAUSES

I.1 HIRING OF DISTRICT RESIDENTS AS APPRENTICES AND TRAINEES

For contracts for services in the amount of $300,000 or more, the Contractor shall comply with the Workforce Intermediary Establishment and Reform of the First Source Amendment Act of

2011, D.C. Code § 2-219.01 et seq. (“First Source Act”) and Contractor’s First Source

Employment Agreement.

If a contractor has one or more contracts to provide construction, renovation work, or information technology work to the District valued at $500,000 or more during a 12-month period, the contractor is required to register an apprenticeship program with the DC

Apprenticeship Council through the DOES Office of Apprenticeship. The prime contractor shall include this provision its subcontracts under those contracts.

Contractors with a contract valued at more than $1 million are required to register an apprenticeship program with the DC Apprenticeship Council through the DOES Office of

Apprenticeship.

I.2 DEPARTMENT OF LABOR WAGE DETERMINATIONS

The Contractor shall be bound by the Wage Determination No. 2015-4281, Revision #37, last date revised 5/14/2026, issued by the U.S. Department of Labor in accordance with the Service

Contract Act, 41 U.S.C. §§ 6701 - 6707, and incorporated herein as Section J.2. The Contractor shall be bound by the wage rates for the term of the contract subject to revision as stated herein and in accordance with clause 23 of the SCP, Service Contract Labor Standards. If an option is exercised, the Contractor shall be bound by the applicable wage rates at the time of the exercise of the option. If the option is exercised and the CO obtains a revised wage determination, the revised wage determination is applicable for the option period, and the Contractor may be entitled to an equitable adjustment.

I.3 APPLICABILITY OF STANDARD CONTRACT PROVISIONS

The Standard Contract Provisions for use with District of Columbia Government Supplies and

Services Contracts dated March 2007 (“SCP”) are incorporated as part of the contract. A copy of the SCP may be obtained at https://ocp.dc.gov, go to Quick Links and click on “Required

Solicitation Documents”.

I.4 INSURANCE

INSURANCE REQUIREMENTS

A. GENERAL REQUIREMENTS. The Contractor at its sole expense shall procure and maintain, during the entire period of performance under this contract, the types of insurance specified below. The Contractor shall submit a Certificate of Insurance to the Contracting Officer (CO) giving evidence of the required coverage prior to commencing performance under this contract.

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In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the CO.

If the Contractor and/or its subcontractors maintain broader coverage and/or higher limits than the minimums shown below, the District requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor and subcontractors.

B. INSURANCE REQUIREMENTS

1. Commercial General Liability Insurance (“CGL”) - The Contractor shall provide evidence satisfactory to the CO with respect to the services performed that it carries a CGL policy, written on an occurrence (not claims-made) basis, on Insurance Services Office, Inc. (“ISO”) form CG

00 01 04 13 (or another occurrence-based form with coverage at least as broad and approved by the CO in writing), covering liability for all ongoing and completed operations of the Contractor and under all subcontracts, covering claims for bodily injury, including without limitation sickness, disease or death and mental anguish of any persons, broad form property damage, including loss of use resulting therefrom, personal and advertising injury, and including coverage for liability arising out of an Insured Contract (including the tort liability of another assumed in a contract) and acts of terrorism (whether caused by a foreign or domestic source). Such coverage shall have limits of liability of not less than $1,000,000 for each occurrence, $2,000,000 general aggregate, $2,000,000 products and completed operations aggregate, and $1,000,000 personal and advertising injury aggregate limit.

The Commercial General Liability shall be further endorsed to:

a) To the fullest extent permitted by law, provide additional insured coverage using ISO form CG 2010 0413 and CG2037 04 13 (or its equivalent) to The Government of the

District of Columbia

b) Coverage available to the additional insureds shall apply on a primary and non-contributing basis as respects any other insurance, deductibles, or self-insurance available to the additional insureds

c) A waiver of subrogation in favor of The Government of the District of Columbia

d) Any Annual Aggregate shall apply on a per location or per project basis

e) Defense costs shall be in addition to and not erode the limits of liability

2. Automobile Liability Insurance - The Contractor shall provide evidence satisfactory to the CO of commercial (business) automobile liability insurance written on ISO form CA 00 01 10 13 (or another form with coverage at least as broad and approved by the CO in writing) including coverage for all owned, hired, borrowed and non-owned vehicles and equipment used by the

Contractor in connection with work under this agreement, with a minimum combined single limit of $1,000,000. Such policy or policies of automobile liability insurance shall be written on an

"occurrence" (as opposed to a "claims made") basis.

The Commercial Auto Liability policy shall be further endorsed to:

a) To the fullest extent permitted by law, provide additional insured coverage to The

Government of the District of Columbia

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b) Coverage available to the additional insureds shall apply on a primary and non-contributing basis as respects any other insurance, deductibles, or self-insurance available to the additional insureds

c) A waiver of subrogation in favor of The Government of the District of Columbia

d) Defense costs shall be in addition to and not erode the limits of liability

e) If applicable, include Form CA 99 48 03 06 Pollution Liability - Broadened Coverage for Covered Autos - Business Auto, Motor Carrier, and Truckers (or its equivalent)

f) Moving and Storage Companies shall be required to provide evidence of BMC91 or

BMC91X filing

For Contractors providing transportation:

Contractors providing transportation must additionally comply with the following:

a) Operators holding a restricted WMATC Certificate of Authority must have a single limit of $1.5 million in combined (bodily injury and physical damage) coverage, or

b) Operators holding an unrestricted WMATC Certificate of Authority must have a single limit of $5M in combined (bodily injury and physical damage) coverage.

In addition, both types of WMATC certificate holders must have in place the following

Licensing Requirements as applicable:

a) Commercial Driver’s License (CDL) with the following endorsements:

i) P (Passenger): All drivers MUST have a P endorsement enabling them to transport passengers (16 or more).

ii) S (School Bus): All drivers operating school buses (flashing lights, swing arm w/stop sign) must also have an S endorsement. Please note that driver credentials for any vehicles that are converted school buses must have S.

b) Valid (unexpired) US Department of Transportation Medical Examiner Certification

(“Medical Card”).

For Contractors using District Government-Owned Vehicles:

Agencies that provide Contractors with District Government-owned or leased motor vehicles are responsible for ensuring that such vehicles are used only for the performance under this Contract.

Contractor and its subcontractors are prohibited from using such vehicles for home-to-work transportation unless specifically provided for under the terms of the contract and approved in writing by the Contracting Officer, or otherwise provided by law. Contractor shall obtain automobile liability insurance with a minimum combined single limit of $1,000,000 to cover bodily injury and property damage to protect the Contractor and the District Government against third-party claims arising from the use of District Government-owned vehicles. The Commercial

Auto Liability Policy shall be endorsed to include:

a) To the fullest extent permitted by law, provide additional insured coverage to The

Government of the District of Columbia;

b) Coverage available to the additional insureds shall apply on a primary and non-contributing basis as respects any other insurance, deductibles, or self-insurance available to the additional insureds; and

c) A waiver of subrogation in favor of The Government of the District of Columbia.

In the event of loss, destruction, or damage to any government-owned vehicles used in the performance of contact, Contractor shall be liable for full cost of repair or replacement of lost, destroyed, or damaged vehicle.

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3. Workers’ Compensation Insurance - The Contractor shall provide evidence satisfactory to the

CO of Workers’ Compensation insurance in accordance with the statutory mandates of the

District of Columbia or the jurisdiction in which the contract is performed.

Employer’s Liability Insurance - The Contractor shall provide evidence satisfactory to the CO of employer’s liability insurance as follows: $500,000 per accident for injury; $500,000 per employee for disease; and $500,000 for policy disease limit.

The Workers Compensation and Employers Liability shall be further endorsed to:

a) Include a Waiver of Subrogation in favor of The Government of the District of Columbia.

b) Where applicable, include United States Longshore and Harbor Workers Compensation

Act (USL&H)

c) Where applicable, include Jones Act Coverage for seamen or crew members on an “if any” basis.

4. Media Liability and Network Security/Privacy (Cyber) Liability Insurance covering acts, errors, omissions, and violation of any consumer protection laws arising out of Contractor’s operations or services with a limit of $1,000,000 per claim and in the aggregate. Such coverage shall include but not be limited to, third party and first party coverage for loss or disclosure of any data, including personally identifiable information and payment card information, network security failure, violation of any consumer protection laws, unauthorized access and/or use or other intrusions, infringement of any intellectual property rights (except patent), negligence or breach of duty to use reasonable care, breach of any duty of confidentiality, invasion of privacy, or violations of any other legal protections for personal information, defamation, libel, slander, commercial disparagement, negligent transmission of computer virus, or use of computer networks in connection with denial of service attacks. Such coverage shall include regulatory defense and fines/penalties in any jurisdiction anywhere in the world. Such coverage shall include contractual privacy coverage for data breach response and crisis management costs that would be incurred by Contractor on behalf of The Government of the District of Columbia in the event of a data breach including legal and forensic expenses, notification costs, credit monitoring costs, and costs to operate a call center. Contractor shall maintain coverage in force during the term of this Agreement and for an extended reporting period of not less than two (2) years after.

5. Technology Liability Insurance (Errors & Omissions) - The Contractor shall provide Technology

Liability Insurance (Errors and Omissions) to cover liability resulting from any error or omission in the performance of professional services under this Contract. The policy shall provide limits of $1,000,000 per claim or per occurrence for each wrongful act and $1,000,000 annual aggregate. The Contractor warrants that any applicable retroactive date precedes the date the

Contractor first performed any professional services for the Government of the District of

Columbia and that continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least ten years after the completion of the professional services.

Limits may not be shared with other lines of coverage.

6. Professional Liability Insurance (Errors & Omissions) - The Contractor shall provide

Professional Liability Insurance (Errors and Omissions) to cover liability resulting from any error or omission in the performance of professional services under this Contract. The policy shall provide limits of $1,000,000 per claim or per occurrence for each wrongful act and

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$2,000,000 annual aggregate. The Contractor warrants that any applicable retroactive date precedes the date the Contractor first performed any professional services for the Government of the District of Columbia and that continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least ten years after the completion of the professional services. Limits may not be shared with other lines of coverage.

7. Commercial Umbrella or Excess Liability - The Contractor shall provide evidence satisfactory to the CO of commercial umbrella with minimum limits of $5,000,000 per occurrence and

$5,000,000 in the annual aggregate. Coverage must excess of required commercial general liability, commercial auto liability, and employers’ liability. The insurance required under this paragraph shall be written in a form that annually reinstates all required limits. Coverage shall be primary to any insurance, self-insurance or reinsurance maintained by The Government of the

District of Columbia and the “other insurance” provision must be amended in accordance with this requirement and principles of vertical exhaustion.

8. Installation-Floater Insurance - For projects not involving structural alterations, the Contractor shall provide an installation floater policy with a limit equal to the Property values being installed as part of the project. The policy shall cover property while located at the project site, at temporary locations, or in transit; deductibles will be the sole responsibility of the Contractor.

C. SUBCONTRACTOR INSURANCE REQUIREMENTS

Any and all subcontractors engaged by Contractor for work under this agreement shall be required to have the same insured required of Contractor. Should the Contractor wish to propose different insurance requirements for the subcontractor than the ones outlined in the Contract, then, prior to commencement of work by the subcontractor, the Contractor shall submit in writing the name and brief description of work to be performed by the subcontractor to the CO.

The CO will promptly provide in writing to the Contractor with a decision regarding the insurance requirements applicable to the subcontractor. When requested by the CO, the

Contractor must provide proof of the subcontractor's required insurance prior to commencement of work by the subcontractor.

D. PRIMARY AND NONCONTRIBUTORY INSURANCE

The insurance required herein shall be primary to and will not seek contribution from any other insurance, reinsurance or self-insurance including any deductible or retention, maintained by the

Government of the District of Columbia.

E. DURATION. The Contractor shall carry all required insurance until all contract work is accepted by The Government of the District of Columbia and shall carry listed coverages for ten years for construction projects following final acceptance of the work performed under this contract and two years for non-construction related contracts.

F. LIABILITY. These are the required minimum insurance requirements established by The

Government of the District of Columbia. However, it is understood that The Government of the

District of…