832203waterAberd.pdf

THE CITY OF ABERDEEN

DEPARTMENT OF PUBLIC WORKS

ABERDEEN, MARYLAND

REQUEST FOR BID:

ABERDEEN HILLS (PHASE 2)

WATERLINE IMPROVEMENTS

BID NO. 27-02

BID DUE DATE: JULY 30, 2026

BIDS RECEIVED AFTER 1 PM

WILL BE RETURNED UNOPENED

SUBMIT BID TO:

CITY OF ABERDEEN

60 N. PARKE ST.

ABERDEEN, MD 21001

QUESTIONS CONCERNING THIS INVITATION FOR BID ARE

DIRECTED TO: SHAWN BROGAN, PROCUREMENT OFFICER

410-272-1600 EXT 223, FAX NO. 410-272-8163

TABLE OF CONTENTS

Section Pages

Request for Proposals 3 – 4

General Provisions 5 – 15

Special Provisions 16 – 34

Bid Form 35 – 42

Contract Agreement 43 – 47

Drawings and Details* 48 – 62*

*Note: Title Page and Sheets 1-5 available at time of advertisement.

Remaining sheets will be made available via Addenda prior to Pre-Bid Project Scope will remain un-changed for bidding purposes.

ABERDEEN HILLS (PHASE 2)

REQUEST FOR PROPOSALS

The City of Aberdeen will receive sealed Bids which require a trade Contractor to provide the necessary services to replace up to furnish and install up to 4,500 linear feet of 8” C900 DR14 PVC water pipe, up to 150 linear feet of 6” C900 DR14 PVC water pipe, up to 24 8” gate valves, up to 8 6” gate valves, up to 7 fire hydrants, and up to 85 complete 1” house services with meter setters, pits and covers. Also included are backfill materials, asphalt trench repair, site restoration work and any related work, materials, fittings, hardware or other appurtenances necessary to support the scope. This project also includes approximately 195,000 square feet of pavement resurfacing (2” mill and overlay). The contractor shall be responsible for test pitting, field verifications, surveying, and testing of waterlines as required, along with proper abandonment of old mains, flushing and dewatering operations; along with public notification, traffic control and road closures. Service outages shall be coordinated with the City maintenance shop and communicated to affected customers.

This project shall be awarded at the City’s discretion to the lowest qualified bidder and consists of unit based pricing with two optional contract years. Any inclusion, exclusion or combination of bid items and/or option years awarded to the successful bidder is at the discretion of the City and shall be awarded based on funds available.

Specifications and Bid Forms are available electronically by signing up for updates on the City of Aberdeen website at https://www.aberdeenmd.gov/bids .

All bids must be sealed and plainly marked “27-02 ABERDEEN HILLS WATERLINE IMPROVEMENTS" and be delivered to the City Office, 60 N. Parke St., Aberdeen, Maryland 21001, no later than JULY 30, 2026 AT 1:00PM local time.

No announcement of award, if any, will be made until the Bids have been evaluated by the City.

Notice-of-Award, if any, will be given to the successful Bidder in writing. The City of Aberdeen reserves the right to reject any or all Bids and to make an award, if any, that in their opinion will best suit the needs of the City of Aberdeen.

All Bids shall be submitted (typed or written in ink) on the enclosed Bid Forms. Bids made on any other than the enclosed Bid Form will not be considered. Changes in phraseology, attachments, additions or limiting provisions will render the Bid informal and may cause its rejection.

Any award to the successful bidder is at the discretion of the City and shall be awarded based on funds available. If the successful Bidder shall fail to execute the contract within thirty (30) calendar days from Notice-Of-Award, the award may be annulled, and the contract awarded to the second lowest responsible Bidder and such Bidder shall fulfill every stipulation embraced herein as if he were the original party to whom the award was made, or the City of Aberdeen may reject any or all Bids as its interest may require.

A pre-bid meeting is scheduled for JULY 9, 2026 AT 1:00PM local time, at 60 North Parke Street, Aberdeen, Maryland. Bidders are expected to examine the Invitation to Bid, Specifications, and the Bid Form carefully. In case doubt shall arise as to the meaning or intent of anything in the Invitation to Bid, the Specifications or the Bid Form, inquiry should be made to Shawn Brogan, Procurement Officer, at sbrogan@aberdeenmd.gov, no later than JULY 23, 2026 at 4:00PM local time. The pre-bid meeting is not mandatory.

Bidders should take note of general provisions regarding Contract completion date, and Liquidated Damages. Also, the special provision regarding the cost for City inspection services for other than normal work hours.

A performance bond and a payment bond in the amount of 100% of the contract price and certificate of insurance from the Bidder’s insurance carrier and a W-9 are required within ten

(10) calendar days from the time of notice-of-award.

A bid bond or a certified check in the amount of five (5%) percent of the Bid amount is required with the submission of a Bid. As soon as the Bid prices have been compared, the Owner will return the bonds of all except the three (3) lowest responsible Bidders. The bonds of the two remaining lowest responsible Bidders will be retained until the payment and performance bonds have been provided and approved and the Contract Agreement executed, after which the bid bonds will be returned.

Shortly after the Bid is awarded, a pre-construction meeting will be held with the successful Bidder, at which point a Notice to Proceed, and schedule will be established.

City of Aberdeen Department of Public Works

GENERAL PROVISIONS

1. SPECIFICATIONS

1.1 DRAWINGS AND PLANS:

1.1.1 Concept Drawings provided are based on best information available and are intended for the purposes of establishing a scope of work for bidding processes.

1.1.2 The correctness and completeness of these drawings is not warranted or guaranteed. Only those assets and utilities owned by the City are provided on concept drawings. Information regarding the location of gas, electric, communications, or other area utilities is not provided.

1.1.3 The Contractor shall provide mark-up of the concept drawings for City approval after conducting all field verifications, test pits, and site surveys.

1.1.4 All discrepancies between information shown on these drawings and that verified in the field shall be reported to the City and documented prior to beginning any other phase of the work.

1.1.5 Once approved by the City, the revised concept drawings shall be the basis for work conducted within the scope of the project. The concept drawing alone shall not be the basis for construction phases.

1.1.6 Construction phases shall not begin until all preliminary research, verifications and submittals have been completed and approved.

1.2 DEFINITIONS: The following definitions shall be used throughout all General Conditions, Specifications, and Contract Documents except where superseded in those documents.

1.2.1 “Code”: All applicable laws and codes, including but not limited to plumbing, excavation, safety, traffic, or other designated requirements by any authority having jurisdiction as detailed in the codes and standards reference section of this specification.

1.2.2 “Component” or “Component Part”: Any part of any item or system that is detachable or removable from the main body or main assembly of the item or system.

1.2.3 “Contract”: The Contract for the 27-02 Aberdeen Hills Waterline project and other related work stated in the project specifications provided to Contractor prior to execution.

1.2.4 “Contract Documents”: The Contract for the water replacement and other related work, the project drawings (the "Drawings") and any Addendum shall comprise the Contract Documents. Additional Contract Documents may be created and incorporated upon written agreement by Owner and Contractor. Notwithstanding, any documents not furnished hereunder shall not be binding upon Contractor until such time Contractor is furnished with same and specifically accepts in writing.

1.2.5 “Contract Sum”: The amount set forth in the Contract as priced by the “Contractor” for Bid Items, for Contractor's performance of the Work.

1.2.6 “Contractor”: The company awarded this contract and approved to work in the City of Aberdeen, unless stated differently.

1.2.7 “Direct Labor Costs”: Wages or salaries, which can be properly identified with and charged to one specific product or service. Direct labor cost shall include all direct labor employee benefit costs and burdens. Employee benefits shall include the employer's cost contributions for health and welfare, injury compensation, Federal and State Unemployment and Social Security taxes. It shall also include a burden factor to recover the cost of paid absence due to Federal Holidays, vacation, and election days required by the Department of Labor Wage Determinations. Other benefit costs including retirement contributions and paid sick leave may be included where identifiable and payable by the Contractor.

1.2.8 “Direct Labor Hours”: Those hours expended in the accomplishment of direct labor work.

1.2.9 “Direct Materials Cost: The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value of salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors.

1.2.10 “Jurisdictional Authority”: The authority having jurisdiction, the organization, office, or individual responsible for enforcement of the associated code(s). Where compliance with these Codes has been mandated by legislation or regulation, the “Jurisdictional Authority” is the regulatory authority.

1.2.11 "Owner": City of Aberdeen Department of Public Works

1.2.12 “Provide”: Provide all materials and labor required to furnish, install and/or repair.

1.2.13 “Services”: Services shall include, but shall not necessarily be limited to, all labor, transportation, supplies, materials, parts, tools, shoring, machinery, employee safety equipment, vehicles, equipment, supervision, applicable taxes, and all other work and materials expressly required under this Contract or reasonably inferred whether or not expressly stated herein necessary to maintain all equipment covered under this specification.

1.2.14 ”Subcontractor”: A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of the Work and Services at the site. All Subcontractors must be licensed and insured and must provide proof of adequate insurance in the amounts specified herein prior to the commencement of any portion of the Work.

1.2.15 “Substantially Complete”: A designation by the Owner that the project scope is mostly complete with only minor tasks remaining until release of retainage and final payment.

1.2.16 “Water Mainline”: A public pipeline distributing water to multiple individual service lateral connections or fire hydrants, or other water mainlines. May also be referred to herein as “main” or “mainline”.

1.2.17 “Water Lateral”: A smaller pipeline connecting homes, businesses, and other individual users to the water main. May also be referred to herein as “lateral”, “service”, or “house connection”.

1.2.18 “Utilities Contractor”: Contractor approved to work on utility systems installed in City of Aberdeen - City Hall, 60 N Parks St, Aberdeen, MD 21001.

1.2.19 “Work”: The services to be completed by the Contractor are as specified in the Contract Documents. This Work includes all Services necessary;

material and labor required to provide and install and/or repair equipment as specified under this specification. Schedules and completion dates shall be agreed to in writing by both parties before becoming effective.

1.2.20 Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

1.2.21 Where “as directed", "as required", "as permitted", "approval", "acceptance”, or other words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Owner is intended unless stated otherwise.

1.3 CODE AND STANDARD REFERENCES

1.3.1 All codes and standards referenced in this specification will be to the edition of the references as detailed in this section. All materials and Work and Services to be performed under these specifications shall follow the Codes listed in this section or as determined by the authorized jurisdiction.

1.3.2 Comply with applicable MD Regulatory Requirements, Plumbing Codes and Safety Codes at the project site, including but not limited to the following:

1.3.2.1 City of Aberdeen Addendum to Harford County

Approved Materials Listing and Standard Details

1.3.2.2 Harford County Standard Specifications and

Details for Water Mains and Sewer Mains

1.3.2.3 Harford County Roads Design Standards

1.3.2.4 Adopted Code & Ordinances of Harford County

1.3.2.5 Adopted Code & Ordinances of the City of Aberdeen

1.3.2.6 International Plumbing Code

1.3.2.7 American Water Works Association Standards

1.3.2.8 Maryland Department of the Environment Regulations

1.3.2.9 United States Environmental Protection Agency Regulations

1.3.2.10 Maryland Department of Transportation Regulations

1.3.2.11 O.S.H.A. Requirements for utility and road construction.

1.3.2.12 Any and all onsite workmen and receiving of products to site are required to follow security and safety procedures as per policies due to facility regulations.

2. INSURANCE REQUIREMENTS

2.1. Certificate of Insurance: Before starting work on the Contract, the Contractor shall provide the City of Aberdeen with an original certificate(s) of Insurance from the Contractor’s insurance provider.

2.2. Contractor's Responsibility: The providing of any insurance herein does not relieve the Contractor of any of the responsibilities or obligations the Contractor has assumed in the Contract or for which the Contractor may be liable by law or otherwise.

2.3. Failure to Provide Insurance: Failure to provide and continue in force the required insurance shall be deemed a material breach of the Contract.

2.3.1. Insurance Coverage

2.3.2. Comprehensive General Liability Insurance

2.3.3. Limits of Coverage

2.3.4. Bodily Injury Liability

$1,000,000 each occurrence; and $3,000,000 aggregate products and completed operations

2.3.5. Property Damage Liability

$1,000,000 each occurrence; and $3,000,000 aggregate for those coverages subject to an aggregate limit

2.4. Liability Protection: Such insurance shall protect the Contractor from claims which may arise out of, or result from, the Contractor's operations under the Contract, whether such operations be by the Contractor, any Subcontractor, anyone directly or indirectly employed by the Contractor or Subcontractor, or anyone for whose acts of the above may be liable.

2.4.1. Coverage to be included:

2.4.1.1. Independent contractor's coverage;

2.4.1.2. Completed operations and products liability

2.4.1.3. Contractual liability coverage

2.4.2. Damages not to be excluded:

2.4.2.1. Such insurance shall contain no exclusions applying to operations by the Contractor or any Subcontractor in the performance of the Contract pertaining to: 1) Collapse of, or structural injury to, any building or structure; 2) Damage to underground property; or 3) Damage arising out of the paving operation.

2.5. Comprehensive Automobile Liability Insurance: General Coverage - such insurance shall provide coverage for all owned, non-owned and hired automobiles.

2.5.1. Limits - Bodily Injury Liability: $ 500,000 @ person;

and $1,000,000 @ occurrence

2.5.2. Property Damage Liability: $ 500,000 @ person;

and $1,000,000 @ occurrence

2.6. Workers Compensation Insurance: Such insurance must contain statutory coverage, including Employers' Liability, with a limit of at least $100,000.

2.7. Hold Harmless Clause:

2.7.1. Indemnification from Claims, Liability, Expense, etc.: The Contractor shall indemnify the City of Aberdeen and hold it harmless against any .and all claims, suits, liability, expense or damage (either alleged or actual) in connection with this Contract and anything done thereunder.

2.7.2. Indemnification from Injury, Death or Damage Liability: The Contractor shall protect, hold free and harmless, defend and indemnify the City of Aberdeen (including its officers, agents and employees) free from all liability, penalties, costs, losses, damages, expenses, causes of action, claims or judgments (including attorneys' fees) resulting from injury to, or death of, any person, or damage to property of any kind, which injury, death or damage to property of any kind, which injury, death or damage arises out of, or is in any way connected with, the performance of the Work under this Contract.

2.7.3. Application of Exception: Aforesaid hold harmless and indemnity agreement shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, including acts or omissions of Contractor's agents or employees; except that said agreement shall not be applicable to injury, death or damage to property arising solely from the negligence or willful misconduct of the City's officers, agents, and employees.

3. PROPERTY LOST, DAMAGE OR DESTROYED: Any property or work to be provided by contractor will remain at the Contractor's risk until written acceptance by the City of Aberdeen; and the Contractor will replace, at the Contractor's expense, all property or work lost, damaged or destroyed by any cause whatsoever.

4. LIQUIDATED DAMAGES: For each calendar day that the Contractor is in default in completing the Work to be done under this Contract, the Contractor shall pay to the City of Aberdeen liquidated damages which the City of Aberdeen will suffer by reason of such default. The City of Aberdeen shall be fully authorized and empowered to deduct and retain the amount of any damages, determined as monies due the Contractor under the Contract at any time after such damages are incurred. The permitting of the Contractor to finish Work, or any part of it, after an extension of the time for completion has been granted, shall in no way operate as a waiver on the part of the City of Aberdeen or any of its rights under the contract. The amount for liquidated damages shall be $500 per calendar day.

5. SATURDAY, SUNDAY, HOLIDAY OR NIGHT WORK: Contactor shall submit a schedule No Saturday, Sunday, holiday or night (second shift) work requiring an inspector shall be performed unless approved by the Director of Public Works, after notice is given by the Contractor at least three (3) workdays in advance.

6. WORKING SEASON: Construction shall only be authorized during the working season between March 1st to November 30th of each calendar year. Any work performed outside of this timeframe shall only occur with the expressed approval of the City.

7. BASIS FOR AWARD:

7.1. Owner reserves the right to reject any and all Bids, to waive any and all informalities and to negotiate Contract terms with the Successful Bidder, and the right to disregard all nonconforming, non-responsive or conditional Bids.

Discrepancies between words and figures will be resolved in favor of words.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

7.2. In evaluating Bids, Owner shall consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and alternates and unit prices if requested in the Bid forms. It is Owner's intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid form, but Owner may accept them in any order or combination.

7.3. Owner may consider the qualifications and experience of Subcontractors and other persons and organizations (including those who are to furnish the principal items of material or equipment) proposed for those portions of the Work as to which the identity of Subcontractors and other persons and organizations must be submitted as provided in the Supplementary Conditions. Operating cost, maintenance considerations, performance data and guarantees of materials and equipment may also be considered by Owner.

7.4. Owner may conduct such investigations as he deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed Subcontractors and other persons and organizations to do the Work in accordance with the Contract Documents to Owner's satisfaction within the prescribed time.

7.5. Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner's satisfaction.

7.6. If the Contract is to be awarded it will be awarded, based on funds available, to the Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interests of the project.

7.7. If the Contract is to be awarded, Owner will give the Successful Bidder a Notice-of-Award within sixty (60) calendar days after the day of the Bid opening.

8. SURETIES:

8.1. A payment surety and a performance surety in the amount of 100% of the approved contract price shall be provided by the Contractor to the owner within ten (10) calendar days from the notice of award.

8.2. At completion of the Work and approval of the Work by the Owner the Contractor is to provide a Maintenance Bond in the amount of 25% of the final Contract cost.

After receipt of the Maintenance Bond, the Performance Bonds shall be returned to the Contractor and the invoice retainage amount released to the Contractor.

Upon receipt of a properly executed and signed release, the Payment Bond may be released. The Maintenance Bond shall be valid for a period of one (1) year form the date the work was approved by the owner. Prior to the expiration of the Maintenance Bond, the owner will perform a final inspection. Deficiencies in the Work, if any, will be identified and forwarded to the Contractor to repair at the Contractor’s expense. After final acceptance of the Work by the Owner, the Maintenance Bond shall be returned to the Contractor.

9. TERM OF CONTRACT:

9.1. The term of the Contract shall be 270 calendar days, with substantial completion within 240 calendar days of receipt of the notice to proceed.

10. CONTRACT PRICE, PAYMENT, AND RETAINAGE

10.1. The Owner shall pay, and the Contractor shall receive and accept as full payment for the performance of the Contractor's obligations hereunder, amounts based on the price(s) stipulated in the Bid Form hereto attached, subject to additions and deductions as provided, and in the manner as specified in the General Conditions and subject to the retainage provisions set forth below.

10.2. Retainage:

10.2.1. The Owner will withhold (10%) ten percent of the amount of approved Applications for Payment until the Work is Substantially Complete.

10.2.2. In addition to retainage, the Owner will withhold from payment otherwise due the Contractor any amount that the Owner reasonably believes necessary to protect its interest.

10.2.3. Except as provided in paragraph 9.2.4 below, within 120 days after

Final Completion of the Work, Owner will release any retainage due to the Contractor.

10.2.4. In the event that a dispute arises between the Owner and the Contractor, concerning the satisfactory completion of the Work, the Owner will release the retainage to the contractor within 120 days after the resolution of the dispute or contract claim.

10.2.5. Contractor shall not withhold a percentage of payment due a

Subcontractor that exceeds the percentage of payment retained by the Owner.

10.2.6. Liquidated and other damages shall be deducted, by Change

Order, from money due, or to become due, to the Contractor, evidenced by a current application for payment.

10.3. Final Inspection

10.3.1. Upon written notice from Contractor that the entire Work or an agreed portion thereof is complete, the Owner will promptly make a final inspection with Contractor and will notify Contractor in writing of all particulars in which this inspection reveals that the Work, or agreed portion thereof, is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such Work or remedy such deficiencies.

10.4. Final Payment.

10.4.1. Application for Payment: After Contractor has, in the opinion of the

Owner, satisfactorily completed all corrections identified during the final inspection and has delivered, in accordance with the Contract Documents, all maintenance and operating instructions, schedules, guarantees, bonds, certificates or other evidence of insurance, certificates of inspection, annotated record documents, and other documents, Contractor may make Application for Final Payment.

10.4.2. The Application for Final Payment shall be accompanied (except as previously delivered) by:

10.4.2.1. All documentation called for in the Contract Documents;

10.4.2.2. Consent of the surety, if any, to final payment;

10.4.2.3. Satisfactory evidence that all title issues have been resolved such that title to all Work, materials, and equipment has passed to Owner free and clear of any Liens or other title defects, or will so pass upon final payment.

10.4.2.4. A list of all disputes that Contractor believes are unsettled; and

10.4.2.5. Complete and legally effective releases or waivers (satisfactory to

Owner) of all Lien rights arising out of the Work, and of Liens filed in connection with the Work.

10.4.2.6. In lieu of the releases or waivers of Liens specified in Paragraph 9.3.2.5 and as approved by Owner, Contractor may furnish receipts or releases in full and an affidavit of Contractor that: (a) the releases and receipts include all labor, services, material, and equipment for which a Lien could be filed; and (b) all payrolls, material and equipment bills, and other indebtedness connected with the Work for which Owner might in any way be responsible, or which might in any way result in liens or other burdens on Owner's property, have been paid or otherwise satisfied. If any Subcontractor or Supplier fails to furnish such a release or receipt in full, Contractor may furnish a bond or other collateral satisfactory to Owner to indemnify Owner against any Lien, or Owner at its option may issue joint checks payable to Contractor and specified Subcontractors and Suppliers.

10.4.2.7. Interest. All moneys not paid when due as provided, shall bear interest at the maximum rate allowed by law in the State where the Project is located.

10.5. Waiver of Claims

10.5.1. The making of final payment will not constitute a waiver by Owner of claims or rights against Contractor. Owner expressly reserves claims and rights arising from unsettled Liens, from defective Work appearing after final inspection pursuant to Paragraph 9.3, from Contractor’s failure to comply with the Contract Documents or the terms of any special guarantees specified therein, from outstanding Claims by Owner, or from Contractor’s continuing obligations under the Contract Documents.

10.5.2. The acceptance of final payment by Contractor will constitute a waiver by Contractor of all claims and rights against Owner other than those pending matters that have been duly submitted or appealed under the provisions of Paragraph 9.

11. FINAL RESOLUTION OF DISPUTES

11.1. Disputes Subject to Final Resolution: The following disputed matters are subject to final resolution under the provisions of this Article:

11.1.1. A timely appeal of an approval in part and denial in part of a Claim, or of a denial in full; and

11.1.2. Disputes between Owner and Contractor concerning the Work or obligations under the Contract Documents and arising after final payment has been made.

11.2. Final Resolution of Disputes: For any dispute subject to resolution under this

Article, Owner or Contractor may:

11.2.1. Elect in writing to invoke the dispute resolution process.

11.2.2. Agree with the other party to submit the dispute to another dispute resolution process; or

11.2.3. If no dispute resolution process is provided for in the Supplementary

Conditions or mutually agreed to, give written notice to the other party of the intent to submit the dispute to a court of competent jurisdiction.

12. TERMINATION FOR CONVENIENCE: The City may, at any time and for any reason, terminate this Agreement by written notice to the Contractor specifying the termination date, which may be immediate. In the event of such termination, the Contractor shall be paid such amount as compensation for the portion of the actual cost of Work satisfactorily performed prior to the termination date. Such amount shall be fixed by the City after consultation with the Contractor and shall be subject to audit. Termination under this section shall not give rise to any claim against the City for damages or for compensation in addition to that provided hereunder.

SPECIAL PROVISIONS

1. GENERAL

1.1. KEY CONTACTS & COMMUNICATION

1.1.1. The City and the Contractor shall each designate a Contract Manager as central point of contact for all things within the contract scope and a Field Manager as a single contact in the field. The City and the Contractor shall only communicate with one another through these designated contacts.

1.1.2. Project progress, milestones, delays, requirements, supports requests, etc. shall all be communicated and coordinated through these key representatives.

1.1.3. Changes to the scope of work, particularly those that result in a change of cost must be agreed upon by all designated representatives.

Communication shall be documented via email including necessary parties. Changes in scope with associated cost shall be documented with an approved change order.

1.1.4. Subcontractors shall not communicate directly with the City in reference to the Project scope. Representatives of the Contractor, or the City, who are not expressly designated as discussed above shall not be authorized to alter the project scope.

1.1.5. Any work completed as a result of unauthorized communication on behalf of the City or the Contractor, or their representatives shall not be approved within the scope for payment.

1.2. SITE VISIT

1.2.1. It shall be the responsibility of the contractor to visit the site of all work and familiarize himself with the amount and character of the work prior to submitting a bid.

1.3. SCHEDULE OF OPERATIONS

1.3.1. The contractor shall perform the work in accordance with a schedule agreed to in advance and every effort will be made to minimize interference with traffic. Streets will be closed in accordance with the schedule and traffic re-routed under the supervision of the Department of Public Works. Proper notification of the Harford County Emergency Operations Center, Fire Department, Police Department, and Harford County School District shall be required.

1.4. COORDINATION WITH PUBLIC

1.4.1. The Contractor shall be responsible for notifying the residents within project area 48 hours in advance of any disturbance to utility service. This includes any outage, blockage, flushing or any other activity that may affect their continuous normal utility service. The Contractor shall also communicate with property owners 48 hours in advance of any disturbance on their property.

1.4.2. The Contractor shall be solely responsible for coordination and cooperation with the owners of the properties on which the work is being conducted. This includes coordination of individual service outages and reinstatement of new service line connections.

1.4.3. The Contractor shall make every reasonable effort to minimize disturbance to the plumbing within private property and residences. This includes carefully flushing air and debris out of new service line connections at the meter setter before meter installation and coordination with property owners to flush their hose bibs or faucets.

1.4.4. The City may send out mailed notifications or automated telephone communications to inform residents of the project, but ultimately it shall be the responsibility of the Contractor to communicate their activities with the residents. Furthermore, the Contractor is expected to extend its professionalism to residents and make reasonable accommodations as a courtesy to them while working in close proximity.

1.4.5. The Department of Public Works shall authorize the contractor to place "No Parking" signs clearly stating that resurfacing will be performed during the period of time specified on said sign. If vehicles, campers, etc., remain on site during paving period specified, the contractor shall notify the Director who may authorize towing of vehicle, camper, etc., in violation.

Cost of the "No Parking" signs and notifying public shall be included in the unit price on the Bid Form. No additional compensation will be allowed for delays caused by delinquently parked vehicles.

1.4.6. The CONTRACTOR shall be responsible for installing clearly visible signage at each location to indicate construction activities, unpaved road, project duration, etc. to area residents, pedestrians and motorists travelling through the area. Details of this posting to be established at pre-construction meeting.

1.5. STAGING AREA

1.5.1. A designated staging area will be determined and agreed upon by the

Contractor and the Owner prior to the start of construction.

1.5.2. All unused equipment and materials must be stored safely in the designated staging area while maintaining an organized appearance.

1.5.3. At the close of each working day, all items, excluding those used in site stabilization, (i.e., steel plates, cones, barrels, signage, etc.) must be stored appropriately in designated staging area.

1.5.4. Upon completion of the project and removal of items from the site, the staging area must be restored to original or better condition.

1.6. STABILIZATION OF SITE AND DAILY CLEAN-UP

1.6.1. All existing disturbed areas due to the contractor's construction operations shall be restored in a manner as approved by the engineer/inspector.

1.6.2. The Contractor, when working within subdivisions, shall perform daily clean-up of all excess materials and remove all trash, materials, equipment, etc., placed on lawns, sidewalks, driveways, and roadways.

1.6.3. Tracking and depositing of spoils and other material on adjacent roads shall be removed at the end of each paving operation.

1.7. BACKFILL AND COMPACTION

1.7.1. All trenches and excavations shall be backfilled and compacted as soon as practicable. Soil conditions are ‘un-classified’ and have been deemed by the Owner as unsuitable for backfill. Spoils from excavation must be hauled off and disposed of appropriately by Contractor.

1.7.2. Approved backfill material must be used in accordance with Standards reference in General Provisions. Contractor is responsible for proper placement and compaction to be certified by City geotechnical service.

Approved backfill materials shall be CR-6 (or CR-8) and shall be considered incidental to the utility installation cost.

1.7.3. Excavations in paved roadways shall be temporarily covered with asphalt until such time as a permanent pavement repair and resurfacing can be completed. Temporary asphalt patching shall not be assumed to replace the base paving element of the permanent trench repair detail. The approved paving detail for permanent trench repair shall be the R-4 plate from the Harford County Approved Road Code. Temporary asphalt and Permanent trench repair (R-4) shall be considered incidental to the utility installation cost.

1.7.4. The cleanliness of the roadway and maintenance of stable road surface shall be responsibility of the CONTRACTOR and must remain a priority at all times.

1.7.5. Cold-patch asphalt may be stockpiled and re-used wherever possible to reduce material handling and costs.

1.7.6. Open excavations covered with a steel plate must be secured and tapered smoothly with cold patch to ensure the safe transit of vehicular traffic.

Steel plates shall be used as a minimum to secure open excavations over a short duration.

1.8. PUBLIC UTILITIES

1.8.1. The contractor's attention is directed to the requirements of the

Specifications for the protection of public utilities. The contractor is responsible for contacting Miss Utility for location, relocating or adjusting any utilities subject to disturbance by construction.

1.8.2. If during construction operations the contractor encounters unknown or unforeseen utilities, he shall immediately notify the City. The contractor shall take necessary and proper steps to protect the continuance of service of such utilities.

1.8.3. Changes which may be required in utility structures such as raising manholes, water valves, inlets, etc., will be accomplished by the contractor. The utility companies will be notified by the Contractor of the proposed resurfacing to confirm raising of covers, etc.

1.8.4. Existing water valves and hydrants shall only be operated by approved City personnel. Contractor shall not operate City assets unless explicitly authorized by or coordinated with City representative.

1.9. MAINTENANCE OF TRAFFIC

1.9.1. Traffic control shall be the responsibility of the contractor. Maintenance of traffic for this project will not be a separate pay item but shall be considered as incidental to the installation of the utility.

1.9.2. Traffic control shall comply with the Federal Highway Administration Manual on Uniform Traffic Control Devices Part VI, Standards and Guides for Traffic Controls for Street and Highway Construction, Maintenance, Utility, and Incident Management Operations. Contractor must maintain traffic flow; total street closures are not allowed unless approved in writing by the City.

1.9.3. All traffic control and pedestrian safety procedures shall be performed using the necessary barricades, lighting, signs, and signalization including all materials, equipment, and labor to perform this task.

1.9.4. Closing of City roads is approved on a case-by-case basis and shall be preferable in the absence of a proper flagging operation. In the event that construction activities render a road impassable, the CONTRACTOR shall close the road properly with the appropriate signage, cones and notifications.

2. PROJECT DETAILS AND SPECIFICATIONS

2.1. Scope of Work

2.1.1. The scope of this project shall include the furnishment and installation up to 4,500 linear feet of 8” C900 DR14 PVC water pipe, up to 150 linear feet of 6” C900 DR14 PVC water pipe, up to 24 8” gate valves, up to 8 6” gate valves, up to 7 fire hydrants, and up to 85 complete 1” house services with meter setters, pits and covers. Also included are backfill materials, asphalt trench repair, site restoration work and any related work, materials, fittings, hardware or other appurtenances necessary to support the scope.

2.1.2. This project also includes approximately 195,000 square feet of pavement resurfacing (2” mill and overlay). The contractor shall be responsible for test pitting, field verifications, surveying, and testing of waterlines as required, along with proper abandonment of old mains, flushing and dewatering operations; along with public notification, traffic control and road closures. Service outages shall be coordinated with the City maintenance shop and communicated to affected customers.

2.1.3. This project shall be awarded at the City’s discretion to the lowest qualified bidder and consists of unit based pricing with two optional contract years.

Any inclusion, exclusion or combination of bid items and/or option years awarded to the successful bidder is at the discretion of the City and shall be awarded based on funds available.

2.2. Project Components and Bid Items

2.2.1. Bid Item 001 – 8” Water Main: All water mains shall be constructed of

DR14 C900 PVC. New water main pipe shall be installed at a minimum bury depth of 42” to the top of the pipe. Tracer wire shall be installed directly on top of newly installed water main. Warning tape shall be installed at least 12” above new water main.

2.2.1.1. Fittings: Elbows, tees, and fittings must be cement lined or epoxy coated ductile iron with mechanical joints. Wedge action retainer glands must be restrained joint such as EBAA Mega Lug, FORD 1400, Star Grip 3000, etc. Elbows and tees must be properly restrained per Harford County Standard Details W-6; W-10. 90° Elbows are not permitted in the City water system.

2.2.1.2. Fittings, elbows, tees, tracer wire, warning tape, and any hardware or other appurtenances necessary to support this scope are considered incidental to Bid Item 001.

2.2.1.3. Temporary Paving, Permanent Trench Repair, Temporary Asphalt

Curb, Site Restoration and other appurtenances necessary to support this scope are considered incidental to Bid Item 001.

2.2.2. Bid Item 002 – 6” Water Main: All water mains shall be constructed of

DR14 C900 PVC. New water main pipe shall be installed at a minimum bury depth of 42” to the top of the pipe. Tracer wire shall be installed directly on top of newly installed water main. Warning tape shall be installed at least 12” above new water main.

2.2.2.1. Fittings: Elbows, tees, and fittings must be cement lined or epoxy coated ductile iron with mechanical joints. Wedge action retainer glands must be restrained joint such as EBAA Mega Lug, FORD 1400, Star Grip 3000, etc. Elbows and tees must be properly restrained per Harford County Standard Details W-6; W-10. 90° Elbows are not permitted in the City water system.

2.2.2.2. Fittings, elbows, tees, tracer wire, warning tape, and any hardware or other appurtenances necessary to support this scope are considered incidental to Bid Item 002.

2.2.2.3. Temporary Paving, Permanent Trench Repair, Temporary Asphalt support this scope are considered incidental to Bid Item 002.

2.2.3. Bid Item 003 – Hydrants: All fire hydrants shall be either Mueller A-423 or

Kennedy K81A models, installed per Harford County Detail W-4 with appropriate drain field, restrained joints and thrust blocks. Hydrants shall be painted yellow.

2.2.3.1. Fittings, elbows, tees, tracer wire test stations, warning tape, and any hardware or other appurtenances necessary to support the hydrant installation are considered incidental to Bid Item 003.

2.2.3.2. Temporary Paving, Permanent Trench Repair, Temporary Asphalt support hydrant installation are considered incidental to Bid Item 003.

2.2.4. Bid Item 004 – Gate Valves: All water valves shall be AWWA C-515 resilient wedge gate valves with restrained mechanical joints. Valves shall operate as ‘clockwise to close’ or ‘counterclockwise to open’. Valve roadway box and lid shall be incidental to valve installation along with tracer wire within valve box.

2.2.4.1. Fittings, elbows, tees, tracer wire, warning tape, and any hardware or other appurtenances necessary to support the valve installation are considered incidental to Bid Item 004.

2.2.4.2. Temporary Paving, Permanent Trench Repair, Temporary Asphalt support valve installation are considered incidental to Bid Item 004.

2.2.5. Bid Item 005 – House Services: All water house service connections within the scope of this project shall be constructed of 1” CTS K-Copper with No-Lead Brass Compression fittings to conform with the City of Aberdeen Addendum to Harford County Standard Details W-17 and W-19.

2.2.5.1. The City of Aberdeen specifically requires the use of tapping saddles with ball style corporation stops. Direct tapping of water mains is not permitted. New water services shall be installed at a bury depth of at least 36” to the top of the pipe.

2.2.5.2. Water meter enclosures shall be exclusively constructed of plastic and sized appropriately for the use of a 1” x 3/4” meter setter. The existing water meter, transmitter, and antenna shall be preserved and reused at each location. The meter enclosure cover and lid shall be cast iron with 15” lockable opening and 2” antenna opening.

2.2.5.3. The meter pit and setting shall be placed at the property line or as close as possible to the existing meter location. The new meter setting shall be connected to the existing service line for each property with a 36” pigtail on the house side of each meter setting.

The pigtail shall be 1” with compression fittings adapting to the size and material of the existing private house service.

2.2.5.4. The meter setter and pit, etc. shall be installed at the depth indicated on the detail. Adaption to the depth of the existing house connection shall only occur at a point beyond the meter pit. The meter setter depth shall not be altered to match the depth of the existing house service. Meter pits shall not be located in roadways, curb lines, sidewalks or driveways.

2.2.5.5. Fittings, elbows, tees, tracer wire test stations, warning tape, and any hardware or other appurtenances necessary to support the service installation are considered incidental to Bid Item 005.

2.2.5.6. Temporary Paving, Permanent Trench Repair, Temporary Asphalt support service installation are considered incidental to Bid Item 005.

2.2.6. Bid Item 006 – Pavement Resurfacing: All areas designated to be resurfaced shall include 2” mill and overlay. Unit price shall include all necessary work in support of mill and overlay process and shall not be broken into separate line items.

2.2.6.1. The unit price shall be full compensation for the preparation of the existing surface to be paved including but not limited to the sweeping, power brooming, or removal of all loose aggregate or otherwise deleterious debris, grass, roots, etc.; and for all labor, equipment, tools, the setting of lines and guides where specified, and incidentals necessary to complete the item.

2.2.6.2. Milling operation shall be included in the unit price shall be for all costs for equipment, tools, labor, removal and disposal of millings, debris, and incidentals necessary to complete the item.

2.2.6.3. The adjustment of existing manhole covers, water valve boxes, gas valve boxes, stormwater inlet grates, electrical conduit boxes, or any other utility to meet the proposed pavement grade shall be incidental to the unit price in Bid Item 006. This includes all labor, material and equipment necessary to complete these adjustments to the specifications of the Harford County Roadway and Storm drain Design Standards and Book of Standard Detail dated May. 1, 2007, and Errata to and additions thereto, and Standard Specifications and the Harford County Standard Specifications and Details for Water Mains and Sanitary Sewers.

2.2.6.4. When deemed appropriate by the City, tests on all materials furnished by the contractor shall be made by the City via a certified material testing laboratory. The costs of such tests will be borne by the City. Any materials failing to meet the requirements of the Harford County Roadway and Storm drain Design Standards and Book of Standard Detail and Errata to and additions thereto shall be rejected and replaced by the contractor at no expense to the City.

2.2.6.5. An adjustment may be made to the final Contract unit price of hot mix

Asphalt if the price of asphalt binder fluctuates significantly from the prevailing price as quoted in the Contract Documents to the date of placement. The Contract unit price may be adjusted by the amount of fluctuation above five (5) percent for Contracts scheduled to be paved during more than one construction season or having an estimated mix quantity of 10,000 tons or more. For Contracts completed within one construction season and having an estimated mix quantity of less than 10,000 tons, the adjustment will be based upon the amount of fluctuation above fifteen (15) percent.

2.2.7. Bid Item 007 – Concrete Curb and Gutter: Removal of existing concrete shall not be included in this unit price and is incidental to other utility installation items previously mentioned. The standard detail for used for unit pricing of this item shall be Standard Detail S-1 – 7” Curb and Gutter priced by linear foot. Contractor shall adapt the dimensions specified in this detail to match field conditions of existing surrounding curb or to accommodate yard/sidewalk drainage, etc. in coordination with the City.

2.2.8. Bid Item 008 – Concrete Sidewalk: Removal of existing concrete shall not be included in this unit price and is incidental to other utility installation items previously mentioned. The standard detail for used for unit pricing of this item shall be Standard Detail S-9 – 5’ Concrete Sidewalk priced by square foot. Contractor shall adapt the dimensions specified in this detail to match field conditions of existing sidewalk, curb or aprons in coordination with the City.

2.2.9. Bid Item 009 – Concrete Driveway Aprons: Removal of existing concrete shall not be included in this unit price and is incidental to other utility installation items previously mentioned. The standard detail for used for unit pricing of this item shall be Standard Detail S-14 – Typical Driveway Entrance for 7” concrete curb and gutter with sidewalk priced by square foot. Contractor shall adapt the dimensions specified in this detail to match field conditions of existing sidewalk, curb, etc in coordination with the City.

2.2.10. Bid Item 010 – Mobilization and Demobilization: This item shall include a lump sum price for deployment (and vice versa) of resources, staff, equipment and materials including staging in designated areas.

2.2.11. Bid Item 011 – Engineering Service and Field Verification: This item shall include a lump sum price for all preliminary research, test pitting, verifications, surveying, locating, plan markup, as-built documentation, etc.

2.2.12. The City of Aberdeen Water Utility refers to Harford County Standard

Details and Harford County Water & Sewer Guidelines, except for specific items listed in the City of Aberdeen Addendum to Harford County Standard Details (available online and by request)

2.2.13. Incidental Costs: Items necessary for the project scope…