832152drainaNN.pdf

INVITATION FOR BIDS

IFB No. 27-0173-6256

Title: CHRISTOPHER SHORES DRAINAGE IMPROVEMENTS (PHASE

II)

Issue Date: July 7, 2026

Proposals Due: July 31, 2026 at 2:00 pm

The City of Newport News (the “City”) is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received at https://secure.procurenow.com/portal/nnva/, through the due date and hour displayed above (local prevailing time).

NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR

UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.

The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton

Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction

Stnds/REGCONST_Home.asp. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards. Changes from the

Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

Contracting Officer: Kersha Aerga, Procurement Manager aergake@nnva.gov

Assistant: Natalie Minton, Procurement Services Specialist mintonnm@nnva.gov

Office of Purchasing

City of Newport News

2400 Washington Avenue, 4th Floor

Newport News, Virginia 23607

757-926-8721

City of Newport News

INVITATION FOR BIDS

Christopher Shores Drainage Improvements (Phase II)

I. Introduction II. Specifications/Project Overview

III. General Information IV. Special Provisions (Section 110) V. Bid Form Information

VI. Bid Form VII. Vendor Questionnaire

Attachments:

A - 27-0173-6256, Drawings (Plan Sheets)

B - 27-0173-6256, NNWW Distribution Standards for Materials and Construction

C - 27-0173-6256, Construction Sign

D - Newport News Construction Standards - Section 101-110

E - Standard Details

F - Sample Construction Contract

IFB #27-0173-6256 Christopher Shores Drainage Improvements (Phase II)

1. Introduction

1.1. Summary

The City of Newport News (the “City” or "Owner") is seeking bids from qualified firms (the

“Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement

(https://secure.procurenow.com/portal/nnva), to be received no later than Friday, July 31, 2026 at

2:00 pm (local prevailing time).

The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Contractor to provide all Work and Materials required for the replacement of an aged stormwater system and the installation of new stormwater infrastructure within the Christopher Shores residential area, in accordance with the specifications of this IFB.

NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT

A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE

SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT

WAS NOT SUBMITTED ON TIME.

The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton Roads Planning District

Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special

Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the

HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive

Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction

Stnds/REGCONST_Home.asp. The City’s Construction Standards, which are a modified version of the HRPDC Regional Construction Standards, Division 1, Sections 101 through

109 are provided in Section 7, Attachments. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or

Standard Details found in the HRPDC Regional Construction Standards. Details shown on the

Drawings replace corresponding Standard Details found in the Regional Construction Standards.

Changes from the Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

1.2. Background

The Christopher Shores subdivision, constructed in 1949, is currently served by an aging and deteriorated stormwater system that lacks the capacity to manage existing runoff flow rates or meet current stormwater management requirements. Residents experience flooding during storm events, and some areas are completely without adequate stormwater infrastructure. This project aims to reduce the risk of street flooding throughout the Christopher Shores area by installing a new drainage system designed to meet modern stormwater management standards, including the capacity to convey runoff from a 10-year storm event.

https://secure.procurenow.com/portal/nnva

1.3. Timeline

Release Project Date: July 7, 2026

Question Submission Deadline: July 15, 2026, 1:00pm

Bid Submission Deadline: July 31, 2026, 2:00pm

Bids will be publicly opened on the due date and time as specified herein, in the Office of

Purchasing. A virtual attendance option is also available by using the link below.

https://teams.microsoft.com/meet/22733287

0492351?p=5fqLEwyuGHmvkvcou1

1.4. Contact Information

Project Contact:

Kersha Aerga

Procurement Manager

2400 Washington Avenue

Newport News, VA 23607

Email: aergake@nnva.gov

Phone: (757) 926-8029

Secondary Contact:

Natalie Minton

Procurement Services Specialist

2400 Washington Avenue

Newport News, VA 23607

Email: mintonnm@nnva.gov

Phone: (757) 926-8028 https://teams.microsoft.com/meet/227332870492351?p=5fqLEwyuGHmvkvcou1 https://teams.microsoft.com/meet/227332870492351?p=5fqLEwyuGHmvkvcou1

2. Specifications/Project Overview

2.1. Specifications

Specifications for this project are incorporated into the Drawings (Plan Sheets) which can be viewed and downloaded in the Attachments section.

https://procurement.opengov.com/portal/nnva/projects/277834/document?section=2681160

3. General Information

HRPDC

3.1. Questions

Questions regarding this Invitation for Bid (IFB) must be submitted in writing through the

OpenGov Procurement Question/Answer Tab via the City's e-Procurement portal, on or before, Wednesday, July 15, 2026 by 1:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the City's e-Procurement Portal received prior to the date and time as provided for in this solicitation.

Direct contact with others besides the Office of Purchasing, including other City departments and the City consultants, on the subject of this bid is expressly forbidden except with the foreknowledge and permission of the contracting officer. Violation may result in a determination that your firm is ineligible for award.

3.2. Pre-Bid Conference

There is not a pre-bid conference scheduled for this project.

3.3. Contractor Qualifications

Firms shall have the capability in all respects to fully perform the services or provide the goods specified and have the experience necessary to assure good faith performance of the contract.

3.4. Contract/Agreement

Following award, a contract will be executed between the Contractor and the City. A sample contract is included in this Invitation for Bid. Do not return the sample contract with the bid; it is provided for informational purposes only.

3.5. Invoicing and Payment

The Contractor shall use the City’s Project and Contract Management System (Projectmates) to electronically submit invoices, change orders, and subcontractor reporting. Subcontractor payment information shall be submitted with each invoice. The General Contractor will need to provide the subcontractor’s name, primary contact name and title, company email address, company phone number, certification types (i.e. Small Business, Women-Owned Business, Minority Owned Business, DBE, etc.), certifying agency name (Virginia Small Business

Supplier Diversity, National Minority Supplier Development Council, etc.) and certification number. The General contractor will report the subcontractor utilization based on commitments in the bid including stated SWaM or DBE percentages.

Submissions for payment shall be based on the pricing contained in the contract documents.

Payment will be authorized following receipt of a valid invoice, which must minimally include the Purchase Order Number, Contract number (if provided by the City), Description of Goods and Services, Breakdown of hours, and Total Price. Invoices may be submitted following the completion of services or agreed-upon terms.

3.6. Financial Summary

Bidder shall provide a Financial Summary, upon request by the City.

3.7. Insurance

The Contractor shall maintain adequate liability insurance, which shall protect and save harmless the City of Newport News, Virginia, and its officials from all suits and actions of every kind and description arising from injury or damage to persons and property in the prosecution of said work or in failure to properly safeguard same, and from all claims arising under the workmen's compensation laws. Following award of the contract, the Contractor shall furnish proof of said insurance prior to commencement of services.

Prior to submitting a bid, ensure that your firm fully understands the City’s insurance requirements, your carrier is properly rated and that your carrier can provide the required insurance and endorsements.

Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements. Failure to provide the certificates and endorsements within this timeframe may be cause for the City to rescind award of a contract and hold the original

Bidder/Offeror liable for excess costs.

Insurance requirements are specified herein in section 103 of the Attachment entitled "Regional

Construction Standards Sections 102-110."

4. Special Provisions (Section 110)

4.1. Scope of Work

The Work entails the construction of a new storm drainage system to replace an existing system that is outdated and does not conform to current City Standards.

4.2. Construction Drawings and Other Documents

Plans are the property of the Owner and shall not be used for any purposes other than those specified in these Contract Documents.

• Drawings (39 Page Attachment).

4.3. Hampton Roads Planning District Commission Regional Construction Standards

Prior to construction, the Contractor is required to obtain a copy of the Hampton Roads Planning

District Commission Regional Construction Standards, Sixth Edition, from the Hampton Roads

Planning District Commission located in Chesapeake, Virginia.

Note: The attached Newport News Construction Standards document contains modifications, additions, or deletions modified by the Owner or by Special Provision to the HRPDC Regional

Construction Standards are hereby incorporated into the contract documents.

4.4. Newport News City Code References

Certain sections of these Contract Documents contain references to the Newport News City

Code, Article XX. Office of Purchasing.

4.5. Modifications to Regional Construction Standards (Division 1)

As listed in the Newport News Construction Standards, on Pages 110-2 through 110-28.

4.6. Modifications to Regional Construction Standards (Divisions 2-8)

As listed in the Newport News Construction Standards, on Pages 110-29 through 110-36.

4.7. General Conditions/Special Provisions

A. Contractor Experience

The Contractor shall have five (5) years of experience in relevant construction (sanitary, storm, water, and roadway rebuilding). The assigned site superintendent, at the time of bid, shall possess ten (10) years of experience in relevant construction (sanitary, storm, water, and roadway rebuilding). Also, a minimum of three (3) years of work experience with municipalities and/or VDOT is required.

B. Construction Inspection Office Notification

The Contractor shall notify Construction Inspection at least forty-eight (48) hours prior to beginning construction. Contact the Construction Inspection office through (757) 933-2311.

C. Work on Weekends and City Holidays

Time is of the essence on this contract. In order to maintain the schedule, the Contractor may choose to work on weekends or a City holiday. The Contractor shall request approval from the City of any scheduled work on weekends or City Holidays in accordance with HRPDC

RCS section 105-VIII-8.1. Approval by the Director of the Department of Engineering or their representative is required. There is no obligation or requirement that the City provide this service and the City cannot guarantee the availability of an Inspector.

The Contractor shall be required to pay the City for project inspection services on weekends and City Holidays. The payment rate is established at $75.00 per inspector, per hour, for each hour the inspector(s) provides the inspection service, which shall include travel to and from the site. The Contractor shall submit with each monthly invoice a check payable to The City of Newport News in an amount equivalent to the hours of inspector service times the rate for the specific billing period. There shall be a minimum service time of two (2) hours per inspector, each time.

NOTE: This requirement may not apply to contracts where work hour restrictions established by the City will require Weekend or Holiday work.

D. Protection of Private Property

The Contractor shall protect all private property adjacent to the project limits and shall restore any property damaged during construction. Contractor shall be responsible for adjustments to private property to match project improvements. The Contractor shall also maintain access to all property and provide temporary drives and/or walks as directed by the Engineer, which shall include multiple asphalt placement or concrete placement. No specific payment shall be made for this work as it shall be included in other pay items as incidental work. Asphalt wedging at gutters and driveway entrances shall be done at no additional cost to the City. For private and commercial entrances; the asphalt shall be sloped to allow for easy ingress/egress to existing properties and to establish or maintain proper access or drainage.

E. Maintenance of Traffic

The Contractor shall, by letter initially and then verbally, keep the residents and businesses advised of the routing of traffic, closures of traffic ways, driveways, or other inconveniences that would alter their access to their property during construction. The Contractor must meet with the public as needed.

The Contractor shall submit a Maintenance of Traffic plan, sequenced with his plan of operations, to the Engineer for his review prior to commencement of any work. The plan shall be designed and implemented according to the Virginia Work Area Protection Manual, the

MUTCD and the Traffic Management Plan within the contract plans or requirements provided in the Contract. The plan shall be signed and sealed by a Professional Engineer licensed in the

Commonwealth of Virginia.

F. Existing Structures

Coordination with property owners at least ten (10) days in advance prior to disturbance is required as indicated on section 107-III of the HRPDC Regional Construction Standards.

Fences and other structures that are not to be salvaged, trees, stumps, logs, and other debris that will interfere with construction shall be removed and disposed of properly. The contractor shall either reinstall temporarily removed fences and other structures or replace in kind. This work shall be included as an incidental item under the appropriate bid item.

G. Controlling Water On-site

The Contractor shall control surface water to:

1. Intercept and divert surface water runoff away from excavations through the use of dikes, curbing, walls, ditches, pipes, sumps or other acceptable means.

2. Provide and maintain ditches of adequate size to collect and prevent surface and subsurface water seepage from entering the excavations.

3. Divert the water to settling basins or other approved equipment required to reduce the amount of fine particles before discharge into drainage pipes and natural water courses.

The Contractor shall dewater excavated areas to:

1. Lower the groundwater level in excavations as required to provide a stable, dry subgrade for the prosecution of the proposed work;

2. Maintain dewatering operations in a manner that prevents buildup of excessive hydrostatic pressure and damage to structures and the subgrade;

3. Not allow water to accumulate in excavations. Contractor shall provide and maintain ample means and devices to remove promptly, and to dispose of properly, all water entering excavations and to keep them dry until the proposed work is completed;

4. Not discharge water to protected environmental resources without treatment to remove suspended solids and sediments;

5. Bypass pumping and dewatering are incidental items to this contract. The Contractor is responsible for familiarizing themselves with the site and reviewing all geotechnical reports, when available, to determine the degree of dewatering that will be required prior to bidding on the work.

No structural components, piping, or pavements shall be placed on soft, muddy, inundated or frozen surfaces. Contractor shall constantly guard against the possibility of flotation of pipe or structures after installation. Backfill or other means shall be placed promptly to prevent this occurrence. If a drainage system or water course is silted or becomes blocked due to dewatering operation, it shall be cleaned by the Contractor at no additional cost to the City. Any enforcement actions or fines resulting from improper dewatering and/or discharge of turbid water and sediment to the stream or other protected areas shall be the sole responsibility of the

Contractor.

Any reinstallation, repair or maintenance of proposed work due to flooding/weather is not reimbursable by City and shall be accomplished at no additional cost to the City.

H. Clearing and Grubbing

No trees shall be removed until after the contractor has marked the Limits of Disturbance

(LOD) and wetlands as part of his/her construction layout survey. Trees shown to remain within the LOD shall be preserved and protected and no clearing shall commence until the contractor conducts a site meeting with the Engineer to identify and mark trees to be protected during construction with brightly colored ribbon and Tree Protection Fencing as specified herein.

I. Miscellaneous

1. Trees not designated for removal that are damaged during construction shall be replaced by the Contractor at his/her expense or repaired (if deemed appropriate by the Engineer) by a tree surgeon at the Contractor's expense.

2. Proper drainage on-site and of adjacent properties shall be maintained in all cases.

3. The Contractor shall submit for approval a construction schedule detailing day/night/weekend work, type of work, operations, phase/sections, traffic control, etc. also considering simultaneous work by others. The construction schedule/sequence of construction must be maintained and updated monthly. Scheduled coordination meetings may be requested when issues arise.

4. If the construction is of poor quality, consistency, ride-ability, aesthetics, continuity, etc.

as determined by the Director of Engineering or their representative, the replacement shall be required as directed at no cost to the City. The one-year warranty for the replacement shall be in effect from the date of the replacement.

5. Landscaping shall have a two-year warranty.

6. Contractor shall perform complete restoration of all existing facilities and areas disturbed to conditions equal to or better than pre-construction conditions and to the satisfaction of the owner.

4.8. SPECIAL TRAFFIC CONDITIONS (10-13-20)

1. Section 1004.13 "Traffic Control" of our current Standard Specifications (as amended May 1, 1991) shall be applicable on this project. In addition, fluorescent prismatic lens sheeting signs

(diamond grade) shall be used in work zones and other work zone improvements. The use of orange encapsulated lens sheeting for construction warning signs is no longer allowed.

2. The Virginia Work Area Protection Manual -2011 Edition, Rev.2 (dated September 2019) and

“Manual on Uniform Traffic Control Devices, 2009 Edition, shall be used on this project.

3. If assistance from Traffic Operations for such items as "No Parking" signs, traffic signal information, or detector locations, etc. become necessary, the Contractor shall give at least forty-eight hours (weekdays) notice in advance. Contact 933-2311, weekdays, 7:00 A.M. to 4:00 P.M.

for these services.

4. The Contractor shall control the stockpiling of materials and/or spoils so as not to prohibit access to residences or businesses. Lighted, reflectorized plastic drums shall also be provided around any and all materials and/or hazardous locations within the project limits and within the

City's right-of-way.

5. Haul routes for spoil removal and/or needed materials (fill, asphalt, rip-rap, etc.) shall be requested in writing (including map) and shall be approved by the Engineer.

6. Local access to homes and businesses shall be maintained at all times.

7. The Contractor shall submit a traffic control plan to the Traffic Engineering Division for approval before work shall commence on the project. The City will reserve the right to require modifications to the traffic control plan/or traffic control material placement in the field as conditions change.

8. For streets where two-way traffic is reduced to a single travel lane, a flagging operation shall be required. Certified flaggers shall be properly attired as per the Virginia Work Area Protection

Manual, and shall use “Stop/Slow” paddles to control traffic. Flags may be used as a supplemental hand-signaling device only.

9. Work Hour Restrictions: This project is being bid based on the 2018 Work Hour

Restrictions. This can be found at https://www.nnva.gov/1489/Work-Hour-Restrictions. The closure of multiple lanes will require a review of special work hour restrictions for night or weekends only. Although care should be taken to minimize traffic disruption. A tentative schedule of lane closures and work hours shall be included with the traffic control plan as required in Note 7. Deviation from standard work hours and additional lane closures shall be approved by the Department of Engineering prior to commencement. Notification to the

Engineering Department – Traffic Division for any road closures must be done 24 hours prior to closure. “STOP” sign control (multi-way) shall be implemented during “downtime” to maintain orderly traffic flows.

10. Open manholes/valve boxes shall not be left unattended or remain open when work zone traffic control plan set-up is not in place. Work zones shall be clearly delineated and specific hazard areas are to be encircled with reflectorized plastic drums in lieu of Type I or Type II barricades which are not approved for use in the street.

11. Where construction vehicle access routes intersect paved or public roads, provisions shall be made to minimize the transport of sediment by vehicular tracking onto the paved surface. Where sediment is transported into a paved or public road surface, the road surface shall be cleaned thoroughly at the end of each day or as often as directed by the Engineer.

12. Police Patrol: In accordance with the latest edition and most recent revision of the Virginia

Work Area Protection Manual (VWAPM) when the Contractor is required to coordinate assistance by Newport News Police Department officers to maintain traffic, the Contractor shall complete and submit an Extra-Duty Employer Application, which can be found on the City’s website: http://nngov.com/206/Extra-Duty-Employment.

a. The completed application shall be submitted at least five (5) business days prior to the date of service to include any rescheduling dates. The Contractor is to follow all regulations set forth by the Newport News Police Department and by the most recent edition and revision of the Virginia Work Area Protection Manual regarding Extra Duty

Employment.

https://www.nnva.gov/1489/Work-Hour-Restrictions http://nngov.com/206/Extra-Duty-Employment

5. Bid Form Information

5.1. Bid Information

Work to be completed in: 730 Days (Substantial), 30 Days (Final).

Liquidated Damages: $2, 500.00 per calendar day after time for Substantial Completion has expired. $1,250.00 per calendar day after time for Final Completion has expired.

Performance Bond: 100%.

Payment Bond: 100%.

Bid Security: 5%.

5.2. Additional Bid Information

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents. The prices quoted shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the

Contractor's labor, overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents. Include allowance for waste where appropriate. The unit prices shall be maintained throughout the Contract Time. Unit prices shall be used in determining additions or deductions from the total Contract Price in the event of changes due to unforeseen conditions in the Work.

5.3. Award

The City will make the award based on Total Bid to the lowest responsive and responsible

Bidder. The City reserves the right to conduct any test it may deem advisable and make all evaluations. The City also reserves the right to reject any or all bids, to award whole or in part, and to waive informalities prior to making the award, whenever it is deemed to be in its best interest.

5.4. Bid Items (Descriptions and Measure of Payments)

Item No. 1 Mobilization/Demobilization

Shall be measured and paid on a lump sum (LS) basis. The lump sum bid price for

Mobilization/Demobilization shall include all costs for preparatory operations including but not limited to: all contract survey of stake out, monument survey, and utility identification/location; site preparations such as the permits, citizen notification, area cleanup after completion of the project, and

CCTV and production of “As-built” drawings. These “As-built” drawings and the construction stake out and surveying shall be performed by a Virginia licensed professional surveyor and the work shall include reestablishment of all property corners disturbed by the project.

The mobilization and demobilization bid item shall be paid as follows:

• If the mobilization and demobilization line item does not exceed 8% of the Total Bid amount, the mobilization component will be paid as 50% of the mobilization and demobilization line item with the initial progress payment and the demobilization component will be paid as the same amount after review of the CCTV and approval of the “As-built” drawings following final completion of the project.

• If the mobilization and demobilization line item exceeds 8% of the Total Bid amount, the mobilization component will be paid as 4% of the Total Bid amount with the initial progress payment, and the demobilization component will be paid as the remainder of the mobilization and demobilization line item after review of the CCTV and approval of the “As-built” drawings following final completion of the project.

Item No. 2 - No. 9: 15”, 18”, 24”, 30”, 36”, 42”, 48”, Reinforced Concrete Pipe (RCP/Class 3) and

38”x60” Horizontal Elliptical Reinforced Concrete Pipe (Class 3), Complete-in-place

Shall be measured and paid on a linear foot (LF) unit cost basis, complete-in-place., and shall include, but is not limited to, all labor, materials, equipment and incidentals necessary for excavating, backfilling select fill material, compacting and compaction testing, bedding, CCTV inspection and cleaning prior to acceptance, disposal of surplus materials, joint wrapping & sealing, geotextile fabric, and connection to existing structures. For pipes located under pavement, surface restoration costs are covered under separate bid items.

Item No. 10: 16” Ductile Iron Pipe (DIP) Class 52

Shall be measured and paid on a linear foot (LF) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment and incidentals necessary for excavating, backfilling select fill material, compacting and compaction testing, bedding, CCTV inspection and cleaning prior to acceptance, disposal of surplus materials, joint wrapping & sealing, geotextile fabric, and connection to existing structures.

Item No. 11: Curb Drop Inlet (CDI), Pre-Cast Concrete, 12”-30” dia. Pipes

Shall be measured and paid on an each (EA) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment and incidentals necessary to install precast VDOT Curb Inlets, including the frame and grate or cover. The unit cost includes excavation, bedding, backfill, testing, dewatering, benches, inverts, seals, sheeting/shoring as required, and CCTV inspection and cleaning prior to acceptance.

Item No. 12 – No. 17: Manhole 4-ft diameter, 5-ft diameter, 6-ft diameter, 7-ft diameter, 8-ft diameter, and 9-ft diameter complete-in-place

Shall be measured and paid on an each (EA) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment, and incidentals necessary to install precast VDOT Curb Inlets, including the frame and grate or cover and additional vertical depth. The unit cost includes, excavation, bedding, backfill, testing, dewatering, benches, inverts, seals, sheeting/shoring as required, and CCTV inspection and cleaning prior to acceptance.

Item No. 18: Remove Existing Storm Piping and Structures/ Abandonment and Filling of Existing

Pipe and Structures

Shall be measured and paid on a lump sum (LS) unit cost basis, complete-in-place, and shall include, but is not limited to, all labor, materials, equipment, flowable fill, and incidentals necessary to abandon all pipes and structures, and used to remove all existing storm piping and structures, as indicated in the contract documents.

Item No. 19 – No. 20: Pavement demo and removal /New pavement

Shall be measured and paid on a square yard (SY) unit cost basis, and shall include, but is not limited to, all labor, materials, equipment, and incidentals necessary to remove pavement, install temporary pavement patching, and permanent pavement patching. The unit cost shall also include all courses and thickness of aggregate and asphalt base material necessary, constructing tie-ins, pavement preparation, control strips, and test lots. Also included is furnishing, hauling, placing, manipulating, and compacting material (including preparing and shaping the subgrade or subbase and shoulders, adding moisture (if needed), removing and replacing previously prepared subgrade or subbase and constructing the base course thereon.

Item No. 21: Concrete Driveway and Sidewalk Replacement, Shall be measured and paid on a square yard (SY) unit cost basis, and shall include, but is not limited to, all labor, equipment, materials, and incidentals necessary for saw cutting, removing and disposing of existing driveways, preparing subgrade, base material, and installation of new driveways, in-kind.

Item No. 22: Curb and Gutter Replacement, combo C&G

Shall be measured and paid on a linear feet (LF) unit cost basis, and shall include, but is not limited to, all labor, equipment, materials, and incidentals necessary for excavation, removal and disposal of existing curb and gutters, material testing, saw cutting, compaction of subgrade, adjustments, modifications required to fit existing conditions, bedding, backfill, and installation of new curb and gutter.

Item No. 23: Traffic Control

Shall be measured and paid on a lump sum (LS), percent complete basis, and shall include, but is not limited to, all materials, labor, equipment, and incidentals for preparation of the traffic control plan, traffic control, detours, signage, flagging if needed, and pedestrian access throughout the duration of the construction project. Access to all adjacent properties shall be maintained at all times during construction.

Item No. 24: Remove and Replace Fencing

Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but is not limited to all labor, materials, equipment, and incidentals required to remove the existing fences and replace with new in-kind fencing. If temporary fencing is required the contractor shall install a temporary fencing system until the permanent new fencing is installed.

Item No. 25: Tree Removal and Protection

Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but not be limited to all labor, supervision, materials, tools, equipment, supplies, services, and incidentals to clear, grub, remove, and dispose of trees, plants, debris, structures and other objects within the construction limits, except for trees that are designated to be preserved or protected.

Item No. 26: ROW Restoration (grade and seeding)

Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but not be limited to all labor, materials, tools, equipment, and supplies required to complete the necessary work.

Item No. 27: Erosion & Sediment Control (E&S)

Shall be measured and paid on a lump sum (LS) unit cost basis, and shall include but not be limited to all labor, materials, tools, equipment, and incidentals required for installing and maintaining all needed erosion & sediment control devices, either shown or not shown on the plans, and for removing them upon the completion of the project or as requested by the project/environmental inspector.

Item No. 28: 4” DIP

Shall be measured and paid on a linear foot (LF) unit cost basis, Furnish and install 4-inch ductile iron pipe (DIP), including all fittings, restraints, excavation, bedding, backfill, testing, and appurtenant work necessary for a complete installation, including all associated trench restoration and pavement patching and all associated surface repairs required to restore the roadway or paved surface to equal or better condition than existed prior to construction.

Item No. 29: 2” PVC

Shall be measured and paid on a linear foot (LF) unit cost basis, Furnish and install 4-inch ductile iron pipe (DIP), including all fittings, restraints, excavation, bedding, backfill, testing, and appurtenant work necessary for a complete installation, including all associated trench restoration and pavement patching and all associated surface repairs required to restore the roadway or paved surface to equal or better condition than existed prior to construction.

Item No. 30: 8”x4” Tapping Sleeve and Valve

Shall be measured and paid on an each (EA) unit cost basis, Furnish and install an 8-inch × 4-inch tapping sleeve and 4-inch tapping valve on an existing 8-inch water main, including all materials, equipment, labor, and incidentals required for a complete installation. Work shall include tapping sleeve, tapping valve, machine tapping of the existing main, connection to the proposed piping, restraints, fittings, testing, disinfection (as applicable), and restoration of disturbed areas. It shall constitute full compensation for all work necessary to provide a complete and operational tapping connection.

Item No. 31: 2” Ball Valves

Shall be measured and paid on an each (EA) unit cost basis, Furnish and install a 2-inch ball valve, complete with all necessary fittings, adapters, supports, restraints, and appurtenances required for a complete and operational installation. The work shall include labor, materials, equipment, testing, and all incidentals necessary to install the valve in accordance with the contract documents. Measurement and payment shall be on a per-each basis and shall constitute full compensation for furnishing and installing the valve and all associated work.

Item No. 32: Transfer of Services

Shall be measured and paid on an each (EA) unit cost basis, Transfer existing water service connections to the newly installed water main, including all labor, materials, equipment, fittings, couplings, excavation, backfill, testing, disinfection (as required), and incidentals necessary to provide a complete and operational service connection. Work shall include disconnecting the existing service, reconnecting it to the new main, maintaining water service continuity to the extent practicable, and restoring all disturbed areas. Payment shall constitute full compensation for all work required to complete the transfer of an existing water service.

5.5. Bid Notes

1. The Contractor shall ensure that a supervisor certified by Newport News Waterworks is assigned before any work begins on Newport News Waterworks infrastructure. A certified supervisor must be present during all phases of the installation, testing, chlorination, and related activities associated with the water pipeline and/or water services.

2. Items #28 through #32 shall meet the NNWW Distribution Standards for Materials &

Construction.

6. Bid Form

In compliance with the Bid Documents titled, IFB #27-0173-6256, Christopher Shores Drainage

Improvements (Phase II), and all Addenda issued to date, all of which are part of this Bid, the

Bidder hereby proposes to furnish all items including materials, supervision, labor, and equipment in strict accordance with Contract Documents for the sum provided in their bid. Refer to the Bid Detail section for additional bid information.

Line Item Description Quantity Unit of

Measure Unit Cost Extended

Cost

1 Mobilization / Demobilization (8%) 1 LS

2 Storm sewer pipe (15" dia. RCP) CL

III

397 LF

3 Storm sewer pipe (18" dia. RCP) CL

III

712 LF

4 Storm sewer pipe (24" dia. RCP) CL

III

2,526 LF

5 Storm sewer pipe (30" dia. RCP) CL

III

2,835 LF

6 Storm sewer pipe (36" dia. RCP) CL

III

834 LF

7 Storm sewer pipe (42" dia. RCP) CL

III

492 LF

8 Storm sewer pipe (48" dia. RCP) CL

III

1,070 LF

9 Storm sewer pipe (38"x60" HERCP)

CL III

338 LF

10 Storm sewer pipe (16" dia. DIP) CL

62 LF

11 Curb Drop Inlet, Precast Concrete 84 EA

12 Precast Concrete Manhole, B-1, 48" dia.

7 EA

13 Precast Concrete Manhole, B-1, 60" dia.

19 EA

14 Precast Concrete Manhole, B-1, 72" dia.

21 EA

15 Precast Concrete Manhole, B-1, 84" dia.

6 EA

16 Precast Concrete Manhole, B-1, 96" dia.

2 EA

17 Precast Concrete Manhole, B-1, 108" dia.

1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Extended

Cost

18 Remove/Abandon Existing Storm

Piping & Structures

1 LS

19 Pavement demo & removal 6,500 SY

20 New pavement 6,500 SY

21 Concrete driveway and sidewalk replacement

163 SY

22 Curb and Gutter Replacement, combo

C&G (HRPDC REF 200,502)

9,000 LF

23 Traffic Controls 1 LS

24 Remove & Replace Fencing 1 LS

25 Tree Removal & Protection 1 LS

26 ROW Restoration (grade & seeding/vegetation)

1 LS

27 Erosion & Sediment Control 1 LS

Newport News Waterworks (NNWW) Betterment Work

28 4” DIP – Includes pavement patch for trench

400 LF

29 2” PVC – Includes pavement patch for trench

1,135 LF

30 8”x4” Tapping Sleeve and Valve 1 EA

31 2” Ball Valves 2 EA

32 Transfer of Services 43 EA

TOTAL

7. Vendor Questionnaire

All attachments requested to be uploaded below are limited to the following file types:

• .pdf (Portable Document Format file) - Recommended

• .doc and .docx (Microsoft Word document)

• .xls and .xlsx (Microsoft Excel spreadsheet)

• .bmp (Bitmap Image File)

• .jpg and .jpeg (JPEG Image)

The viability and accessibility of these attachments is entirely the responsibility of the

Offeror. Attachments that are not accessible cannot be considered during the review and evaluation of the proposal, which may result in that proposal being determined non-responsive and not being further considered for award.

7.1. Primary Contact*

Please provide the following information for the main contact for all communication regarding this solicitation:

Name

Title

Phone Number

Email Address *Response required

7.2. Secondary Contact - OPTIONAL

Please provide the following information for the secondary contact for all communication regarding this solicitation:

Name

Title

Phone Number

Email Address

7.3. Payment Address*

Please provide the payment address for your organization.

*Response required

7.4. Previous Names

What are prior names of this Bidder, if any?

7.5. Organization Type*

If your company is a Corporation, provide the following information:

• When Incorporated

• In what State

• Name and Address of Directors

• Name and Address of Shareholders

If your company is a Unincorporated Organization, provide the following information:

• Date of Organization

• Name and Address of Owners or Members

• Type and State of Organization

If your company is a Partnership, provide the following information:

• Whether Partnership is General or Limited

• Name and Address of Owners or Partners *Response required

7.6. Annual Dollar Volume*

State approximate largest dollar volume of work performed by this Bidder in one year.

*Response required

7.7. Authorization to Transact Business in Virginia*

Please provide your State Corporation Commission (SCC) Identification Number. If the

Firm/Company is not required to have/maintain registration, please provide the reason. If the

Firm/Company is in the process of registering with the SCC, please state so.

For more information on registration and requirements, please visit https://www.scc.virginia.gov/.

*Response required

7.8. Payment Terms

Please provide the payment terms for this project. If payment terms are not provided, then the terms shall be "Net 30 Days".

7.9. Years in Business*

How many years has this Bidder been in business as a Contractor under its present business name?

*Response required

7.10. Experience*

How many years’ experience in this type of construction work has this Bidder had? Specify number of years as both a contractor and subcontractor.

*Response required

7.11. Project Managers Experience*

List the Bidder's crew foremen and supervisors proposed for this Project and their years of related experience.

Be sure to include the following information for each individual:

• Name

• Years of experience

• Dates of employment with Bidder *Response required

7.12. Government Experience*

Have you ever performed work for a municipal corporation, local governing body, or similar agency previously?

☐ Yes

☐ No

*Response required https://www.scc.virginia.gov/

7.13. Failure to Complete*

Has this Bidder ever failed to complete any work awarded to it?

If yes, give name of Owner, name of Bonding Company, and circumstances.

*Response required

7.14. Bid Bond Amount*

Fill in the blank in the space provided below.

"In default of the performance on our part of the conditions of Bid, our failure to enter into an

Agreement with the City of Newport News, Virginia, within the time above set, we herewith furnish a Bid Bond in the amount of $__________, which shall be absolutely forfeited to the City of Newport News, Virginia."

*Response required

7.15. Escrow Account*

[This applies to projects over $200,000 unless otherwise indicated. A sample Escrow Agreement is included in Attachment A, Newport News Construction Standards. If requested an Escrow

Agreement will be provided to the successful Bidder.]

I/We elect to utilize the Escrow Account Procedure described in the provision of this bid if determined to be the successful low Bidder.

☐ Yes

☐ No

☐ Bid total does not qualify for escrow account option

*Response required

7.16. Anti-Collusion Certification*

By submitting a response to this solicitation, the Bidder certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Bidder understands collusive bidding is a violation of Federal law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.

☐ Please confirm

*Response required

7.17. Certification Regarding Debarment

This is to certify that this person/firm/corporation is not now debarred by the Federal

Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county, from submitting Bids, nor are they an agent of any person or entity that is now so debarred.

☐ Please confirm

7.18. Debarment*

Is the Bidder debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city or country?

If yes, please enter "Yes" and provide an explanation.

If no, please enter "No."

*Response required

7.19. Judgements*

Has this Bidder ever had any judgements entered against it for the breach of contract for construction?

If yes, please provide details.

*Response required

7.20. Banking References*

Give two (2) Banking Institution References.

Include the following for each:

• Name

• Address

• Credit Available *Response required

7.21. Material Suppliers*

List three (3) material suppliers and amount of credit available.

*Response required

7.22. Insurance Certificate*

Please confirm your firm can provide a Certificate of insurance that includes Liability-Property, Liability-Personal Injury, Vehicle and Equipment, and other endorsements required by the City.

☐ Please confirm

*Response required

7.23. Bonding Reference*

List surety company and highest coverage.

*Response required

7.24. Safety Information*

Please provide the following information:

• Project Safety Responsibility (Name) o Telephone Number o Cell Number o Email

• Emergency Contact (Name):

*Response required

7.25. Safety Certification*

The Bidder hereby attests that the project has been carefully evaluated for the safety risks it presents and all safety procedures required based on these risks by Virginia Occupational Safety

& Health, referenced in the Bid document, will be implemented. Virginia Occupational Safety &

Health and all other applicable Federal, State and local laws referenced in the Bid document, will be implemented. All workers on this project will be properly trained on the use of safety equipment and safe work practices.

☐ Please confirm

*Response required

7.26. Clear Understanding*

Have you or your authorized representative, personally inspected the location of the proposed

Work, and do you have a clear understanding of the requirements of the Bid Documents?

☐ Yes

☐ No

*Response required

7.27. Authorization*

In accordance with the terms, conditions and specifications of this Invitation for Bid, the authorized person(s) agrees to furnish the items and/or services requested. The authorized person(s) acknowledges that the bid is valid for a period of 90 days from the due date and certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this Invitation for Bid, and is authorized to contract on behalf of firm submitting the response.

Bidder hereby authorizes and consents to any person, firm or corporation to furnish any information requested by the Owner in verification of this statement of contractor's qualifications.

Also, if it is the apparent low Bidder, the Bidder hereby agrees to furnish the Owner upon request, a complete and current financial statement.

In the space below, enter the name and contact email of the person who has signature authority for the Bidder's company, and is hereby agreeing to the statements above.

*Response required

7.28. Attachment Confirmation*

Bidder has thoroughly reviewed and understood all attachments to this IFB.

☐ Please confirm

*Response required

7.29. Additional Confirmations*

We agree to enter into an Agreement with the City of Newport News, Virginia within seven (7) days of the notice of award for the price named in our Bid.

It is expressly agreed by us that the City of Newport News, Virginia shall have the right to reject any and all Bids and to waive any minor non-substantive errors in the Bid and accept the Bid in the City of Newport News best interests.

The Bidder has read all sections under "Instructions to Bidders."

By confirming, Bidder acknowledges any strike-throughs contained herein, unless hand-written.

☐ Please confirm

*Response required

7.30. Contractor's License

7.30.1. Contractor's License Confirmation*

Under Title 54.1, Chapter…