832148roadCarol.pdf

Lane Engineering, LLC Established 1986

Civil Engineering • Land Planning • Land Surveying • Environmental • Marine

CHIP SEAL SURFACE TREATMENT

BID DOCUMENTS

for

TRUNKLINE ROAD

Prepared For:

Caroline County Commissioners 109 Market Street, Room 132

Denton, MD 21629

Prepared By:

117 Bay Street Easton, Maryland 21601

(410) 822-8003

May 2026

PROFESSIONAL CERTIFICATION: I hereby certify that this document was prepared or approved by me, and that I am a duly licensed Professional Engineer under the laws of the State of Maryland, License No. 23152, Expiration Date: 7/5/2027.

J:\2022\0200\220222\Engineering (Red)\Specifications\2026 Trunkline Tar&ChipSpecs\2-Table of contents.doc

TRUNKLINE ROAD

CHIP SEAL SURFACE TREATMENT

CAROLINE COUNTY, MARYLAND

TABLE OF CONTENTS

Section 00100 - Information for Bidders Section 00300 - Proposal Section 00500 - Contract Section 00700 - General Conditions Section 00800 - Special Conditions Performance Bond Labor and Material Payment Bond

DIVISION 1 – GENERAL REQUIREMENTS

Not Used

DIVISION 2 – SITEWORK

Section 02220 - Trench Excavation and Backfilling Section 02221 - Roadway Subgrade Preparation Section 02230 - Aggregate Base and Sub-Base Courses Section 02500 - Chip Seal Surface Treatment

DIVISIONS 3 – 16

Not Used

Plans included by reference:

Road Improvement Plans for Trunk Line Road, by Lane Engineering, LLC, sealed 5-19-2026

INVITATION TO BID

RFP# CCDPW2027-01

The County Commissioners of Caroline County, on behalf of the Caroline County Department of Public Works is accepting proposals for the Chip Seal Surface Treatment of Trunkline Road in Caroline County, Maryland. Specifications and standards are contained elsewhere in this proposal. Work is generally described as follows:

The scope of this contract includes, but is not limited to:

- Roadway base repair and roadway build-up, where required

- Limited clearing

- Application of four (4) courses of chip seal surface treatment

- Stabilization of disturbed areas

Electronic copies of the RFP, drawings, plans, and bid forms may be obtained by email request to npearce@carolinemd.org or by accessing the County website at the following link:

https://www.carolinemd.org/bids.aspx. Printed copies of the RFP, drawings, and bid forms may be obtained from the Caroline County Department of Finance at 109 Market Street, Denton, Maryland 21629. Refer to RFP# CCDPW2027-01.

A pre-bid meeting will be held on 07/16/2026 at 10:00 am at the Caroline County Circuit Courthouse 109 Market Street Denton, Maryland 21629. Bidders are encouraged to attend. Questions regarding this RFP should be directed to Bryan North, Project Manager via email at bnorth@carolinemd.org by noon 07/30/2026.

Bids must be received in the office of the Caroline County Commissioners, located at 109 Market Street, Denton, Maryland 21629, ATTENTION: Nicole Pearce, by no later than 9:30 am, 08/13/26, where they will be publicly opened and read aloud. The County Commissioners reserve the right to reject any/or all bids.

CERTIFIED MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS

INVITATION TO BID.

Robin Eaton Director Department of Public Works

IMPORTANT DATES:

Pre-Bid: Thursday, July 16, 2026 @ 10:00 am

Questions Due: Thursday, July 30, 2026 @ Noon Q & A Addendum Posted: Thursday, August 6, 2026 by the end of the day Bid Opening: Thursday, August 13, 2026 @ 9:30 am

INFORMATION FOR BIDDERS

CAROLINE COUNTY DEPARTMENT OF PUBLIC WORKS

CHIP SEAL SURFACE TREATMENT OF TRUNKLINE

ROAD RFP# CCDPW2027-01

C.1 GENERAL

The County Commissioners of Caroline County, on behalf of the Caroline County Department of Public Works, are accepting proposals for the Chip Seal Surface Treatment of Trunkline Road in Caroline County, Maryland. Specifications and standards are contained elsewhere in this proposal. Work is generally described as follows:

- Roadway base repair and roadway build-up, where required

- Limited clearing

- Application of four (4) courses of chip seal surface treatment

- Stabilization of disturbed areas

Electronic copies of the RFP, drawings, plans, and bid forms may be obtained by email request to npearce@carolinemd.org or by accessing the County website at the following link:

https://www.carolinemd.org/bids.aspx. Printed copies of the RFP, drawings, and bid forms may be obtained from the Caroline County Department of Public Works at 520 Wilmuth Street, Denton, Maryland 21629.

Refer to RFP# CCDPW2027-01.

Questions about this RFP and/or bid RFIs shall be made in writing and directed to:

Primary Contact:

Bryan North Project Manager Caroline County Department of Public Works bnorth@carolinemd.org

Secondary Contact:

Robin Eaton Director of Public Works Caroline County Department of Public Works reaton@carolinemd.org

C.1A MAIL DELIVERY

Bidders are cautioned that bids mailed, shipped express, or hand delivered to arrive the day of the bid opening must be in the offices of the Caroline County Commissioners, County Courthouse, at 109 Market Street, Denton, Maryland 21629 no later than 9:30 a.m., August 13, 2026. Bids received later than that time will be returned unopened. Proposals must be mailed, shipped, or hand-delivered to the address provided above.

C.2 CHANGES TO BID DOCUMENTS

Changes to bid documents shall be made only in writing, and copies will be emailed, faxed, or mailed to all known prospective bidders. The County assumes no responsibility for verbal instructions or interpretations.

The bid documents contain the provisions required for the contract. Information obtained from an officer, agent, or employee of the County or any other person shall not affect the risks or obligations assumed by the bidder or relieve him or her of fulfilling any of the conditions of the contract.

C.3 BID INSTRUCTIONS

Bids shall be submitted to the offices of the Caroline County Commissioners, County Courthouse, at 109 Market Street, Denton, Maryland 21629. BIDS WILL NOT BE RECEIVED AT ANY OTHER LOCATION. Bids must be received by no later than 9:30 a.m., August 13, 2026.

The Statement below shall be prominently displayed on the outside of the sealed bid document.

This is a sealed proposal for Caroline County Chip Seal Surface Treatment of Stafford Road

RFP# CCDPW2027-01

Bidders are encouraged to attend the Pre-Proposal Meeting. The pre-bid meeting will be held on July 16, 2026 @ 10:00 a.m. at the Caroline County Courthouse at 109 Market Street, Denton, Maryland 21629

C.4 BID OPENING

All bids will be opened and publicly read by designated County staff at 9:30 a.m., August 13, 2026, at the offices of the Caroline County Commissioners, County Courthouse, at 109 Market Street, Denton, Maryland 21629. Bidders and other interested parties are invited to attend.

C.5 BID COMPONENTS Refer to Proposal

C.6 OMISSION OF SPECIFICATIONS

The omission of a bidder of any specifications, or details of any specifications which would normally apply to the products of service herein stated, shall not relieve the bidder from fulfilling those required specifications to provide an end product best suited to the intended purpose. The best commercial practices are to prevail, and only materials of first quality, correct type, size, and design are to be used.

Workmanship shall be of first quality. All parts and materials, whether specified herein or not, shall be rated to meet or exceed the maximum rating required by the product or service and its maximum intended purpose.

C.7 BID FORMS Refer to Proposal

All Bids must be made on the required bid forms. Only one (1) original copy of the bid form is required. A conditional or qualified bid will not be acceptable. The base price on the bid form shall be the total cost of the item being bid in accordance with the specifications in the contract documents. Alternates shall only be used to reflect increases or decreases in the base bid price. Only those alternates, that are specifically requested by the County, will be considered.

C.8 BID BOND

All bids shall be accompanied by a Bid Security in the form of a certified check or bid bond payable to the County Commissioners of Caroline County, for the penal sum of not less than five (5) percent of the amount representing the bid noted on the standard bidding form. Bid Security will be returned to all bidders upon completion of the Contract Award process, with the exception of the successful bidder. Non-performance or failure to sign the contract within ten (10) working days after award, or withdrawal of a bid after opening but prior to award, shall result in forfeiture of the Bid Security.

Any Bid Security and related forms and instruments required must be executed and attached to the bid submittal.

C.9 WAIVER OF TECHNICALITIES

The County reserves the right to waive formalities or technicalities in bids as the interest of the County may require in accordance with the terms of the County’s Purchasing Ordinance, Chapter 51, Code of Public Laws of Caroline County, Maryland.

C.10 CONTRACT AWARD

It is the intent of the County to award a contract to the lowest qualified responsible and responsive bidder within 30 calendar days following bid opening; however, the County requires bidders, by signing the “Standard Bid Acceptance” form to guarantee their bid for a period of 60 days following the bid opening date. The County reserves the right to reject any and/or all bids.

C.11 TAX EXEMPTION

The County is exempt from paying Federal, State, and Local Excise Taxes. We will not provide our sales tax exemption number for the materials on the project.

C.12 BASIS OF AWARD

The award of this contract is not based on price alone. The award will be based on the bidder submitting any/all information requested, clarity of bid, and the County’s determination of the most favorable bid including but not limited to.

A. Compliance with specifications.

B. Compliance with terms of the bid package.

C. The County’s assessment of the Contractor’s ability to perform or deliver on time.

D. Preference is given to local vendors pursuant to the Caroline County Purchasing Ordinance.

C.13 MODIFICATIONS OR WITHDRAWAL OF BIDS

A. Pre-Opening Modifications or Withdrawal of Bids - Bids may be modified or withdrawn by written notice received by the Project Manager before the time and date set for bid opening.

B. Disposition of Bid Bond – If a bid is withdrawn in accordance with the above, the Bid Bond if any shall be returned to the Bidder.

C. Late Bids – A late bid may not be considered under ANY circumstances and will be returned to the bidder at the bidder’s last known address.

D. Late Withdrawals & Late Modifications - Any request for Withdrawal or Modification received after the time and date set for receipt and opening of bids is late and will be disregarded.

C.14 CONTRACTOR’S ABILITY

The County may undertake such investigations or inquiries as it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish the County with all requested information and data for this purpose.

C.15 PAYMENT TERMS

Payment will be made only for properly approved purchase orders supported by adequate information and details enabling the County to determine that the appropriate level of performance has been reached, including invoices for materials actually delivered and services actually performed. Otherwise, payment will not be made. Invoices must include the periods covered and a detailed listing of all items included in the invoice, which shall be subject to the review of the County.

C.16 PERFORMANCE BOND

The selected bidders shall furnish a Performance Bond in the amount of one hundred percent (100%) of the bid price. The successful bidder shall be required to furnish the bond at the time of execution of the contract. The bidder to whom the contract is awarded will be required to execute the contract and obtain the requisite bonds within ten (10) calendar days from the date when the Notice to Award is delivered by the County to the bidder. The Contractor must correct any and all defects in material and/or workmanship that may appear during the guarantee period, or any defects that occur within one (1) year from the date of acceptance, by repairing (or replacing with new items or new materials, if necessary) any such defect at no cost to the County and to the County’s satisfaction. There are no notices or conditions precedent to prevent any potential claim and the Surety will not be entitled to investigate the claim and/or provide completion contractors in the event of default or breach. In the event that a suit must be brought against the bond, the venue shall be in a Court of competent jurisdiction in Caroline County, Maryland.

C.17 SUBSTITUTIONS

The material, products, and equipment described in the bidding documents established a standard of the required function, dimension, appearance, and equality to be met by any proposed substitution. No substitutions will be considered prior to receipt of the bids unless a written request for approval has been received at least ten (10) days prior to the receipt of bids. Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including drawings, cuts, performance, test data, and any other information necessary for evaluation.

C.18 ADDENDA

Addenda, if any, will be emailed, mailed, or delivered to all who are known to have received a complete set of bidding documents. Copies of the Addenda will be made available for inspection wherever bidding documents are on file for that purpose. Bid questions will be received until noon on July 30, 2026. Bid questions will not be accepted after this date. Addenda will be issued on or August 6, 2026, except an Addendum withdrawing the request for bids or one which includes postponement of the date for receipt.

C.19 ALTERNATES

An alternate is a dollar amount to be added to or subtracted from the base bid price. The County may request alternate prices to compare various options that may be in their best interest. The County shall have the right to accept alternates in any order or combination, and to determine the low bidder on the basis of the base bid and alternates accepted.

C.20 CONTRACT DOCUMENTS

The Contract Documents shall include this RFP, Information to Bidders, Bid Forms, the County General Terms and Conditions, the contract, and any other documents that are clearly intended to be a part of this product or service. A copy of the model contract will be provided at the pre-bid meeting.

C.21 CAROLINE COUNTY PURCHASING CODE

Effective April 05, 2014, all County purchases are subject to and to be accomplished in accordance with Chapter 51 of the CPLL. A copy of the new Chapter 51 may be obtained from the Executive Assistant to the County Commissioners, 410-479-0660. The Caroline County Purchasing System is to ensure that the taxpayers of Caroline County receive a full return on the investment of tax dollars; that the Caroline County government operates openly, efficiently, and effectively in public purchasing; that vendor and potential vendors are treated fairly; and that local businesses are given the opportunity to provide goods and services that are both cost-effective and in the County's interest. The County’s Purchasing Manual may be viewed here: https://www.carolinemd.org/DocumentCenter/View/2949/Caroline-County-Purchasing- Manual---Adopted-09-05-17?bidId=

C.22 BUDGET FUNDING - NON-APPROPRIATIONS CLAUSE

A contract made as a result of this bid will be subject to the appropriation of funding by the County.

Because the County is a local government entity, it may enter into multi-year contracts (contracts that require expenditures beyond the current fiscal year) without doing so as issuance of debt with accompanying legislation, by including a non-appropriations clause in a contract. Therefore, notwithstanding any provisions in this document or subsequent contract to the contrary, should the County Commissioners of Caroline County determine not to appropriate funds for the fulfillment of the contract in a fiscal year or portion thereof, the County shall be permitted to terminate its obligation pursuant to the contract upon thirty days written notice to the Contractor.

C.23 PURCHASE ORDER

Payment will be made only for properly approved purchase orders signed by authorized personnel supported by adequate information and details enabling the County to decide that the appropriate level of performance has been reached, including invoices for materials delivered and services performed. Invoices must include the period covered and a detailed listing of the items included in the invoice, which shall be subject to the review of the County. Invoices shall be submitted in accordance with the schedule outlined in the signed Contract.

C.24 TRADE AND BRAND NAMES

The use of or references to any trade or brand names in this bid package shall be solely for the purpose of establishing a standard and shall in no way infer that other trade and brand names will not be acceptable.

C.25 NON-DISCRIMINATION

The County is an equal opportunity employer. The County complies with Title VI of the Civil Rights Act of 1964, which provides that no person shall be denied on the grounds of race, color, or national origin, be excluded from, be denied the benefits of, or discriminated against under any program or activity receiving Federal financial assistance. Each bidder shall verify through execution of the bid form that it does not discriminate based on race, color, creed, religion, gender, age, lawful sexual orientation, marital status, national origin, or on any other basis generally prohibited by any federal, State, or local law, rule, or regulation.

C.26 RESERVATION

The County reserves the right to increase or decrease quantities and/or projects at its discretion. Price adjustments for changed quantities shall be based upon the difference multiplied by the associated unit price in the executed bid forms.

C.27 PRODUCT LITERATURE

Bidders shall include with their bid submittal literature detailing the make, model, and specifications of the product on which they are bidding, if applicable.

C.28 EXCEPTION TO BID SPECIFICATIONS

Any bidder taking an exception to stated specifications or requirements must make such exceptions clear and in writing and shall attach such exceptions to, or include them in, the sealed bid proposal. This section is not to be construed to mean that the county is obligated to accept any such exception. THE COUNTY IS

NOT OBLIGATED TO ACCEPT ANY BID NOT IN CONFORMANCE WITH BID SPECIFICATIONS AND

MAY REJECT SUCH BIDS WITHOUT COMMENT OR REVIEW. BIDDERS TAKING SUCH

EXCEPTIONS DO SO AT THEIR OWN RISK.

C.29 TIME OF DELIVERY

The Contractor, after receipt of written notice of the award of the contract and receipt of the purchase order, shall diligently prosecute same so that it will be fully completed within 60 calendar days from Notice to Proceed. Time is of the essence in the execution of each project.

C.30 DEFAULT IN CONTRACTING

Should the bidder to whom the contract is awarded fail or be unable to execute the contract for any reason within seven (7) calendar days after notification of award, then an amount equal to the difference between the accepted bid price and that of the next highest bidder shall be forfeited to the County as liquidated damages.

C.31 CAROLINE COUNTY ETHICS ORDINANCE

By submitting a bid in response hereto, the bidder acknowledges that he/she is familiar with the County’s Code of Ethics, CPLL, Chapter 33, and certifies that he/she does not know of any violation of that Chapter, that he/she does not know any conflict of interest which may exist or arise under Chapter 33 if the bidder is awarded a contract, and that he/she has not given any gift (as that term is defined in Chapter 33) to anyone who has or may participate in the awarding of this contract or the management or supervision thereof.

C.32 CAROLINE COUNTY GOVERNMENT SUBSTANCE ABUSE POLICY

On August 15, 1995, the County adopted the “Caroline County Government Substance Abuse Policy” designated Resolution #95-015 and recorded in the Clerk’s Office for Caroline County in Liber 2, Pages 961, 962, 963. This policy MUST be strictly adhered to. Prospective bidders are cautioned to make themselves familiar with the policy.

C.33 INSURANCE

Prior to the execution of this contract, the successful bidder shall submit a “Certificate of Insurance” indicating it carries the specified insurance in the amount specified in this RFP. Coverage shall be maintained throughout the term of the contract.

Required Coverage:

A. General Liability – Minimum $2,000,000

i. This can be a combination of General Liability & Umbrella

B. Workers’ Compensation Insurance as required by law.

C. All required coverages shall include and specifically name the County as an additional insured and loss payee with respect to all operations under the contract.

D. The successful bidder will furnish the County with any up-to-date certificates of insurance stating the requirements listed above at contract implementation.

C.34 IMMIGRATION LAW COMPLIANCE

By submitting and signing a proposal, each bidder hereby certifies that it does not, and if awarded the contract, will not during the performance of the contract, employ illegal workers or otherwise violate any provisions of any applicable federal, State, or local law concerning the employment of illegal aliens, the certification of the nationality of workers, or otherwise.

C.35 BID NOTICE DISCLAIMER

The mailing of bid solicitations (notices) to incumbent and/or potential vendors of goods and services is a courtesy extended by the County, as well as a method for generating interest among vendors. Vendors should rely on the public notices published in eMaryland marketplace and the newspapers of general circulation in Caroline County.

C.36 FEDERAL TAX IDENTIFICATION CERTIFICATE (W-9)

All first-time successful bidders must complete the “Federal Taxpayer Identification Certification W-9”.

C.37 GENERAL TERMS AND CONDITIONS

All County agreements are subject to the County’s General Terms and Conditions unless otherwise specifically changed or waived hereunder or in the contract.

C.38 IN- COUNTY PREFERENCE

The County Commissioners reserve the right to show preference to local Bidders in the purchase, lease, or lease-purchase of goods, services, and construction. The amount of preference shall not exceed five (5) percent in purchases up to or equaling $100,000 and two-and-one-half (2.5) percent in purchases greater than $100,000. Any In-County Bidder in default on the payment of any County or state tax shall not be eligible to receive preference until all taxes are paid.

C.39 BID/PROPOSAL AFFIDAVIT

All bidders must complete and execute the Bid/Proposal Affidavit.

NOTE: Any gaps in the number sequencing of items in this document are intentional.

PROPOSAL

CAROLINE COUNTY DEPARTMENT OF PUBLIC WORKS

CHIP SEAL SURFACE TREATMENT OF TRUNKLINE ROAD

RFP# CCDPW2027-01

Made this ________________________day of _________________________20______

By___________________________________________________________________________

Business Address_______________________________________________________________

The Bidder declares that the only person, firm, or corporation or persons, firms or corporations that have or have any interest in this proposal or in the contract or contracts proposed to be taken is or are the undersigned; that this proposal is made without connection, collusion, or agreement with any person, firm, or corporation making a proposal of the same work to bid a fixed or uniform price; that the attached specifications and form of contract and the drawings therein referred to have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and that it is proposed and agreed if the proposal is accepted to contract with Caroline County, Maryland, in the form of contract hereto attached to do the required work in the manner set forth in the specifications and as shown on the drawings.

The prices on the attached and signed Proposal forms are to include and cover the furnishing of all materials and labor requisite and proper (except those specified as being furnished by the Owner), and the providing of all necessary machinery, tools apparatus and means of performing the work, and the doing of all the above-mentioned work, in the manner set forth, described and shown in the specifications, and the contract drawings within the prescribed time. If this proposal shall be accepted by Caroline County, Maryland, and the undersigned shall refuse or neglect within seven (7) calendar days after receiving the contract for execution, to execute the same and to give the stipulated bond, then said Caroline County, Maryland, may at its sole option, determine that the bidder has abandoned the contract; and thereupon the proposal and the acceptance thereof shall be null and void; and the deposit accompanying the proposal shall be forfeit to and become the property of said Caroline County, Maryland. If no bid deposit or bond was required and the bidder to whom the contract is awarded fails or is unable to execute the contract for any reason within seven (7) calendar days after notification of award, then an amount equal to the lesser of 5% of the bidder’s bid amount or the difference between the bidder’s accepted bid price and that of the next highest bidder shall be due and owing to the County as liquidated damages. If only one bid is received, the liquidated damages shall be in an amount equal to 5% of the bidder’s bid amount. The purpose of the liquidated damages provided for herein is to provide the County with a reasonable measure of compensation for damages anticipated by the breach and not as a penalty. This provision is a material term of the bid and is incorporated by reference into the Bid/Proposal Affidavit filed with this Proposal.

I/We identify by number, date and number of pages the following addenda:

No. Date No. of Pages

PROPOSAL FORM

CAROLINE COUNTY DEPARTMENT OF PUBLIC WORKS

CHIP SEAL SURFACE TREATMENT OF TRUNKLINE ROAD

RFP# CCDPW2027-01

County Commissioners of Caroline County, Maryland:

We hereby submit, for your review, our proposal requested by the Invitation to Bid. This proposal includes and incorporates all information as described in this Proposal Form and in Information for Bidders, the same as if specifically written herein.

BIDDER___________________________________________________Date_______________

Business Address_______________________________________________________________

Signature___________________________________________________Phone______________

Check this box if you are eligible for in-county preference based on the guidelines in the Caroline County Purchasing Manual: https://www.carolinemd.org/DocumentCenter/View/2949/Caroline-County-

Purchasing-Manual---Adopted-09-05-17?bidId=

The proposal shall consist of Base Bid Items 1 - 6 as described on the Construction Drawings and/or in Measurement and Payment of the related specifications as follows:

ITEM Item Description Unit Quantity Unit Price Total Bid 1 Mobilization LS 1 2 Sediment & Erosion Control LS 1 3 Roadway Widening/Box-out CY 5,468 4 Roadway Base Build-Up CY 17,236 5 Chip Seal Surface Treatment SY 43,920 6 4” Wide Paint Markings LF 18,047

TOTAL

The proposal shall consist of Contingency/Alternative Bid Items 1 - 8 as described on the Construction Drawings and/or in Measurement and Payment of the related specifications as follows:-

ITEM Item Description Unit Quantity Unit Price Total Bid 1 Over-excavation and Backfill CY 50 2 Tree Removal DAY 3 3 Ex. Driveway Tie-Out Stone TON 20 4 Ex. Driveway Tie-Out Pave TON 5 5 Trunkline between Cool Spring Road and Melville Road

Mobilization LS 1 Sediment & Erosion Control LS 1 Roadway Widening/Box-out CY 707

Roadway Base Build-Up CY 2,135 Chip Seal Surface Treatment SY 5,422

4” Wide Paint Markings LF 2,230 6 Trunkline between Melville Road and Hecht Road

Mobilization LS 1 Sediment & Erosion Control LS 1 Roadway Widening/Box-out CY 1,543

Roadway Base Build-Up CY 4,800 Chip Seal Surface Treatment SY 12,345

4” Wide Paint Markings LF 5,131 7 Trunkline between Hecht Road and Taylor Road

Mobilization LS 1 Sediment & Erosion Control LS 1 Roadway Widening/Box-out CY 1,674

Roadway Base Build-Up CY 5,344 Chip Seal Surface Treatment SY 13,567

4” Wide Paint Markings LF 5,550 8 Trunkline between Taylor Road and Bee Tree Road

Mobilization LS 1 Sediment & Erosion Control LS 1 Roadway Widening/Box-out CY 1,544

Roadway Base Build-Up CY 4,957 Chip Seal Surface Treatment SY 12,586

4” Wide Paint Markings LF 5,136

I/We propose to furnish all labor, equipment, certain materials as stipulated herein, and other items necessary and proper to complete work as directed for Trunkline Road Chip Seal Surface Treatment at the unit prices as stipulated above.

The Bidder agrees that this Proposal shall be good and may not be withdrawn for 30 calendar days after the opening of the Bid Proposals.

The bid items listed above are intended to include all work items associated with a complete project, including mobilization. Some work components of the project may not be specifically listed and as such, it is the contractor’s responsibility to include all work required within an appropriate bid item listed above.

Caroline County, Maryland reserves the right to reject all/any bids and to award the Contract in total or in parts, which in their opinion, represents the best value and best serves the interest of Caroline County, Maryland.

ALL WORK UNDER THIS CONTRACT SHALL BE CONDUCTED IN COORDINATION WITH, AND AS

DIRECTED BY, THE CAROLINE COUNTY DIRECTOR OF PUBLIC WORKS.

EXPLANATION OF SPECIFIC ITEMS

A. Payment for all material furnished and work done under this Contract shall be made per the unit price bid for each item for the total quantity of the work completed and per all applicable County and State specifications attributable to each bid item. The Contractor shall not be entitled to receive additional compensation for anything furnished or done, except for such extra work authorized in writing by the Engineer.

B. Items 1 through 6 - The bid price for all items shall include full compensation for all labor, materials, equipment, tools, and incidentals necessary to complete all work as shown on the drawings and as described in the specifications. Specific items are further defined as follows by bid item number:

Item 3, Roadway Widening – Includes excavation/box-out to subgrade of widened areas outside of existing roadway area surface to outside edge of proposed shoulder at 12” deep, removal and disposal of excavated material, installation of roadway base (BRG), and compaction.

Item 4, Roadway Base Build-up –BRG material and installation for build-up of the full roadway and shoulder width base per road section details at 12” deep, including grading and compaction.

Item 5, Chip Seal Surface Treatment – Includes surface preparation and installation of a four (4) course chip seal surface treatment per plans and specifications.

Item 6, 4” Wide Paint Markings – Represents installation of 4” wide yellow centerline pavement markings installed per pavement marking notes. Contractor shall coordinate with Caroline DPW for the limits of skip vs. solid paint markings.

Payment shall be based on the actual length of 4” wide pavement marking installed.

CONTINGENCY ITEMS

A. Items listed as CONTINGENCY ITEMS in the Proposal may be used and will be paid for only at the written direction and authorization of the Engineer. Contingency items may be selected in place of, or in addition to, the standard bid items. Such selections are to be authorized by the Engineer in writing. All materials furnished and installed shall be in accordance with County and State specifications. Measurements and payment will be in accordance with the proposal and will include, but not necessarily be limited to, the furnishing, hauling, placing, and installing of materials, and the furnishing of such manpower and equipment as required to accomplish the work as directed in writing by the Engineer.

B. Contingency bid items are to be measured and paid for in accordance with the units shown in the Proposal. The contingency item prices shall be applied in computing the value of changes, additions, deletions, and substitutions, which may be made in the work and by order of the Engineer. Each unit price shall include the cost for all labor, materials, tools, equipment, overhead, profits, and commissions necessary to complete the item. The stipulated items are defined as follows:

Item 1 Over-excavation and Backfill: Represents any over-excavation required, as directed by the Engineer, and any imported and compacted MSHA Type III Borrow (BRG) needed to adequately provide sound bearing soils.

Item 2 Tree Removal: Represents a daily crew rate for any needed tree or brush removal required to accommodate roadway widening or construction. The item shall include mobilization, tree/brush removal, hauling, chipping, and removal of vegetation from the project area, including proper disposal

Item 3 Ex. Driveway Tie-Out Stone: Represents installation and compaction of CR-8 stone to be placed at existing driveway connections to provide a smooth transition from existing driveways to the newly widened and raised roadway surfae.

Item 4 Ex. Driveway Tie-Out Pave: Represents installation of 9.5mm SHA Superpave asphalt to be placed at existing paved driveway connections to provide a smooth transition from existing driveways to the newly widened and raised roadway surface.

Items 5 through 8: Budgetary constraints might require the County to select individual sections of the road to be repaired. Provide pricing for the measurements given for each:

• Roadway Widening – Same description as above

• Roadway Base Build-up – Same description as above

• Chip Seal Surface Treatment – Same description as above

• 4” Wide Paint Markings – Same description as above

MEASUREMENT AND PAYMENT

Measurement and payment for all work will be per the bid item units and by field measurement as applicable.

SUBCONTRACTOR/SUPPLIER LISTING

List all subcontractors/suppliers whose percentage of work is two (2%) percent or greater. Provide additional pages as necessary. Types of Work not listed indicate that the Contractor intends to perform the work with his/her own force. The Contractor shall not award work to a subcontractor(s) in excess of fifty (50%) percent of the total contract price, without written approval of Caroline County. Failure of Contractor to list subcontractors may result in the disqualification of the bid.

The following subcontractors/suppliers will be employed by this contract:

No. Type of Work Subcontractors Address/Phone

Percent of Work

The following pages of forms, affidavits, and information shall be completed and provided with the submitted bid:

Drug Abuse Policy in Effect (Circle One) YES NO

Insurance certificate attached (Circle One) YES NO

Bid Affidavit signed in all locations? (Circle One) YES NO

References for Similar Work (Need 3) YES NO

Receipt of addendums (Attached & Initialed) YES NO

Notice to Bidders Failure to affirm and/or submit the statements requested may cause a bid to be declared “Unresponsive” and rejected.

STANDARD SEALED BID

FORM RFP# CCDPW2027-01

FIRM NAME: __________________________________________________________

SIGNATURE OF AUTHORIZED PERSON:___________________________________

PRINT AUTHORIZED PERSON: ___________________________________________

TITLE OF AUTHORIZED PERSON: ________________________________________

ADDRESS: ___________________________________________________________

TELEPHONE: ________________________________________________________

FAX #:________________________________________________________________

E-MAIL __________________________________________________________

BIDDER’S FEDERAL EMPLOYERS’ IDENTIFICATION NO. ____________________

MARYLAND DEPARTMENT IDENTIFICATION______________________________

This is the number we will use to verify good-standing

BIDDER’S CONTRACTORS LICENSE AND PERMIT NUMBERS:

TYPE OF LICENSE: ___________________________ #:_________________

TYPE OF LICENSE: ___________________________ #:_________________

IF A BIDDERS AGENT:

BIDDERS AGENT (TYPED):___________________________________________

ADDRESS: ___________________________________________________________

Submitted by: __________________________________________________________, (Signature of the AUTHORIZED PERSON or BIDDERS AGENT)

*This line must be signed or the bid will be deemed incomplete* this _________________ day of ________________ 2026.

RFP# CCDPW2027-01

COMPREHENSIVE SIGNATURE PAGE 1 OF 2

THE BIDDER IS HEREBY NOTIFIED THAT THIS DOCUMENT SHALL BE SIGNED IN INK IN ORDER

FOR THE BID TO BE ACCEPTED. BY SIGNING, THE BIDDER CERTIFIES THAT HE/SHE WILL

COMPLY IN EVERY ASPECT WITH THESE SPECIFICATIONS.

FURTHER, I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT

THE CONTENTS OF THIS AFFIDAVIT (PARAGRAPHS A-J) ARE TRUE AND CORRECT TO THE BEST

OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

This bid form shall be filled out legibly in ink or typed. The bid, if submitted by an individual, shall be signed by an individual; if submitted by a partnership, shall be signed by such member or members of the partnership as have authority to bind the partnership; if submitted by a corporation the same shall be signed by the President and attested by the Secretary or an Assistant Secretary. If not signed by the President as aforesaid, there must be attached a copy of that portion of the By-Laws, or a copy of a Board resolution, duly certified by the Secretary, showing the authority of the person so signing on behalf of the corporation.

In lieu thereof, the corporation may file such evidence with the County, duly certified by the Secretary, together with a list of the names of those officers having authority to execute documents on behalf of the corporation, duly certified by the Secretary, which listing shall remain in full force and effect until such time as the County is advised in writing to the contrary. In any case where a bid is signed by an Attorney in Fact the same must be accompanied by a copy of the appointing document, duly certified.

IF AN INDIVIDUAL:

NAME:

Street and/or P.O. Box

City State Zip Code Fed ID or SSN

(SEAL)

Signature Date

Print Signature

WITNESS:

Signature

Print Signature

COMPREHENSIVE SIGNATURE PAGE 2 OF 2

IF A PARTNERSHIP:

NAME OF PARTNERSHIP:

Street and/or P.O. Box

City State Zip Code Fed ID or SSN

BY: (SEAL)

Signature Date

TITLE: WITNESS:

Signature

IF A CORPORATION:

NAME OF CORPORATION:

Street and/or P.O. Box

City State Zip Code Fed ID or SSN

STATE OF INCORPORATION:

BY: (SEAL)

Signature Date

TITLE: WITNESS:

Secretary’s Signature

NOTICE

All bidders shall complete and submit with their bid the Bid/Proposal Affidavit below.

A. AUTHORITY

I HEREBY AFFIRM THAT:

I, ___________________________ , am the ________________________ and the duly (Name of Bidder) (Title) authorized representative of the firm of ______________________________________________________ whose address is __________________________________________________________, and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting.

B. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities, including obtaining or performing contracts with public bodies, has been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article, §6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

(Conduct prior to July 1, 1977, is not required to be reported).

C. AFFIRMATION REGARDING OTHER CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business's contracting activities including obtaining or performing contracts with public bodies, has:

(1) Been convicted under state or federal statute of:

(a) a criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or

(b) fraud, embezzlement, theft, forgery, falsification or destruction of records, or receiving stolen property;

(2) Been convicted of any criminal violation of a state or federal antitrust statute;

(3) Been convicted under the provisions of Title 18 of the United States Code for violation of the Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. §1961, et seq., or the Mail Fraud Act, 18 U.S.C. §1341, et seq., for acts in connection with the submission of bids or proposals for a public or private contract;

(4) Been convicted of a violation of the State Minority Business Enterprise Law, Section 14-308 of the State Finance and Procurement Article of the Annotated Code of Maryland;

(5) Been convicted of a violation of the Section 11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland;

(6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any law or statute described in subsection (1) through (5) above;

(7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection with the submission of bids or proposals for a public or private contract;

(8) Been found in a final adjudicated decision to have violated the Commercial Nondiscrimination Policy under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with regard to a public or private contract; or

(9) Been convicted of a violation of one or more of the following provisions of the Internal Revenue Code:

(a) §7201, Attempt to Evade or Defeat Tax;

(b) §7203, Willful Failure to File Return, Supply Information, or Pay Tax,

(c) §7205, Fraudulent Withholding Exemption Certificate or Failure to Supply Information,

(d) §7206, Fraud and False Statements, or

(e) §7207 Fraudulent Returns, Statements, or Other Documents;

(10) Been convicted of a violation of 18 U.S.C. §286 Conspiracy to Defraud the Government with Respect to Claims, 18 U.S.C. §287, False, Fictitious, or Fraudulent Claims, or 18 U.S.C. §371, Conspiracy to Defraud the United States;

(11) Been convicted of a violation of the Tax-General Article, Title 13, Subtitle 7 or Subtitle 10, Annotated Code of Maryland;

(12) Been found to have willfully or knowingly violated State Prevailing Wage Laws as provided in the State Finance and Procurement Article, Title 17, Subtitle 2, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure Act; and

(ii) Not overturned on judicial review;

(13) Been found to have willfully or knowingly violated State Living Wage Laws as provided in the State Finance and Procurement Article, Title 18, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure Act; and

(ii) Not overturned on judicial review;

(14) Been found to have willfully or knowingly violated the Labor and Employment Article, Title 3, Subtitles 3, 4, or 5, or Title 5, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure Act; and

(ii) Not overturned on judicial review; or

(15) Admitted in writing or under oath, during the course of an official investigation or other proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or statute described in §§B and C and subsections D(1) — (14) above, except as follows (indicate reasons why the affirmations cannot be given, and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of the person(s) involved and their current positions and responsibilities with the business, and the status of any debarment):

D. AFFIRMATION REGARDING DEBARMENT

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows (list each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and their current positions and responsibilities with the business, the grounds of the debarment or suspension, and the details of each person's involvement in any activity that formed the grounds of the debarment or suspension):

E. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES

(1) The business was not established and it does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State Finance and Procurement Article of the Annotated Code of Maryland; and

(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business, except as follows (you must indicate the reasons why the affirmations cannot be given without qualification):

F. SUB-CONTRACT AFFIRMATION

Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

G. AFFIRMATION REGARDING COLLUSION

Neither I, nor to the best of my knowledge, information, and belief, the above business has:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying bid or offer that is being submitted;

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid price or price proposal of the bidder or offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying bid or offer is submitted.

H. CERTIFICATION OF TAX PAYMENT

Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the Treasury, the State Department of Assessments and Taxation, and the Department of Labor, Licensing, and Regulation, as applicable, and will have paid all withholding taxes due the State of Maryland prior to final settlement.

I. CONTINGENT FEES

The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

J. ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is to be furnished to the County Procurement Officer and may be distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland;

(3) other states; and (4) the federal government. I further acknowledge that this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil and that nothing in this Affidavit or any contract resulting from the submission of this bid or proposal shall be construed to supersede, amend, modify or waive, on behalf of Caroline County, the State of Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,

INFORMATION, AND BELIEF.

By: ______________________________________ Date:____________________ (Signature of Authorized Representative and Affiant)

(Print name of Authorized Representative and Affiant)

Contract for MULTI-ROAD PIPE REPLACEMENT

COUNTY COMMISSIONERS OF CAROLINE COUNTY

CONTRACT FOR ___________________________________

THIS CONTRACT (this…