C-1 Solicitation No. P-005511 – Vacant Property Clean Out – PHA Sites

Solicitation P-005511 Vacant Property Clean Out – PHA Sites

STATEMENT OF WORK

FOR

SOLICITATION NUMBER P-005511

VACANT PROPERTY CLEAN OUT – PHA SITES

I. INTRODUCTION

The Philadelphia Housing Authority (PHA) is seeking proposals for the clean out of vacant residential units for scattered and conventional sites located within the City of Philadelphia. The residential units consist of an efficiency units and units with up to six (6) bedrooms.

II. QUALIFICATION OF OFFERORS

A. Contractor and subcontractor(s) must be licensed, as necessary to perform the services required.

B. Contractor must have documented experience in performing the requested services.

C. Contractor must have sufficient equipment and personnel to perform the work.

D. Contractor shall comply with the HUD-52158 Maintenance Wage Rate Determination.

III. DESCRIPTION OF WORK

A. Contractor shall furnish all supervision, technical personnel, labor, supplies/materials, permits, inspections, machinery, tools, equipment and services including utility and transportation services to perform and complete all work required for the cleaning of the vacant units on an as-needed basis.

The approximate square footage for each typical unit:

Efficiency 600 SF 1-Bedroom 750 SF 2-Bedroom 875 SF 3-Bedroom 995 SF 4-Bedroom 1115 SF 5-Bedroom 1235 SF 6-Bedroom 1355 SF

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Solicitation P-005511 Vacant Property Clean Out – PHA Sites

B. Cleanout Services shall include but not limited to the removal and disposal of the following items in a legal landfill or a dumpster provided and paid for by the Contractor:

1. All clothing

2. All furniture

3. All household furnishings (i.e. curtains, rugs & etc.)

4. All tenant furnished equipment (i.e., beds, dressers & etc.)

5. All trash

6. Broom clean entire unit

C. Final Cleaning Services shall include but not limited to the cleaning of the following items:

1. Bathtub and tub walls

2. Faucets and showerheads

3. All mirrors

4. Medicine cabinet

5. Bathroom accessories

6. Vanity inside and out

7. Kitchen cabinets inside and out

8. Kitchen countertop

9. All light fixtures and globes

10. All device cover plates

11. Windows and sills inside and out

12. Range hood and install new filter Ceramic tile walls and floors

13. Marlite paneling

14. Clean and wax vinyl composition tile

15. Any minor marks on walls and ceilings

16. All railings, bannisters and balusters

17. All closet shelving

18. All doors and door hardware

D. Additional Services (if needed):

1. Remove all tenant belongings from basement and clean basement

2. Remove range

3. Remove refrigerator

4. Remove washer

5. Remove dryer

6. Clean trash from the rear yard

7. Clean range

8. Clean refrigerator

9. Clean and deodorize carpets

10. Sand and seal hardwood flooring

11. General clean out services

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Solicitation P-005511 Vacant Property Clean Out – PHA Sites

E. Work Requirements

1. Request for Service - All requests for service will be initiated by an Authorized PHA Representative via work order followed by purchase order.

2. Cleaning Specifications

a. Fixtures: Porcelain fixtures and metal surfaces (sinks, toilets shower stalls, etc) shall be clean and bright; there shall be no dust, spots, stains, rust, mold or mildew or excess moisture. All graffiti shall be removed where possible.

b. Surfaces: All surfaces shall be clean and free of dirt, dust and stains. Surfaces include, but are not limited to, walls, doors, trim, windows, lighting fixtures, electrical switches and switch covers, electrical outlets and outlet covers, countertops, shelves, floors ceilings, plumbing fixture and appliances, kitchen fixtures and appliances. Where glass is present both sides shall be clean and free of streaks.

c. Windows/ Interior, Troughs, Sills, Glass, Blinds and Screens: Glass shall be cleaned and free of dirt, dust streaks watermarks, spots and grime and shall not be cloudy. Screens, troughs and windowsills shall be free of debris and dust.

d. Refrigerators: All exterior and interiors of refrigerators shall be cleaned, including defrosting of freezers; empty unit and wash Interior walls and shelving and bins. Move the refrigerator and clean the floor underneath, rear coils and drip pan.

e. Ranges: All exteriors and interiors of ranges shall be cleaned, including top burner drip pans. The ranges shall be free from all dirt, grease and encrustation.

f. Range Hoods: All exterior and interior surfaces, including but not limited to exhaust fan surfaces shall be cleaned free of grease and residues.

g. Cabinets: All shelves within cabinets shall be free from grease, debris and dirt.

h. Mirrors: Mirrors shall be free of dirt, dust streaks, and spots.

i. Floors: Floors shall be swept, damp mopped or vacuumed, as appropriate for the flooring materials and shall be free of paint streaks, mop strand marks and skipped areas. Walls, cabinet baseboards and other surfaces shall be free of splashes and markings form the equipment and flooring cleaning/waxing products. Strip & wax all sheet vinyl or vinyl tile floors. A minimum of two coats of wax is required and the finished area shall have a uniform luster.

j. Dusting: Available horizontal surfaces shall be free of obvious dust. There shall be no dust streaks. Corners, crevices, moldings and ledges shall be free of all dust. There shall be no oil, spots or smudges on dusted surfaces caused by dusting tools.

k. Kitchen and Bathroom: Sinks, backsplashes, counters, toilets, shower stalls, and tubs shall be clean and free of paint, dirt, dust, streaks, spots, stains, rust, mold or mildew or excess moisture.

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Solicitation P-005511 Vacant Property Clean Out – PHA Sites

F. Quality Assurance

1. Final Inspection The Contractor will notify the Authorized PHA Representative when scheduled work is completed. The Authorized PHA Representative will inspect the work immediately upon completion. If there are no problems, the Authorized PHA Representative will sign off and approve.

2. Non-Performance or Work Delays Requested services for clean out services performed after date stated in the work order and not approved for extension by Authorized PHA Representative will result in penalties of 5% per day deducted from the invoiced amount for each workday that the work exceeds the deadline.

Any service part deemed unacceptable by Authorized PHA Representative shall be corrected by the Contractor to acceptable standards at no cost to PHA.

3. Employees The Contractor shall assign only competent personnel in sufficient number(s) to perform the required services efficiently and in a manner satisfactory to PHA. If the Authorized PHA Representative notifies the Contractor in writing that any person assigned to perform work under this contract is incompetent, disorderly, or otherwise unsatisfactory as solely determined by PHA, such person shall not again be assigned in the execution of this contract without the written consent of PHA. The Contractor will be held personally responsible for the actions of their employees while on/in PHA premises.

4. Supervision The Contractor agrees to work closely with PHA to properly ensure management of the work.

Contractor must effectively ensure proper supervision and work with PHA to proactively resolve any potential service issues.

5. Condition and Care of Property and Protection of the Work The Contractor shall continuously maintain adequate protection of all work covered by the Contract from damage or loss and shall protect the property from injury or loss arising in connection with this Contract, and shall make good on any such damage, injury or loss. The Contractor shall not use any product, supplies or equipment that is injurious or damaging to the surface to which it is applied/exposed.

6. Lead Wipe Test After the unit is final cleaned the Contractor will notify the Authorized PHA Representative. The assigned Project Manager will schedule the wipe test immediately upon completion. If the unit fails a lead wipe test, the Contractor will have to re-clean the unit within 24 hours, free of charge.

The term of the contract will be a two (2) year base with three (3) one (1) year option period.