831430engNfk.pdf

810 Union Street, Room 700, Norfolk, Virginia 23510

757.664.4602 / www.norfolk.gov/bids.aspx

Request for Qualifications for

Commerical/Residential Elevating and Floodproofing

Engineering and Design - Norfolk CSRM Nonstructural Program

- Design/Build Services - Request for Qualifications

(26201 - RFQ)

June, 2026

Table of Contents

1. CITY OF NORFOLK DESCRIPTION

1.1 General

1.2 Funding/Authority

1.3 Procurement Website

2. OVERVIEW OF THE PROJECT

2.1 General

2.2 Project Objectives

2.3 Project Description

2.4 Anticipated Scope of Work

2.5 Project Procurement Schedule

2.6 Definitions

3. PROCUREMENT PROCESS

3.1 General Information

3.2 City of Norfolk Rights and Procurement Conditions

3.3 Outline of the Procurement Process

4. SOLICITATION RESPONSE DOCUMENTATION REQUIREMENTS

4.1 Solicitation Response Format Requirements

4.2 Solicitation Response Submission Requirements

5. SOLICITATION RESPONSE EVALUATION CRITERIA AND SUBMITTAL INFORMATION 7

5.1 Minimum Qualifications

5.2 Technical and Management Qualifications

5.3 Post-Award Requirements

RFQ - 1

Posted: June 1, 2026

CITY OF NORFOLK

DEPARTMENT OF PUBLIC WORKS

REQUEST FOR QUALIFICATIONS

for

26201 - RFQ – Commercial/Residential Elevating and Floodproofing Engineering and Design – Norfolk CSRM Nonstructural Program - Design/Build Services -

Request for Qualifications

This REQUEST FOR QUALIFICATIONS (“RFQ”) from the City of Norfolk invites the submittal of a solicitation response from firms interested in providing design-build (DB) services for the Project described below. By submitting a solicitation response, the Respondent represents that it has carefully read the terms and conditions of this RFQ and Addenda and agrees to be bound by them. This RFQ is not an offer to enter into a contract, but merely a solicitation of contractors interested in submitting a solicitation response to the City of

Norfolk.

CITY OF NORFOLK:

City of Norfolk

Department of Public Works

Room 700

810 Union Street

Norfolk, VA 23510

PROJECT:

Tier 1 Nonstructural Program

Norfolk Coastal Storm Risk Management (Norfolk CSRM) Project

RFQ #26201 - RFQ

CITY OF NORFOLK CONTACT PERSON:

City of Norfolk

Department of Public Works

Kellie LoBiondo (kellie.lobiondo@norfolk.gov)

All questions regarding this solicitation should be submitted to the City of Norfolk Department of

Public Works’ electronic bid service provider website at City of Norfolk Procurement Portal by 4:00 pm, EST, Monday, July 6, 2026. All questions submitted will be shared publicly on the portal at https://procurement.opengov.com/portal/norfolk/projects/270625.

SOLICITATION RESPONSE DUE DATE AND TIME:

The City of Norfolk shall submit the solicitation response electronically through the City of Norfolk

Department of Public Works’ electronic bid service provider website at:

https://procurement.opengov.com/portal/norfolk/projects/270625

Respondents’ solicitation response shall be submitted no later than:

Monday, August 10, 2026 by 4:00 p.m. (Eastern Time) https://procurement.opengov.com/portal/norfolk

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All solicitation responses must be submitted pursuant to the instructions below. It is the Respondent’s sole responsibility to ensure that the solicitation response is delivered in the manner required by this RFQ by the Due

Date and Time. The City of Norfolk has the right to reject any solicitation responses not properly delivered.

1. CITY OF NORFOLK DESCRIPTION

1.1 General

The Nonstructural Program is a component of the Norfolk Coastal Storm Risk Management Project (Norfolk

CSRM Project). The Norfolk CSRM Project is a collaboration between the City of Norfolk and the U.S. Army

Corps of Engineers (USACE) that is authorized by the Water Resources Development Act of 2020 (134 Stat.

2615) to increase the City’s resilience to flooding through structural and nonstructural flood mitigation measures and natural and hybrid infrastructure (NHI).

Through collaboration between the City of Norfolk and USACE, the City is the lead of the implementation of the Norfolk CSRM Nonstructural Program. The City has a contract with the Norfolk Resilience Partners (NRP), a Joint Venture among AECOM, Moffat & Nichol, and Volkert to provide program management services including, overall program management, case management, relocation assistance, and property owner and community outreach and engagement for Tier 1 and future tiers of the Nonstructural Program.

1.2 Funding/Authority

This project is funded by the City of Norfolk as part of the non-federal match of the CSRM Project. The City of

Norfolk received grant funds from Community Flood Preparedness Fund (CFPF) in support of the project, to be completed by Spring 2029.

1.3 Procurement Website

The City of Norfolk Department of Public Works’ electronic bid service provider website can be accessed at:

2. OVERVIEW OF THE PROJECT

2.1 General

The Nonstructural Program specifically addresses individual at-risk properties within the City of Norfolk. The program includes mitigation measures – actions that reduce the severity of flooding impacts – such as home elevation, basement fills, a combination of basement fills and elevation, and dry floodproofing. The

Nonstructural Program is voluntary. No property owner will be required to participate.

Approximately 1,000 buildings or structures are pre-selected for participation in the Nonstructural Program, and each structure has pre-selected flood mitigation measures. The Nonstructural Program will be implemented using a tiered approach to facilitate the prioritization and scheduling of the nonstructural work across the City.

Priority is granted to the most at-risk structures (Tier 1) before proceeding to the subsequent Tiers. Each tier consists of a subgroup of structures with distinct characteristics, which are listed below. Due to the voluntary nature of the program, structure counts per tier are rough approximations.

• Tier 1 buildings include up to 62 most-at-risk structures (Single Family Homes) in the Willoughby Spit neighborhood of Norfolk, Virginia.

• Work is to be completed within 18 months from the Notice to Proceed.

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2.2 Project Objectives

• Customer-centric service and support

• High-quality DB services and construction

• Delivery of services and construction on time and within budget

2.3 Project Description

Tier 1 of the Nonstructural Program consists of the design and construction of mitigation measures for up to 62 buildings in the City of Norfolk. Each Tier 1 building has pre-selected mitigation measures, that is Home

Elevation, Basement Fills, or a combination of Basement Fills and Elevation.

The final count of structures included in Tier 1 depends on the participation of property owners. In addition to the design and construction work, the project will include initial home inspections, site investigations, site work, design review, project permitting and inspection coordination. Site work will include disconnection and reconnection of all mechanical, electrical and plumbing, including water, sewer, natural gas, power, and other utilities as necessary, as well as landscaping, parking and installation of temporary necessary access accommodations to the home and property (FHA and/or ADA guidance). Work is to be completed within 18 months from the Notice to Proceed.

The DB services will be performed with multiple contracts by multiple teams.

Figure 1. Nonstructural Program Tier 1 Location (for illustrative purposes only)

2.4 Anticipated Scope of Work

After being selected, the team will execute a contract with the City to provide design and construction services for the project to include all necessary and relative activities to design and construct a turn-key project, including, but not limited to:

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• Initial Home Inspection and Site Investigation: A thorough, non-destructive evaluation of the property and its boundaries, with a detailed report of the findings, including the inspector's qualifications, photographs and video documentation of the condition and operability of all aspects of the home; all site features including sidewalks, driveways, landscaping layout and features (yards, equipment, special elements, features, plantings, trees, and other structures and improvements such as sheds, pools, ponds, planting beds, and all other items within and adjacent to the sites property's boundaries.

• Design Delivery: Development of structural elevation plan, basement fill (design, approach, execution, quantities and costs), floodproofing designs (design, approach, execution, quantities and costs), using industry standardized design templates, QA/QC checklists, and foundation details for all mitigation measures (i.e., elevation, basement fill, basement fill and elevation, and dry floodproofing) and foundation types (design, approach, execution, quantities and costs).

• Construction and Project Management: Complete scope of work including costs on delivery of high-quality elevation, foundation, basement fill, and reconstruction projects through disciplined scheduling, cost control, on-site supervision, and standardized details and documentation, including standardized

QA/QC checklists and a uniform close out package.

• Utility and Site Work: Performance, coordination, and oversight of utility disconnection/reconnection, site access, and staging logistics to minimize community impact (design, approach, execution, quantities and costs).

• Permitting and Regulatory Compliance: Management and obtaining local, state, and federal permitting

(as necessary), ensuring adherence to City of Norfolk building codes, ordinances, and guidance and

USACE guidance (design, approach, execution, quantities and costs).

• Post-Construction Documentation: Preparation and submission of elevation certificate and close out documentation for program compliance with standardized QA/QC checklists (design, approach, execution, quantities and costs).

2.5 Project Procurement Schedule

The following is the Project Procurement Schedule. Timeline is subject to change.

Date Activity

June 1, 2026 RFQ advertising

July 6, 2026 Questions from Respondents regarding RFQ Due

August 10, 2026 Solicitation Responses Due

November 2, 2026 Short Listed Candidates Notified

December 7, 2026 RFP Issued to Short Listed Candidates

January 11, 2027 Site visit

January 19, 2027 Questions from Respondents regarding RFP Due

February 8, 2027 RFP Responses Due

February 17-26, 2027 Interviews

March 26, 2027 Preliminary Notice of Award

2.6 Definitions

• Nonstructural: Nonstructural mitigation measures are defined as permanent or contingent measures applied to a building that prevents or provides resistance to damage from flooding. Nonstructural measures differ from structural measures (e.g., levees, floodwalls) in that they focus on reducing the consequences of flooding instead of focusing on reducing the probability of flooding. Examples of

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nonstructural measures include elevation, dry floodproofing, and wet floodproofing, among others. For simplicity, the terms, homes, building, and structure within this RFQ are used interchangeably, where structures do not mean levees, floodwalls or storm surge barriers according to the USACE’s definition.

• NRP: Norfolk Resilience Partners (NRP) is a Joint Venture among AECOM, Moffat & Nichol, and

Volkert to provide program management services including, overall program management, case management, relocation assistance, and property owner and community outreach and engagement for

Tier 1 and future tiers of the Nonstructural Program.

• Projects of Similar Scope and Complexity: Projects that had completion dates within the last five (5) years and that have many or all of the following characteristics:

• Projects of a similar size and budget that include residential elevation, basement fill, and basement fill and elevation;

• Projects of a similar scope with similar environmental / historical work conducted in similar soil conditions.

• Respondent: Entity responding to this RFQ.

3. PROCUREMENT PROCESS

3.1 General Information

3.1.1 Compliance with Legal Requirements

This Procurement will be in accordance with all applicable federal, state, and local laws, and City of

Norfolk policies and procedures.

3.1.2 Conflict of Interest and Communications with the City of Norfolk

Following the City of Norfolk’s approval of the Short-Listed Respondents, no communication (written or verbal) from the Short-Listed Respondents to the City of Norfolk regarding the solicitation will be permitted until the RFP is issued. After the RFP is issued, any communication from the Short-Listed

Respondents to the City of Norfolk must occur through the established method to ask questions as outlined in the RFP.

Following the City of Norfolk’s notification to Respondents who were not approved for the short list, Respondents that were not short-listed may request in writing a debrief.

3.1.3 Expenses

Each Respondent that enters into the Procurement process shall prepare the required materials, the solicitation response, and the Proposal at its own expense and with the express understanding that the

Respondent cannot make any claims whatsoever for reimbursement from the City of Norfolk for the costs and expenses associated with the process, even in the event the City of Norfolk cancels this Project or rejects all Proposals.

3.1.4 Public Disclosure

Information submitted in the public procurement process is subject to public inspection in accordance with the Virginia Freedom of Information Act (FOIA). Therefore, trade secrets or proprietary information must be clearly identified to prevent their disclosure, and the reason why protection is required must be stated (Norfolk City Code § 33.1-9).

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3.1.5 Appeals Procedure

A respondent may appeal the short list decision pursuant to Norfolk City Code § 33.1-101 in writing within 30 business days of short list decision notification.

3.2 City of Norfolk Rights and Procurement Conditions

• The City shall not be held responsible for any oral instructions. Any changes to this RFQ will be made in the form of an addendum, which will be published on the City Norfolk Department of Public Works’ electronic bid service provider website.

• The City reserves the right to reject any or all solicitation responses, to waive any informality or irregularity in any solicitation responses received, and to be the sole judge of the merits of the respective solicitation responses received.

3.3 Outline of the Procurement Process

The teams will be selected using a two-step procurement process.

3.3.1 Request for Qualifications (RFQ)

All questions regarding this solicitation should be submitted to the City of Norfolk Department of

Public Works’ electronic bid service provider website at City of Norfolk Procurement Portal by 4:00 pm, EST, Monday, July 6, 2026. All questions submitted will be shared publicly on the portal at

In the solicitation response to this RFQ, Respondents will demonstrate a thorough teaming approach for the project. Once the RFQ is closed, the City of Norfolk will evaluate solicitation responses received in accordance with solicitation response evaluation criteria.

The City will select a short list composed of up to five (5) teams who submitted solicitation responses and will notify them. Only short-listed teams will receive the RFP documents to be issued by the City.

Teams that are denied prequalification or not short-listed will receive written notification. The written notification shall state the reasons for the denial of prequalification and the factual basis of such reasons.

A decision by the City of Norfolk denying prequalification shall be final and conclusive unless the

Respondents appeals the decision as provided in Norfolk City Code § 33.1-101.

3.3.2 Request for Proposals (RFP)

Short-listed teams will be issued the RFP and invited to submit a proposal.

A site visit will be coordinated for the short-listed teams who are invited to submit an RFP response to this project. The date and time for that site visit will be included in the RFP.

The RFP will specify how short-listed teams can submit questions regarding the RFP. Additional details regarding the evaluation of proposals received in response to the RFP will be specified in the RFP.

3.3.3 Evaluation and Ranking of Respondents

The selection of the teams from the RFQ will be based upon the criteria set forth in the evaluation criteria grading matrix below. The evaluation of the proposals from short-listed teams in response to the https://procurement.opengov.com/portal/norfolk

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RFP will be evaluated based on the evaluation criteria grading matrix that will be included in the RFP. It is the intent of the City to evaluate all proposals received and make a best-value selection and enter into a DB contract. The results of the solicitation response evaluation criteria grading will be carried forward and included in the final RFP evaluation.

Solicitation Response Evaluation Criteria (RFQ) Weight

Similar project write ups with project values and references 0-20 points

Experience and qualifications of team members 0-20 points

Historical teaming alignment 0-20 points

Project approach and project management 0-10 points

Prime or subconsultants have prior contract(s) with City of Norfolk, USACE, and/or NRP

0-10 points

Ability of all PMs to be available for monthly on-site meetings with

Office of Resilience in Norfolk, VA (if requested)

0-10 points

Organizational chart with project team and responsibilities 0-10 points

Total Weight: 100

4. SOLICITATION RESPONSE DOCUMENTATION REQUIREMENTS

4.1 Solicitation Response Format Requirements

• Page numbers: Responses to this RFQ should be a maximum of 50 pages with attention to efficient and clear delivery of all relevant information. Page numbers must be included on each page.

o Appendices: The following materials may be included in appendices and not count towards the

50 pages limit: professional bios of personnel/CV, proofs of insurance, and proofs of licenses or membership, project safety plan, and approach to QA/QC.

• File format: Submit proposal documentation in Adobe Acrobat PDF format. Any excel spreadsheets shall be submitted in Microsoft Excel 2016 format or later.

• Title Page: The title page must include the point of contact for the team including their name and address, phone number, and email address; project title; and date of submittal.

• Font, Page Size, and Margins: Pages containing text are expected to be 8 ½ x 11 inches with at least one-inch margins at the top, bottom, and both sides. Paragraphs should be separated by at least one blank line. A standard 12-point font in either Arial or Times New Roman is required. The use of hyperlinks in proposals is prohibited.

4.2 Solicitation Response Submission Requirements

• Submission method: All solicitation responses shall be submitted electronically through the City of

Norfolk Department of Public Works’ electronic bid service provider website at https://procurement.opengov.com/portal/norfolk/projects/270625. Hard copies or e-mailed responses will not be accepted.

• Deadline: Monday, August 10, 2026, at 4:00 p.m. (Eastern Time). Failure to respond by the due date

RFQ shall be considered justification for denying pre-qualification for this project.

5. SOLICITATION RESPONSE EVALUATION CRITERIA AND SUBMITTAL

INFORMATION

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Teams interested in providing DB services must submit a solicitation response that addresses minimum qualifications and technical and management qualifications listed below. Teams shall organize their submissions in such a way as to follow the qualifications and consider the solicitation response evaluation criteria.

Information included within the solicitation response may be used to evaluate your team as part of any criteria regardless of where that information is found within the solicitation response. Information obtained from the solicitation response and from any other relevant source, including references from any past clients, may be used in the evaluation and selection process.

5.1 Minimum Qualifications

• Bonding capacity: The prospective team must demonstrate sufficient financial ability to perform the contract by providing evidence (a letter from the surety) of the ability to acquire performance and payment bonds from a corporation included on the United States Treasury list of acceptable surety corporations in an amount at least equal to one hundred percent of the contract price. The Respondent submitting the response to this RFQ must be the same entity providing the evidence of ability to be bonded and must be the same entity that will enter into a DB contract with the City.

• Bid Security/Bid Bond: During the RFP, each bid shall be accompanied by bid security in the sum of not less than five (5) percent of the total amount of the bid. The required security must be in the form of a certified check or bank cashier’s check made payable to the City of Norfolk or an accepted bid bond issued by an incorporated surety company in good standing and qualified to do business in Virginia. The bid security is a guarantee that, if the proposal is accepted, a contract will be entered into, and the performance of the contract is properly secured.

• Insurance requirements:

Consultant/General Contractor Insurance Requirements

Policy Insurance Minimum Policy Limits

Workers Compensation Insurance In accordance with law

Employers Liability Insurance One Million Dollars ($1,000,000)

Commercial General Liability (per project aggregate)

Per Occurrence: ($1,000,000)

Aggregate: ($2,000,000)

Automobile Liability (if not covered by

Commercial General Liability policy)

Combined Single Limit: ($1,000,000)

Sub-Consultant Insurance Requirements

Policy Insurance Minimum Policy Limits

Workers Compensation Insurance In accordance with Law

Employers Liability Insurance One Million Dollars ($1,000,000)

Commercial General Liability (per project aggregate)

Per Occurrence: ($1,000,000)

Aggregate: ($2,000,000)

Automobile Liability (if not covered by

Commercial General Liability policy)

Combined Single Limit: ($1,000,000)

All-risk Cargo Insurance (for residential lifters)

$1,000,000

Licensed Professional Insurance Requirements

Professional Liability (for design professionals, certifications such as lift plans)

Per Occurrence: ($1,000,000)

Aggregate: ($2,000,000)

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• Licenses and Certifications: Provide proof of the following licenses and certifications.

• Licenses: A copy of every proposed team member’s contractor and/or professional license shall be provided. A minimum of two (2) years maintaining a license in good standing is required for each team member.

• License for General Contractor (GC): The consultant must provide all Class “A” contractor licenses in submittal. A minimum of two (2) years of maintaining a Class “A” contractor license in good standing is required.

• Licenses for A/E: Architect and engineer professional licenses in good standing as part of the team.

• Software subscription: Provide your services agreement as proof of your subscription to Pro-Core and/or similar industry software compatible with eBuilder.

5.2 Technical and Management Qualifications

5.2.1 Team Organization

• Performance organizational chart: Defines roles and responsibilities of each team member. The organizational chart should include the roles listed below: project manager, construction manager, design manager, and residential lifter(s).

• Project Manager: Project Management Institute (PMI) Project Management Professional (PMP) or similar industry certification, any additional qualifications, resume, experience with DB projects similar to this scope. The PM will be responsible for the integration of the entire project team

(Prime and all subconsultants and contractors). The PM will be the primary contact with the City and the NRP.

• Construction Manager (CM): PMI PMP or similar industry certification, any additional certification, any additional qualifications, resume, experience with DB projects similar to this scope. The CM will be responsible for the integration of the entire project team. The CM will be a senior leadership contact with the City and the NRP.

• Design Manager (DM): Professional PMI or similar industry certification, any additional qualifications, resume, experience with DB projects similar to this scope. The DM will be responsible for coordinating all facets of design to pair, manage and coordinate with the construction efforts (transition from the design phase to the construction phase).

• Residential lifter(s): Provide qualifications, resume(s), and experience with residential elevation projects of the team member(s) that will provide services.

• Proof of other current certifications: Preference will be given to teams with DBIA, AIA and/or ULI certifications.

• Proof of industry affiliations, active membership(s), and other specialized certifications as available:

Indicate if your team members hold any industry affiliations (e.g., National Association of Home

Builders, International Code Council, Association of State Floodplain Managers, etc.), active memberships (e.g., International Association of Structural Movers, etc.), and/or other specialized certifications relevant to the scope of work.

5.2.2 Demonstrated Past Performance with Successful Projects of Similar Scope and Complexity

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• The team shall provide similar project performance and clearly state roles on a minimum of three

(3), and no more than five (5), projects that include i) testing and design ii) contractor performance, and iii) structure raising performance, that are considered recent (closeout within the past five (5) years) that best demonstrate the team’s ability to successfully perform this project and where the team was contracted directly with the project owner (governmental agency, municipal entity).

o The team shall provide a history of previous team partnering with similar project scopes to showcase the team or any additional consultants on a DB project.

o The team shall provide a history of working relationships with City of Norfolk, USACE, and/or NRP.

o The team shall provide photographs of completed work from the provided project examples, from beginning to end.

• Project references: Provide three (3) references from former clients (e.g., government agencies, owners, or municipalities) with their complete contact information. One (1) of the three (3) references provided should be from a residential elevation project.

5.2.3 Short Answers: Project Approach

• Briefly describe your proposed approach to the project.

• Identify and discuss potential problems during design and construction and identify and discuss methods to mitigate those problems.

5.2.4 Short Answers: Project Management

• Describe your approach to change orders.

• Describe your planning, scheduling, estimating and construction management tools/resources.

• Please provide an outline of the team’s approach to quality assurance / quality control as an appendix.

• Please provide a copy of the team’s project safety plan as an appendix.

• Provide a statement regarding your current project commitments and how your team intends to manage the additional workload required by this contract without compromising quality or deadlines.

• Please list the key personnel assigned to this project and their current percentage of billable hours committed to other active projects during our proposed performance period.

• Please describe your current backlog of work and any potential constraints that might impact your ability to commence work within 60 days of the award.

• What is the minimum and maximum number of concurrent residential elevation projects that your team would be willing to receive in a single bid package?

• Describe the ability of the PM to be available for monthly on-site meetings with the Office of

Resilience in Norfolk, Virginia (if requested).

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5.2.5 Short Answers: Additional Questions to Address

• Davis Bacon and Related Actions (DBRA): Provide brief descriptions of your approach to the implementation of DBRA. DBRA applies to this project and requires all contractors and subcontractors performing work on Federal or District of Columbia construction contracts or federally assisted contracts in excess of $2,000 to pay their laborers and mechanics not less than the prevailing federal wage rates and fringe benefits for corresponding classes of laborers and mechanics employed on similar projects in the area.

• Litigation: Please include any pending or active litigation, judgements, or arbitration within the past ten (10) years, as allowed by public procurement regulations.

• Breach of contract: Provide a complete list of all of-record judgements entered against all teaming members and/or firms within the past ten (10) years for breach of contract of governmental or nongovernmental construction, including, but not limited to, DB or construction management.

• Noncompliance: Provide a complete list of occurrences when any team member and/or firm has been in noncompliance with the terms and conditions of prior construction contracts with a public body without good cause.

• Debarment: Provide a complete list of any team members and/or firms that have been debarred pursuant to an established debarment procedure from bidding or contracting by any public body, agency of another state, or agency of the federal government.

5.3 Post-Award Requirements

The post-award requirements below are included for informational purposes.

• City of Norfolk Business License: Every firm referenced in the organization chart (see Section 5.2.1 and professional organization chart requirement) will be required to obtain a City of Norfolk business license once awarded.

• No substitution of key personnel shall be allowed after the award of the Contract unless approved in writing by the City of Norfolk. Notice must be given within thirty (30) days. Substitutions must have equivalent qualifications.

• The following licenses and safety standards for the residential lifter(s) may be required in special circumstances: USDOT Number (Interstate), permits for moving oversized loads, etc.

• Any substitutions of consultant must be with a consultant of equal or better qualifications and written notice shall be given to the City. All subcontractor/consultant design build team substitutions must be approved by the City.