8252 Invitation to Bid.pdf

INVITATION TO BID

CONTRACT NO. 8252

Materials, Labor and Equipment Required for the

Maintenance of Point of Use Household Drinking Water Treatment Systems at Browns Hill Estates, Orient Point, NY

For the Period December 1, 2026 through November 30, 2027 (With Option to Extend)

STATEMENT OF NO BID

THIS FORM MUST BE RETURNED IF YOU ARE SUBMITTING A “NO BID”

It is the intent of the Suffolk County Water Authority to afford all suppliers an equal opportunity to bid on all commodities, operating supplies, equipment and/or services as listed in this specification.

In the event your firm declines to bid, kindly advise the Suffolk County Water Authority Purchasing Department to that effect by completing and returning this document.

We, the undersigned have declined to bid on your Request for Quotation/Proposal.

Contract No. 8252– Materials, Labor and Equipment Required for the Maintenance of Point of Use Household Drinking Water Treatment Systems at Browns Hill Estates, Orient Point, NY

REASON FOR NOT BIDDING:

We do not offer this product/service.

We are unable to supply the product/service at this time.

We are unable to meet the specifications.

We are unable to meet the bond requirements.

We are unable to meet Insurance requirements.

Other: _______

Company Name:

Address:

Telephone:

E-Mail Address:

Completed By:

Print Name:

Signature:

*This Form Can Be Emailed to John.Deubel@scwa.Com.

mailto:John.Deubel@scwa.Com

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN: That proposals for materials, labor and equipment required for the maintenance of point of use household drinking water treatment systems at Browns Hill Estates, Orient Point, NY for the period December 1, 2026 through November 30, 2027 (with option to extend will be received by the Suffolk County Water Authority not later than 11:00AM, prevailing time on October 9, 2026, at which time and place they will be publicly opened and read aloud. Bids will only be accepted electronically;

prospective bidders must submit their bids via the following website:

www.BidNetDirect.com/new-york.

Invitation to Bid (ITB) documents are available for you to download by login in to the following websites www.scwa.com or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.

Disadvantaged Business Enterprises are encouraged to bid.

By Order of the

SUFFOLK COUNTY WATER AUTHORITY

Jeffrey W. Szabo Chief Executive Officer

Contract No. 8252 September 23, 2026 http://www.bidnetdirect.com/new-york http://www.scwa.com/ http://www.bidnetdirect.com/new-york

Instructions to Bidders (Cont'd.)

INSTRUCTIONS TO BIDDERS

On the following pages are the Instructions to Bidders, Detailed Specifications and Bidder's Proposal to Materials, Labor and Equipment Required for the Maintenance of Point of Use Household Drinking Water Treatment Systems at Browns Hill Estates, Orient Point, NY for the Period December 1, 2026 through November 30, 2027 (With Option to Extend). Purchase Orders will be issued for material as needed, subject to terms and conditions provided herein.

Proposed cost/unit prices are to be filled out on the attached "Bidder's Proposal", included within Section IV. Bidders are required to complete and submit the following documents with the Bidder’s Proposal:

Bidder’s Proposal / Bid Sheet Bid Deposit / Bid Bond Non-Collusive Bidder Certification Form of Offerer Disclosure of Prior Non-Responsibility Determination (Exhibit A) Suffolk County Water Authority Disclosure Form (Exhibit A1) Affirmation of Understanding and Compliance (Exhibit B) Insurance Carrier or Agent's Acknowledgment (Exhibit C) Contact Information Document (Exhibit D) Contract Pre-Qualification Statement (Exhibit E) Equal Employment Opportunity Policy Statement

Failure to comply with this requirement, as noted above, will be deemed sufficient cause for the rejection of the proposal.

QUESTIONS CONCERNING BIDS:

Interested bidders are invited to submit any questions on this contract through BidNet.

Questions and answers pertaining to this proposal may be viewed at scwa.com by clicking on Vendors. Contractors must be registered and must log in to access Contract Documents, questions, answers and addenda. It shall be the bidder’s responsibility to regularly check www.scwa.com, or www.BidNetDirect.com/new-york for updated questions and answers, or addenda. Questions must be received no later than 11:00 a.m., three (3) business days prior to the bid date.

SUBMISSION OF BIDS:

Bids will only be accepted electronically; prospective bidders must submit their bids via the following website: www.BidNetDirect.com/new-york.

Proposals will be received by the Suffolk County Water Authority not later than 11:00 a.m., prevailing time on October 9, 2026, at which time and place they will be publicly opened and read aloud for the work outlined in accordance with the Plans and Specifications attached hereto.

Bid openings will be conducted both in person and virtually. In order to participate in a Virtual Bid Opening please send an email request to John.Deubel@scwa.com, an email invite will be sent, to those who requested to attend the Virtual Bid Opening.

Bids physically delivered to the SCWA, facsimiles, or emails of unsealed proposals will not be accepted under any circumstances.

http://www.scwa.com/ http://www.bidnetdirect.com/new-york mailto:John.Deubel@scwa.com

CERTIFICATE OF COMPLIANCE:

As of December 30, 2024, contractors and subcontractors performing "public work" must be registered with the Department of Labor before they start working on a SCWA project. A Certificate of Registration must be submitted with your bid. More information is available on the Department of Labor website at Public Work Contractor and Subcontractor Registry Landing | Department of Labor.

Compliance is required on this contract and your firm must comply as a pre-condition for submitting a bid.

MODIFICATION / WITHDRAWAL OF BIDS:

A) Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where the Bids are to be submitted at any time prior to the opening of the Bids.

B) If, within twenty-four hours after Bids are opened, any Bidder files a duly signed, written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its bid, that Bidder may withdraw its bid and the bid security will be returned. Thereafter, that Bidder will be disqualified from further Bidding on the Work to be provided under the Contract Documents.

OPENING OF BIDS:

Bids will be opened and (unless obviously non-responsive) read aloud publicly. In order to participate in a Virtual Bid Opening please send an email request to John.Deubel@scwa.com, an email invite will be sent, to those who requested to attend the Virtual Bid Opening.

All quantities stipulated in the Contract and Specifications are approximate only, given to form a basis for comparing bids. In order to be considered, proposals are to be filled out on the "Bidder's Proposal" and returned. Failure to comply with this requirement will be deemed sufficient cause for the rejection of the proposal.

The Authority is not in a position to determine in advance the actual quantity of services that will be required during the period of this Contract, since such will be contingent on existing field conditions and progress made on projects that have been started, and otherwise where similar projects may be started and completed in the future.

All quantities stipulated are approximate only, given to form a basis for comparing bids.

Reference is also made to the Prequalification Statement with the Bidder's Proposal. Any Bidder's Proposal received without a completed Prequalification Statement will not be considered in the bidding process.

Before awarding the Contract, the Authority may require any Bidder to show that Bidder has the necessary facilities, equipment, experience, ability and financial resources to perform the work in an expeditious and satisfactory manner.

The SCWA requires that all Bidders or their Subcontractors (if a Subcontractor will be performing work on the project) have a current and valid license issued by the County of Suffolk or other appropriate governmental authority for the type of work required under contract prior to the date the bids are due or the commencement of the work under the Contract. In the event the requisite license is not obtained within 60 days of the award of the Contract, the SCWA reserves the right to cancel the Contract and award to another Bidder or rebid the Contract. The license number must be submitted with the bid if then in the Bidder's possession or prior to the commencement of the work if it is obtained after the bid date.

BID DEPOSIT

Each proposal must be accompanied by a bid deposit in the form of a bank/cashier’s check or bid bond made payable to the Suffolk County Water Authority, in the amount of Five Percent (5%) of the total amount of bid. Failure to comply with this requirement will be deemed sufficient cause for the rejection of the proposal. The contractor must submit an electronic bid thru the Empire State Purchasing Group (BidNet), www.BidNetDirect.com/new-york , as part of the submission, Contractor must attach/upload a copy of the check or electronic Bid Bond.

If the person, persons or corporation to whom the Contract shall be awarded shall fail to enter into such Contract within thirty (30) days of the date indicated in the agreement or shall fail to provide the security required for the faithful performance thereof, then the aforesaid deposit may be forfeited to the Authority as liquidated damages and the Authority shall collect the same for its benefit.

After the Contract is awarded by the Members of the Authority, all proposal guarantees accompanying the various bids, with the exception of the one accompanying the successful bid, will be returned.

PERFORMANCE BOND

Prior to the execution of the Contract, the successful Bidder will be required to furnish, at his expense, a Performance and Labor and Material Payment Bond (Bond), in such form as prescribed by the Authority, in the amount of 10% of the total bid price, or, in lieu of such Bond, a bank check, or a Letter of Credit (Letter of Credit Expiration Date shall be one month past the Contract expiration date), satisfactory to Suffolk County Water Authority together with an indemnification agreement in such form as prescribed by the Authority.

If the Contract warrants renewal, the Contractor is responsible to renew the Bond for the new term and to provide proof of the renewal to the Purchasing Department of the Suffolk County Water Authority within 30 days of extension notification.

After the signing of the contract and the receipt of the Performance Bond, the Authority will return the deposit accompanying the bid of the successful bidder. The deposits (Bid Bond, Bank Check or Performance Bond) accompanying the bids of the unsuccessful bidders will be returned upon award of the contract.

COUNTERPARTS & ELECTRONIC SIGNATURES

This Agreement may be executed in counterparts, each of which will be an original, but all of which together will constitute one and the same agreement. Any counterpart may be delivered by electronic communication in portable document format, and the Parties agree that their electronically transmitted signatures will have the same effect as manually transmitted signatures.

INDEMNIFICATION

The Contractor shall defend, indemnify and save harmless, to the extent permitted by law, the Suffolk County Water Authority, its members, officers, agents, servants, and employees against and from all suits, losses, demands, claims, payments, actions, recoveries, judgments and costs of every kind and description and from all damages to which the Suffolk County Water Authority or any of its members, officers, agents, servants and employees may be subjected by reason of injury to any person or to the property of the Suffolk County Water Authority or of others resulting from the performance of the Contract, or through any act or omission on the part of the Contractor or his agents, employees, servants or subcontractor(s), or through any improper or defective machinery, implements or appliances used by the Contractor, his agents, employees, servants or subcontractor(s) in the performance of the Contract, and Contractor understands and agrees that he shall defend, indemnify and save harmless, to the extent permitted by law, the Suffolk County Water Authority, its members, officers, agents, servants and employees from all suits and actions of any kind or character whatsoever which may be brought or instituted by any subcontractor, material man or laborer who has performed work or furnished materials, in the performance of the Contract.

Attention is called to Sections 30 and 31 of the "Form of Contract for Engineering Construction Projects" relative to Contractor's Liability Insurance and Surety Bond, respectively. The Contractor shall comply with these requirements.

Insurance – Inspection Services for Browns Hills Estates – 9/3/26

The Contractor shall not be considered "approved" until it has obtained all insurance required under this specification and such insurance has been approved by the Authority.

Insurance coverage shall be provided by an Insurance Company licensed as an "admitted carrier" by the New York State Financial Services Department – Insurance Industry and rated by "Bests" at "A-" or better, or as otherwise deemed acceptable to SCWA.

Insurance coverage shall be evidenced by a Certificate(s) of Insurance (the "Certificate") submitted on an "Acord" or equivalent form, which equivalent form to be acceptable to Suffolk County Water Authority. At any time, the actual policy or policies may be required. The Suffolk County Water Authority shall have the right to reject a Certificate if it reasonably deems that the Certificate does not meet the insurance requirements provided for in this Agreement and any amendment and/or renewal hereof. Certificate(s) documenting the CONTRACTOR's continued compliance with this Paragraph shall be provided to Suffolk County Water Authority throughout the term of this Agreement or any amendment and/or renewal hereof.

Certificate holder should read: Suffolk County Water Authority Attention: Risk Management 4060 Sunrise Highway Oakdale, NY 11769

Thirty (30) days' notice of cancellation, non-renewal or reduction of coverage is required.

For all liability policies other than Workers Compensation and Professional liability (if applicable), the Suffolk County Water Authority must be added to and insured as additional insured for ongoing and completed operations, such policies shall be Primary and Non-Contributory. Evidence of this extension may be by a blanket additional insured endorsement to the policy, such endorsement to be submitted to Suffolk County Water Authority with the applicable certificate of insurance. Mere recitation of the additional insured interest on the certificates may not be acceptable. Suffolk County Water Authority shall bear no responsibility for the payment of the CONTRACTOR'S / SUBCONTRACTOR’S premiums and the CONTRACTOR / SUBCONTRACTOR shall be responsible for any deductibles or retentions that may apply under any of the policies, including any OCP and any other policy taken out in the name of the Suffolk County Water Authority.

Coverage shall be obtained, and maintained throughout the life of the Contract as follows:

A. Automobile Liability:

Form: Comprehensive Automobile Liability, including all owned, non-owned, and hired autos.

Limits: $1,000,000 Combined Single Limit for Bodily Injury and Property Damage Liability, New York State Personal Injury Protection.

B. General Liability:

Form: Commercial General Liability in a form providing coverage not less than that of a standard Occurrence Commercial General Liability policy form including separate limits for Personal Injury, and Products/Completed Operations. Coverage to include Contractual Liability without an injured employee/third party action over exclusion.

ISO endorsement 20101219 (or substantially broader coverage form) as respects to ongoing operations, as well as, and ISO endorsement 20371219 (or substantially broader coverage form) as respects to products/completed operations must be added to policy.

General Liability insurance shall not contain restrictions that prohibit or limit coverage if an Owners and Contractors Protective liability policy (if required) also affords coverage.

Limits: $1,000,000 per occurrence/$2,000,000 general aggregate.

$1,000,000 for Products/Completed Operations. $1,000,000 for Personal Injury Liability.

(a) The definition of "Personal Injury - Bodily Injury" to include sickness, disease, disability, shock, mental anguish, mental injury, humiliation, physical and sexual abuse including resulting death. (If coverage (a.) is not available, provide coverage under F. below).

C. Workers' Compensation:

Form: Providing coverage to all employees in all states where operations will be performed under the terms of the Contract.

Limits: As required by the Workers' Compensation Law of the State of New York or any State or Federal body having jurisdiction over the location of operations being performed.

D. Excess Liability:

Any entity, including any of CONTRACTOR’S subcontractors, agents, or assigns, must maintain Excess Liability Limits of $2,000,000 on a form which follows the underlying coverage. Coverage to include Contractual Liability without an injured worker exclusion and/or a third-party action over exclusion.

E. Crime Coverage including Employee Dishonesty:

Form: Commercial Blanket Crime coverage including, but not limited to employee dishonesty, forgery or embezzlement covering liability against direct verifiable losses of money, securities, products, equipment, material and other property. The definition of Property Damage must be extended to include theft or loss of property.

Such policy shall include a "Third Party Extension" or "SCWA's Client Coverage".

Limits: $50,000 per occurrence – Suffolk County Water Authority to be named as loss payee with respects to work performed under the contract.

F. Employment Practices Liability Insurance (to be provided only if item B-(a) above cannot be provided.

Coverage must include 3rd party liability endorsement.

Limit: $1,000,000

. Miscellaneous:

i. All contracts between the General Contractor and a Subcontractor shall contain terms and conditions that require the Subcontractor to include the property owner (Suffolk County Water Authority) as an additional insured under all primary and excess liability policies.

Such policies include General Liability, Excess Liability, and Auto Liability. The contractor shall furnish to Suffolk County Water Authority evidence of this provision contained in their contract with the subcontractor, even the full policy. In the event there is no written contract between the contractor and subcontractor, a Supplemental Insurance Agreement must be signed by the Contractor, Subcontractor, and the Suffolk County Water Authority. A specimen copy of the agreement will be provided.

ii Suffolk County Water Authority must be notified of any substantial impairment of any of the above limits at the inception of and/or during the term of this Agreement.

iii. All Certificates must contain the following provisions:

• Contract Number

• Indicate Suffolk County Water Authority is an Additional

Insured

• Location and nature of activities on the Property.

• The time period the Certificate covers

iv. All subcontractors shall adhere to all provisions contained in this insurance section (unless otherwise deemed acceptable by Suffolk County Water Authority).

v. Renewal Certificates shall be furnished to the Authority upon the expiration of current policies.

vi. SCWA shall be the sole judge in determining the acceptability of the insurance provided by the Contractor and may waive Contractor’s compliance with some or all of the requirements, if it is deemed to be in the best interest of the SCWA.

SUBCONTRACTOR INSURANCE AGREEMENT

This Agreement made the ____ day of ______, 20__ is by and between Suffolk County Water Authority, with its principal office at P.O. Box 38, 4060 Sunrise Highway, Oakdale, New York, 11769, hereinafter “SCWA,” Contractor Name Here, hereinafter “Contractor Abbreviated Name” with offices at Address Here, and Subcontractor Name Here with offices at Address Here, hereinafter “Subcontract Abbreviated Name”, taken together the “Parties.”

WITNESSETH

Whereas, SCWA and Contractor Name Here executed SCWA Agreement #XXXX, “Description of Work i.e. Furnish and Install a New Pre-Engineered Metal Building with Foundation and Disassemble for Transportation and Re-Assembly an Existing Metal Building at the Middleville Road Pump Station, Well Field & Standpipe, Fort Salonga, Town of Huntington, Suffolk County, New York And Transport and Re-Assemble the Existing Metal Building and Construct a Foundation At the County Road 111 Well Field and Pump Station Manorville, Town of Brookhaven, Suffolk County, New York on Date Goes Here, (the “SCWA Contract”), attached hereto and made a part hereof, and

Whereas, the SCWA Contract required Contractor Name Here to add SCWA to and insure SCWA as an additional insured under Contractor’s insurance policies for the types and limits set forth in the SCWA Contract, (collectively the “Insurance Requirements”) and

Whereas, Contractor Name Here wishes to retain Subcontractor Name Here as its subcontractor to perform certain portions of the work required under the SCWA Contract, and

Whereas, the Parties wish to enter into this Agreement to require Subcontractor Name Here to add SCWA as an additional insured under Subcontractor’s Name Here insurance policies for the types and limits set forth in the Insurance Requirements, and to require Subcontractor Name Here to indemnify SCWA against loss.

Now therefore the Parties agree as follows.

1. The above recitals are incorporated herein.

2. Subcontractor Name Here has reviewed the SCWA Contract and agrees to adhere by the Insurance Requirements. Subcontractor Name Here will add SCWA to and insure SCWA as an additional insured under the Insurance Requirements. The Parties agree that the intent of this Agreement is to create an obligation for Subcontractor Name Here to insure SCWA under the same terms and conditions that Contractor Name Here insures SCWA under the SCWA Contract.

3. Subcontractor Name Here will provide evidence of such coverage to SCWA as deemed acceptable by SCWA. Subcontractor Name Here shall not commence any activity authorized under the SCWA Contract until SCWA approves the coverage.

4. Subcontractor Name Here shall defend, indemnify and save harmless, to the extent permitted by law, the Suffolk County Water Authority, its members, officers, agents, servants, and employees against and from all suits, losses, demands, claims, payments, actions, recoveries, judgments and costs of every kind and description and from all damages to which the Suffolk County Water Authority or any of its members, officers, agents, servants and employees may be subjected by reason of injury to any person or to the property of the Suffolk County Water Authority or of others resulting from the performance of the SCWA Contract, or through any act or omission on the part of Subcontractor Name Here or its agents, employees, servants or subcontractor(s), or through any improper or defective machinery, implements or appliances used by Subcontractor Name Here, its agents, employees, servants or subcontractor(s) in the performance of the SCWA Contract, and Subcontractor Name Here understands and agrees that it shall defend, indemnify and save harmless, to the extent permitted by law, the Suffolk County Water Authority, its members, officers, agents, servants and employees from all suits and actions of any kind or character whatsoever which may be brought or instituted by any subcontractor, material man or laborer who has performed work or furnished materials, in the performance of the SCWA Contract.

5. The provisions of this Agreement are additive to Agreement #XXXX and in no manner diminish or impair SCWA’s rights or Contractor’s Name Here obligations under the same.

6. The term of this Agreement is effective as of the date of signing below and will remain in effect throughout the life of the SCWA Contract.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed and to be effective as of the date first above written.

Contractor Name Here

By: __________________________________

Date: __________________________________

Subcontractor Name Here

By: ___________________________________

Date: ___________________________________

Suffolk County Water Authority

By: _________________________________

Date: _________________________________

Worker Safety Contractor shall comply with all applicable safety and worker protection ordinances, rules, and regulations, the following practices and any Owner directive or instruction concerning worker protection or safety practices. Owner may suspend Contractor's or its subcontractor's performance of the work for failure to comply with any applicable worker protection or safety ordinance, rule, or regulation, for failing to implement and adhere to the following practices or for failing to obey Owner's directive or instruction concerning worker protection or safety practices.

Construction Site Worker Protection Issues

Trenches / Excavations

• Trenches greater than 5 feet need either shoring, shielding or sloping (depending upon soil type A, B, or C).

• Trenches greater than 4 feet deep need a ladder or stairway for every 25' of length.

• Spoils, tools and equipment shall be at least 2 feet away from trench edge.

• Trenches shall be inspected daily by a competent person and inspections shall be documented with date, time and competent person's signature.

Fall Protection

• Fall protection needs to be in-place for workers working on elevated surfaces above 6 feet.

• There are three types of fall protection (for contractors) to choose from: Personal PPE (harness/lanyard/anchor point), safety nets, or guardrails.

• Safety nets and PPE for fall-protection shall be checked prior to use on a daily basis; Inspections shall be documented with date, time and competent person's signature.

• Standard guardrails are 4 feet high with a mid-rail and toe-board.

Scaffolds

• Scaffolds shall have fall-protection for heights greater than six feet (which typically means guardrails around three open sides (w/ mid-rails & toe-boards).

• Scaffolds need to be "fully-planked" with board extensions of 6" across pipes at a minimum.

• Scaffolds shall be inspected daily by a competent worker; Inspections shall be documented with date, time and competent person's signature.

Ladders

• Ladders must have a 4 to 1 ratio for pitch (wall to base).

• Ladders must extend 3 feet above "targeted surface".

• Fixed ladders extending upwards of 20 feet require fall-protection in the form of cages or harness w/ "post-up" pole, to a maximum of 30' (they then would need a platform or landing surface).

Electrical Work

• All power tools and (electrical) extension cords shall be equipped with GFCI protection

• Contractor shall provide its employees with flame retardant clothing (FRC) when working on live parts is anticipated

• Contractor shall comply with the requirements of NFPA 70E, the "Standard for Electrical Safety in the Workplace", where applicable

• Contractor shall comply with the SCWA "Energy Control Program", specifically Appendix D, which is entitled "Contractor Electrical Work", included with this contract document:

Suffolk County Water Authority Appendix D – Contractor Electrical Work

• Contractor will be aware at bid proposal and certainly in our contract verbiage that SCWA has an "Energy Control Program"

• Contractor will be required to follow our procedure:

o PC employee (or authorized individual, meaning Electrical Engineer having received approval from PC) will be sent to a pump station for electrical shut-down o PC employee will apply zip-ties to energy control devices and a "tag" stating that the _________ is shut-down for contractor work or the Electrical Engineer will simply de-energize and apply the (purple) Engineering lock and accompanying tag communicating actions.

o Engineering will meet the contractor at project start-up and apply the (purple) Engineering locks and tags to the energy control device(s) (replacing the zip-ties, if initiated by a PC employee) and provide keys to the contractor o Contractor will follow 1910.147(f)(1) while testing and/or trouble-shooting, followed by the re-application of locks and tags after testing is completed o Contractor will not leave the pump station (each day while project continues) without ensuring that locks are applied where warranted and (communicative) tags are in-place to advise/inform SCWA PC personnel on "status" (can't leave ambiguity, especially with electrical equipment and current) o Engineering will meet with contractor at projects end to Verify work completed Remove/collect locks and tags

• Additionally, whenever projects involving contractors/Engineering are either lengthy in "scope of anticipated work" or will directly involve CM or PC employees at some juncture, Engineering will first apply a locking "hasp" that will allow for individuals/departments to apply their lock to the hasp when they are working on the equipment/piping connected to the project. When their work is completed (CM/PC) they will simply remove their lock from the hasp.

Engineering's hasp and lock will be removed last, only after project is completed and all locks from other parties are removed as well. Nobody shall remove another party's lock without obtaining authorization.

Permit-Required Confined Space Work

• All confined spaces (as per the OSHA definition) owned and operated by SCWA shall be treated by the Contractor (or Subcontractor as applicable) as "permit-required" confined spaces due to the potential for oxygen deficiency and/or the presence of a flammable gas, and as such should be tested by the Contractor (or Subcontractor as applicable) prior to entry with a dual-gas instrument (%oxygen and %LEL). Examples of these spaces are well vaults, meter vaults, Venturi and altitude pits.

• Additionally, pipe galleries that have chemical injectors for sodium hypochlorite shall be tested by the Contractor (or Subcontractor as applicable) for the presence of chlorine gas prior to entering.

• SCWA requires its employees to eliminate all hazards prior to entering its confined spaces using the OSHA approved re-classification process.

• Any hazards or problems encountered during contractor project work in SCWA confined spaces should be reported to SCWA.

There shall be paid to each employee engaged in work on this project, in the trade or occupation listed on pages attached hereto, not less than the wage rate, including supplements for welfare, pension, vacation and other benefits, set opposite the same.

Provisions relating to Article 8, Section 220 of the Labor Law, are included herewith.

Copies of the New York State Labor Law are attached to your Contract Documents.

The law requires you to keep detailed payroll records for each person employed on public work including name, address, telephone number, Social Security number, occupational classification in which worked, hourly wage rate paid, supplements provided, daily and weekly number of hours worked in each classification, deductions made, and actual wages paid.

Further, the law requires that "Every Contractor and Subcontractor submit to the Department of Jurisdiction (SCWA) a transcript of the original payroll records, subscribed and affirmed as true under penalty of perjury."

Certified payroll records are to be submitted with every invoice as a requirement for payment. Certified payroll records should reference their corresponding invoice number and Contract Number. Additionally, copies of pay stubs and/or cashed checks must be submitted if requested by SCWA for proper payment verification purposes.

Please submit all certified payrolls for this Contract utilizing the attached forms as designated by the New York State Department of Labor.

These should be electronically mailed in pdf format to:

Suffolk County Water Authority Accounts Payable Department Email: accountspayable@scwa.com

Contractor and all Subcontractors shall comply with all Federal and State laws and regulations including, but not limited to, the prevailing wage rate schedule attached hereto and made a part hereof, regarding payment of prevailing wage rates, to all of their respective employees and shall hold the Suffolk County Water Authority harmless from all civil and criminal penalties imposed as a result of said Contractor’s or Subcontractor’s noncompliance with such requirements.

"Contractor represents that it will comply with all applicable requirements of the Occupational Safety and Health Act of 1970, Public Law 91-596, and will hold the Authority harmless from any civil or criminal penalties imposed as a result of said Contractor's noncompliance with such requirements."

The Suffolk County Water Authority conforms to the requirements of the New York State Public Health "Right to Know" Law (Article 28, Part 820) and the Occupational Safety and Health Administration's (OSHA) "Hazardous Communication Standard." The Contractor will be required to comply with all phases of OSHA Law requiring information interchange (as outlined in the Detailed Specifications) prior to doing any work for the Authority. "Notification to Proceed" will not be issued until all information interchanges have been completed. No payment will be made for Work done prior to issuance of "Notification to Proceed."

The Suffolk County Water Authority, as a public-benefit corporation, is exempt from Federal Excise Tax and New York State Sales Tax. The Bidder shall not include any Federal Excise Tax or New York State Sales Tax in this proposal.

Calculation errors will be resolved in favor of unit prices whenever possible. The Suffolk County Water Authority will adjust total bid amounts accordingly.

The Authority reserves the right to consider bids for seventy-five (75) days after the date of receiving bids, waive any informalities or to reject any or all bids submitted, and to award the Contract to that Bidder whose bid, in the opinion of the Authority, will be most advantageous to the Authority.

After the Contract is awarded by the Members of the Authority, all proposal guarantees accompanying the various bids, with the exception of the one accompanying the successful bid, will be returned.

The Bidder's attention is called to Section 2875 of the Public Authorities Law, which section provides for the cancellation of a Contract by a public authority; and also to Section 2876, which section provides for the disqualification of certain Bidders from selling or submitting bids to, or receiving awards or Contracts from, a public authority.

Section 2875 provides as follows:

"upon the refusal by a person, when called before a grand jury, head of a state department, temporary state commission or other state agency, the organized crime task force in the department of law, head of a city department, or other city agency, which is empowered to compel the attendance of witnesses and examine them under oath, to testify in an investigation concerning any transaction or Contract had with the state, any political subdivision thereof, a public authority or with any public department, agency or official of the state or of any political subdivision thereof or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or Contract,

(a) such person, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any Contracts with any public authority or official thereof, for goods, work or services, for a period of five years after such refusal, and to provide also that

(b) any and all Contracts made with any public authority or official thereof, since the effective date of this law (first day of July 1959), by such person and by any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the public authority without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the public authority for goods delivered or work done prior to the cancellation or termination shall be paid.”

Section 2876 is quoted as to its first paragraph:

"Any person who, when called before a grand jury, head of a state department, temporary state commission or other state agency, the organized crime task force in the department of law, head of a city department, or other city agency, which is empowered to compel the attendance of witnesses and examine them under oath, to testify in an investigation concerning any transaction or Contract had with the state, any political subdivision thereof, a public authority or with a public department, agency or official of the state or of any political subdivision thereof or of a public authority, refuses to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant questions concerning such transaction or Contract, and any firm, partnership or corporation, of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any Contracts with any public authority or any official of any public authority created by the state or any political subdivision, for goods, work or services, for a period of five years after such refusal or until a disqualification shall be removed pursuant to the provisions of Section twenty-eight hundred seventy-seven of the Public Authorities Law.

CONFIDENTIAL INFORMATION

The SCWA is subject to the provisions of the New York State Freedom of Information Law ("FOIL"). Under FOIL, certain SCWA records are subject to public inspection upon request. However, trade secrets or information submitted to SCWA which if disclosed would cause substantial injury to the competitive position of a commercial enterprise may be (but are not automatically) exempt from public inspection under FOIL. If a proposal contains such information, the vendor may wish to conspicuously identify the information and request that the identified information be withheld from public inspection. SCWA shall review such requests on a case by case basis. Failure to identify such information shall be deemed consent to public inspection of the entire proposal.

CONTACT INFORMATION

Pursuant to State Finance Law sections 139-j and 139-k, this Solicitation includes and imposes certain restrictions on communications between the Authority and Bidders during the procurement process. A Bidder is restricted from making contacts (i.e., an oral, written, or electronic communications, which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) to any Authority member, employee or agent unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j (3) (a) from issuance of the Solicitation through final award and approval of the resulting Procurement Contract by the Authority (the “Restricted Period”).

All communication concerning this Solicitation should be addressed to the SCWA’s Purchasing Manager, John Deubel, 631-292-6032 or at John.Deubel@scwa.com. The Authority may schedule a conference with the vendor(s) prior to any award. Authority personnel are required to obtain certain information if contacted during the Restricted Period. Upon the basis of this information, the Authority will make a determination of the responsibility of the Bidder who made the contact pursuant to statutory provisions. Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a four (4) year period by a Bidder, a Bidder will be debarred from obtaining Authority or other governmental Procurement Contracts. Further information about these requirements can be found in the Authority’s Guideline Regarding Contacts during an Authority Procurement at www.scwa.com. The SCWA reserves the right to disqualify any bidder, which makes unauthorized contacts to SCWA.

IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (Act), Chapter 1 of the 2012 Laws of New York, a new provision has been added to the State Finance Law (SFL), § 165-a, effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list (prohibited entities list) of “persons” who are engaged in "investment activities in Iran" (both are defined terms in the law). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date, at which time it will be posted on the OGS website.

By entering into this Contract, Contractor (or any assignee) certifies that once the prohibited entities list is posted on the OGS website, it will not utilize on such Contract any subcontractor that is identified on the prohibited entities list.

Additionally, Contractor agrees that after the list is posted on the OGS website, should it seek to renew or extend the Contract, it will be required to certify at the time the Contract is renewed or extended that it is not included on the prohibited entities list.

Contractor also agrees that any proposed Assignee of the Contract will be required to certify that it is not on the prohibited entities list before SCWA may approve a request for Assignment of Contract

During the term of the Contract, should SCWA receive information that a person is in violation of the above-referenced certification, SCWA will offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then SCWA shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Contractor in default.

SCWA reserves the right to reject any request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award.

DETAILED SPECIFICATIONS

CONTRACT NO. 8252

I WORK TO BE DONE

The work covered by these Specifications shall include all materials, supervision, labor, plant, tools and any other item of expense necessary to maintain point of use (POU) household drinking water treatment systems at Browns Hill Estates, all in accordance with these Specifications.

It is the intent of these Specifications, which will form a part of this Contract, that the Contractor shall perform all work as outlined in the Specifications or as required to produce the results intended. The Contractor shall complete the work, including any items not specifically mentioned in these Specifications, but necessary for the proper performance of work and completion of same in a workmanlike manner.

Omission of specific mention or detail in these Specifications shall not be deemed a waiver of the Contractor's obligation to furnish all equipment, tools and any other item of expense required to provide the material, equipment and services as indicated in the Detailed Specifications.

Work under this Contract shall be performed as shown on the approval Plans and/or described in the Detailed Specifications, both included herewith and made part of this Contract.

Payment for work done will be made in accordance with the provisions hereinafter stipulated.

A separate purchase order, with supplemental details and drawings, subject to the terms and conditions of the Contract, will be issued to the Contractor for each specific job or group of jobs, stipulating the location of the proposed work.

Quantities stated in the Bidder’s Proposal are an approximation of the proposed work to be completed during the Contract period. However, the Suffolk County Water Authority (Authority) is not able to determine in advance the exact quantity of work, to be performed during the life of this Contract; therefore, the Authority makes no representation or guarantee that the quantities of work set forth herein for bid computation purposes are either minimum or maximum amounts of work to be performed under the terms of this Contract.

Local Small Business Enterprise Preference – if a local small business enterprise’s proposal is no more than Five Percent (5%) greater than the otherwise lowest responsive bid, the enterprise may be selected to provide the good or service, as the best value

II CONTRACT PERIOD

This Contract shall cover the period starting December 1, 2026 and ending November 30, 2027, with an option to extend.

Detailed Specifications (Cont'd.)

III OPTION TO EXTEND CONTRACT

This Contract may be extended for two (2) one-year renewals at the same prices, if agreed upon in writing, by both parties within sixty (60) days of the expiration of this Contract.

If contract is extended for an additional year, the contractor is responsible to renew the performance bond for the new term and to provide proof of the renewal to the Purchasing Department of the Suffolk County Water Authority within 30 days of extension notification.

IV TERMINATION CLAUSE

The Suffolk County Water Authority reserves the right to terminate the Contract after giving the Contractor and his surety seven days written notice if the Authority feels the Contractor has not (1) completed the work in the allotted time frame specified in the Contract, (2) proceeded with the work in a safe manner, (3) prosecuted the work with regard for the Authorities obligation to continue furnishing an adequate supply of uncontaminated water at all times, or abided by any of the terms and conditions of the Contract.

V DELIVERY SCHEDULE

Prospective Bidders shall include all delivery costs in their proposals and the successful Bidder will be required to assume full liability during manufacture, delivery and placement, as same will not be accepted by the Authority unless delivered in first class condition, complete and in place and in strict accordance with the Specifications.

VI EXTRA WORK

Any extra work required in addition to that covered by these Specifications or other unit price bid shall be done at a price agreed to by the Owner and Contractor, but not to exceed actual cost plus fifteen (15%) percent for Contractor's overhead and profit. All extra work must be authorized in writing by the Engineer.

VII PERMITS AND REGULATIONS

The Contractor shall obtain and pay for all permits of a temporary nature necessary to conduct the work and complete this Contract. All work shall be performed in strict accordance with the regulations and requirements of the various State, City, Town, Village, County, etc., departments having jurisdiction thereof in the vicinity of or on the premises.

The Contractor shall pay all royalties and license fees. The Contractor shall defend all suits or claims for infringement of any patent rights and shall save the Authority harmless from loss on account thereof, except that the Authority shall be responsible for all such loss when a particular process or the product of a particular manufacturer or manufacturers is specified, unless the Authority has notified the Contractor prior to the signing of the Contract that the particular process or product is patented or is believed to be patented.

The Suffolk County Water Authority conforms to the requirements of the New York State Public Health "Right To Know" Law (Article 28, Part 820) and the Occupational Safety and Health Administration's (OSHA) "Hazardous Communication Standard". The New York State Department of Labor is given the responsibility of implementing and enforcing those provisions of the law under its jurisdiction. The "Right To Know" Law requires ALL employers to make information available to employees regarding the nature and hazards of toxic substances found in the work place.

Pertinent specific provisions of the law are summarized below:

1. Notification and Information -

a) Employers must post a sign in the work place to inform employees that they have a right to information from their employers concerning the hazards of toxic substances (Article 28, Para. 876.1 of the Labor Law).

b) Employers are required to make information concerning the effects of toxic substances available, in writing, to each employee who may be exposed to these substances (Article 28, Para. 876.2 of the Labor Law).

c) Employers are directed to obtain this information from the manufacturer, the Department of Health, the Environmental Protection Agency, or the National Institute for Occupational Safety and Health (Article 28, Para. 876.4 of the Labor Law). Manufacturers MUST provide upon request, all pertinent health hazard information concerning the toxic substances they produce (Article 28, Para.

876.4 of the Labor Law).

d) Employers shall make any new information received from any of the above sources available to employees (Article 28, Para. 876.5 of the Labor Law). Similarly, the employer shall make any information leaflets, prepared by the Department of Health, available to employees (Article 28, Para. 876.6 of the Labor Law).

e) If an employee, or his representative, requests information, preferably in writing, concerning the health hazards of toxic substances found in the work place, the employer MUST provide this information, in…