823362gradRoan.pdf

SOL1332

ISSUED BY:

CITY OF ROANOKE

PROCUREMENT DIVISION

NOEL C. TAYLOR MUNICIPAL BUILDING

215 CHURCH AVE SW, ROOM 202

ROANOKE, VIRGINIA 24011

REQUEST FOR QUALIFICATIONS

RFQL No. SOL1332

FOR: ECONOMIC DEVELOPMENT

Mass Grading Services for Tract 8 - Roanoke Centre for Industry and Technology

RFQL ISSUE DATE: 5/3/26 6:31 PM

RFQL DUE DATE: 5/15/26 2:00 PM

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH BASED ORGANIZATIONS

Send any questions you may have regarding this solicitation to the following contact:

Company City of Roanoke

Buyer Stanley Wells Location 215 CHURCH AVE SW

ROOM 254

Roanoke, VA 24011 Roanoke (Ind City) United States

Phone Fax

E-mail stanley.wells@roanokeva.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional) Response Type Primary

Alternate

(This Solicitation allows you to submit multiple responses. Mark this as your primary response or an alternate one.)

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Response Rules

1.4 Terms

1.5 Attachments

2 Requirements

2.1 Section 1. Experience

2.2 Section 2. Compliance

2.3 Section 3. Ability and Capacity

1.6 Solicitation Controls

1 Overview

1.1 General Information

Title Mass Grading Services for Tract 8 - Roanoke Centre for Industry and Technology

Synopsis Mass grading of Tract 8, a 33-acre parcel located in the Roanoke Centre of Industry and Technology.

Buyer Stanley Wells E-Mail stanley.wells@roanokeva.

gov Introduction SECTION 1. INTRODUCTION

The City of Roanoke is soliciting Statement of Qualifications (SOQ) from qualified Bidders to perform mass grading services for Tract 8, an approximately 33-acre parcel located within the Roanoke Centre for Industry and Technology.

This RFQL is issued in accordance with the Virginia Public Procurement Act and is intended to establish a list of prequalified contractors. Only those Bidders determined to be qualified will be invited to submit bids in response to a future Invitation for Bid (IFB).

DELIVERY ALERT: Offerors are required to submit their qualifications by the due date and time electronically through Oracle Fusion or a hardcopy may be delivered to the Purchasing Division at 215 Church Avenue, S.W., Room 202, Roanoke, Virginia 24011. All other references to delivery methods of the qualifications are not valid.

SECTION 2. PROJECT DESCRIPTION

The project consists of mass grading and site development activities necessary to prepare the site to meet Tier 5 "shovel ready" standards as defined by the Virginia Economic Development Partnership's Virginia Business Ready Sites Program.

Work is anticipated to include, but is not limited to:

• Earthwork (cut/fill operations)

• Rough and fine grading

• Erosion and sediment control

• Site stabilization

• Provide large stormwater piping that will include both jack/bore and open cut installations.

Engineering design and permitting are currently being completed by the City's engineering consultant.

SECTION 3. MINIMUM REQUIREMENTS

Bidders must demonstrate:

• Possession of a valid Virginia Class "A" Contractor's License

• A minimum of ten (10) years of experience in mass grading or similar heavy civil construction projects is required. Demonstrated experience shall include, but not be limited to, cut and fill balancing strategies;

coordination of material export and import, including haul logistics;

and rock excavation and/or the management of unsuitable soils.

• Successful completion of at least three (3) projects of comparable size and scope is required. Qualifying projects shall include those involving the movement of 200,000 cubic yards or more of earthwork.

• Possession of a valid Registered Land Disturber (RLD) certification issued by the Virginia Department of Environmental Quality (DEQ).

• The demonstrated ability to complete work within 395 calendar days.

SECTION 4. INSTRUCTIONS TO BIDDERS

1. Statement of Qualifications must be submitted in accordance with the instructions and requirements contained in this RFQL, including the Introduction. Failure to do so may result in the SOQ being considered non-responsive and it may be denied. A Bidder must promptly notify the Purchasing Division of any ambiguity, inconsistency, or error which may be discovered upon examination of the RFQL. A Bidder requiring clarification or interpretation of this RFQL should contact Stanley Wells via email at stanley.wells@roanokeva.gov.

2. Until such time that an award is published, direct contact with any City employee without the expressed permission of the Purchasing Manager or their designated representative, on the subject RFQL, is strictly forbidden. Violation of this instruction may result in disqualification of Bidder's SOQ.

3. Prospective Bidders, sometimes referred to as providers, operators, contractors, consultants, or vendors, are to address the criteria below, at a minimum, as part of its submitted SOQ. Wherever the word "Bidder" is used in this RFQL, it shall mean each or any of the individuals, firms, partnerships, or corporations, submitting a primary Statement of Qualifications for this RFQL.

4. Prospective Bidders must complete and return the Statement of Qualifications attached to the solicitation abstract along with any additional requested information.

5. Responses to this RFQL must be in the prescribed format listed in the Statement of Qualifications.

6. The City may request additional information, clarification, or presentations from any of the Bidders after review of the Statement of Qualifications received.

7. The City has the right to use any or all ideas presented in reply to this RFQL, subject only to the limitations regarding proprietary/confidential data of Bidder.

8. The City is not liable for any costs incurred by any Bidder in connection with this RFQL or any response by any Bidder to this RFQL. The expenses incurred by Bidder in the preparation, submission, and presentation of the SOQ are the sole responsibility of the Bidder and may not be charged to the City.

9. Only the City will make news releases pertaining to this RFQL.

10. Each Offeror who is stock or nonstock corporation, limited liability company, business trust, or limited partnership or other business entity shall be authorized to transact business in the Commonwealth of Virginia as a domestic of foreign business entity if required by law.

Each such Offeror shall include in its SOQ response the Identification Number issued to it by the Virginia State Corporation Commission (SCC) and should list its business entity name as it is listed with the

SCC. Any Bidder that is not required to be authorized to transact business in the Commonwealth as a domestic or foreign business entity as required by law shall include in its SOQ response statement describing why the Bidder is not required to be so authorized. (See Va.

Code Section 2.2-4311.2).

11. Each Bidder is required to state if it has been debarred, fined, had a contract terminated, or found not to be a responsible Bidder or Offeror by any federal, state, or local government, and/or private entity. If so, please give the details of each such matter and include this information with the SOQ response.

SECTION 5. PROTEST

Any Bidder who wishes to protest or object to any award made or other decisions Pursuant to this RFQL may do so only in accordance with the provisions of Sections 2.2-4357, 4358, 4359, 4360, 4363, and 4364 of the Code of Virginia, and only if such is provided for in such Code section. Any such protest or objection must be in writing signed by a representative of the entity making the protest or objection and contain the information required by the applicable Code Sections set forth above.

Such writing must be delivered to the City Purchasing Manager within the required time period.

SECTION 6. QUALIFICATION AND SELECTION PROCESS

The qualification and selection of Bidders shall be conducted through a two-step process. An Evaluation Committee, consisting of no fewer than one (1) and no more than five (5) members, shall evaluate the Statements of Qualifications (SOQs) submitted in response to the Request for Qualifications (RFQL). The Committee shall review each submission, along with any other relevant information, to determine which Bidders are fully qualified, responsible, and suitable to perform the Work in accordance with the criteria set forth in the RFQL.

Following the evaluation, the City shall provide written notice to each Bidder indicating whether the Bidder has been prequalified. If a Bidder is not prequalified, the notice shall include the reasons for the determination and the supporting factual basis. Only those Bidders deemed prequalified will be invited to submit bids in response to an Invitation to Bid (ITB) issued by the City.

1.2 Schedule

Preview Date Open Date 5/3/26 6:31 PM

Close Date 5/15/26 2:00 PM Time Zone Eastern Standard Time

1.3 Response Rules

This Solicitation is governed by all the rules displayed below.

Rule Suppliers are allowed to provide multiple responses Suppliers are allowed to revise their submitted response

1.4 Terms

Instructions

1. Ownership of Material - Ownership of all data, materials, and documentation originated and prepared for the City pursuant to the RFQL shall belong exclusively to the City and be subject to public inspection in accordance with the Virginia Freedom of Information Act.

Trade secrets or proprietary information submitted by the Offeror shall not be subject to public disclosure under the Freedom of Information Act, unless otherwise required by law or a court. However, the Offeror must invoke the protection of Section 2.2-4342(F) of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must SPECIFICALLY identify the data or materials to be protected and state the reason why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire SOQ document, line item prices, and/or total proposal prices as proprietary, or trade secrets, is NOT ACCEPTABLE and may result in REJECTION of the SOQ.

2. As this is a RFQL, no information regarding the SOQ records or the contents of responses will be released except in accordance with Section 2.2-4342 of the Code of Virginia. Once an award has been made from the resulting ITB, all SOQ documents will be open to public inspection subject to the provisions set forth above.

3. Any interpretation, correction, or change of the RFQL will be made by an addendum. Interpretations, corrections or changes of this RFQL made in any other manner will not be binding and Bidders must not rely upon such interpretations, corrections, or changes. The City Purchasing Division or its designee will issue Addenda. However, each Bidder is solely responsible for ensuring that such Bidder has the current, complete version of the RFQL documents, including any addenda, before submitting an SOQ. The City is not responsible for any RFQL obtained from any source other than the City.

4. No Bidder shall confer on any public employee having official responsibility for a purchasing transaction any payment, loan, subscription, advance, deposit or money, service, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged.

5. The City may make investigations to determine the ability of the Bidder to perform or supply the services and/or items as described in this RFQL. The City reserves the right to reject any SOQ if the Offeror fails to satisfy the City that it is qualified to carry out the obligations of the proposed project.

6. The successful Bidder must comply with the nondiscrimination provisions of Virginia Code Section 2.2-4311, which are incorporated herein by reference.

7. The successful Bidder must comply with the drug-free workplace provisions of Virginia Code Section 2.2-4312, which are incorporated herein by reference.

8. It is the policy of the City of Roanoke to maximize participation by minority and women owned business enterprises in all aspects of City contracting opportunities.

9. The successful Bidder shall comply with all applicable City, State, and Federal laws, codes, provisions, and regulations. The successful Bidder shall not during the performance of any resultant contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

10. Providers of any outside services shall be subject to the same conditions and requirements as the successful Bidder in regards to law, code, or regulation compliance. The City reserves the right of approval for any subcontract work, including costs thereof.

11. Ethics in Public Contracting. The provisions, requirements, and prohibitions as contained in Sections 2.2-4367 through 2.2-4377, of the Virginia Code, pertaining to bidders, offerors, contractors, and subcontractors are applicable to this RFQL.

12. Conflict of Interests Act. The provisions, requirements, and prohibitions as contained in Sections 2.2-3100, et seq., of the Virginia Code are applicable to this RFQL.

13. The procurement provisions of the Code of the City of Roanoke (1979), as amended, Sections 23.2-1, et seq., as well as the City Procurement Manual, apply to this RFQL, unless specifically modified herein. The City's Procurement Manual can be reviewed at https://www.roanokeva.

gov/DocumentCenter/View/15496/PROCUREMENT-MANUAL-4TH-

REVISION-VERSION-41-FINAL.

14. Insurance Requirements: Successful Bidder, and any of its subcontractors, shall, at its sole expense, obtain and maintain during the life of the resulting Contract the insurance policies and/or bonds required. Any required insurance policies and/or bonds shall be effective prior to the beginning of any work or other performance by successful Bidder, or any of its subcontractors, under any resultant Contract. All such insurance shall be primary and noncontributory to any insurance or self-insurance the City may have.

Payment Terms Net 30 Freight Terms None Shipping Method FOB F.O.B. Destination- Inside Delivery

Solicitation Currency USD (US Dollar) Price Precision 2

1.5 Attachments

File Name or URL Type Description SOL1332_Statement of Qualifica File Statement of Qualifications https://www.roanokeva.gov/DocumentCenter/View/15496/PROCUREMENT-MANUAL-4TH-REVISION-VERSION-41-FINAL https://www.roanokeva.gov/DocumentCenter/View/15496/PROCUREMENT-MANUAL-4TH-REVISION-VERSION-41-FINAL https://www.roanokeva.gov/DocumentCenter/View/15496/PROCUREMENT-MANUAL-4TH-REVISION-VERSION-41-FINAL

2 Requirements *Response is required

Bidders will be evaluated and prequalified for the second step of the competitive process, the Invitation to Bid, on the basis of those fully qualified and suitable to meet the requirements of this RFQL. Major criteria to be considered in the evaluation may include, but shall not necessarily be limited to, the items referred to above and those set forth below:

The SOQ must meet and demonstrate the criteria outlined below:

2.1 Section 1. Experience

1. The background, education, licenses, and experience of the Bidder in providing similar services or items elsewhere, including the level of experience in working with municipalities and the quality of services performed or items supplied.

2. The quality of Bidder's performance in comparable and/or similar projects. Bidder must provide substantial evidence of prior work experience of a similar nature. Demonstrate record of performance, including completion schedule, quality of work, completion within budget and client references.

2.2 Section 2. Compliance

1. The Bidder's responsiveness and compliance with the RFQL requirements and conditions.

2.3 Section 3. Ability and Capacity

1. The Bidder's ability, capacity, and skill to fully and satisfactorily provide the services and/or items required in this RFQL.

2. Whether the Bidder can provide the services and/or deliver the items in a prompt and timely fashion. Bidder must have the capacity to have the entire project completed within three hundred and ninety-five (395) consecutive calendar days from a Notice to Proceed.