823271tnakCpeake.pdf

INVITATION FOR BIDS (IFB)

INDEFINITE DELIVERY/INDEFINITE QUANTITY (ID/IQ)

ISSUE DATE: 5/7/2026 IFB No. 26-005-2230

TITLE Storage Tank Inspection Services – Revised Bid by Lot CONTRACT NUMBER ________________________

EFFECTIVE DATE__________________

ISSUED BY: USING DEPARTMENT:

City of Chesapeake City of Chesapeake Purchasing Division Public Utilities 306 Cedar Road, 5th Floor 3550 South Battlefield Blvd Chesapeake, Virginia 23322 Chesapeake, Virginia 23322

Period of Contract: One (1) year from the effective date with Four (4) one (1) year renewal options, upon mutual written agreement of the parties.

The City of Chesapeake has transitioned to a new E-Procurement solution (OpenGov) for publishing solicitations and receiving vendor responses. Bid responses are to be submitted electronically exclusively via the City of Chesapeake OpenGov Procurement Portal https://procurement.opengov.com/portal/cityofchesapeakeva.All bids must be submitted electronically via the OpenGov E- Procurement website. Bids submitted by any other method will not be accepted.

The City of Chesapeake will receive bids for the above-named project until 12:00PM local time on Friday, May 29, 2026 and must be submitted electronically via the City’s OpenGov E-Procurement website https://procurement.opengov.com/portal/cityofchesapeakeva/projects/188641 . Any responses received after the specified time and date will not be considered. Bidders shall upload ONE (1) ORIGINAL OF THE ENTIRE SIGNED AND COMPLETED BID ON THE

OPENGOV E-PROCUREMENT WEBSITE LOCATED HERE

https://procurement.opengov.com/portal/cityofchesapeakeva/projects/188641 . Bidders must also enter their pricing on the electronic Pricing Proposal (Pricing Schedules A and B) directly into the OpenGov site.

There will be a public bid opening via zoom at 12:15pm on Friday, , May 29, 2026 at https://us06web.zoom.us/j/84711651152?pwd=6Gf2E4GD3hoi2m9pcbbvCxZqzLEdRo.1

Questions regarding this solicitation must be submitted in writing through the OpenGov E-Procurement Question/Answer Tab via the City’s OpenGov E-Procurement portal on or before May 15, 2026, by noon.

Invitation for Bid Documents may be examined at the offices of City Hall Purchasing Division, 306 Cedar Road, 5th Floor, Chesapeake, VA. Electronic copies of the documents in PDF format are available for download on the City’s Purchasing Division OpenGov E- Procurement website at https://procurement.opengov.com/portal/cityofchesapeakeva. Additional bid submission instructions can be found under Section VI. Bid Submission & Bid Opening Instructions in this document and on our website https://www.cityofchesapeake.net/941/Current-Solicitations.

Please refer to the City of Chesapeake website at https://www.cityofchesapeake.net/941/Current-Solicitations for more information.

Bid responses must be uploaded and submitted to the City’s Purchasing Division OpenGov E-Procurement website https://procurement.opengov.com/portal/cityofchesapeakeva. Bids uploaded to any other site the City may use to publicly post this solicitation will not be considered.

IMPORTANT: BIDDERS MUST RETURN THE ENTIRE IFB WHEN SUBMITTING THEIR BID. BIDDERS ARE ALSO CAUTIONED NOT TO MAKE CHANGES TO THE SPECIFICATIONS OF THIS SOLICITATION. THIS MAY RENDER THE BID NON-

RESPONSIVE.

THIS SECTION IS TO BE COMPLETED BY BIDDER’S OR OFFEROR’S AUTHORIZED REPRESENTATIVE.

Name and Address of Firm:

_____________________________________________________ Date: ___________________________________________________________

_____________________________________________________ By: ___________________________________________________ (Signature In Ink) _________________________________ Zip Code: _________ Name: ________________________________________________ (Please Print) Check All That Apply: DMBE Certified Business Title: _________________________________________________

___ Small ___Women-Owned ___ Minority-Owned ___ Other: ________________ DMBE # ____________________ Email: __________________________________________ Website:___________________________________________

FEI/FINT NO: ________________________________________ Phone: _____________________ Fax: _____________________

ACCEPTANCE BY THE CITY OF CHESAPEAKE:

NAME: _CAROL A. ROBINSON ....................................... ______________________________________________

TITLE: CHIEF PROCUREMENT OFFICER SIGNATURE / DATE

https://procurement.opengov.com/portal/cityofchesapeakeva https://procurement.opengov.com/portal/cityofchesapeakeva/projects/188641 https://procurement.opengov.com/portal/cityofchesapeakeva/projects/188641 https://us06web.zoom.us/j/84711651152?pwd=6Gf2E4GD3hoi2m9pcbbvCxZqzLEdRo.1 https://procurement.opengov.com/portal/cityofchesapeakeva https://www.cityofchesapeake.net/941/Current-Solicitations https://www.cityofchesapeake.net/941/Current-Solicitations https://procurement.opengov.com/portal/cityofchesapeakeva

TABLE OF CONTENTS

INVITATION FOR BID 26-005-2230

STORAGE TANK INSPECTION SERVICES- REBID BY LOTS

I. PURPOSE………………………………………………………………..……….………………………………..3

II. BACKGROUND ………………………………………………………………………………………………..….3

III. SCOPE OF WORK …………………………………………………………………………………………..…3-5

IV. ENVIRONMENTAL, HEALTH, AND QUALITY REQUIREMENTS ……………………………………… 5-6

V. PERIOD OF PERFORMANCE ………………………………………………………………..……………. …6

VI. BID SUBMISSION & BID OPENING INSTRUCTIONS...………… ………………………………..……… 6-7

VII. PRICING SCHEDULE....……………………………………………………………………………….……. 7-10

VIII. STORAGE TANK LOCATIONS…………………………………………………………………………………11.

IX. METHOD OF AWARD ………………………………………………………………………………….……… 11

ATTACHMENT A - Certification of Compliance with Immigration Laws and Regulations **

ATTACHMENT B - Litigation Disclosure Form **

ATTACHMENT C - Authorization to Conduct Business in the Commonwealth - State Corporation Commission form (SCC) **

ATTACHMENT D - Vendor Data Sheet **

ATTACHMENT E- Manganese System Summary and Media Information

APPENDIX A

Section I - Required General Terms and Conditions Section II - Special Terms and Conditions

**THIS ATTACHMENT MUST BE FULLY EXECUTED AND SUBMITTED WITH THE BID. IF NOT SUBMITTED WITH

THE BID, YOUR BID MAY BE CONSIDERED NON-RESPONSIVE.

The City of Chesapeake does not discriminate against faith based organizations in accordance with Code of Virginia Section 2.2-4343.1 or against any contractor, bidder, or offeror because of race, religion, color, sex, national origin, age, disability or any other basis prohibited by State law relating to discrimination in employment.

I. PURPOSE: The City of Chesapeake is soliciting bids from qualified bidders to establish a contract for inspection and evaluation of the condition of all elevated and ground storage tanks for potable and non-potable water owned by the City and managed by any City department, including (without limitation) the tanks located within the Department of Public Utilities’ public water distribution system, and water treatment process tanks and production basins located at the two water treatment plants owned by the City of Chesapeake.

II. BACKGROUND: Municipal water utilities are required by the Virginia Department of Health (“VDH”) to provide any existing information requested by VDH to conduct a “sanitary survey” on the utilities’ waterworks in accordance with the Code of Federal Regulations Chapter 40, Section 141.401. To this end, VDH requires Virginia municipal water utilities to evaluate the condition of “finished water storage” and other physical facilities in the waterworks on a periodic basis.

By way of illustration and not limitation, the City owns the following storage tanks and related facilities:

Elevated Tanks-Potable Capacity; Million Gallons (MG) Oak Grove 1.00 Bainbridge 1.00

Western Branch 1.00 Cavalier 1.00

Norfolk Highlands 0.25

Ground Tanks-Potable Capacity (MG) Cavalier 0.10

Violet Street No. 1 4.00 Violet Street No. 2 4.00 Western Branch 3.00

Lake Gaston No. 1 2.00 Lake Gaston No. 2 2.00 Lake Gaston Surge 0.03

NWR Finished Water Storage Tank No. 1 2.00 NWR Finished Water Storage Tank No. 2 2.00

Deep Creek 6.00

Ground Tanks-Other Capacity (MG) NWR Membrane Washwater Tank 0.40

NWR Backwash Storage Tank 0.40 Jolliff Raw Water Tank 1.00

Red Top Raw Water Tank 1.00

Contactors Capacity (cu ft) NWR Mn Contactors 8200 cu ft each LG Mn Contactors 15,708 cu ft each

Various other storage tanks, upon request

III. SCOPE OF WORK: The successful bidder under this IFB (the “Contractor”) shall provide all labor, personnel, equipment, supplies, and materials necessary to inspect, on an indefinite delivery, indefinite quantity basis and upon the City’s request, any of the City’s elevated storage tanks, ground storage tanks, water treatment process tanks and potable and non-potable water and production basins for the purpose of meeting the City’s obligations to VDH regarding VDH’s mandate to conduct sanitary surveys of municipal waterworks. The City may order inspections prior to or in conjunction with any repair work being conducted on City water tanks. Without limiting the generality of the foregoing, Contractor agrees to perform each of the following services:

A. The Contractor shall perform a careful study of each tank or basins interior, exterior, foundation(s), and accessories. The Contractor shall take color photographs of each tank’s interior, exterior, foundation(s), and accessories; take pertinent measurements of the tank’s accessories; and take ultrasonic thickness measurements of the steel plates comprising each tank.

B. Contractor shall perform all work under this contract in accordance with all current industry standards and regulations applicable to the services to be performed, including the standards and regulations of the American Waterworks Association (“AWWA”), the U.S. Occupational Safety and Health Administration (“OSHA”), the U.S. Environmental Protection Agency (“EPA”), the Virginia Department of Health (“VDH”), the Virginia Department of Environmental Quality (“DEQ”), and all state, local, and federal laws and regulations related to the services performed under this IFB (hereafter, altogether, “Applicable Law and Standards”). In addition to any other warranty required under this IFB, Contractor shall warrant that the services under this IFB are rendered in accordance with the prevailing industry standard of care, and cover all information required for a “sanitary survey” of water storage under Applicable Law and Standards.

While it is preferred that at least one Association for Materials Protection and Performance (AMPP) Corrosion Specialist is on Contractor’s staff, not every inspector is required to be AMPP certified. It is also acceptable for the Contractor to employ inspectors who are licensed as Virginia Professional Engineers in lieu of being an AMPP certified Corrosion Specialist. For a full listing of required qualifications for Bidders and Bidder technical staff, see Section VI(F) (“MANDATORY BID MATERIALS”) below.

C. For each tank that is inspected, the Contractor shall prepare and issue a certified engineering report concerning the observed condition of the tank.

At minimum, the report must include the following:

1. A description of the observations of the inspecting technician(s) and the Contractor’s recommendations for each tank, including (without limitation) the condition of tank coatings and corrosion protection; any operating, sanitary, or safety deficiencies observed; and the tank’s current compliance with Applicable Law and Standards.

2. All the following information, broken out into the following categories:

a. Contractor’s observations of the physical condition of the tank.

b. Identification of any deficiencies noted during the inspection.

c. Recommendations for repairing deficiencies found during the inspection.

d. An itemized estimate of costs for work to repair or rehabilitate the tank to comply with

Applicable Law and Standards.

e. An evaluation of the need for a mixing system or other process control.

f. An estimate for the cost of a mixing system or other process control, if recommended.

g. An estimate for total replacement cost of the tank.

h. An estimate of the anticipated remaining life of existing coatings on the tank.

3. Contractor shall provide electronic copies of each engineering report upon the City’s request and at the Contractor’s sole expense.

4. Contractor shall ensure that each engineering report is certified by a Virginia Registered Professional Engineer who is also a full-time employee of the Contractor.

5. Upon request by the City, the Contractor shall prepare and issue a Preliminary Engineering Report (PER) or Technical Memo for repair or rehabilitation of a particular tank, which Report or Memo must include specifications, drawings, and other details necessary to perform the recommended repair or rehabilitation.

D. Contractor agrees that all services under this IFB will be ordered and performed on an indefinite delivery, indefinite quantity basis, and will not perform any work unless directed by the City. Contractor acknowledges that the City guarantees no particular volume of work and may not direct Contractor to inspect every storage tank enumerated in this IFB.

E. If City water service is needed at any job site to perform the services in this IFB, Contractor shall contact the Water Distribution Superintendent FIRST at 757-382-3406 followed by the Public Utilities Accounting Department at 757-382-8954 before beginning services in order to fill out the required hydrant meter application and deposit agreement.

F. The City has (7) “Hydrant Bulk Water Locations” that have a backflow preventor on the hydrant that Contractors can use to fill a tanker truck. Contractor will need its own fire hydrant wrench and hose; pipe wrenches are not allowed. Contractor must air gap the pipe that dumps into any tank. Direct connecting to the assembly or dropping of hoses into tanks is not allowed. Remember to fill out the Withdrawal Log located in a mailbox near the hydrant for billing purposes.

G. If you need a hydrant meter, the following must be completed:

a. Complete the Hydrant Meter Permit Agreement and the Hydrant Meter Deposit Agreement. A deposit of $1,800.00 or prevailing rate will be required with $1,500.00 returned once the hydrant meter is returned in good condition. Make a check payable to Chesapeake Public Utilities and take to the Public Utilities Department, 2nd floor, 306 Cedar Road. Please contact Public Utilities-Accountant II at (757) 382-8954 to make an appointment first. Once the Accountant II has advised the Water Distribution Superintendent that the deposit has been received, she will then schedule to have the meter set.

b. The cost of any damages to the meter or the meter assembly, loss of chains, locks or keys for the locks, will be billed deducted from the deposit and billed to Contractor in the event damages exceed the amount on deposit.

c. Costs for water incurred by Contractor under this process may be billed to the City under this contract, less any damages charged by the City for any damage to the meters or any other City owned equipment.

d. Submit the hydrant read form monthly as per the policy.

e. Report any issues promptly to the Water Distribution Superintendent at (757) 382-3406.

f. Traffic control is Contractor's responsibility, and hoses are not allowed to cross the road.

g. Review the Hydrant Operation Safety document with any and all employees that may be operating any City fire hydrants. Contractor must be present when the City sets the meter to sign for the key to the locks.

H. If specifically requested by the City in conjunction with each tank inspection, the Contractor shall perform the following additional services: (i) washout the tank by removing all mud and debris from the tank interior and dispose of all such mud and debris as directed by the City; (ii) remove up to three sets of discarded cathodic protection anodes from the bottom of the tank; and (iii) remove and dispose of existing media in the manganese contactor units and install new media upon request. The City has provided media specifications (see ATTACHMENT E) and approximate volumes per contactor in Section II above.

See also Pricing Schedule- LOT B.

I. When necessary or otherwise when directed by the City, Contractor shall perform interior “wet” tank inspections and evaluations (including using a Remote Operated Vehicle) without dewatering or emptying the respective water storage tank.

J. If a tank is completely drained for the inspection, the Contractor shall disinfect the tank in accordance with

AWWA Standard C652-92, section 4.3.2 (entitled “Chlorination method 2”), unless otherwise authorized by the City’s Water Production Superintendent or Water Resources Administrator. The City’s water quality laboratory will be responsible for all water bacteriology testing associated with placing the tank back in service.

K. In conjunction with each tank inspection, Contractor shall remove the tank’s manway, replace with new gasket material, and replace manway at the conclusion of the inspection

L. Upon request, the manganese contactor media shall be replaced after the tank has been cleaned and the inspection is complete. The Contractor shall ensure the proper and lawful disposal of all used media. This includes performing any required testing prior to disposal and paying all fees, charges, or penalties associated with the disposal process. Please refer to the attachments included in this IFB and supplemental documents attached in OpenGov for specifics on road access and manganese contactor information for each plant.

IV. ENVIRONMENTAL, HEALTH, and QUALITY REQUIREMENTS

A. The Contractor shall perform work safely, in accordance with Applicable Law and Standards, and in such a manner that warrants adequate protection for employees, the public, and the environment. Contractor acknowledges that it will be liable to the City and any third party for harm arising from Contractor’s unsafe performance of the work.

B. The Contractor shall supply minimum personal protective equipment, in accordance with all Applicable Law and Standards.

C. The Contractor disposal of any waste must be in accordance with Applicable Law and Standards.

V. PERIOD OF PERFORMANCE: The period of this contract shall be one (1) year from the effective date with four (4) optional, one (1) year renewals upon mutual written agreement of the parties.

VI. BID SUBMISSION & BID OPENING INSTRUCTIONS:

A. To be considered for selection, Bids must be uploaded and submitted to the City’s Purchasing

Division OpenGov E-Procurement website by the designated date and hour. Bids not confirmed to be uploaded and submitted by the required deadline will be disqualified and will not be considered. The

City is not responsible for any delay, error, or any other circumstance whereby the Bid is not properly uploaded and submitted. It is the sole responsibility of the Bidder to ensure that its Bid is uploaded and submitted to the City’s Purchasing Division OpenGov E-Procurement website by the designated date and time.

B. When submitting bids via OpenGov, please allow additional time to register (for free) and learn the submission process with the tool. The vendor guide on how to register and submit a response can be found here https://opengov.my.site.com/support/s/topic/0TO8X000000Mhi0WAC/vendor-guides.

C. Vendor Registration begins here: https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0

D. Contact support and technical assistance via email:

https://opengov.my.site.com/support/s/contactsupport/question

E. Bid Opening: Submitted Bids will be opened virtually via Zoom and a bid tab will be available at a later time online via the City’s Purchasing Division OpenGov E-Procurement website. The Zoom link will be distributed prior to the official bid opening.

F. MANDATORY BID MATERIALS. To be considered for award, each Bidder must submit along with their Bid all the following information and documentation for the City to evaluate the Bidder’s responsiveness and responsibility to perform the work. Bids submitted without any of the required information or documents may be rejected as non-responsive.

a. Two or more references from other municipal or private waterworks systems for which Contractor has performed similar water application projects, along with all related information required by

Attachment D hereto entitled “Vendor Data Sheet.”

b. Documentation of water application projects completed within the past three (3) years which demonstrate the Bidder’s experience as a potable water tank inspection or cleaning company.

c. A written statement, not longer than four (4) pages, describing (i) how long the Bidder has been in operation as a potable water tank inspection or cleaning company, (ii) the Bidder’s total budget, and (iii) a description of the Bidder’s financial stability, including supporting documentation if warranted.

d. A written statement, not longer than one (1) page, detailing (i) whether Bidder is a local, regional, national, or international operation, (ii) the location of the office from which the work under this IFB would be performed, and (iii) the range of business activities which the Bidder performs.

e. A written description of the background of each technical staff member who would perform work under this IFB, including, without limitation (i) a written description of the staff member’s education and experience (such as a resume), and (ii) copies of all certifications or other credentials of the staff member which are explicitly required under this IFB, or otherwise required by Applicable Law and Standards to perform the work described in this IFB. Without limitation, https://opengov.my.site.com/support/s/topic/0TO8X000000Mhi0WAC/vendor-guides https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://opengov.my.site.com/support/s/contactsupport/question this section specifically requires Bidders to submit evidence that at least one technical staff member is licensed as a “Professional Engineer” by the Virginia Department of Professional and

Occupational Regulation (“DPOR”) to prepare the Preliminary Engineering Reports (“PERs”) or Technical Memos required under this IFB.

f. If a Bidder would use subcontractors to perform any part of the work under this IFB, the Bidder must identify the proposed subcontractor(s) and also submit the information required in subsections (a) through (e) above for each such subcontractor.

VII. PRICING SCHEDULE: Pricing Schedule LOT A and LOT B should be completed in the Pricing Proposal tables provided in the OpenGov E- Procurement site. Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of bids, and task orders will be issued on an indefinite quantity/indefinite delivery basis. The bid prices shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the contractor’s labor, overhead, profit, mobilization, and other mark-ups. The unit prices shall be maintained throughout the contract term, except as otherwise specified, in the Special Terms and Conditions.

The City will aim to have multiple tanks inspected simultaneously to streamline mobilization.

For the manganese contactors at each water treatment plant, the following shall occur:

1. Media removal, cleaning and inspection of the tank, installation of new media, and proper testing and disposal of old media will take place (Lot B). The contractor will pay for testing/disposal fees associated with the disposal of the media. This testing is not done by the City and shall be the responsibility of the Contractor.

A: UNIT RATES FOR REGULAR TIME TANK INSPECTION SERVICES AND MANGANESE

CONTACTOR MEDIA CHANGEOUT The City of Chesapeake will make separate award(s) on a by LOT TOTAL basis: For Pricing Schedule Lot A (Inspection and Cleaning only) and Pricing Schedule Lot B (Inspection, Cleaning and Media Change for Manganese contactors) to the lowest responsive and responsible bidder(s). The Purchasing office reserves the right to conduct any test it may deem advisable and to make all evaluations. The City also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest. Bidders are NOT required to bid on all LOTS presented; however, they must bid on all items within a LOT.

Pricing Tables follow

PRICING SCHEDULE - LOT A: INSPECTION AND CLEANING ONLY

Regular Time rates for work to be done at locations described in the IFB.

Item

DESCRIPTION UOM UNIT

PRICE

ESTIMATED

QUANTITY

TOTAL BY LINE

1 Field Services Manager/Contract Administrator (Regular Time)

HR

20 $

2 Field Superintendent (Regular Time)

25 $

3 Engineer (Regular Time) HR

40 $

4 Registered Engineer

5 Senior Registered Engineer

10 $

6 Principal Engineer (Regular

7 Senior Principal Engineer

75 $

8 Technical Editor (Regular

9 AMPP Corrosion Specialist (Regular Time)

HR $ 25 $

10 Clerical (Regular Time) HR

30 $

11 Inspector (Regular Time) HR

100 $

12 Tank Cleaning Services

HR $ 100 $

LOT A TOTAL:

Pricing Schedule – LOT B follows

PRICING SCHEDULE - LOT B: INSPECTION, CLEANING, AND MEDIA CHANGE FOR MANGANESE

CONTACTORS

REGULAR TIME rates for inspection, cleaning, and contactor media change including labor and media disposal to be done at Manganese contactor media locations described in the IFB.

1 Field Services Manager/Contract Administrator

20 $

2 Field Superintendent HR

3 Engineer HR

4 Registered Engineer HR

5 Senior Registered Engineer HR

10 $

6 Principal Engineer HR

7 Senior Principal Engineer HR

75 $

8 Technical Editor HR

9 AMPP Corrosion Specialist

HR $ 25 $

10 Clerical HR

30 $

11 Inspector HR

100 $

12 Tank Cleaning Services HR $ 100 $

Labor Cost of removal and installation of Media

14 Northwest River Water Treatment Plant

Contactor Media-Cost of Material including delivery (no labor)

CU FT

Northwest River Water Treatment Plant- Disposal and testing of used media (per tank; lump sum)

LS

16 Lake Gaston Water Treatment Plant

Contactor Media-Cost of Material including delivery (no labor)

CU FT

Lake Gaston Water Treatment Plant- Disposal and testing of used media (per tank; lump sum)

LS

LOT B TOTAL:

B. LABOR: REGULAR RATE: Contractor shall assess regular labor rates ONLY for all work performed by a particular employee between the hours of 7:30 a.m. and 4:00 p.m. during any regular workday (i.e., each Monday through Friday) which is not a City holiday.

C. LABOR: OVERTIME RATE: Contractor may assess overtime rates ONLY for work performed by a particular employee on any regular workday (i.e., each Monday through Friday) before 7:30 a.m. or after 4:00 p.m., or for work performed on any Saturday, Sunday, or City Holiday. Fixed Rate for Overtime shall be 150% of Base rate for each labor category. These rates are not used for the basis of award.

D. PARTS and MATERIALS: Contractor may bill the City for any parts or materials provided or sold under this IFB, except for contactor media (listed separately on Pricing Schedule LOT B), at Contractor’s actual paid invoiced cost for that part or material. Contractor’s invoices indicating the actual amounts Contractor paid for such parts or materials must be submitted to the City at the time invoices for the parts or materials are presented to the City for payment. This includes water obtained from the City per section III. E. as part of the cleaning and inspection process. IN NO CASE WILL THE CITY PAY ANY TAXES OR OTHER MARK-UP ON SUCH PARTS OR MATERIALS. If an invoice is submitted with taxes or other markups, the Contractor shall resubmit the invoice with the actual material costs and less taxes and mark-ups.

E. JOB COSTING: When requested to perform an inspection under this IFB, the Contractor shall propose a cost for the particular tank inspection and related work (e.g., without limitation, for labor, tools, equipment, parts, or materials) prior to initiating any work. In connection with cost proposal, Contractor shall perform a site visit and document the number of anticipated labor-hours, broken out by labor category, along with costs for any equipment, parts, or materials. BY SUBMITTING THEIR

BID, BIDDER AGREES THAT THE CITY MAY REFUSE TO PAY FOR ANY WORK PERFORMED

WITHOUT AN APPROVED COST PROPOSAL. Please contact Ms. Nikki Webb, Water Production Superintendent, at 757-382-3568, to request a site visit.

VIII. STORAGE TANK LOCATIONS:

Locations of Tanks & Plant Process Basins

Oak Grove (1.0 MG Steel Hydrosphere) 127 Kempsville Rd.

Bainbridge (1.0 MG Steel Hydrosphere) 4401 Bainbridge Blvd.

Western Branch (1.0 MG Steel Hydrosphere) 4892 Stationhouse Rd.

Cavalier (1.0 MG Steel Hydrosphere) 3816 Cook Blvd.

Norfolk Highlands (0.25 MG Steel Hydrosphere) 1213 Laurel Ave.

Cavalier (0.1 MG Steel, Ground Storage Tank) 3816 Cook Blvd.

Violet Street (Two 4.0 MG Pre-Cast Concrete Tanks) Violet Street (Intersects with Oldwood St.)

Western Branch (3.0 MG Pre-Cast Concrete Tank) 4735 Watts Brothers Ln.

Lake Gaston Clearwell #1 5416 West Military Hwy.

Lake Gaston Clearwell #2 (PAE) 5416 West Military Hwy.

Lake Gaston Surge Tank 5416 West Military Hwy.

Northwest River Water Treatment Plant Clearwell #1 3550 South Battlefield Blvd.

Northwest River Water Treatment Plant Clearwell #2 3550 South Battlefield Blvd.

Deep Creek 3631 Mostiler Place Northwest River Water Treatment Plant Backwash

Tank 3550 South Battlefield Blvd.

Northwest River Water Treatment Plant Spent Cleaning Solution Tanks

3550 South Battlefield Blvd.

Northwest River Membrane Washwater Tank 3550 South Battlefield Blvd.

Jolliff Road Raw Water Tank and Pump Station 2305 Jolliff Road

Red Top Ground Storage Tank 3420 Godwin Blvd. Suffolk, VA 23434 Northwest River Water Treatment Plant -Manganese 3550 Battlefield Blvd.

Lake Gaston Water Treatment Plant-Manganese 5416 West Military Hwy.

The City reserves the right to delete or add locations and will notify awarded contractor.

IX. METHOD OF AWARD: The City reserves the right to award a contract to multiple bidders by separate LOT

TOTALS for Pricing Schedule LOT A and Pricing Schedule LOT B to the lowest responsive and responsible bidder(s) meeting all the criteria of the solicitation.

ATTACHMENT A

CERTIFICATION OF COMPLIANCE WITH IMMIGRATION

LAWS AND REGULATIONS

Section 54-72.2 of the Chesapeake City Code requires that any person or entity doing business with the City of Chesapeake, including its boards and commissions, shall include a sworn certification by the contractor or vendor of compliance with all federal immigration laws and regulations. These laws include the Federal Immigration Reform and Control Act, which makes it unlawful for a person or other entity to hire, recruit or refer for a fee for employment in the United States, an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the Code of Virginia, which makes it unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he or she is legally eligible for employment in the United States. The state law, in particular, places an affirmative duty on employers to ensure that aliens have proof of eligibility for employment.

Accordingly, this certification shall be completed and attached to all contracts and agreements for goods and services made by the City of Chesapeake or any of its boards and commissions. Failure to attach a completed certification shall render the contract or agreement void. A copy of the fully executed certification may be attached if an original certification is on file with Procurement for the current fiscal year.

Type or print legibly when completing this form.

1. Legal Name of Contractor or Vendor:

(Note: This is your name as reported to the IRS. This should match your Social Security card or Federal ID number.)

2. Type of Business Entity:

A. Sole proprietorship (Provide full name and address of owner):

B. Limited Partnership (Provide full name and address of all partners):

C. General Partnership (Provide full name and address of all partners):

D. Limited Liability Company (Provide full name and address of all managing members):

E. Corporation (Provide full name and address of all officers):

3. Doing Business As:

If Applicable (Note: This is the name that appears on your invoices but is not used as your reporting name.)

4. Name and Position of Person Completing this Certificate:

5. Physical Business Address:

6. Primary Correspondence Address (If different from physical address):

7. Number of Employees:

8. Are all Employees Who Work in the United States Eligible for Employment in the United States?

Yes_______

No________

Under penalties of perjury, I declare on behalf of the contractor/vendor listed above that to the best of my knowledge and based upon reasonable inquiry, each and every one of the contractor’s/vendor’s employees who work in the United States are eligible for employment in the United States as required by the Federal Immigration Reform and Control Act of 1986 and Section 40.1-11.1 of the Code of Virginia. I further declare on behalf of the contractor/vendor that it shall use due care and diligence to ensure that all employees hired in the future who will work in the United States will be eligible for employment in the United States. I affirm that the information provided herein is true, correct, and complete.

Sworn this ____ day of ________________, 202__ on behalf of ___________ _____ as evidenced by the following signature and seal:

Name of Contractor/Vendor: __________________________________

Printed Name of Signatory: ___________________________________

Signature: ________________________________________________

Date: _______________

STATE OF ________________________:

CITY / COUNTY OF ____________________________, to-wit:

The foregoing instrument was acknowledged before me this ___ day of ______________, 202_, by _______________________. He/She □ is personally known to me or □ has produced ________________________________ as identification.

Notary Public Registration No.: _________________

My commission expires: ___________

ATTACHMENT B

LITIGATION DISCLOSURE FORM

Respond to each of the questions below by checking the appropriate box. Failure to fully and truthfully disclose the information required by this Litigation Disclosure Form may result in the disqualification of your bid or proposal from consideration or termination of the contract, once awarded. For purposes of this disclosure form, “you” means the individual or entity in whose name the bid or proposal is submitted.

1. Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant to this solicitation, been convicted of a felony, or a misdemeanor involving moral turpitude, during the last ten (10) years?

Yes □ No □

2. Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant to this solicitation, been terminated from any work being performed for the City of Chesapeake or any other governmental entity in the Commonwealth of Virginia during the last ten (10) years?

3. Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant to this solicitation, been involved in any claim or litigation with the City of Chesapeake or any other governmental entity in the Commonwealth of Virginia during the last seven (7) years?

4. Has any parent company or wholly owned subsidiary of your company been involved in any claim or litigation with the City of Chesapeake or any other governmental entity in the Commonwealth of Virginia during the last seven (7) years?

If you answered “Yes” to any of the above questions, please state the name(s) of the person(s), the nature, and the status and/or outcome of the conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid or proposal.

STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: Pursuant to Code of Virginia, §2.2-4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

SCC Identification Number: ________________________________ (REQUIRED)

ATTACHMENT C

VIRGINIA STATE CORPORATION COMMISSION (SCC)

REGISTRATION INFORMATION FORM

AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH: A contractor organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so, required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described LISTED that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. A public body may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.

Pursuant to Code of Virginia, §2.2-4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law must indicate by selecting one of the following reasons why the bidder or offeror is not required to be so authorized:

is a corporation or other business entity with the following SCC identification number: ____________________

OR-

• is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust

OR-

is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location) -

OR-

• is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

OR-

If the business entity has not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (The City of Chesapeake reserves the right to determine in its sole discretion whether to allow such waiver).

ATTACHMENT D

VENDOR DATA SHEET

Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive. (In the case of a two-step IFB, it may cause the proposal portion to be determined to be not acceptable.)

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Primary Contact:

Name: _________________________________ Phone: _________________________

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

__________ Years ________ Months

4. Vendor Information:

eVA Vendor ID or DUNS Number: ________________________________

5. Indicate below a listing of at least four (4) current or recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address, telephone number, and email address of the point of contact. See Section VI, item F Mandatory Bid Materials for more information. At least 3 references must include Inspection work similar to that described in this solicitation. The bidder must be an established Potable Water Tank Cleaning company and provide documentation of water application projects previously completed within the past (3) three years. Describe how long the business has been in operation, the offeror’s current total budget, and description of financial stability. (limited to four (4) pages). 4. State whether the offeror is local, regional, national, or international. State the location of the office from which the work is to be done. Describe the range of activities performed by the office. (limited to one (1) page). Submit background information, experience, certifications, and credentials of the assigned technical staff will be required to be submitted for review and approval. 6. If the offeror sub-contract some of the services, then the offeror shall specify what services shall be provided directly and what services shall be sub-contracted and with whom. (limited to one (1) page

A. Company: Contact:

Phone: Email

Project: ___________________________________________________________________________

Dates of Service: _____________________ ___$ Value: ________________________

B. Company:_______________________________ Contact: __________________________________

Phone: _______________ ____________ Email: ______________________________

Project: ____________________________________________________________________________

Dates of Service: _________________________________$ Value: ________________________

C. Company: ________________________________ Contact: __________________________________

Phone: ___________________________ _Email:___________________________________

Project: ___________________________________________________________________________

Dates of Service: _________________________________$ Value: ________________________

D. Company: _________________________________Contact: _________________________________

Phone: ___________________________ Email ___________________________________

Project: ____________________________________________________________________________

Dates of Service: _________________________________$ Value: _______________________

I certify the accuracy of this information.

Signed: ___________________________________Title: ________________________________ Date: _________

ATTACHMENT E

SYSTEM SUMMARY AND MEDIA INFORMATION

LAKE GASTON WATER TREATMENT PLANT

Northwest River Water Treatment Plant specifications follow

Table 6-2 Manganese Removal Contactors

Equipment Summary

Equipment Description No. of Units/Capacity/etc.

Manganese Removal Contactors Number of Contactors 3

Type Horizontal, Pressure Filters Media Type Sand

Filtration Area (each) 250 ft2 Diameter (each) 10 ft Length (each) 26 ft

Method of Control Effluent rate-of-flow control valves Specifications Section 11208

Manufacturer Tonka Equipment Co.

Equipment Numbers M-31-1-1 (3)

Contactor Backwash Pumps

Number 3 (1 + 2 standby) Type Horizontal Centrifugal

Maximum Capacity (each) 5,000 gpm TDH 51 ft

Horsepower 75 hp Drive Type (new drives) Constant Speed

Equipment Numbers P-32-1-1 (3)

Contactor Backwash Blowers Number 2

Type Rotary Positive Displacement Capacity (each) 530/200 scfm

Discharge Pressure 7 psig Horsepower 40/20 hp Drive Type Two Speed

Specifications Section 11389-01 Manufacturer ESP

Equipment Numbers M-31-10-1 (2)

Volume of cylinder = 8200 cu ft each

NORTHWEST RIVER WATER TREATMENT PLANT

APPENDIX A

SECTION I

REQUIRED GENERAL TERMS AND CONDITIONS

GOODS AND NON-PROFESSIONAL SERVICES

1) PROCUREMENT ORDINANCE

2) APPLICABLE LAWS AND COURTS

3) ANTI-DISCRIMINATION AND NONDISCRIMINATION IN CITY CONTRACTS

4) ETHICS IN PUBLIC CONTRACTING

5) IMMIGRATION REFORM AND CONTROL ACT OF 1986

6) DEBARMENT STATUS

7) ANTITRUST

8) MANDATORY USE OF CITY FORM

9) CLARIFICATION OF TERMS

10) PAYMENT

11) CLAIMS

12) NO WAIVER OF LEGAL RIGHTS

13) PRECEDENCE OF TERMS

14) QUALIFICATIONS OF BIDDERS/OFFERORS

15) TESTING AND INSPECTION

16) ASSIGNMENT OF CONTRACT

17) CHANGES TO THE CONTRACT

18) DEFAULT

19) TAXES

20) DRUG-FREE WORKPLACE

21) EMPLOYMENT DISCRIMINATION BY CONTRACTOR PROHIBITED

22) AVAILABILITY OF FUNDS

23) BID/PROPOSAL PRICE CURRENCY

24) AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH

25) TERMINATION OF CONTRACT

26) LITIGATIONS WITH THE CITY

27) PRIOR DEFAULTED CONTRACTS

28) CRIMINAL CONVICTIONS

29) INDEMNIFICATION

30) USE OF BRAND NAMES

31) ADVERTISING

32) AUDIT

33) BID/PROPOSAL ACCEPTANCE PERIOD

34) CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION

35) E-VERIFY PROGRAM

36) CHESAPEAKE BUSINESS LICENSE

37) SMALL BUSINESS SUBCONTRACTING

38) SUBCONTRACTS

39) METHOD OF AWARD

40) NON-EXCLUSIVE RELATIONSHIP

41) ANNOUNCEMENT OF AWARD

42) RIGHT TO AUDIT

1) PROCUREMENT ORDINANCE: This solicitation is subject to the provisions of the City of Chesapeake

Procurement Ordinance and Chesapeake Purchasing Policies and Procedures Manual. A copy of the City’s ordinance and Chesapeake Purchasing Policies and Procedures Manual is available for review at the purchasing office or accessible on the Internet at www.CityOfChesapeake.net/Purchasing.

2) APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, and any litigation with respect thereto shall be brought in in the courts of the City of Chesapeake, Virginia, or the United States District Court for the Eastern District of Virginia, if independent federal jurisdiction exists. The Contractor/Consultant shall comply with all applicable http://www.cityofchesapeake.net/Purchasing federal, state, and local laws, rules and regulations. This solicitation is governed by provisions of Chapter 54 of the Chesapeake City Code, and any revisions thereto, which are hereby incorporated into this contract by reference. Contact the Purchasing Division at (757) 382-6359, for more information. The City Code may be read online at http://www.municode.com.

3) ANTI-DISCRIMINATION AND NONDISCRIMINATION IN CITY CONTRACTS: By submitting their bids/proposals, bidders/offerors certify to the City that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body (Code of Virginia, § 2.2-4343.1E).

During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law or federal law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. The contractor will include the provisions of a., above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

4) ETHICS IN PUBLIC CONTRACTING: By submitting their bids/proposals, bidders/offerors certify that their bids/proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidders/offerors, supplier, manufacturer or subcontractor in connection with their bids/proposals, and that they have not conferred on…