823-25_Specification__12_11_24_.pdf

Invitation No. 823-25

ITB 823-25 Quick Setting Concrete Patching Material 12 / 11 / 24

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish a term contract for ODOT-approved Type 1 and Type 2 Quick Setting Concrete Patching Material.

Section 2: MBE Set-Aside Bidding Opportunity

This Invitation to Bid is reserved for State of Ohio, MBE-certified bidders only. Only Minority Business Enterprises (MBE’s) certified by the State of Ohio Equal Opportunity Coordinator in accordance with Section 123.151 (B) (2) of the Ohio Revised Code will be considered for award of this bidding opportunity.

Section 3: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive, MBE-certified bidders pursuant to O.R.C. 5513.02.

Section 4: Contract Duration

This contract shall be effective from the Date of Award through December 31, 2025.

Section 5: Delivery

Please be advised, awarded vendors must honor F.O.B. place of destination unit bid prices submitted in response to this Invitation to Bid for all of ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio. Bid prices shall be guaranteed against increase for the entire duration of this Contract. Orders, when placed by the Department, will detail specific destination points.

5.1 Pallets

All materials must be delivered on non-returnable pallets and shrink-wrapped for protection during shipping.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov

5.2 Delivery Hours

All deliveries must be made between the hours of 7:30 a.m. and 3:00 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust these requirements. Vendors must communicate its intent to deliver materials at least forty-eight hours prior of its intent to deliver to a district location.

5.3 Delivery Exceptions

All ODOT District 2 orders will require delivery on a flat-bed truck.

5.4 Delivery Requirement

Delivery shall be made within ten (10) calendar days after receipt of written or verbal notification against a valid State of Ohio purchase order or State of Ohio payment card.

5.5 Safety Data Sheets

Vendors are required to submit Material Safety Data Sheets for all products delivered pursuant to this Contract.

5.6 Material Packaging

All materials are to be provided in protective bags (i.e. manufacturer’s standard packaging).

5.7 Minimum Order Amounts

1. Type 1 and Type 2 products have a 51+ bag minimum order requirement for the Department to receive F.O.B. place of destination unit bid pricing.

2. No minimum shall apply for an order picked up by the Department of Transportation at the vendor’s location, at the unit bid price quoted.

3. The Department reserves the right to purchase off contract when ordering less than 51 bags of any individual product.

4. The Department may request delivery for orders less than the minimum F.O.B. place of destination order amount. Material cost will be the unit bid price quoted on the contract plus any applicable freight charges. Freight charges, if any, are to be quoted to the ordering Agent (ODOT) for acceptance before an order shall be considered placed. Vendors must obtain acceptance of freight charges by ODOT prior to delivering any materials. If freight charges are accepted, they shall be added to the invoice for payment.

Section 6: Product Specifications

Quick setting concrete patching material must adhere to the specifications and requirements set forth in Section 705.21 of the 2023 Construction and Material Specification manual (link below):

http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec- Book.aspx

This invitation to bid is limited to products already approved by ODOT for use on the roadway.

Therefore, the Department will only accept bids for items contained on the following Qualified Product List (QPL):

https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fc on+qualified+products+list http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fcon+qualified+products+list https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fcon+qualified+products+list

Aggregate suppliers must be certified in accordance with Supplement 1069. All supplemental specifications can be located at:

http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplemen talSpecificationsandSupplements.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx