RFP 26-26

ARCHITECTURAL AND ENGINEERING SERVICES

City of Rockville

Rockville, Maryland

REQUEST FOR PROPOSAL 26-26

Proposals Due by 4:00 P.M., Tuesday, June 30, 2026

ISSUED BY:

TJ Ellison, CPPB

Principal Buyer

Procurement Division

City of Rockville, City Hall

111 Maryland Avenue

Rockville, Maryland 20850

Phone: (240) 314-8448

Fax: (240) 314-8439

ISSUED ON:

March 26, 2026

Any individual with a disability who would like to receive the information in this publication in another form may contact the

ADA Coordinator at 240-314-8100, TDD 240-314-8137

MFD-V Outreach Program

It is the intent of the City of Rockville to increase opportunities for minority, female, disabled, or veteran (MFD-V) owned businesses to compete effectively at supplying goods, equipment, and services to the City, within the constraints of statutory purchasing requirements, departmental needs, availability, and sound economical considerations, including subcontracting or mentoring opportunities. Suggested changes and MFD-V enhancements to this solicitation’s requirements for possible consideration and/or inclusion in future solicitations are strongly encouraged. Any questions regarding MFD-V outreach or questions/concerns regarding the City’s bidding process should be addressed to procurement@rockvillemd.gov or 240-314-8430.

mailto:procurement@rockvillemd.gov

Statement of “No Proposal Submittal”

If you do not intend to submit on this requirement, please complete and return this form prior to date shown for receipt of proposals to the buyer listed in this RFP by email only to tellison@rockvillemd.gov.

I/WE HAVE DECLINED TO PROPOSE TO RFP 26-26 titled ARCHITECTURAL AND

ENGINEERING SERVICES for the following reason(s): [Please place a check mark (✓) next to the reason(s) as applicable]

(✓) Reason

Proposal requirements too "restrictive".

Insufficient time to respond to Request for Proposal.

We do not offer this service.

Our schedule would not permit us to perform.

Unable to meet requirements.

Unable to meet insurance or bond requirements.

Scope of Services unclear (please explain below).

Other (please specify below).

REMARKS:

Are you a Minority, Female, Disabled, or Veteran-Owned (MFD-V) business? Yes No

Company Name:

Mailing Address:

Telephone Number: Email Address:

Authorized Signatory Printed Name

Title Date mailto:tellison@rockvillemd.gov

CITY OF ROCKVILLE

ROCKVILLE, MARYLAND

RECEIPT AND HANDLING OF PROPOSALS

Sealed proposals will be received electronically via a City designated bid/proposal receipt software solution until 4:00 P.M. EST on Tuesday, June 30, 2026. The offeror assumes full responsibility for the timely delivery of a proposal via the designated solution. Proposals delivered in any other fashion will not be considered. Properly submitted proposals will be opened in a virtual environment after the time set for receipt of proposals.

Submission of a proposal electronically is consent by the bidder to conduct any or all elements of the procurement by electronic means, in accordance with the terms of this request for proposals.

Proposals presented after the proposal receiving deadline will not be received for any reason. The official time clock for receiving proposals will be that of the City’s third-party software solution provider’s located at Rockville City Hall.

ATTENTION: OFFERORS ARE HEREBY NOTIFIED THAT THE CITY’S THIRD-PARTY SOFTWARE SOLUTION PROVIDER’S COMPUTER SERVER TIME MAY DIFFER FROM THAT OF OTHER ELECTRONIC DEVICES, COMPUTER SOFTWARE AND COMPUTER HARDWARE THAT MAY BE USED TO ELECTRONICALLY

SUBMIT THE PROPOSAL. OFFERORS ARE RESPONSIBLE FOR ALLOWING ADEQUATE TIME TO

SUCCESSFULLY DELIVER THE PROPOSAL TO THE REQUIRED ELECTRONIC LOCATION BY THE

REQUIRED TIME.

In accordance with Chapter 17 of the City’s Procurement Ordinance, competitive sealed proposals are not publicly opened or otherwise handled so as to permit disclosure of the identity of any offeror or the contents of any proposal to competing offerors during the evaluation process. The proposals, except for information identified by the offeror as proprietary, shall be open for public inspection after the contract award.

REQUEST FOR PROPOSALS (RFP) DOCUMENTS

The RFP documents are available via the City’s Collaboration Portal only at:

Contract Insight - Collaboration Portal (rockvillemd.gov)

PRE-PROPOSAL MEETING

Virtual, telepresence pre-proposal meetings are scheduled for the following dates and times:

Wednesday, April 22, 2026 at 10:00 A.M.

Thursday, April 23, 2026 at 2:00 P.M.

Offerors must register above in order to attend the meeting. These meetings are not mandatory; however, interested offerors are strongly encouraged to attend.

https://contracts.rockvillemd.gov/gateway/Default.aspx https://rockvillemd.webex.com/weblink/register/r56f01775368451144647860a2ea07600 https://rockvillemd.webex.com/weblink/register/r56f01775368451144647860a2ea07600 https://rockvillemd.webex.com/weblink/register/r586a4e0d45beb48fc4c5fde9776ba7b2 https://rockvillemd.webex.com/weblink/register/r586a4e0d45beb48fc4c5fde9776ba7b2

SUBMITTAL OF QUESTIONS

Technical and contractual questions pertaining to this RFP may be directed to TJ Ellison, Principal Buyer, via the City’s Collaboration Portal no later than 4:00 p.m. EST on May 8, 2026. Oral answers to questions relative to interpretation of requirements or the proposal process will not be binding on the City.

To ensure fair consideration for all offerors, any interpretation made to prospective offerors will be expressed in the form of an addendum to the requirements, if such information is deemed necessary for the preparation of proposals or if the lack of such information would be detrimental to the uninformed offeror. Such addendums, if issued, will posted at the address listed below:

Please note, that it is the proposer’s responsibility to check this website frequently for Addendums, which may impact pricing, this documents requirements, terms and/or conditions. Failure to sign and return an Addendum with your response may result in disqualification of proposal. The City will also post a list of attendees for each of the pre-proposal meetings at this website.

PROJECT DESCRIPTION

The City of Rockville, Maryland is requesting proposals from qualified Architectural/Engineering (A/E) Services firms to provide comprehensive architectural and engineering services to include, but not be limited to: consultative and technical guidance; production of individual project scopes, design documents, construction documents, planning documents, specifications, project schedules and cost estimates; as well as, bid, award, project management, construction administration and inspection, monitoring and testing, policy and regulation development, training and public outreach support, data analysis, cost/benefit analysis, and permitting and report writing services on an as-needed basis.

AWARD

Preliminary awards will be made to one or more qualified offerors, per category, obtaining the highest weighted score(s) based on technical evaluation factors published in this RFP, where the City will select offerors whose professional qualifications and proposed services are deemed most meritorious by the City.

The City will then consider the selected offerors generic rate proposals, after which, negotiations may be conducted with selected offerors, if, and as, needed.

If an agreement deemed satisfactory and advantageous to the City can be reached with a selected offeror at prices, terms and conditions considered fair and reasonable by the City, an award will be made to that offeror.

Additional information regarding award criteria can be found within the Evaluation and Award Section of this document.

Please note that the City intends to make multiple, categorical awards, after which it will issue individual Project Task Orders on an as-needed basis. When the need for services arises, the City will request a quote/proposal from Contractors within a specific category. The City will issue individual Project Task Orders to the Firm that it believes is best suited to a specific project task based on the factors outlined in Section 5 Subsection D, any criteria contained in the request for quotes/proposals for an individual Project Task Order, and the Contractor’s response to the request for quotes/proposals.

AGREEMENT

A successful offeror shall be required to complete a two-party professional services agreement. Part or all of this RFP and the successful proposal may be incorporated into any subsequent Contract.

NOTICE TO OFFERORS/PROPOSERS

“Pursuant to 7-201 et seq of the Corporations and Associations Article of the Annotated Code of Maryland, corporations not incorporated in the State shall be registered with the State Department of Assessments and

Taxation, 301 West Preston Street, Baltimore, MD 21201 before doing any interstate of foreign business in this

State. Before doing any intrastate business in this State, a foreign corporation shall qualify with the Department of

Assessments and Taxation.” Bidders must supply with their bids their US Treasury Department Employer’s

Identification Number as such number is shown on their Employer’s Quarterly Federal Tax Return (US Treasury

Department Form No. 941). Companies located outside Maryland should call 1-410-767-1006, or e-mail:

charterhelp@dat.state.md.us.

QUALIFICATIONS TO CONTRACT WITH PUBLIC BODY

Bidders must be qualified to bid in the state in accordance with Section 14-308 of the State Finance and Procurement Article of the Annotated Code of Maryland which ordains that any person convicted of bribery (upon acts committed after July 1, 1977) in furtherance of obtaining a contract from the State or any subdivision of the State of Maryland shall be disqualified from entering into a contract with the City.

EXPENSES ASSOCIATED WITH RESPONSE

The City of Rockville will not be responsible for any expenses incurred by a Firm in preparing and submitting a proposal. All proposals shall provide a straightforward, concise delineation of the Firm’s capabilities to satisfy the requirements of this request. Emphasis should be on completeness and clarity of content.

REJECTION OF PROPOSALS

The City reserves the right to reject any or all proposals in part or in full and to waive any technicalities or informalities as may best serve the interests of the City.

DISABILITY INFORMATION

Any individuals with disabilities who would like to receive the information in this document in another form may contact the ADA Coordinator at (240) 314-8100; TDD (240) 314-8137.

W-9 FORM REQUIRED

Successful respondents are required to complete and submit a W-9 Form. The W-9 form can be accessed at:

http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3. It is the successful respondent’s responsibility to act upon this instruction for submitting a W-9 form. The City will not be able to process payments if this form is not completed and submitted to the Purchasing Division.

NO CONTACT POLICY

Unless otherwise stated, any contact with any City official, employee, agent, or other representative concerning this RFP other than the assigned buyer or procurement representative is prohibited. Any such unauthorized contact may disqualify the proposer from this procurement.

mailto:charterhelp@dat.state.md.us http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3

SUBMITTAL CHECKLIST

Responses shall be submitted electronically via the City’s Collaboration Portal no later than the due date and time as shown in this solicitation.

Complete and return the Execution of Offer (Attachment A) as a separate PDF with your proposal. Failure to complete and return this document may result in the disqualification of your proposal.

Complete and return the enclosed Non-Conviction/Collusion Affidavit Form (Attachment B) with your proposal. Failure to complete and return this document may result in the disqualification of your proposal.

Complete and return the attached Respondent’s Questionnaire Form (Attachment C) with your proposal. Failure to complete and return this document may result in the disqualification of your proposal.

Provide a statement that the Firm, if awarded the contract, shall execute a Professional Services Agreement. (This information should be provided in your Letter of Interest)

Provide a statement that the Firm, if awarded the contract, shall meet all of the insurance requirements contained within this bid document. (This information should be provided in your Letter of Interest)

If you are an entity (limited liability partnerships, corporations, limited partnerships, limited liability companies, limited liability limited partnerships, business trusts, real estate investment trust and trade name filings), is the legal name of your company listed with the State of Maryland Department of Assessments and Taxation and in good standing? You may check by going to:

http://sdat.resiusa.org/UCC-Charter/Pages/CharterSearch/default.aspx

_________ Check the City’s website for any addenda and acknowledge in Attachment A

Note: The City will no longer generate check payments to awarded vendors. Electronic payments will only be issued. If your company is selected, you shall be required to complete and submit an ACH application prior to award of a contract/purchase order.

NAME OF OFFEROR/PROPOSER_____________________________________________________________

RETURN THIS FORM WITH THE OFFER

http://sdat.resiusa.org/UCC-Charter/Pages/CharterSearch/default.aspx

TABLE OF CONTENTS

1. PROJECT OVERVIEW

A. Intent

B. Background

C. Objective

D. Term of Agreement

E. Minimum Requirements

F. Projected Project Timeline

G. Procurement Contact

H. Contract Administrator

2. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

A. Required Services

B. Potential Required Management Responsibilities

C. Potential Required Task Responsibilities

D. Potential Required Project Deliverables

E. City Responsibilities

F. Individual Project Task Orders

G. Detailed Architectural and Engineering Category Descriptions

3. INSTRUCTIONS FOR PROPOSAL PREPARATION AND DELIVERY

A. Letter of Interest

B. Approach and Work Plan (20% of the proposal evaluation criteria)

C. Understanding the City’s Requirements (20% of the proposal evaluation criteria)

D. Firm Experience and Capabilities (20% of the proposal evaluation criteria)

E. Project Team Qualifications and Experience (20% of the proposal evaluation criteria)

F. References (20% of the proposal evaluation criteria)

G. Subcontractors

H. Other Relevant Information

I. Price Proposal / Execution of Offer

4. PROPOSAL EVALUATION AND AWARD

5. INDIVIDUAL PROJECT TASK ORDERS

A. Project Task Order Description

B. Request for Project Task Order Proposals

C. Quotes/Proposals

D. Schedule Requirements

E. Project Task Order Assignments

F. Compensation

G. Invoicing and Payment

H. Payments to Subcontractors

I. Change Orders

6. TERMS AND CONDITIONS

Attachment A – Execution of Offer Form Attachment B – Affidavit Form Attachment C – Respondent’s Questionnaire Form Attachment D – General Conditions and Instructions Attachment E – Insurance Requirements Attachment F – Current RFP 18-18 Contractors

ROCKVILLE, MARYLAND

1. PROJECT OVERVIEW

A. Intent The City of Rockville, Maryland (City) intends to award multiple, categorical contracts, to qualified architectural and engineering services firms to provide comprehensive, as needed services in the following categories to supplement work typically performed by the City’s Departments of Public Works, and Recreation and Parks:

A. Architectural B. Mechanical, Electrical, Plumbing (MEP) C. Civil Engineering D. Landscape Architecture E. Water, Waste and Wastewater Engineering F. Engineering Consulting for Pipeline Condition Assessment G. Stormwater Management and Ecological Engineering H. Traffic Engineering I. Transportation Planning J. Geotechnical Engineering and Construction Support K. Surveying;

L. Environmental, Health and Safety Engineering Services M. Structural Engineering N. Cost Estimating

Once initial awards are in place, individual Project Task Orders will be issued as the need for services arise, which will specify the scope of work to be performed on a project. When the need for services arise, the City will request a quote/proposal from Contractors within a specific category. The City will request that Contractors within a specific category submit quotes/proposals, after which the City will issue individual Project Task Orders to the Firm that it believes is best suited to perform the scope of services based on the factors outlined in Section 5, Subsection E, any criteria contained in the request for quotes/proposals for an individual Project Task Order, and the Contractor’s response to the request for quotes/proposals.

B. Background The City of Rockville is among the largest cities in the State of Maryland, with a population of approximately 67,000 residents occupying more than 13-square-miles within Montgomery County. The City is located less than 15 miles northwest of Washington, D.C. and is frequently recognized as one of the best places to live in the nation. The City provides a full range of municipal services, including, but not limited to, water, sewer, street maintenance, zoning, planning, permitting, inspections, as well as parks and facilities maintenance.

The City has competitively solicited and contracted for the type of services identified in this solicitation on average every five (5) years, for the last fifteen (15) years. A list of incumbent firms in included in Attachment G.

Additionally, other local governments and government agencies including Montgomery College, Howard, Prince George’s, and Montgomery Counties, as well as the communities of Bowie, College Park, Gaithersburg, and Takoma Park have requested to be bridged to previous City contracts for architectural and engineering services over the last decade.

C. Objective The City is requesting proposals from qualified architectural and engineering services firms to propose solutions for providing comprehensive services to include, but not be limited to, consultative and technical guidance, production of individual project scopes, design documents, construction documents, planning documents, specifications, project schedules and cost estimates, as well as bid, award, project management, construction administration, monitoring and testing, policy and regulation development, training and public outreach support, data analysis, permitting and report writing services on an as-needed basis in one or more architectural, engineering, and related services categories.

The City intends to make multiple, categorical awards, after which, it will issue individual Project Task Orders as the need for services arise. When the need for services arise, the City will request a quote/proposal from Contractors within a specific category. The City will issue individual Project Task Orders to the Firm that it believes is best suited to a specific project task based on the factors outlined in Section 5 Subsection E, any criteria contained in the request for quotes/proposals for an individual Project Task Order, and the Contractor’s response to the request for quotes/proposals.

D. Term of Agreement The anticipated term of this contract shall be for five (5) years. The City of Rockville reserves the right to renew agreements for two (2) additional one (1) year periods, one (1) year at a time, contingent upon satisfactory annual performance by the Contractor and fiscal appropriation.

The City of Rockville reserves the right to extend agreements past seven (7) years if deemed in the best interest of the City, and mutually agreeable to the parties involved, to allow for the completion of tasks and/or the performance of future tasks related to unfinished projects, which require the services of the engineer(s) of record and their staff. Tasks may include but are not limited to additional services for unforeseen change orders, contract administration, construction/inspection, project closeout, monitoring, warranty inspection, and claims/dispute support.

Unit prices and hourly rates are to be firm for the first two (2) years, and any discount structures shall remain firm throughout the life of any subsequent agreement. A request for a price or hourly rate adjustment is subject to approval or rejection by the City. A request for a price or hourly rate adjustment from a contract will not be approved unless the Contractor submits to the City sufficient justification to support the Contractor’s request.

A request for price adjustment may not be approved which exceeds the amount of the annual percentage change of the Producer Price Index (PPI) for the twelve (12) month period immediately prior to the date of the request.

The request shall be based upon the PPI Multi-Screen Data Search for Industry Data by the United States Department of Labor, Bureau of Labor Statistics for the specific or closest 5413 Product Code, as determined by the City of Rockville, being provided by the Contractor under any subsequent agreement as listed: https://data.bls.gov/cgi-bin/dsrv?pc

The request for the increase must be accompanied with supporting documentation justifying the requested price or hourly rate adjustment. A price or hourly rate adjustment may only be approved prospectively by a written contract amendment executed by the City. The price or hourly rate increase, if approved, shall be effective sixty (60) days from the date of receipt of the Contractor’s request.

E. Minimum Requirements To be eligible to respond to the RFP, the proposer must demonstrate significant experience in specific categories of architectural and engineering services as described elsewhere in this document.

The proposer shall provide proof of the above minimum qualification by furnishing all required elements of this RFP. Failure to provide said documentation with your proposal shall be grounds for deeming your Firm not qualified and removing the proposal from further consideration. This is a non-negotiable item.

https://data.bls.gov/cgi-bin/dsrv?pc%20

F. Projected Project Timeline

DESCRIPTION TARGET DATE

RFP Issued March 26, 2026

Virtual pre-proposal meeting #1 April 22, 2026, at 10:00 a.m. EST

Virtual pre-proposal meeting #2 April 23, 2026, at 2:00 p.m. EST

Offeror’s technical questions due May 8, 2026, by 4:00 p.m.

Addendum to RFP issued, if required May 28, 2026

Proposals due to the City June 30, 2026, by 4:00 p.m.

Contractor oral presentations, if required August, 2026

Contractor discussions/negotiations September, 2026

Contract Award March, 2027

G. Procurement Contact The sole point of contact at the City for Purposes of this RFP, prior to award of any contract is TJ Ellison, CPPB.

TJ Ellison, Principal Buyer City Hall – Procurement Division 111 Maryland Avenue Rockville, MD 20850 Telephone: (240) 314-8448 Email: tellison@rockvillemd.gov

H. Contract Administrator Contact information for the contract administrator will be provided upon award.

2. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

A. Required Services The City of Rockville requires the performance of architectural and engineering services for the tasks listed in the Detailed Architectural and Engineering Category Descriptions below to include, but not be limited to, the following:

• Evaluations, investigations, analysis, engineering computations, recommendations, cost and time estimates, testing, reports, studies, designs, preparation of documents (including drawings in an up to date AutoCAD version and data for ArcGIS), bid specifications, bid tabulations, field inspections and investigation.

• Professional involvement throughout all phases of a project for which an individual Project Task Order is issued, such service may include, but not be limited to, development of programs;

obtaining necessary permits and authorizations; preparation of reports; periodic progress reports/meetings; processing of project correspondence; all components of construction administration and dispute resolution; public presentations to include but not limited to staff, elected or appointed officials, residents, etc.; as well as material and equipment submittals.

• All project correspondence, design/review documents, reports, etc. prepared by the Contractor shall be distributed to the City of Rockville’s Project Manager for each task in the format and number of copies as directed by the task statement of work within thirty (30) days of project completion, the Contractor shall prepare and submit a Project Completion Report with project closeout documents and submit to the City of Rockville’s Project Manager.

• Other types of professional and technical services of a nature consistent with the intent of this RFP, as so directed by the City.

B. Potential Required Management Responsibilities In the event of an award, and for the rates agreed upon, selected Contractors should anticipate being responsible for management responsibilities to include, but not be limited to, the following, where applicable:

mailto:tellison@rockvillemd.gov

• Work with citizen committees and City staff to identify key objectives and priority needs to be addressed by potential projects, as well as, generate design alternatives to meet the projects objectives, within budgetary guidelines.

• During design phases, attend, participate in, hold, and/or conduct meetings with Project/Citizen Committees, and/or public meetings as per any applicable federal, state and/or local guidelines. Communication with City staff may also apply to various projects. In some cases, the results of various design development phases will be presented to the Mayor and City Council during evening meetings at City Hall.

• Meet with the City staff for project kick-off meetings and initial site inspections. Attend neighborhood evening meetings to explain projects to the community, present design alternatives and receive/record comments, as well as, present designs with citizen feasible input incorporated.

• Adhere to project scopes and/or statements of work.

• Notify in writing City Project Manager of design alternatives that have significant changes and/or impact to project scopes.

• Record and submit the typewritten minutes for progress meetings related to various projects.

• Review and document final scope conformances to design elements. Documentation may need to specify if proposed treatment is “NOT” in accordance with various types of standards and may need to include a section to document the reasons and justifications.

• Report on design elements not conforming to standards and specifications.

• Attend meetings with the City Departments and Committees prior to, as well as, during various phases of design and construction.

• Assist City with permitting and grant submissions/requirements/administration.

• Assist City with dispute resolutions between contractors, subcontractors, other governments, businesses, and citizens.

• Provide City with expert witness testimony related to legal proceedings.

• Provide City with litigation support during disputes with contractors, subcontractors, other governments, businesses, and citizens. Litigation support, is intended as all activities, usually performed by an architectural or engineering Firm, that is designed to prepare a lawyer, team of lawyers and/or law Firm to try a case, including but not limited to document review, interviewing witnesses, and case preparation

• Provide City with public outreach support at City sponsored events, speaking engagements, public service announcements, marketing efforts, communication efforts, educational efforts, etc.

C. Potential Required Task Responsibilities In the event of an award, and for the rates agreed upon, selected Contractors should anticipate being responsible for task responsibilities to include, but not be limited to, the following, where applicable:

• Verify project locations, limits, and extents.

• Conduct field reviews.

• Perform subsurface utility engineering in general accordance with American Society of Civil Engineers (ASCE) 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data.

• Determine federal, state and local requirements for project development and delivery.

• Provide assistance with grant submissions, requirements, and overall administration.

• Provide assistance and/or prepare forms and documents required by law and/or various federal, state and local government entities (e.g. – permits, right-of-way, title searches, environmental, ADA, etc.).

• Provide GIS professional services which may include but are not limited to collection, processing, and management of data; desktop, web, and mobile solutions and application development; and system design, systems integration, and implementation.

• Prepare and/or review design and construction schedules.

• Prepare quantity take-offs and construction cost estimates.

• Provide value engineering services.

• Assist with coordination with all affected federal, state and local governmental and environmental agencies.

• Provide assistance with and/or actually develop and prepare bid specifications, construction documents and other bidding requirements.

• Provide assistance with conducting pre-bid conferences and preparation of addendums, as well as, evaluating bids and conducting reference checks.

• Provide full construction administration services such as inspections, Request for Information (RFI) responses, schedule review, material submittal review, change order review etc.

D. Potential Required Project Deliverables In the event of an award, and for the rates agreed upon, selected Contractors should anticipate being responsible for deliverables to include, but not be limited to, the following, where applicable:

• Designs, drawings, plans, as-builts, estimates, project reports, specifications, construction documents/sketches and project reviews.

• Details of improvements that can be made to various projects (e.g.- safety, sound, lighting, drainage, environmental, aesthetic improvements, etc.).

• Design alternatives as needs arise, to include an analysis of the various alternatives.

• Budget and construction cost estimates

• Design and construction schedules.

• Design exhibits and presentations.

• Outlines and schedules of various, applicable processes, as well as industry applicable reports.

• Written technical matrices for comparing design plans, specifications, and cost estimates of viable alternatives.

• Drawings containing parcel delineations, right of way maps, title searches, etc.

• Reproducible construction specifications and comprehensive engineering design drawings suitable for public bidding by a government entity.

• Final construction documents shall be permit ready.

• Digital formats of reports and/or graphics (e.g. – HTML, Microsoft Word, PDF, etc.).

• Copies of preliminary draft plans for staff review.

• Copies of the draft plans for public hearings suitable for public distribution including PDF files for web page placement.

• Color copies of the final reports suitable for public distribution.

• Graphic documents printed or plotted on paper, when completed these documents may also need to be delivered in a CD-ROM or other various formats.

• Reproducible and unbound copies of written documents printed on paper in various formats.

These documents may also need to be digitally stored in various computer formats and may also need to be provided to the City in a CD-ROM or other various formats. Documents may also need to be converted into a read-only format (*.pdf), using a commonly used freeware program (e.g. - Adobe Acrobat Reader).

E. City Responsibilities The City of Rockville will provide the Contractor with general guidance and liaison services to all applicable City agencies. The City will assist the Contractor by providing guidance and background material where available, as well as any other related information, which will be made available for review to the Contractor during the course of applicable projects. The City will provide copies of drawings on file for existing buildings, utilities, and other conditions, as available, however the City does not warrant the accuracy of any documents and/or information. It shall be the responsibility of the Contractor to coordinate with all utility companies in regard to existing utilities (if any) and verify their location.

F. Individual Project Task Orders The Contract prepared by the City will document the negotiated hourly labor rates for the various generic representative personnel categories. These rates will be used by the City in arriving at Project Task Order fees and any hourly rate work that is authorized by the City for Project Task Orders issued under the Term Contract resulting from this solicitation.

In the event of an award and as the need for services arise, the City will request a Project Task Order quote/proposal from Contractors within a specific category.

There is no guaranteed work via this Contract. The City does not represent, warrant, covenant or guarantee that Contractors will receive a Project Task Order. The City reserves the right, at its sole discretion, to issue separate RFPs for work and other projects that are similar or identical to the scope of services within any category.

Specific details and requirements pertaining to the award and administration of these Project Task Orders follow in Section 5.

G. Detailed Architectural and Engineering Category Descriptions The City of Rockville requires architectural and engineering services for the following categories. The requested services detailed each category shall be broadly interpreted to include any and all architectural and engineering services or needs that could arise for the City relevant to each category.

The services listed within a category are not intended to be a comprehensive list of services that the City will need or that could arise but are illustrative of the types of services that may arise. Offerors must submit individual proposals for each category to which they wish to apply.

• Architectural Services (Category A) Architectural services include, but are not limited to:

o Facility requirements and utilization studies o Feasibility studies for new, renovation, and alteration projects o Facility studies and audits to determine compliance with various federal, state, and local regulations o Design services for new construction, alteration, and renovation projects to include project evaluation, planning, Americans with Disabilities Act (ADA) compliance, and engineering services (civil, structural, mechanical/electrical/plumbing (MEP), land surveying, fire protection, etc.) incidental to the project o Green Design/Leadership in Energy and Environmental Design (LEED) services o Geographic Information System (GIS) and attribute data management services o Construction cost estimating o Construction administration including project scheduling o Third party peer plan review o Historic renovation/restoration o ADA compliance and ADA retrofit planning and design o Additional architectural services, as directed

• Mechanical, Electrical, Plumbing (MEP) Engineering Services (Category B) Mechanical, electrical, and plumbing engineering services, as independent projects not included as subcontract work under other groups. Services include, but are not limited to:

o Requirements and utilization studies o Feasibility studies for new, renovation, and alteration projects o Studies and audits to determine compliance with various federal, state, and local regulations o Heating, Ventilation and Air Condition (HVAC) system design o Refrigerant management o Studies and evaluations of existing systems including energy modeling and energy audits o Commissioning services o Energy Management System (EMS) control systems o Generator design and specification o Interior and exterior lighting design o Geothermal equipment and design o Commercial plumbing systems design o Sump pump/sewage eject/lift station design o Grease waste systems design o Fire protection design o Additional mechanical, electrical, and plumbing services, as directed

• Civil Engineering Services (Category C) Civil engineering services, as independent projects, not included as subcontract work under other groups. Services include, but are not limited to:

o A broad array of planning, engineering and construction services for facilities, transportation, and environmental projects o Concept planning and detailed design of grading, sidewalk, bikeways, storm drain and paving, water and sewer service, sediment control, Natural Resource Inventory/Forestry Stand Delineation (NRI/FSD) and Forest Conservation Plans (FCP), and topographic and construction stake-out surveying to support the above design plans o ADA Compliance and ADA retrofit planning and design o Site planning and land development services o Water resources related services o GIS and attribute data management services o Utility coordination and relocations o Environmental engineering and assessments o Survey services o Transportation services o Construction management, inspection, and cost estimating o Structural services: including design plans; shop drawings; foundation, footing, and roofing plans o Additional Civil Engineering services, as directed

• Landscape Architect Services (Category D) Landscape architectural services for independent projects, not included as subcontract work under other groups. Services include, but are not limited to:

o Landscape design for parks, facilities, and rights of way.

o Parking lot landscaping, plant materials, and planters o Review of landscaping plans for microscale Storm Water Management (SWM) practices

Environmental Site Design (ESD) o Construction observation of SWM facility, including landscaping for Microscale SWM

(ESD’s) o Fitness trails and related structures o Roadway landscaping o Park bridges o Tennis and basketball courts o Playgrounds o Park signage o Irrigation system design o Natural resource inventory/forest stand delineation (NRI/FSD), and forest conservation plans (FCP) o Water efficiency landscaping o Wetland/bioretention landscaping o Green roof landscaping o GIS and attribute data management services o Additional landscape architect work, as directed

• Water, Waste and Wastewater Engineering Services (Category E) Evaluate, design and analyze water distribution systems, water treatment plant and sanitary sewer collection system analysis, as independent projects, not included as sub-contract work under other groups. Services include, but are not limited to:

i. Water Distribution System and Water Treatment Plant Projects o Field investigations to include:

➢ District Flow Measurements – used to determine and to profile water demand

➢ Water loss analysis, in conjunction with district flow measurements

➢ Fire Flow Tests – to determine fire flow capacity of the system and for model calibration

➢ Loss of Head Tests – to determine the friction characteristics of the water mains

➢ Hydraulic Gradient Test – to determine how water circulates through the transmission mains and to determine the hydraulic grade line under various conditions

➢ All other tests needed to complete a water analysis o Modeling the water distribution system using Innovyze®, which runs within ArcGIS o Supervisory Control and Data Acquisition (SCADA) related services, including evaluate existing infrastructure and design improvements of communications for water facilities o Reports presenting existing conditions, field data, detailing field investigations, and system recommendations o System vulnerability assessments o Water treatment plant analysis and design including, but not limited to, treatment unit processes, hydraulics, chemical feed systems and storage, mechanical, electrical and control systems o Pump station and water storage tanks o Sample collection, testing and analysis o Studies to ensure compliance with United States (US) Environmental Protection Agency

(EPA) and Maryland Department of the Environment (MDE) safe drinking water regulations o System operations (i.e. sizing of air release valves) and alternative surge control measures analysis o GIS and attribute data management services o Additional water distribution system analysis and water treatment plant analysis and design services, as directed

ii. Sanitary Sewer Collection System Projects o Sanitary sewer collection system repair, rehabilitation and replacement projects including lift stations and locations within environmentally sensitive areas o Sanitary sewer collection system modeling using Innovyze® InfoSWMM o Reports presenting existing and future conditions of sanitary sewer collection system capacity; providing hydraulic grade line profiles and system upgrade recommendations o Sanitary sewer flow monitoring, and flow data analysis o Inflow and infiltration studies o Evaluation of sanitary sewer pipe, manhole and lateral condition assessment data collected using Pipeline Assessment and Certification Program (PACP) standards, including rehabilitation recommendations o Supervisory Control and Data Acquisition (SCADA) related services, including evaluation of existing infrastructure and design improvements of communications for wastewater facilities o Additional sanitary sewer collection system analysis and design services, as directed

• Engineering Consulting for Pipeline Condition Assessment Services (Category F) Pipeline condition assessment, as independent projects, not included as subcontract work under other groups. Services include, but are not limited to:

o Internal inspection of water transmission mains, including the City’s 24-inch pre-stressed Concrete Cylinder Pipe (PCCP) o Leak detection of water and wastewater pipes, using appropriate technology that will determine the location and approximate magnitude of leaks o Corresponding engineering analysis based on the inspection results to determine transmission main condition and recommend projects for long-term management of the pipe o Inspection and assessment in accordance with the National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP), Lateral Assessment Certification Program (LACP), and Manhole Assessment Certification Program (MACP) standards of wastewater and stormwater pipes/structures utilizing Closed Circuit Television (CCTV), pole-mounted "zoom camera", or other scanning technologies as appropriate;

o Additional pipeline condition assessment services, as directed

• Stormwater Management and Ecological Engineering Services (Category G) Stormwater management and ecological services, as independent projects, not included as subcontract work under other groups. Services include, but are not limited to:

o Design of new stormwater management facilities o Design of retrofits to existing stormwater management facilities o Alternatives analyses for new or existing stormwater management facilities o Design of stream restoration and geomorphic analysis utilizing Natural Channel Design, including bank and outfall stabilization o Design of landscaping plans for wetlands, wetland buffers, streams, stream buffers, stormwater management facilities, including nonnative invasive species removal;

o Natural Resource Inventory (NRI)/Forest Stand Delineation (FSD), and Forest

Conservation Plans (FCP) preparation o Preparation of construction plans, technical specifications, bid documents and cost estimates sealed by professionals licensed in the State of Maryland for the above tasks o Hydrologic and hydraulic studies including Technical release (TR)-55, TR-20, and

Hydraulic Engineer’s Center – River Analysis System (HEC-RAS) o Floodplain and watershed modeling o Design and analysis of Low Impact Development (LID) and Environmental Site Design

(ESD) projects in the public Right-Of-Way (ROW) o GIS and attribute data management services o Dam safety and dam breach analysis and evaluation o Illicit discharge inspections/investigations o Inspection of SWM facilities during construction for compliance with plans, specifications, and regulations o Post-construction SWM facility inspection and recommendation of maintenance actions needed to restore design function o Development of SWM facility maintenance plans o Watershed studies and analysis o Wetland delineation and design o Bathymetric studies o Acquire State and Federal permits for wetland and waterway impacts o National Pollutant Discharge Elimination System (NPDES) permit compliance services and Total Maximum Daily Load (TMDL) program implementation support o Development and implementation of monitoring plans for flood control systems, stream stability, wetlands, and ecological habitat o Design flood control systems that consider structural and non-structural measures to reduce flood risks o Additional stormwater management and ecological services, as directed

• Traffic Engineering Services (Category H) Traffic engineering services, as independent activities not included as subcontract work under other groups. Services include, but are not limited to:

o Traffic control device warrant analysis and studies o Traffic control plans including signing, signaling and pavement marking o Traffic calming studies, analysis, and design o Design of traffic signals at specified intersections to meet City of Rockville standards o Traffic capacity analysis studies o Traffic impact studies o Traffic data collection and data analysis o Parking Surveys o Additional traffic engineering services, as directed

• Transportation Planning Services (Category I) o Transportation Planning services, as independent activities not included as subcontract work under other groups. Services include, but are not limited to:

o Development of plans and/or policies that include the following:

o Context sensitive solutions o Coordination of land use and transportation efforts o Congestion reduction and management o Implementation of community visions o Access management o Bicycle, pedestrian, and transit connectivity, including pedestrian/bicycle bridges over major roadways o Urban design o Web hosting capabilities for various programs and policies o Transit route and facilities planning o Multimodal transportation master planning o Facilitation of stakeholder and public outreach, including:

▪ Preparing materials for meetings

▪ Analyzing stakeholder input and summarizing comments

▪ Conducting outreach activities o Development of GIS and attribute data management services o Preparation or review of studies that assess the impact of proposed land use on the existing and future road network, transit routes, and bicycle/pedestrian facilities o Preparation of written reports and maps as needed. All products produced must be in compatible format to be determined at the time of development o Performance of data collection and analysis, such as pedestrian and bicycle counts and traffic calming analyses o Construction cost estimating o Feasibility evaluation of pedestrian and bicycle facilities, including sidewalks, bicycle lanes, and shared use paths o Preparation of feasibility studies for major transportation initiatives or potential capital projects o Consulting services in the following areas:

o Multimodal planning (highway/roads, transit, bicycle, and pedestrian facilities) o Transit station area planning and design o Plan implementation o Data collection and analysis o Travel demand modeling o Traffic capacity analysis o Transportation demand management o Research o Accessibility/Americans with Disabilities Act o Additional transportation planning services, as directed

• Geotechnical Engineering and Construction Support Services (Category J) Geotechnical Engineering and Construction support services, as independent activities not included as subcontract work under other groups. Services include, but are not limited to:

o Laboratory testing of construction materials for Capital Improvement, renovation, and other projects o Construction testing and inspection services, soils compaction testing, concrete construction inspection, coring, and structural inspection and certification during construction o Preliminary soils review and classification, by a Certified Professional Soil Scientist/Classifier/Geotechnical Engineer o Review and development of number of borings, location, and depth, before commencing geotechnical investigation o Detailed soils/site investigations to include borings/test pits, soil classification, stratification, and recommended soil bearing capacity o Determination of groundwater levels o Pavement design o Retaining wall design o Sheeting and shoring design, review, or inspection o Preparation of reports summarizing findings from investigations, including construction recommendations regarding excavation, cut and fill, and foundation, pavement, and slab design recommendations o Soil infiltration testing o Review of geotechnical reports prepared by others and certification of acceptance as the

Geotechnical Engineer of record o Confined space construction inspections o Coatings inspections and assessments o Value engineering analysis related to geotechnical aspects o Pre/Post construction surveys o Seismic/vibration monitoring o Settlement monitoring o G-Max impact testing o Additional geotechnical engineering and construction support services, as directed

• Surveying Services (Category K) Surveying services for independent projects, not included as subcontract work under or ancillary to other categories, and must be completed by a Professional Land Surveyor licensed in the State of Maryland. Electronic, paper or mylar submittals will be required. Electronic formats shall be in either MicroStation or AutoCAD formats as requested by the City. Services to include, but are not limited to:

o American Land Title Association/American Congress of Surveying and Mapping (ALTA/ACSM) land title surveys o As-built surveys o Centerline/baseline stakeout o Construction stakeout o Cross section plans: streams, roadways, and drainage basins o Earthwork computations o Easements to include layout, sketch, and description o House location surveys o Property line and boundary surveys o Record plats o Test pits o Topographic survey o Utility surveys including:

➢ Gas, electric, sanitary sewer, storm drain, telecommunication, water, etc.

➢ Sanitary sewer and storm drain…