80LARC19R0004_-_MCHFSS.pdf

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Attachment 5 - Personal Identity Verification (PIV) Instructions

PERSONAL IDENTITY VERIFICATION (PIV) INSTRUCTIONS

Personal Identity Verification (PIV) Card Issuance Procedures In Accordance With Far Clause 52.204-9 (Sep 2007), Personal Identity Verification Of Contractor Personnel, And Procurement Information Circular (PIC) 06-01 (January 18, 2006), Personal Identity Verification Of Contractors

Federal Information Processing Standard (FIPS) 201 Appendix A graphically displays the following procedure for the issuance of a PIV credential.

Figure A-1, FIPS 201, Appendix A

The following steps describe the procedures for the NASA Personal Identity Verification Card Issuance (PCI) of a PIV credential:

Step 1: The Contractor’s Corporate Security Officer (CSO), Program Manager (PM), or Facility Security Officer (FSO) submits a formal letter that provides a list of contract employees (applicant) names requesting access to the NASA Contracting Officer’s Representative (COR). In the case of a foreign national applicant, approval through the NASA Foreign National Management System (NFNMS) must be obtained for the visit or assignment before any processing for a PIV credential can take place. Further, if the foreign national is not under a contract where a COR has been officially designated, the foreign national will provide the information directly to their visit/assignment host, and the host sponsor will fulfill the duties of the COR mentioned herein. In each case, the letter shall provide notification of the contract or foreign national employee’s (hereafter the “applicant”) full name (first, middle and last), social security number (SSN) or NASA Foreign National Management System Visitor Number if the foreign national does not have a SSN, and date of birth. If the contract employee has a current satisfactorily completed National Agency Check with Inquiries (NACI) or an equivalent or higher degree of background investigation, the letter shall indicate the type of investigation, the agency completing the investigation, and date the investigation was completed. Also, the letter must specify the risk/sensitivity level associated with the position in which each applicant will be working (NPR 1600.1, §4.5 is germane)

Further, the letter shall also acknowledge that contract employees may be denied access to NASA information or information systems based on an unsatisfactory background investigation/adjudication.

After reviewing the letter for completeness and concurring with the risk/sensitivity levels, the COR/host must forward the letter to the Center Chief of Security (CCS). The CCS shall review the OPM databases (e.g., DCII, PIP, et al.), and take appropriate steps to validate the applicant’s investigation status.

Requirements for a NACI or other investigation shall be initiated only if necessary.

Applicants who do not currently possess the required level of background investigation shall be directed to the e-QIP web site to complete the necessary background investigation forms online. The CCS shall provide to the COR/host information and instructions on how to access the e-QIP for each contract or foreign national employee requiring access.

Step 2: Upon acceptance of the letter/background information, the applicant will be advised that in order to complete the investigative process, he or she must appear in-person before the authorized PIV registrar and submit two forms of identity source documents in original form. The identity source documents must come from the list of acceptable documents included in Form I-9, Employment Eligibility Verification, one which must be a Federal1 or State issued picture identification. Fingerprints will be taken at this time.

The applicant must appear no later than the entry on duty date.

When the applicant appears, the registrar will electronically scan the submitted documents; any document that appears invalid will be rejected by the registrar. The registrar will capture electronically both a facial image and fingerprints of the applicant. The information submitted by the applicant will be used to create or update the applicant identity record in the Identity Management System (IDMS).

Step 3: Upon the applicant’s completion of the investigative document, the CCS reviews the information, and resolves discrepancies with the applicant as necessary. When the applicant has appeared in person and completed fingerprints, the package is electronically submitted to initiate the NACI. The CCS includes a request for feedback on the NAC portion of the NACI at the time the request is submitted.

Step 4: Prior to authorizing physical access of a contractor employee to a federally-controlled facility or access to a Federal information system, the CCS will a National Crime Information Center (NCIC) with an Interstate Identification Index check is/has been performed. In the case of a foreign national, a national check of the Bureau of Immigration and Customs Enforcement (BICE) database will be performed for each applicant. If this process yields negative information, the CCS will immediately notify the COR/host of the determination regarding access made by the CCS.

Step 5: Upon receipt of the completed NAC, the CCS will update IDMS from the NAC portion of the NACI and indicate the result of the suitability determination. If an unsatisfactory suitability determination is rendered, the COR will advise the contractor that the employee is being denied physical access to all federally-controlled facilities and Federal information systems.

Based on a favorable NAC and NCIC/III or BICE check, the CCS will authorize the issuance of a PIV federal credential in the Physical Access Control System (PACS) database. The CCS, based on information provided by the COR/host, will determine what physical access the applicant should be granted once the PIV issues the credential.

Step 6: Using the information provided by the applicant during his or her in-person appearance, the PIV card production facility creates and instantiates the approved PIV card for the applicant with an activation date commensurate with the applicant’s start date.

1 A non-PIV government identification badge, including the NASA Photo Identification Badge, MAY NOT BE USED for the original issuance of a PIV vetted credential.

Step 7: The applicant proceeds to the credential issuance facility to begin processing for receipt of his/her federal credential.

The applicant provides to the credential issuing operator proof of identity with documentation that meets the requirements of FIPS 201 (DHS Employment Eligibility Verification (Form I-9) documents. These documents must be the same documents submitted for registration.

The credential issuing operator will verify that the facial image, and optionally reference finger print, matches the enrollment data used to produce the card. Upon verification of identity, the operator will locate the employee’s record in the PACS database, and modify the record to indicate the PIV card has been issued. The applicant will select a PIN for use with his or her new PIV card. Although root data is inaccessible to the operator, certain fields (hair color, eye color, et al.) may be modified to more accurately record the employee’s information.

The applicant proceeds to a kiosk or other workstation to complete activation of the PIV card using the initial PIN entered at card issuance.

ALTERNATIVE FOR APPLICANTS WHO DO NOT HAVE A COMPLETED AND

ADJUDICATED NAC AT THE TIME OF ENTRANCE ON DUTY

Steps 1 through 4 shall be accomplished for all applicants in accordance with the process described above. If the applicant is unable to appear in person until the time of entry on duty, or does not, for any other reason, have a completed and adjudicated NAC portion of the NACI at the time of entrance on duty, the following interim procedures shall apply.

Interim Procedure 1: If the documents required to submit the NACI have not been completed prior to EOD, the applicant will be instructed to complete all remaining requirements for submission of the investigation request. This includes presentation of I-9 documents and completion of fingerprints, if not already accomplished. If the applicant fails to complete these activities as prescribed in NPR 1600.1 (Chapters 3 & 4), it may be considered as failure to meet the conditions required for physical access to a federally-controlled facility or access to a Federal information system, and result in denial of such access.

Interim Procedure 2: Based on favorable results of the NCIC, the applicant shall be issued a temporary NASA identification card for a period not-to-exceed six months. If at the end of the six month period the NAC results have not been returned, the agency will at that time make a determination if an additional extension will be granted for the temporary identification card.

Interim Procedure 3: Upon return of the completed NAC, the process will continue from Step 5.

ATTACHMENT 6 - SAFETY AND HEALTH PLAN INSTRUCTIONS

The Offeror shall submit a detailed safety and health plan showing how it intends to protect the life, health, and wellbeing of the public, NASA, and contractor employees, as well as property and equipment. The plan shall include detailed discussions of the policies, procedures, and techniques for all anticipated working conditions that will be encountered throughout the performance of the contract. The Offeror shall address how the safety and health plan will be implemented and enforced on the prime contract and any subcontracts. This plan as approved by the Contracting Officer, will be included in any resulting contract, and shall be continually updated by the Contractor when necessary. As a minimum, the plan shall address the following areas. (Offerors may also view the sample provided in Appendix E of NPR 8715.3, NASA General Safety Program Requirements):

Contract Identification - Provide contract number, period of performance and identification of all option periods, and a brief summary of the scope of work.

Safety Regulations - Provide a statement of compliance with applicable OSHA, Federal, State, Local, and Langley Research Center Safety Regulations.

MANAGEMENT LEADERSHIP AND EMPLOYEE PARTICIPATION

1.1 Policy. The Contractor’s corporate safety policy statement.

1.2 Goals and Objectives. Description of specific goals and objectives of the Safety and Health Plan. (Reference Langley Policy Directive (LaPD) 1700.1, “Safety Program”.)

1.3 Management Leadership. Description of management’s commitment to safety and health through visible activities and initiatives including the exercise of controls to ensure workplace safety and health.

1.4 Employee Involvement. Description of employee (non-supervisory) involvement in safety and health program development, implementation, and decision-making.

1.5 Assignment of Responsibility. Description of line and staff responsibilities for safety and health program implementation, including the identification of personnel and/or organizations that provide safety services, to include, but not be limited to the following (Reference LaPD 1700.2, “ Safety Assignments and Responsibilities”.):

a. Safety Representative to be responsible for the adherence to Langley Research Center (LaRC) Center-wide safety, health, environmental, and fire protection concerns and goals, and participation in meetings and other activities related to the LaRC Safety and Health Program.

b. Designated Safety Official responsible for implementing the proposed Safety and Health Plan.

2.0 WORKPLACE ANALYSIS

2.1 Program Evaluation. Description of internal written program for reviews and evaluations to include, but not be limited to, frequency of inspection (a least annually) and areas covered, those responsible for abatement, and tracking of identified hazards.

2.2 Hazard Identification. Describe the hazard identification and analysis system to be used to identify basic and unforeseen safety and health hazards of routine/non-routine jobs, tasks, and processes associated with the work to be performed on the contract.

2.3 Employee Reports of Hazards. Describe methods for employees to report (reprisal-free) hazardous conditions (e.g., close calls).

3.0 HAZARD PREVENTION AND CONTROL

3.1 Hazardous Operations. Description of method for identifying hazardous operations associated with the work to be performed throughout the performance of the contract and the method for notifying personnel of the hazardous operations. Written procedures shall be developed for all hazardous operations, including testing, maintenance, repairs, and handling of hazardous materials and hazardous waste. The Contractor may implement this requirement by identifying its existing company policies and procedures relating to hazardous operation procedures together with a statement that LaRC will have access, upon request, or by identifying the method whereby the contractor will identify and submit hazardous operations procedures to the SFAB, SMAO for review and approval.

3.2 Topic Specific Section requirements. The following safety topics, at a minimum, that are applicable to the work to be performed on the contract shall be included:

3.2.1 Hazard Communications Program - Describe the hazard communications program as defined in 29 CFR Part 1910.1200 and LPR 1710.12 Potentially Hazardous Materials-Hazard Communication Standard. Include process for compliance with and updating of Safety Data Sheets (SDS) for each chemical used on the job-site.

3.2.2 Personal Protective Equipment. Describe personal protective equipment program and its usage and maintenance in accordance with applicable OSHA regulations and LPR 1710.4, “Personnel Protection - Clothing and Equipment,” and LPR 2710.1, “Langley Research Center Noise Control and Hearing Conservation Program”.

3. 2.3 Fall Protection. Description of method to ensure compliance with the requirements of OSHA regulations pertaining to fall protection systems and LaRC regulations.

3.2.4 Scaffolding. Description of method to ensure scaffolding is designed, constructed and assembled in accordance with the requirements of applicable OSHA regulations and LPR 1740.2, “Facility Safety Requirements”.

3.2.5 Hazardous Operations Permits (This item is not required if it is not applicable to the contract). Identify facilities, operations, and/or tasks where hazardous operations permits will be required, such as:

a. Operations Involving Potential Asbestos Exposures, including training.

b. Operations Involving Exposures to Toxic or Unhealthful Materials.

c. Operations involving Confined Space Entry, including training, obtaining a Confined Space Entry Permit, and process for initial and hourly readings in accordance with applicable OSHA and LaRC regulations.

NOTE: Refer to LPR 1740.2, “Facility Safety Requirements” for LaRC procedures pertaining to the 3.6 a, b, and c above.

d. Operations Involving New or Modified Emissions/Discharges to the Environment.

e. Operations Involving Hazardous Waste.

NOTE: Refer to “LAPD 8800.1, LaRC Environmental and Energy Management for LaRC procedures pertaining to the -3.6 d and e above.

f. Operations involving Hot Work (Welding), in accordance with LPR 1710.11, “Fire Protection Program”.

g. Operations requiring the issuance of a LaRC Safety Permit in accordance with LPRs 1710.12, “Potentially Hazardous Materials - Hazard Communication Standard,” LPR 1710.5, “Ionizing Radiation,” and LPR 1710.8, “Nonionizing Radiation”.

3.2.6 NASA LaRC Lockout/Tagout System. Description of method for compliance with LPR 1710.10, “Langley Research Center Energy Control Program “Lockout/Tagout” and LPR 1710.6, “Electrical Safety”.

3.2.7 Ionizing and Non-Ionizing Radiation. Description of method for ensuring employee awareness training of radiation symbols and when they are used in accordance with LPR 1710.5, “Ionizing Radiation” and LPR 1710.8, “Non-Ionizing Radiation”.

3.2.8 Potentially Hazardous Materials. Description of method for ensuring employee awareness training for LaRC’s hazardous materials program in accordance with LPR 1710.12, “Potentially Hazardous Materials - Hazard Communication Standard”.

3.2.9 Crane Certification. Describe process for ensuring that all mobile/truck-mounted cranes brought on site by the prime or subcontractors have a current “Annual Certification of Load Test”. Include crane location identification for crane certifications to facilitate inspections upon request by NASA Inspector or SFAB, SMAO.

3.2.10 Pressure Vessels. Describe process for ensuring compliance with LPR 1710.40, “Langley Research Center Pressure Systems Handbook” and LPR 1710.42, “Safety Program for the Re-certification and Maintenance of Ground-Based Pressure Vessels and Piping Systems,” pertaining to the design, procurement, fabrication, modification, repair, operation, and/or recertification of pressure systems.

3.2.11 Bloodborne Pathogens. Describe process for ensuring compliance with LPR 1800.3 “Bloodborne Pathogens”.

3.3 Medical Program. Description of the medical surveillance program equivalent to the LaRC physical protocols, which have been established to evaluate personnel and workplace conditions to identify health issues and potential occupational exposures for employees working with hazardous materials (chemicals), ionizing and non-ionizing radiation, lead, asbestos, crane and forklift operations, and employees working at heights in excess of 25 feet (Reference LPR 1740.6, Personnel Safety Certification).

4.0 ACCIDENT, INJURY, AND CLOSE CALL REPORTING AND RECORDKEEPING

4.1 Accident, Injury, and Close Call Reporting and Recordkeeping - Address process for complying with LaRC unique clause section J # Mishap Reporting and #. Contractor Monthly Accident/Incident Reports. Identify process for initiating and maintaining appropriate records concerning accidents, injuries, and close calls, including the investigation process, implementation of corrective actions to prevent recurrence, and compliance with the recordkeeping requirements of OSHA 29 CFR 1904.

5.0 EMERGENCY RESPONSE

Reference LPR 1710.11 Fire Protection Program and LPR 1046.1, Emergency Management Plan.

6.0 NOTICE OF VIOLATION

Describe the response process to any Notice of Violation (NOV) issued for safety violations to the Contractor or its subcontractors. The response process should address: cause for violation;

mitigation of impact, if applicable; planned prevention of recurrence; timing of response to ensure compliance within LaRC’s three working day response time requirement; and the process for delivery of the response to the issuer of the NOV.

7.0 Subcontractor Compliance

Address how the prime Contractor ensures subcontractor compliance to the approved Safety Plan.

8.0 Other Safety Considerations

Identify any other safety considerations unique to the performance of this contract.

9.0 Safety Meetings

Identify the plan for conduct or attendance of regular safety meetings in accordance with LaRC Policies and Langley specific clauses.

10.0 Employee Safety Training, Certification and Programs

Provide detailed information on employee safety training, certification and programs. Describe types of safety training required per duties performed, parties responsible for certification, and provide an outline of applicable regulations. Describe safety programs and how the programs emphasize safety and motivate employees to be safety conscious.

Exhibit A – Performance Work Statement

MECHANICAL AND COMPOSITE HARDWARE FABRICATION SUPPORT

SERVICES (MCHFSS)

1.0 INTRODUCTION

The National Aeronautical and Space Administration (NASA) Langley Research Center (LaRC) pioneers the future in space exploration, scientific discovery, and aeronautics through research and development of technology, scientific instruments and investigations, and exploration systems. The Fabrication Technology Development Branch (FTDB) and the Metal Applications Development Branch (MATB) support the Engineering Directorate (ED) in meeting the vision and mission of LaRC and NASA as an Agency. The mission is met by both civil servants and a Contractor support team who cooperatively work to see our Nation’s goals are reached.

2.0 GENERAL SCOPE

This Performance Work Statement (PWS) covers the general requirements for Mechanical and Composite Hardware Fabrication Support Services (MCHFSS) . The Contractor shall design and fabricate research-oriented, one-of–a-kind flight test articles and assemblies including, but not limited to, ground support equipment, aircraft, spaceflight, laboratory, science, research facilities and instrumentation requirements in Government-provided facilities on-site at NASA LaRC. These services shall encompass functional fabrication work areas with support services provided for: Mechanical Fabrication and Composite Fabrication of research oriented hardware.

The Contractor shall, except as otherwise specified, furnish all personnel, training, transportation and on-site management necessary to perform the work. In addition, the Contractor shall utilize ISO 9001 and AS9100 during performance of tasks. On a regular basis, the Contractor shall transport material, equipment, and parts from one building to another on-site at LaRC. The Contractor shall perform work in accordance with task orders that shall include performance standards and fabrication specifications in the form of assembly drawings, sketches, and written requirements describing the work to be performed along with any special fabrication operations, procedures, and techniques required to complete the task.

The Contractor shall follow and provide documentation in accordance with the task order. Such documentation may include, but is not limited to, documentation required by NASA LaRC LMS-CP- 5640, and LMS-CP-5646, as well as redlined fabrication drawings that reflect the ‘as-built’ configuration of the final hardware.

3.0 MECHANICAL FABRICATION SUPPORT

The Contractor shall support three functional work areas: Metallic Machining, Welding, and Metal Fabrication. The Contractor shall fabricate research-oriented mechanical hardware including, but not limited to, hardware for aircraft instrumentation, aircraft structural modifications, aircraft flight test hardware, simulator modifications, modification to commercial off-the-shelf (COTS) equipment, structural test articles, and research instrumentation, ground support equipment, spaceflight applications, panels, chassis, equipment racks, instrumentation pallets, and cabinets, and research hardware within test facilities. The Contractor shall provide corrosion control, surface preparation, to include wire brushing, sanding, and other methods recommended by coating manufacturers, and application of coatings in accordance with industry standards, or as specified in the task order. The Contractor shall design and fabricate special unique tools and fixtures, and develop techniques and processes applicable to metal fabrication technologies. The Contractor shall support the development, fabrication, and testing of unique precision metal wind tunnel models, precision flight and space flight hardware including related ground support hardware, facility components, and laboratory test apparatus. The Contractor shall utilize a variety of specialized machining such as numerically controlled milling, high-speed machining, and wire electrical discharge machining. The Contractor shall operate heavy lift equipment and cranes, such as, 18- Ton mobile crane, high reach man lift, forklifts, 5 and 10 Ton overhead cranes. The Contractor shall support the development of precision models for wind tunnel tests, high-reliability instruments for space flight experiments, and intricate fixtures and support apparatus for research facilities. The Contractor shall provide support for assembly, repair, and testing of mechanical components/systems. The Contractor shall perform a full range of metals fabrication functions such as cutting, bending, precision forming, rolling, braking, and welding. The Contractor shall manage fastener, metal warehouse, and tool room inventories.

The Contractor shall provide metal distribution to various locations on Center. Contractor vehicles are required to move material between buildings. Generally, full-sized trucks and cargo vans are sufficient for most material moves.

3.1 Metallic Machining - The Contractor shall perform specialized machining processes and program and operate a range of equipment, including but not limited to, programing and operating 3 axis and 5 axis Computer Numerically Controlled (CNC) mills and lathes, 4 axis wire Electrical Discharge Machining (EDM) and, multi-axis abrasive waterjets. The Contractor shall also operate conventional mills and lathes. The Contractor shall design and fabricate special unique tools and fixtures, and develop techniques and processes applicable to machining of metal alloys, polymers, and composites.

3.2 Welding - The Contractor shall perform welding techniques and processes including, but not limited to, arc welding such as Flux Cored Arc Welding (FCAW), Gas Metal Arc Welding (GMAW) also known as Metal Inert Gas (MIG), Gas Tungsten Arc Welding (GTAW) also known as Tungsten Inert Gas (TIG), and Shielded Metal Arc Welding (SHAW). The Contractor shall utilize personnel with the appropriate welding certifications in accordance with American Welding Society (AWS) B2.1 or as specified in the task order. Additionally, the Contractor shall utilize personnel with appropriate silver soldering and brazing certifications in accordance with American Society of Mechanical Engineers (ASME) Section IX, if applicable or as specified in the task order. The Contractor shall utilize these processes to fabricate and develop precision flight and space flight hardware including related ground support hardware, facility components, and laboratory test apparatus.

3.3 Metal Fabrication - The Contractor shall perform a variety of metal fabrication processes including, but not limited to, aviation metal-smithing; conventional and specialized machining; hand tooling and fitting; and metal cutting, aligning, shearing, punching, drilling, grinding, sawing, welding, torch-cutting, forming, bending, rolling, braking, and fastening utilizing riveting, and bolt/screw applications.

4.0 COMPOSITE FABRICATION SUPPORT

The Contractor shall fabricate research-oriented composite hardware including, but not limited to, the development, fabrication, instrumentation, and testing of precision flight and space flight composite aero-elastic and force test wind tunnel test articles. The Contractor shall provide composite fabrication support including, but not limited to, exploration hardware and test articles, free-flight, spin and dynamically scaled remotely piloted articles; planetary and lunar rovers, flight and ground support hardware, tunnel blades, display articles, crates, facility components and laboratory testing apparatus. The Contractor shall support three functional work areas: Composite Model Making, Composite Fabrication, and Instrumentation. The Contractor shall develop one-of-a-kind test specimens utilizing special fabrication techniques applicable to plastics, polymers, composites and additive manufacturing including, but not limited to, application and development of fabrication techniques in ceramics processing and foundry operations to cast and mold non-metallic models and components. The Contractor shall support real time proof-of-concept engineering model development and experimental application techniques utilizing a variety of both plastic and metallic additive manufacturing systems.

4.1 Composite Model Maker – The Contractor shall perform composite model making. The Contractor shall utilize unique processes in composites technology including, but not limited to, model making, patternmaking, mold fabrication, vacuum bagging techniques, material lay-up, polymeric applications and resin infusion. The Contractor shall utilize specialized laboratory equipment including, but not limited to, numerically controlled milling machines, high-speed routers, ply cutters, vacuum pumps, heated paint rooms, conventional wood working equipment and autoclave systems. The Contractor shall support the development and instrumentation of precision models and related structures and hardware for aerospace research. The Contractor shall provide composite surface preparation and application of coatings. The Contractor shall follow proper coatings applications and environmental standards.

4.2 Composite Fabricator – The Contractor shall perform composite fabrication. The Contractor shall utilize laboratory equipment including, but not limited to, laser trackers, Computer Aided Manufacturing (CAM) systems, additive manufacturing systems, numerically controlled milling machines, high-speed routers, ply cutters, advanced robotic fiber placement systems, heated paint rooms, conventional wood working equipment and autoclave systems to develop and instrument precision test articles and related structures, test specimens, and hardware for aerospace research applications. The Contractor shall work with a wide range of materials including, but not limited to, pre-preg, dry fabric cloths and unidirectional carbon fiber and fiberglass, release agents, and other room temperature, oven cure and autoclave processing materials. The Contractor shall perform ceramics processing and foundry operations to cast and mold non-metallic models and components. The Contractor shall utilize additive manufacturing technologies including stereolithography, fused deposition modeling, selective laser melting, and wax patterns. Additionally, the Contractor shall develop laser ablation techniques for processing unique materials not suitable for conventional processes.

4.3 Instrumentation – The Contractor shall install instrumentation in models and flight test articles to include, but not limited to, plastics, ceramics, and hybrid metals. The Contractor shall install components including, but not limited to transducers, static pressure tubes and thermocouples. The Contractor shall utilize methods of instrumentation installation including, but not limited to, bonding, brazing, soldering, molding in place, spot welding and other physical attachment techniques. The Contractor shall advise as an expert authority on a wide variety of production materials and methods related to the organization's work in instrumentation applications technology including, but not limited to, metallic test article development; composite test article development; polymeric applications; electrostatic discharge brazing and soldering; general machining, woodworking and composite fabrication applications; various surface treatments; hardware quality assurance; and other related manufacturing and processing methods used in the production of research-oriented hardware for aerospace applications.

4.4 Composite Specimen Manufacture – The Contractor shall machine and manufacture specimens utilizing advanced composite materials. Contractor shall utilize unique processes in composites technology in the machining of test specimens and manufacturing of test fixtures, using both conventional and non-conventional techniques to machine precision specimens. These specimens include, but are not limited to, tensile, compression, bi-axial, compact tension, and large stiffened compression damaged panel specimens.

The Contractor shall develop one-of-a-kind test specimens utilizing special fabrication techniques applicable to plastics, polymers and composites including, but not limited to, Spectra, graphite, carbon fiber, Avocoat and fiberglass as well as more conventional materials.

The Contractor shall utilize specialized laboratory equipment including, but not limited to, milling machines, lathes, slicers, grinders, water jets and the LabCut 5000. Machining services include, but are not limited to, diamond coated and abrasive tooling and low-stress grinding, both cylindrical and surface grinding, polishing and final dimensional inspection. The Contractor shall adhere to tolerances outlined in American Society for Testing and Materials (ASTM) standards and industry standards.

5.0 GENERAL MANAGEMENT

The Contractor shall interface with NASA and Contractor research scientists, engineers, and technicians, including Quality Assurance personnel. The only positions authorized to change contractual agreements or give technical direction are the contracting officer (CO) and contracting officer’s representative (COR) to the extent of the delegation from the CO.

The Contractor shall utilize the Government’s E2 work management system and the non-conforming requirements (NCR) system in the process of all work. The Government may upgrade or change these systems during performance of the contract

5.1 Task Order Management System – The Government will provide a Task Order Management System for planning, organizing and controlling task order activities. The Government will provide an automated system that establishes the task flow process to ensure flexibility, responsiveness, accuracy, and archiving of the task orders. The task order automated system will allow for the electronic initiation, receiving, review, approval, issuance, and modification of task order(s). The Contractor shall track and generate end user reports to include, but not limited to, individual task order’s estimated cost, funded costs and fee, cumulative task orders estimated cost and fee; fabrication areas tasked, start, stop and completion dates, total task hours (ordered and used), and a completed task quality standard metric for customer feedback with comment input field. The system shall provide security levels to ensure it is secured and only viewable to authorized users.

The Government-provided task order management system shall be used unless otherwise approved by the Government.

5.2 Response – The Contractor shall be responsive to both routine and rapid response work order requests.

5.2.1 Routine Response – See Contract Section H.2 Task Ordering Procedures.

5.2.2 Rapid Response - The Contractor shall respond to rapid response requests by the Contracting Officer (CO) or COR. Upon receipt of a rapid response task order request, the Contractor shall provide a task order proposal for the requirement within 2 hours. Historically, there have been 1-2 rapid response requests per month with the total average of 8 hours of effort provided per request.

5.3 Progress/Program Meetings – The Contractor shall participate in reviews with the CO and NASA Engineering Directorate management to discuss cost planning, phasing and performance and the overall progress of the Contractor, subcontractors, and vendors on a daily basis, or as required by the CO. These reviews may include both formal and informal discussions with multiple customers requiring multiple products/reports, sometimes due concurrently.

5.4 Employee Certification & Training - The Contractor shall maintain certification and training records on all Contractor employees working on the contract. The Contractor shall ensure that all employees maintain required training and certifications, including but not limited to, forklift, overhead crane, and mobile crane operations and for welding, silver soldering, and brazing standards as listed in PWS section 3.2.

Additional training may be required at the task level. Contractor-procured training shall be OSHA approved.

5.5 Training – The Government may require the Contractor to attend training and performance certifications on specific equipment or applications of particular unique procedures that are not commercially available. This additional training must be coordinated by the CO or COR.

In accordance with NPR 3410-2G, with the authorization of the cognizant CO or COR, as delegated, NASA may permit LaRC contractor personnel to attend authorized and scheduled NASA training provided that space is available and such attendance does not deny civil service employees training. The training must be necessary for Government purposes. In addition, training may be held on-site or off-site.

The following training and certifications are required, and include, but are not limited to:

Contractor-provided training

1) Weld Qualifications/Certifications as per ASME Section IX

2) Mobile Crane Operator certification

Government-provided training with certification

1) Overhead Crane

2) Fork Lift

3) Fall Protection

4) Respirator

5) Confined Spaces

6) Polymeric Certification

7) Software training certifications in

a. Powermill

b. Solidworks

c. Power Inspect

d. Verisurf

e. Esprit

8) Scaffold Erection certification Overhead Crane and Forklift qualifications are required for all employees.

However, not all Contractor employees are required to be certified in all areas listed above. Contractor employees are identified for specific training based on task order requirements. Approximately 3 to 5 Contractor employees are required to have certifications in several areas, so that the Contractor staff covers the suite of certifications required.

5.6 PERSONAL PROTECTION EQUIPMENT (PPE)

The Government will provide PPE, to include basic items, such as safety glasses, hard hats, and welding safety equipment. All other PPE shall be provided by the Contractor.

6.0 PLACE OF PERFORMANCE

The work will be performed on-site at LaRC. Other work sites may be specified at the task order level.

6.1 Government Facilities On-Site - The Government facilities have equipment available for contract performance as listed below. The Government may modify, change, reconfigure or relocate on-site performance locations without notification and approval to the Contractor.

Currently, the LaRC work sites are: Advanced Machining Facility - building 1225, Flight Test Article Laboratory - building 1232A, Composite Machining Lab/Material Casting Laboratory – building 1237-A, Materials Casting Laboratory – building 1237-A, Composite Model Development Laboratory - building 1238B, Hangar Annex - building 1244D, Metal Shed – building 1245, and various research facilities, and on-board the various research aircraft.

7.0 TRANSITION OF CONTRACT SERVICES

The Government will provide access to facilities after award for transition of activities. Dates and times shall be mutually agreed upon by the Government and Contractor to minimize disruption of services. The COR will assist with access to facilities. Office space will be provided from February 1, 2020 through March 31, 2020 for up to 2 people.

8.0 APPLICABLE DOCUMENTS

LMS- CP-5640 Requesting, Performing, and Closing Fabrication

Services Request

LMS-CP-5646 Requesting, Performing, and Closing Non-Formal Fabrication Requests

Langley Form (LF) 133 Fabrication Work Request LF 211 Heat Treatment Record LF 213 Verification for QA Inspection LF 214 Verification for PWB Layout LF 248 Materials Analysis and Quality Assurance

Laboratory (MAQAL) Work Request LPR 1440.7 LaRC Records Management Procedural

Requirements LMS-CP-4892 Bonded Storage LMS-CP-5507 Reporting and Disposition of Nonconforming

Aerospace Hardware Items and Products LMS-CP-5514 Controlled Stores LMS-OP-5641 Contractual Resource Management for Fabrication LMS-CP-5698 Welding/Brazing LF 34 Welder's Concurrency Log Entry LF 471 Weld Procedure Specification (WPS) LF 472 Welder Performance Qualification (WPQ) LF 473 Procedure Qualification Record (PQR) LMS-OP-5642 NDE Procedures NPR 4200.1 Equipment Management NPR 8735.2 Management of Government Quality Assurance

Functions for NASA Contracts LMS-BP-8737 FTDB Identification and Traceability of Products

Policy LMS-BP-8738 MATB Identification and Traceability of Products

Policy LAPD 1440.7 & LMS-CP-1440.8 Records Management AWS B2.1 Base Metal Grouping for Welding Procedure and

Performance Qualification ASME Section IX Welding and Brazing Qualifications

APPENDIX A - Definitions, Abbreviations, and Acronyms

Term Definition ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials AWS American Welding Society CAM Computer Aided Manufacturing CNC Computer Numerically Controlled CO Contracting Officer COR Contracting Officer’s Representative COTS Commercial Off The Shelf CP Center Procedure ED Engineering Directorate EDM Electrical Discharge machining FCAW Flux Cored Arc Welding FTDB Fabrication Technology Development Branch GMAW Gas Metal Arc Welding GTAW Gas Tungsten Arc Welding LaRC Langley Research Center LF Langley Form LMS Langley Management System LPR Langley Procedural Requirement MATB Metal Applications Technology Branch MCHFSS Mechanical and Composite Hardware Fabrication Support Services MIG Metal Inert Gas NASA National Aeronautics and Space Administration NC Machinist Numerical Control Machinist NPR NASA Procedural Requirement On-Site Langley Research Center (LaRC) or other NASA Centers PWS Performance Work Statement similar to a Statement of Work and used synonymously Response Having Contractor personnel working on-site at the NASA LaRC facility Rapid Response An unexpected occurrence or set of circumstances demanding immediate action at the discretion of the CO or COR outside the normal work hours (Monday thru Friday 7:00 am – 4:30 p.m.)

SHAW Shielded Metal Arc Welding TIG Tungsten Inert Gas

EXHIBIT B - CONTRACT DOCUMENTATION REQUIREMENTS

CONTRACT DOCUMENTATION REQUIREMENTS

I. DOCUMENTATION PREPARATION/SUBMISSION INSTRUCTIONS

1. Initial Baseline Financial Management Report

a) The Contractor shall prepare a time-phased Baseline Financial Management Report, detailing by month how it plans to incur costs for the base period of performance utilizing the NASA Form 533Q format.

The Contractor shall prepare and submit the report in accordance with instructions set forth on the reverse side of the 533Q Form and NASA Procedural Requirements (NPR) 9501.2E, NASA Contractor Financial Management Reporting. The Contractor shall submit the initial 533Q within 30 working days after the effective date of contract.

b) The Contractor shall submit a Baseline Financial Management Report for each option period within 30 working days after the effective date of the option period. The total estimated cost reflected in the reports must equal the contract value. The Contractor shall update the report, as required, during performance of the contract for approval by the Contracting Officer. The report shall be revised each time a contract modification is executed which increases or decreases the contract estimated cost, for a reason other than an overrun. The report shall not be revised to include overrun costs.

c) The minimum reporting categories indicated below shall be included in column 6 of this report.

1. Direct Labor Hours

• Mechanical (Mech)

• Composite (Comp)

• Other Direct Labor (ODL)

2. Direct Labor Dollars

3. Overhead(s)

4. Subcontract

5. Material

6. Travel

7. Other Direct Cost

8. G&A

9. Total Estimated Cost

10. Fee

11. Total Estimated Cost and Fee

2. Monthly Contractor Financial Management Report

a) The Contractor shall submit a Monthly Contractor Financial Management Report in accordance with NFS 1852.242-73, NASA Contractor Financial Management Reporting. The Contractor shall prepare and submit the form in accordance with the instructions set forth on the reverse side of the form and NASA Procedural Requirements (NPR) 9501.2E, NASA Contractor Financial Management Reporting. A summary 533 shall be delivered with an attachment that lists all tasks issued to date. The format shall be as described in the paragraphs below.

b) The Contractor shall submit the report not later than the 10th working day following the close of the Contractor's accounting period being reported.

c) The Contractor shall complete Columns 8.a and b using estimates (forecasts) for the succeeding two months.

d) The Contractor shall ensure that estimates (forecasts) are the best projection of the actual costs to be reported in column 7.a of the subsequent month's 533M. Since NASA uses the Contractor's estimate for the current month (column 8.a of the 533M) as accrued costs in its monthly financial statements, the accuracy of these projections are critical to the integrity of NASA’s financial data.

e) The Contractor shall report costs on the basis of the Contractor’s most current data for actual rates experienced at the time the report is prepared, rather than on the basis of Defense Contract Audit Agency (DCAA) approved provisional billing or bidding rates. In addition, the Contractor shall make adjustments as needed for actual cost experience to reflect rates reported in its final indirect cost rate proposal submitted after the end of each of its fiscal years in accordance with paragraph (d) of FAR 52.216-7, Allowable Cost and Payment. The Contractor shall explain in the footnotes on the 533 report any adjustments made for actual rates as determined by the Contractor in its annual final indirect cost rate proposal.

f) The Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/-10%) between estimated costs shown in the prior month and actual costs shown in the current month at the contract level. (For example, the estimated costs shown for June in column 8.a in the May 533M and the actual June costs shown in column 7.a in the June 533M.)

g) The Government will consider the Contractor’s accuracy of financial reporting when evaluating the Contractor’s performance in the Contractor Reporting Assessment Reporting System (CPAR).

h) The minimum reporting categories indicated below shall be included in column 6 of this report.

1. Direct Labor Hours

2. Direct Labor Dollars

3. Overhead(s)

4. Subcontract

5. Material

6. Travel

7. Other Direct Cost

8. G&A

9. Total Estimated Cost

10. Fee

11. Total Estimated Cost and Fee

3. Contractor Monthly Accident/Incident Reports - The Contractor shall submit monthly man-hours, headcount and accident/incident data for the prime and the subcontractor to the LaRC Safety and Facility Assurance Branch (SFAB) within 10 working days after the end of each month. The Contractor shall submit this data via the web-based system entitled Contractor Monthly Accident Reporting (CMAR) located at https://cmar.larc.nasa.gov/login.cfm. If the Contractor is unable to submit its information electronically via CMAR, then the Contractor shall submit Langley Form 272A to SFAB at Mail Stop

305. The Contractor shall also submit an annual summary of occupational injuries and illnesses to the Occupational Safety and Health Administration (OSHA) as described in 29 CFR Part 1904.32.

4. Mishap Reporting – In the event of an emergency, the contractor shall call 911 on a center telephone or 757-864-2222 from a cellular phone.

The Contractor shall verbally notify SFAB (Call 757-864-7233) of any NASA mishap (reference NPR 8621.1) as soon as practical, but no later than 2 hours following occurrence. For any incident that does not result in contractor personnel injury, the Contractor shall submit a NASA Langley Form 164 through the LaRC Safety Website located at https://safety.larc.nasa.gov/index.cfm?ContentID=3 within 24 hours of occurrence. For any incident involving contractor personnel injury, the Contractor shall call the NASA Langley Research Center (LaRC) Occupational Health Clinic at 757-864-3193 [between 7:00 a.m. to 3:30 p.m. (M-F)] to initiate the injury report within 24 business hours of occurrence if the injured employee does not seek initial treatment at the NASA LaRC Occupational Health Clinic. Any contractor employee who receives medical treatment for a work-related injury from the LaRC Fire Department or an outside medical facility shall report to the NASA LaRC Occupational Health Clinic (Building 1216) when they return to work on Center at LaRC. The Contractor is required to investigate their own NASA mishaps and coordinate with SFAB on the submission requirements of the investigation report..

5. Notice of Violation Response -- The Contractor shall respond to any Notice of Violation (NOV) issued for safety violations to the prime and/or its subcontractors. The response shall include the cause for violation; mitigation of impact, if applicable; and planned prevention of recurrence. The Contractor shall submit the response to the NASA LaRC Safety and Facility Assurance Branch (SFAB) and the Contracting Officer within three working days of issuance.

6. Workmanship Standards Training and Certification Plan

The Contractor shall submit a Workmanship Standards Training and Certification Plan within 45 days of contract effective date. The Contractor shall describe an approach to training and certification of personnel. The plan shall include as a minimum:

1. Description of participants involved in the training, and their roles and responsibilities.

2. List of types of training to be conducted, including traditional classroom, computer-based training, on-the-job, simulations, etc., and what criteria will be used to select a particular method.

3. Description of proposed facilities, tools, and other support equipment, as well as materials and documentation required to implement the training.

4. Description of certification process (i.e., test administration, attendance, self-test, etc.)

5. Listing of the detailed training curriculum (if other than NASA training is used).

6. Detailed discussions of the processes and activities, which will be performed to plan, develop, implement, administer, and track the training and certification requirements.

7. Describe the recertification process, if one exists.

7. Safety and Health Plan - The Contractor shall submit a Safety and Health Plan within 30 calendar days of contract award date (date the Contracting Officer Signs the Contract). Per NFS 1852.223-73, the Contractor shall not commence work until a functional review of the submitted Safety and Health Plan is completed by the NASA LaRC Safety and Mission Assurance Office (SMAO) Safety and Facility Assurance Branch (SFAB), and the Safety and Health Plan is approved by the Contracting Officer.

The Safety and Health Plan shall be…