Attachment_A_-__CONSTRUCTION_IMPLEMENTATION_PLAN.pdf

PROJECT No. 20552

ATTACHMENT A:

March 21, 2019

CONSTRUCTION IMPLEMENTATION PLAN

FOR

AEROSPACE COMMUNICATIONS FACILITY

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

GLENN RESEARCH CENTER

21000 BROOKPARK ROAD, CLEVELAND, OHIO 44135

Revision 03

CONSTRUCTION

IMPLEMENTATION PLAN FOR

FY18 COF AEROSPACE

COMMUNICATIONS FACTILITY February 28, 2019

OVERVIEW

This Implementation Plan is to be used in conjunction with the Aerospace Communications Facility (ACF) Design Documents. The Implementation Plan describes the logistics and methodology of completing the ACF construction project as required by the contract documents.

The National Aeronautics and Space Administration (NASA) Glenn Research Center (GRC) is the lead organization for this construction project and is responsible for e n s u r i n g the implementation in compliance with all applicable Codes, standards and regulations. Ross Barney Architects (Chicago, IL) is the Prime Architectural and Design Contractor responsible for development of the design package.

The GRC is a Federal Government installation administered and operated by NASA. The GRC facility occupies 350 acres in Cuyahoga County, Ohio near Cleveland. The NASA GRC address is as follows:

NASA Glenn Research Center 21000 Brookpark Road Cleveland, Ohio 44135

Project Description

This project will consist of the construction of a new 54,000 square-foot building in the West Area of the Glenn campus, tentatively named the Aerospace Communications Facility. The building consists of approximately twenty five (25) research and development laboratories, specialized in design and construction for communication technologies. The building and grounds include laboratory spaces, a large shielded high-bay space, and both rooftop and ground-based antennae fields. The project includes installation of a geothermal borehole field, new asphalt parking areas, exterior site work and landscaping, and the extension of underground utilities, as required. The building is designed to achieve a minimum LEED Silver rating and to comply with current Life Safety and ADA requirements.

General Campus Setting

NASA GRC is separated into four geographic sub-areas. The Central Area is the largest region and is bordered by Brookpark Road to the north and Cedar Point Road to the south. The West Area is located west of Abram Creek. The South Area is the region south of Cedar Point Road.

ACF is located in the West Area at what is currently Area 315 Gated Storage.

An arial view of the building site is shown below:

NASA will have all existing items cleared from the building site prior to issuing the first NTP.

Purpose and Objective

The purpose of this Implementation Plan is:

Provide guidance for construction activities detailed in the Contract Documents.

Identify known hazards and special considerations for Contractor field personnel.

Outline permitting and facility requirements for the work.

Familiarize the Contractor with NASA GRC protocols and processes.

Outline the requirements for implementation of certain construction activities.

Provide requirements and limitations for the related site work.

Provide requirements for utilities associated with the buildings and site work.

This ISSUED FOR CONSTRUCTION Drawings, Specifications and Design Analysis (Project #20552) provide the details of construction for the building, parking lots, site features, and utilities.

All work shall be completed in accordance with all applicable Federal, State and Local Laws and Regulations. The Contractor shall apply for and obtain all necessary permits applicable for the scope of work. The construction shall be conducted in accordance with the ISSUED FOR CONSTRUCTION Drawings, Specifications and Design Analysis.

PROCESS AND PROCEDURE

The following paragraphs enhance processes and procedures that are described in the Project Specifications.

Notice to Proceed

The construction contract shall be structured with two Notice to Proceed (NTP). These shall be issued as follows.

Initial Notice to Proceed

This NTP shall authorize the Contractor to assemble and submit all required pre-construction submittals (equipment, schedules, health & safety plans, etc.). After this NTP, and before the Contractor submits a detailed construction schedule, a pre-construction meeting shall be held between the Contractor and NASA implementation teams. This meeting will discuss the implementation of construction and the coordination key construction activities. The Contractor shall identify any long lead items or activities and the associated impact on project implementation. The Contractor shall then incorporate this information into the construction schedule and submit the detailed schedule to the Contracting Officers Representative (COR) for approval.

Second Notice to Proceed

This NTP shall authorize commencement of actual site construction (field work). The timing between the Initial and Second NTP is anticipated to be between sixty (60) and ninety (90) days.

The timing of this is largely dependent on the Contractor's ability to assemble and provide the leading information, followed by appropriate review and approval lead times1 for the approving authorities. In order to obtain this NTP the following must be completed:

The Site-Specific Health and Safety Plan (HASP) shall be reviewed and approved (signed) by the GRC Safety and Health Division (SHeD) and the Facilities Division (FD).

The Storm Water Pollution Prevention Plan (SWP3) shall be reviewed and approved by the Facilities Environmental Management Office (EMO). The Ohio Construction General Permits (CGP) process shall be complete. This process is anticipated to take 45 calendar days to complete and is required before any ground is broken. Refer to Chapter 4 of the Construction Contractor Manual for additional information.

Submittals on major (long lead) equipment identified by the Contractor's implementation schedule shall be reviewed and approved. Evidence shall be provided that material and equipment have been procured (invoices, manufacturing dates, etc.).

The construction schedule, submittal registry, and schedule of values shall be submitted, reviewed and approved.

Occupancy

A Temporary Occupancy Permit will be issued by the NASA AHJ (Authority Having Jurisdiction) which indicates the ACF building construction scope has been completed. This permit will be signed and approved once all the safety/fire protection systems are tested and operational with no exceptions. The purpose of the temporary occupancy permit is to allow assets (i.e. furnishings)

1 Review and approval processes internal to NASA are based on a ten working day allowance for review by the NASA organization. Comments, questions and clarifications are returned to the authoring organization for response and re‐submittal. Each cycle of submission for review and approval re‐initializes the ten working day review period.

to be installed.

Upon completion of the building and all project scope a Full Building Occupancy will be issued by the AHJ. The full building occupancy allows occupancy of the building for NASA personnel. The full building occupancy represents the full contract completion (e.g. final acceptance).

The temporary occupancy permit, and the full building occupancy are two separate documents, and shall carry individual punch lists that need to be finalized to grant the permits. NASA and the Contractor will collectively begin a formalized punch list process approximately ninety (90) calendar days before planned substantial completion. Weekly punch list walks of the project will be made by the team. The Contractor is expected to actively participate in the punch list process to ensure that the final details of construction are addressed to the satisfaction of the owner.

Construction Schedule

The notional construction schedule below shows the approximate dates suggested for construction activities. The schedule is based on the base bid scope of work and all options and assumes a contract award date of August 1, 2019. The actual schedule is dependent upon the actual date of contract award as well as the dates of Construction Notice to Proceed(s), the Contract Period, and the Construction Progress Schedule submitted by the Contractor and approved by the COR. The period of performance for completion of the work under the Base Bid Contract is 540 calendar days from First NTP. The performance period for Base Bid site work (Second NTP to the completion of base-scope work) shall not exceed 540 calendar days. The performance period shall be extended as follows if any of the options are accepted:

In terms of calendar days, the Base Period: 689 calendar days

Option #1 (Exterior Stair): +13 calendar days Option #2 (Electric Vehicle Charging Stations): +6 calendar days Option #3 (Low Oxygen Detection System): +13 calendar days Option #4 (Roof Opening for Antenna Mounting): +13 calendar days

Therefore, if all of the Options are awarded, the period of performance for completion of the work under the Base Bid and All Options scenario would be 734 total calendar days from Contract Award.

Contractor shall submit a detailed construction schedule to the CO for approval as described in Specification Section 01 33 00. This schedule shall display the sequence of work, coordination and implementation issues, and shall identify all utility outages. It shall identify work areas where work is to be performed. As work progresses, the schedule shall be updated monthly and provided to the Project Manager at the first weekly construction meeting of each month. The construction schedule shall clearly identify a clear “Critical Path” so that any conflicts or construction delays can be evaluated.

The Contractor’s project schedule shall present a timeline for the following activities:

Permit / notification requirements Site preparation / set-up and mobilization Excavation, stabilization and removals Installation of foundations Erection of steel Placement of cast-in-place and pre-cast concrete structures Roof Installation completion Building in the dry, and interior installations can be completed independent of the weather.

Installation of mechanical, electrical, plumbing and communications/network/audio-visual trades2

Activation, testing and commissioning activities Finishes and outfitting Backfilling, grading and seeding Punch list activities Final cleaning and demobilization in preparation of final acceptance and occupancy

LEED, Commissioning and Commissioning Agents

In order to provide a High Performance and Sustainable Building (HPSB), the ACF will follow the guidelines of the U.S. Green Building Council (USGBC) LEED V2009, among others, and undergo an enhanced, total building envelope commissioning.

The ACF is designed to secure a minimum LEED Silver certification but targets Gold certification.

(V2009 for New Construction). The contractor is responsible for ensuring all LEED NC credits and prerequisites are earned according to the project specifications, section 01 33 29, and the project LEED scorecard, as included in Volume 1 Design Report. The contractor shall provide an individual on the Contractor's staff responsible for administering LEED NC credits and prerequisites and for assembling and uploading documentation required for LEED certification. The contractor shall identify a LEED NC Accredited Professional as part of the contractor team. The Environmental Manager may serve in this role if LEED NC accredited. The contractor shall provide a separate submittal of LEED supporting documentation for each appropriate submittal, following the standards as outlined in the project specifications. The

2 Including NICS (NASA Support Service Contractor) installation of network infrastructure and A/V systems. The Contractor shall act as if NICS is a direct subcontractor, and shall be responsible for integrating NICS activities into the overall project schedule for coordination and installation.

contractor LEED staff shall coordinate with the NASA (3rd party) LEED administrator to ensure all documentation requirements are met prior to the end of construction for submission for LEED certification.

NASA will secure the services of an Enhanced Commissioning Agent (CxA) to develop, coordinate, oversee and document the commissioning activities for the building and building systems. The Contractor shall participate and fulfill the obligations relating to these commissioning activities as required by Specification 01 91 00.00 98, and other requirements as provided in the Contract Documents. The Contractor shall plan for, and include in the implementation schedule, for the commissioning activities including the detailed planning sessions that will precede actual field events. The Contractor is responsible for coordinating and managing the activities of subcontractors, vendors, and others from the Contractor's team and ensuring that requirements for commissioning are passed to the various tiers of participants. The CxA acts as an independent 3rd-party Owner's Representative.

Submittals

Submittal processing is comprised of the review and approval of submittals (including shop drawings, supplier drawings, product data and samples) provided by the Contractor in accordance with 01 33 00.98 SUBMITTAL PROCEDURES. Submittals will be made electronically (with exception of samples) by the contractor via the NASA established eRoom submittal tracking and processing system. NASA will provide the entry, recording and logging of these electronic submissions within the eRoom database.

NOTE: The team (NASA, A/E and Contractor) will discuss at the pre-construction meeting, a methodology of ‘bundling’ similar and related submittals for review and approval. Bundling of submittals provides all parties with the benefit of out-processing a more ‘complete’ submittal for the integrated systems and equipment.

NOTE: Excessive submittal 'recycling' shall not be basis for compensation or delay by any party. Should any submittal by or returned to the Contractor for further action more than two (2) times beyond the initial submission, the status will be reviewed by the NASA PMT for immediate discussion and resolution.

The Contractor shall be responsible to review and correct submittals assembled by subcontractors before submission is made to eRoom. Incorrect or incomplete submittals will be returned immediately for correction. The Contractor shall limit requests to expedite processing of submittals.

LEED-related submittals shall have all LEED content included with the base submittal. Multiple submittals for the same item/entry will not be accepted.

BIM Modeling

A detailed, functional Building Information Modeling (BIM) model has been developed during the building Design Phase. This model is provided for the full, unrestricted use by the Contractor during the Construction Phase. The Contractor is expected to use this BIM model to improve the execution and efficiency of construction by utilizing BIM benefits to the project in coordination and task sequencing, clash detection and avoidance, and fostering better cross communication between trades.

NASA requires the A/E to work collaboratively with Contractor to facilitate the hand-off of this BIM model for use during the Construction Phase by the Contractor. The Contractor is equally expected to engage this collaborative process to learn of, understand and take responsibility for the BIM model during the Construction Phase.

The Contractor IS NOT required to incorporate as-built information into the BIM model beyond that deemed necessary by the Contractor for its own use. There is not a project requirement to deliver as a legacy a fully updated, as built, facility management (FM) ready BIM.

Unforeseen Conditions

In the event of unforeseen conditions, events and/or circumstances work will be stopped and the CM and or PM will be informed. The PM (or his/her designee) will provide approval to continue work. If the Contractor continues to work on, or with an unforeseen field condition, all risk shall be on the Contractor for the work performed.

Requests for Payment

In order to facilitate accurate and expedient payment for services (refer to Section G of the General Contract), NASA has established a process of pre-authorizing payment requests from the Contractor. The Contractor shall prepare and electronically (via email) submit to the NASA Project Manager (PM) and preliminary (aka pencil copy) of the planned progress payment via the Schedule of Values. The PM will review and concur with the proposed payment request, or return the request for revisions. Once the proposed payment request has been approved by the PM, the Contractor can electronically submit the completed payment request to the NASA Shared Services Center for processing as instructed in Section G of the General Contract.

KEY PERSONNEL

Following is a summary of the roles and responsibilities of key personnel involved in the implementation of the project requirements.

NASA Occupational Health Safety and Environmental Coordinator

The NASA OH&S Coordinator is responsible for all coordination between NASA GRC Facilities Division (FD), NASA GRC Safety and Health Division (SHeD), and the NASA GRC Facilities Environmental Management Office (FE). The NASA OH&S Coordinator will serve as a single point of contact for all occupational health, safety and environmental issues and coordination.

Duties include but not limited to coordinating the review and approval of the HASP and inspection of the construction/construction work for compliance with OSHA, EPA and ODH regulations. The NASA OH&S Coordinator also serves as a resource to the Contractor to help resolve any environmental, health and safety issues that may arise during construction.

NASA has established a website for Glenn Construction Safety (https://www.grc.nasa.gov/smad-ext/construction-safety/) as a portal to safety-related information for all construction activities at NASA Glenn Research Center's Lewis Field and Plum Brook Station.

NASA Building Manager

The NASA Building Manager is responsible for coordination of building activities and signing construction permits for construction activities.

NASA Project Manager (PM) and Deputy Project Manager (DPM)

The NASA Project Manager (PM) and Deputy Project Manager (DPM) provide overall management for the project. The PM, DPM and NASA Construction Manager collectively form the NASA project management team (PMT). This team establishes project goals and objectives and assures that they are met in a high quality, cost efficient and timely manner. The project management team shall have stop work authority. Collectively the PMT serves as the owner's authority and representation.

NASA Contracting Officer (CO)

The Contracting Officer is responsible for ensuring compliance with terms of the contract and for all formal actions thereto. The CO is also responsible for monitoring labor rates, negotiating and processing contract modifications and change orders, and authorizing contract payments.

Matters of dispute between the NASA team and Contractor team are ultimately decided by the CO. All field change orders are approved by the CO.

NASA Contracting Officer Representative (COR)

The COR is responsible for ensuring technical compliance with contract documents. The COR advises the CO on validity of submitted pay requests. The COR provides the CO with technical evaluation and cost justification of change order proposals for negotiated contract modifications.

For this project, the NASA PM and DPM shall serve as the CORs.

NASA Construction Manager (CM)

The NASA Construction Manager is responsible for oversight and assurance of compliance with the contract technical documents, policies and procedures. The CM serves as the field authority and reports directly to the PM/DPM. The Contractor's Construction Manager (superintendent) is expected to communicate directly with the NASA CM on matters of field implementation. This communication is expected to be daily at a minimum throughout construction. Matters not resolvable at the CM/CCM level are to be immediately elevated to the Contractor's PM and NASA PMT. The CM is responsible for oversight of the Contractor's activities, adherence to QA/QC field procedures and the HASP, coordination with the PM, field documentation, and preparation of field change orders if required. The CM shall have stop work authority. The CM is a valuable resource to the Contractor for all day-to-day construction related issues, navigating local policies and procedures and coordination with other performing organizations at GRC.

NASA Inspector (NI)

The NASA Inspector is a delegate of the NASA project management team, responsible for daily oversight and inspection of all project work. The NASA Inspector will document project performance and report all results to the PMT. The NI does not replace the Contractor's quality assurance and quality control procedures, but acts as an Owner's representative for independent QA/QC oversight. The Contractor shall provide full and open access to the work site. Matters of

QA/QC revealed by the AI shall be promptly addressed by the Contractor. The NASA Inspector shall have stop work authority.

Contractor Project Manager (CPM)

The CPM shall have overall responsibility for management and quality implementation of contract components of the construction activities. The CPM shall ensure all contractual goals and objectives are met in a high-quality, cost efficient and timely manner. The Contractor Construction Manager (CCM) reports directly to the CPM. The CPM is responsible for overall contract management, communications, questions, concerns and onsite project issues. All Construction Contract communications shall be directed by the CPM to the NASA PMT. The CPM shall have stop work authority. The CPM is the Contractor's equivalent of the NASA PM/DPM.

Contractor Construction Manager (CCM), Project Superintendent

The CCM is responsible for the implementation of specific contracted project components, remedial activities, adherence to project requirements, coordination of the HASP, coordination of field personnel activities and field documentation. The CCM reports directly to the CPM and the CM. This is a full-time position with 100% on site responsibilities. If any construction personnel are on site this individual, or designated alternate, shall be on the site and responsible. Refer to Specification 01 30 00.98 for specific requirements and qualifications of the CCM.

Contractor Safety and Health Officer (SHO)

The SHO is responsible for confirming all health and safety procedures designed to protect personnel are strictly adhered to throughout implementation of all project activities. The SHO shall have the authority to stop work if health and/or safety issues arise that are not immediately addressed to the satisfaction of the SHO. The SHO reports directly to the CCM and CM. This is a full-time position with 100% on site responsibilities. If any construction personnel are on site this individual, or designated alternate, shall be on the site and responsible. Refer to Specification 01 30 00.98 for specific requirements and qualifications of the SHO.

Contractor Quality Assurance / Quality Control Officer (QA/QCO)

The QA/QCO shall coordinate with the CPM to ensure project requirements of the Design Quality Assurance Plan (CQAP) are achieved and to ensure inspections are performed in accordance with the CQAP.

The QA/QCO shall review and approve variances during field activities before work commences.

The QA/QCO shall evaluate, approve and document the disposition of non-conformance reports (NCR) and design and supervise the implementation of audit/surveillance plans. The QA/QCO reports directly to the CPM and shall inform the CPM and CCM of all information and decisions documented and reported.

Roles of the NASA team

NASA, as Owner of the project, has assembled a team to oversee, direct and support the construction, commissioning and activation of the ACF. In addition to those key personnel and roles defined above, the Contractor can expect to engage and interface with others:

Systems Managers - Engineers assigned within the NASA organization to oversee and manage critical, far reaching, functions such High Voltage Electrical, Low Voltage Electrical, Domestic Water, Civil Systems, Structural Systems, Architectural Systems, etc.

These Systems Managers provide direction such that continuity and commonality across the GRC campus is consistent and that the operations of the Center are maintained at all times.

Authorities Having Jurisdiction (AHJ) - Authorities assigned to oversee and manage critical, far reaching, functions affecting the health, safety and security of the GRC campus such as Fire Protection, Life Safety, Physical Security, Pressure Systems Safety, etc.

These Authorities are similar to civil roles granting permits and enforcing rules, regulations and laws.

Discipline Engineers - Discipline engineers assigned by the Facilities Division or organizations supported by the Facilities Division, as subject matter experts. These engineers have the experience and technical training to provide oversight, recommendations and supporting engineering consistent with the accepted practices, policies and procedures at GRC.

Safety (Code Q) - Engineers and subject matter experts assigned to oversee and ensure the safety of personnel and property is maintained at all times. Construction safety and occupational health of all personnel, both NASA and contractor, is of the utmost priority.

The Safety personnel at NASA will be present throughout construction and have the authority to stop work immediately if unsafe conditions or practices are observed.

Environmental (Code FE) - Engineers and subject matter experts assigned to oversee and ensure that environmental concerns are observed, practiced and maintained at all times. The Environmental personnel at NASA will be present throughout construction and will monitor construction activities to ensure compliance with the GRC Environmental Programs Manual. The Environmental personnel also assist with waste management processes and help ensure that all activities at GRC operate in an environmentally responsible manner.

Logistics and Technical Services (Code C) - Organizations within Code C support activities at GRC and are responsible for the coordination and management of the many of the Center’s day-to-day services such as freight traffic management, equipment management; solid waste removal; scrap metal removal; coordination of recycling efforts with the Environmental Management Office; furniture management including coordination of acquisitions and moving services; and custodial services.

Architect-Engineer - The team of architects, engineers and consultants contracted by NASA for the engineering and design of the ACF, continuing throughout construction, commissioning and activation with construction administration services. For the ACF, Ross Barney Architects (Chicago, IL) provides these services.

Contacts

The Contractor will be furnished with instructions on who and how to make contact for site access, safety response, shutdown coordination, etc. This information will be made available at the pre-construction conference.

WORKPLACE SAFETY

Health and Safety Plan (HASP)

The safety and wellbeing of all personnel is a paramount concern for NASA. Safety is given top priority and outweighs schedule and cost considerations when performing any activity. The Contractor should review the GRC Safety Manual and become familiar with the expectations, processes and procedures governing safe work at the Center.

The project’s health and safety considerations will be addressed by the Contractor’s Health and Safety Plan (HASP). The Contractor shall perform a complete hazard analysis in the development of this HASP. The HASP will be reviewed and approved by the NASA GRC Safety and Health Division, with concurrence of the COR, prior to commencement of work. Refer to Specification 01 36 26.98 General Safety Requirements and Chapter 2 of the Construction Contractor Manual for additional information. The Safety and Health Division (SHeD) has developed a website with key information and resources to help construction contractors at GRC develop and manage safe work activities. This website is https://www.grc.nasa.gov/smad-ext/construction-safety/ .

The Contractor shall ensure that all requirements of the GRC Safety Manual are communicated to their employees, subcontractors and others under their charge. The Contractor is responsible for training employees and/or subcontractors on the site-specific HASP content. Each employee (prime or subcontractor) will sign the site-specific HASP to document this training.

NASA personnel (SHeD and others) will continuously monitor the Contractor's activities for compliance with all safety requirements. Violations will be issued notifications for redress by the Contractor. Significant violations may result in immediate work stoppages and persistent violations are subject to monetary penalties as defined by the Contract. Safety incidents resulting in personnel injury or significant damage to property may result in extended work stoppages, including lengthy mishap investigations, for which schedule and financial losses may be incurred by the Contractor.

Permit & Notification Requirements

Plans, permits and checklists required to plan, authorize and approve activities of the Contractor are listed below (but not limited to):

Fall Prevention Plan FAA permit/Notification Digging, Trenching & Excavation Permit EASC-Electrical Applications Safety Permit Crane Authorization Confined Space Permit Hot Work Authorization Permit Road Closure Permit Area Clearance Authorization Pneumatic Test Permit Switching and Lock out/Tag out Record Ohio EPA for Notification of Construction and Renovation NASA GRC Soil Relocation Permit NASA GRC Hot Work Authorization Permit Utility Outage and Connection Requests

Refer to Chapter 5 of the Construction Contractor Manual and the Glenn Construction Safety website for these forms and other information.

Utility outages and connection requests shall be as indicated in specification section 01 11 00.98.

Prior to any excavation or surface penetration activities, the site or affected area is subject to a utility clearance performed by NASA GRC surveyors. Once located, the Contractor is solely responsible for managing excavation activities in strict accordance with Chapter 35 of the GRC Safety Manual. Chapter 35 of the NASA Glenn Safety Manual requires a permit for digging, excavation and trenching. This permit shall be completed and submitted to the NASA GRC SHED and EMO for review and approval prior to initiating the construction activities. Refer to Chapter 3 of the Construction Contractor Manual for additional information on managing Digging, Trenching and Excavating activities.

Hazardous Equipment

Contractor shall note that special FAA approval is required for all crane boom heights in excess of the 55 feet (due to NASA's proximity to Cleveland Hopkins Airport). For cranes in excess of this height the Contractor is required to complete and submit FAA Form 7460-1. The approval takes approximately by the FAA may take between 45 and 90 calendar days. For cranes of this height or less local approval is granted by completing Form GRC-185 Temporary Crane Request.

The approval shall be coordinated with the NASA Construction Manager in either event. Refer to Chapter 3 of the Construction Contractor Manual for additional information.

ENVIRONMENTAL CONSIDERATIONS

The site of construction of the ACF has been sampled and found to be free of solid waste soils.

Soils of the construction site have been deemed as clean industrial fill. Disposal of all solid waste shall be handled in accordance with contract documents, applicable chapters of the Environmental Programs Manual, the GRC Waste Management Manual and all applicable regulations. Refer to Chapter 4 of the Construction Contractor Manual for additional information.

In general, onsite soil stockpiles will be utilized for backfill as required. Final project grading shall be as indicated on the Contract Drawings. The Construction Contractor will be required to remove and properly dispose of unsuitable backfill materials and soils.

Ohio Construction General Permits (CGP) Procedure

The total area of soil disturbed within the project boundaries will exceed one (1) acre and therefore a SWP3 under Ohio Environmental Protection Agency (Ohio EPA) Permit number OHC000005 is required. Best Management Practices (BMPs) must be followed in accordance with Chapter 3 of the NASA GRC Environmental Programs Manual (EPM), Water Pollution Control. The Ohio EPA will only accept Notice of Intent (NOI) and Notice of Termination (NOT) applications for required projects electronically through the Ohio EPA eBusiness Center website. Although the GRC Environmental Management Office (EMO) submits the NOI and NOTs for NASA GRC construction projects, the prime Contractor is required to submit the permit fee for NOIs electronically (via electronic check or credit card) through the State of Ohio eBusiness website.

In order to submit the payment, the prime Contractor is required to register for an eBusiness account (https://ebiz.epa.ohio.gov/app/services/account/account.html#/). The process of registering for an account only takes a few minutes. Once the permit application is submitted through the GRC Center Director’s office, EMO will provide the prime Contractor with an invoice or application number so that the electronic payment can be made.

Chemical or Fuel Spills

Procedures for chemical or fuel spills reporting and cleanup are detailed in Chapter 8 of the NASA GRC Environmental Programs Manual. For any spill the Contractor is to first call 216-433-2088 to report the spill. The Contractor shall next contact the CM to notify him/her of the incident.

NASA has on site personnel who are trained to deal with any type of spill, and the Contractor is encouraged to use this resource to mitigate any impact. The Contractor will purchase, and deploy spill kits as needed around the job site. If fuel storage is on site a designated spill kit is needed in close proximity to the fuel storage area. The Contractor will have spill kits on site as soon as any equipment, trucks, or fuel is at the site. Refer to Chapter 4 of the Construction Contractor Manual for additional information.

Storm Sewer Contamination from Construction Activities

The Contractor shall comply with the policies for water pollution control established in Chapter 3 of the NASA GRC Environmental Programs Manual. Measures stipulated in the Storm Water Pollution Prevention Program (SWP3) shall be applied and monitored at all times by the Contractor. The NASA Environmental Management Office will provide oversight to the Contractor's activities and inspect the work site for compliance throughout the duration of the contract.

Site Related Work

Please refer to the Geotechnical Engineering Report included in Volume 1 of the Design Analysis.

The Contractor shall observe all site characterizations provided in the geotechnical report, including the expectation of encountering ground water during excavation. Any, and all groundwater that is encountered for ANY excavation work shall be managed by the Contractor in accordance with the dewatering requirements listed in the project specifications, and shall be done at no additional cost to the government. The Contractor should expect this in all excavations. The Government will not be responsible for additional costs incurred by the Contractor for damages resulting from the mismanagement of site conditions by the Contractor.

Disposal and Recycling

NASA encourages responsible disposal and recycling habits and requires the Contractor to maintain detailed disposal records. Refer to Specification 01 74 19 for additional information including the record management and reporting requirements.

Disposal containers (e.g. dumpsters) maintained on site must be covered at ALL times.

Construction and demolition debris (CDD) is not to be co-mingled with normal trash. Containers will not be permitted to leave the site if waste management requirements have not been followed.

NASA's Waste Management Team is always available to help the Contractor properly plan and manage the construction and demolition waste.

SECURITY REQUIREMENTS

Site Security, Control and Access

It is NASA policy to provide appropriate and reasonable protection or security for its onsite personnel, including authorized contractors or other invitees, during official duty or tour hours, and for its facilities, property, and information that are in its possession or under its control.

In general, coordination with NASA security will be accomplished through the CM. Contractors are required to obtain temporary badging from NASA to gain access to the facility during construction activities. Permanent badges may be issued for key personnel (e.g. prime contractor key personnel). General construction workers on site between 15 and 180 days may be issued a Temporary Worker badge. Once established, the Contractor is responsible for coordinating access to GRC by any worker, delivery agent or person associated with the work scope. Refer to Chapter 2 of the Construction Contractor Manual for additional information.

All Contractor personnel must be U.S. citizens; no exceptions. This is further extended to any person associated with the project that may have a need to access the Center and building site including technical consultants, vendors, delivery drivers, etc.

It is imperative while on NASA property that all contractor and subcontractor personnel obey all signs and instructions given by uniformed and non-uniformed security personnel, especially if workers are unfamiliar with NASA Glenn Research Center.

The Contractor shall follow and ensure all subcontractors are aware and follow NASA GRC visitor and access control policy at all times. Access control badges shall be displayed at all times unless deemed unsafe due to activity being performed. During those limited times when not displayed due to safety concerns, access control badges shall be available on the individual’s person at all times and available for presentation upon demand. Construction personnel shall proceed directly to the work site once badged through, and leave promptly when daily activities are complete.

Persons found wandering in other areas of the Center may be escorted out and have their access credentials revoked.

Contractor and subcontractor personnel shall honor these restrictions and comply with directions given. Failure to comply may interfere with NASA safety and security, resulting in removal of violators from NASA property and potentially subjecting the Contractor to federal or state charges.

All personnel are to be aware of the federal guidelines for what is allowed, and not allowed on the site. No concealed carry permits will be honored, no bows, no knives with a blade over 5”, ammunition, nor drugs or drug paraphernalia are permitted on site. If these items are found they will be confiscated, and disciplinary actions may be taken. All vehicles are subject to inspection at any time.

Construction Deliveries

The Contractor is responsible for all deliveries, delivery personnel and others related to the project relative to traffic regulations and violations.

All deliveries are to be scheduled and directed to the construction site. Under no circumstances are deliveries to be made to Center's general address. Deliveries made to the NASA Shipping and Receiving Facility will be refused and returned to the place of origin.

All over-sized or special deliveries can be coordinated through the NASA CM for access onto the site with a security escort, traffic controls, etc. This is addressed case-by-case and requires at least 5 days advance notice.

Site Control

The Contractor shall maintain site controls as follows:

Temporary road barricades, fencing and/or gates to control access to the construction site.

Signs necessary to expedite deliveries, maintain traffic flow, promote safety, prevent unauthorized personnel access to the site an prevent interference with NASA GRC operations.

Adherence to NASA GRC traffic regulations.

Working Days & Hours

NASA Glenn Research Center (GRC) standard (normal shift) working hours shall be defined as Monday through Friday, between the hours of 7:00 am to 3:30 pm. Second shift hours at GRC shall be defined as Monday through Friday, between the hours of 4:00 pm to midnight. Weekend hours shall be defined as Saturday through Monday, between the hours of 12:00 am Saturday to 6:00 am Monday.

Construction activities shall occur during daylight hours on a five (5) day per week, eight (8) hour per day schedule. Any activities outside of this time frame need to be requested 5 business days in advance. Weekends, nights, and off-shift are allowable but must be coordinated with the NASA Construction Manager as there is a requirement for NASA oversite any time construction personnel are on site. This is not a cost to the Contractor, just a notification. The Contractor as well as any subcontractor CANNOT be on the GRC property without designated NASA assigned personnel on the campus. No exceptions shall be granted. Refer to Chapter 2 of the Construction Contractor Manual for additional information.

Please note that all construction deliveries must occur during the standard working hours. The truck inspection loop and scales at the Main Gate are staffed only during these hours. Deliveries arriving outside these hours, without prior coordination, will be turned away.

Government Holidays and Closures

Below are the standard Federal holidays observed by the Center:

New Year's Day Martin Luther King Day Washington's Birthday (Presidents Day) Memorial Day Independence Day Labor Day Columbus Day

Veterans Day Thanksgiving Day Christmas Day

The Center is generally considered "closed" on these holidays, however the Contractor may be permitted to work on these days with prior coordination. NASA requires 48 hours notification of the intent to work on these holidays.

In addition to the holidays, the Contractor should be aware that other closures are possible, such as in the event of adverse weather, national crisis, or lapses in Federal funding. In the event of adverse weather, personnel can call (216) 433-WEAT for the status of operations at the Center.

Coordination with Other GRC Projects and Activities

The GRC campus operates as a small city. Consequently there are activities, projects and occurrences outside of the work site which may affect activities on the work site. Close coordination between NASA and the Contractor can help mitigate impacts to the work site activities. Examples of these may include:

Visits by dignitaries, senior management or groups to the work site or surrounding areas that may require coordination, stand-down or housekeeping.

Utility outages, planned or otherwise, that could cause disruption to utilities at the worksite.

Other construction projects at the Center (e.g. road paving) that may result in temporary disruption to the work site or re-routing of access to the work site.

Safety stand-down days.

Emergency or security incidents.

Federally mandated shutdowns (e.g. lapse in funding)

The NASA project team will attempt to provide as much notification as possible to such situations so that NASA and the Contractor can coordinate to mitigate adverse impacts to the project.

OTHER CONSIDERATIONS

Personnel Impacts

All work shall be coordinated such that disturbances to adjacent building occupants and their work are minimized. Adjacent buildings and facilities in the West Area will be operational during performance of work under this contract. Construction activities shall be performed such that these are not impacted and remain fully operational.

The Contractor will be responsible for providing protection for and maintaining access to adjacent buildings, roadways and walks. The Contractor shall be fully responsible for any damage to adjacent property and shall repair any damage caused by the Contractor, to the approval of the Contracting Officer at no expense to the Government.

Dust control is of great importance due to the close proximity to other buildings and facilities. A detailed Dust Control Plan shall be submitted for Government approval prior to the beginning of field work, as required by Specification 01 35 43.98. Dust suppression during building construction activities that generate airborne particulates shall be described in the Dust Control Plan. If the accepted dust abatement and suppression methods are not working to control dust, the Government reserves the right to request a revised plan for approval and implementation.

Contractor shall be responsible for the control and cleanup of dust and debris throughout the duration of construction activities.

The Contractor shall maintain the site with appropriate security fencing, dust/privacy screen, gates and roadway barricades to prevent unauthorized personnel from entering the construction site as shown on the design drawings. The project fence shall be provided with full screening to assist in dust control. Warning signs shall be provided at appropriate construction site perimeter locations as shown on the design drawings.

Utility Impacts

Distributed utilities located near the site that will be tapped for the new building include:

Sanitary Sewer Storm Sewer Domestic Water Natural Gas Electrical (High Voltage) Communications

Utilities identified in the Contract Documents shall be field verified prior to construction. Trenching, including any shoring or sloping requirements shall be in accordance with the Construction Design, GRC Safety Manual and Contractor’s HASP.

Utilities serving the building will be installed at appropriate manholes, hand hole or locations as identified in the Contract Documents. The NASA survey team will act as the utility clearing service (e.g. OUPS) to mark and clear every underground utility. No digging, shoveling, driving stakes, or penetration of the ground shall take place without an approved excavation permit. Refer to the Construction Contractor Manual for additional information.

Utility shut-downs shall be coordinated in writing with NASA GRC a minimum of 3 weeks in advance using the Area Clearance Authorization process. Refer to Chapter 6 of the Construction Contractor Manual for additional information.

Temporary Power

Temporary electrical power is available for the Contractor. Located near the construction site (near the two wind turbines adjacent to the site) is a 480V-208/120V-3PH, 75KVA transformer feeding a 125A service and a 75KVA transformer at 208V that can provide 225A. The Contractor shall notify NASA of the time table needed to run the temporary power from this location to the ACF site. The Contractor shall provide a plan of how the power will be run (overhead, underground, etc.) to be reviewed and approved by NASA before implementation. If additional power is needed for construction needs the Contractor is to notify NASA as soon as possible so that a source may be identified. The temporary power utility will be provided at no additional cost to the Contractor, but the cost for the installation to get to the source and terminations will be the Contractor’s responsibility. See specification section 01 50 00.98.

The Contractor shall provide a site organization plan at the pre-construction conference demonstrating the construction site layout including temporary office trailers, storage trailers, dumpsters, sanitary facilities, etc.

Electrical Systems Construction

An Electrical Applications Safety (EAS) Permit shall be required to perform work in existing high voltage substations and manholes. The permit request will need the Contractor's implementation plan and HASP (specific to the high voltage electrical installation) approved in order to obtain this permit. The EAS permit process normally takes 30 calendar days for review and approval by the EAS Committee. The Contractor shall factor this review and approval time into the high voltage electrical activity planning. The Contractor shall follow the safety permit’s approved Implementation Plan and work completely within the guidelines of the approved HASP.

The Contractor shall be responsible for adjusting the overcurrent settings on all of the low voltage (600V and below) electrical equipment per the safety permit’s short circuit study and coordination curves. NASA engineering will establish the required settings based upon the equipment installed and provide these settings to the Contractor. NASA will adjust the overcurrent settings on the high voltage equipment.

A NASA Designated Safety Person (DSP, which is a NASA High Voltage Safety Person) is required during all work in electric supply stations, including substations and transformer yards, during work in manholes and power tunnels, during all switching and other steps required to isolate and ground work areas, during testing of new or modified circuits or equipment, and during all switching and other steps required to re-energize work areas. The Contractor shall give the NASA Construction Manager a 10-day advance notification for scheduling of the NASA DSP.

Due to the criticality of coordinating these activities, these shall be activities with specific entries in the Contractor's implementation schedule.

The Contractor shall follow all NASA GRC High and Low Voltage Electrical Power System Operating Instructions. This shall be indicated in the Contractor’s HASP. Copies of these documents are included in the Appendices.

Refer to the contract documents for further notes and diagrams relating to electrical systems construction.

Site Removals & Restoration

It will be the Contractor’s responsibility to maintain the site in a clean and orderly fashion throughout construction activities. It is expected that the site should always be neat and organized, particularly with respect to managing safety of personnel, fire protection, etc.

Construction debris shall be…