ACF_Industry_Day_Presentation.pdf

ACF Construction Contract – Industry D ay Briefing

• The purpose of this Industry Day and One‐on‐Ones is for clarification of the Draft RFP (DRFP) and applicable documents. The Government will not provide advice to potential offerors on what to propose or what will elicit a favorable rating. NASA will not indulge in hypothetical questions (e.g. “if we propose this, how would NASA rate it?)

• All information provided during Industry Day is notional. The Government anticipates a similar structure for the Final RFP, however it is subject to change.

• The Final RFP document when posted to FBO is the official call for proposals, and the language in it dictates the terms of the procurement, regardless of what may have been posted in the DRFP or discussed in Industry Day.

• The solicitation and any documents related to this procurement will be available over the Internet at www.fbo.gov. It is the Offeror's responsibility to monitor the Internet site for the release of the solicitation and amendments (if any).

Disclaimer ay Briefing Aerospace Communications

Facility (ACF)

Industry Day Briefing April 11, 2019

Industry Day Briefing April 11, 2019 3 ay Briefing

• NASA Team:

– Scott Haumesser/Contracting Officer (CO)

– Jeff Chambers/Project Manager

– Kevin Stiles/Deputy Project Manager

• A/E Design Team:

– Ross Barney Architects

• Environmental Design Group

• Thornton Tomasetti

• Hera Laboratory Planners

• dbHMS

• Waveguide

• Guidepost Solutions

Project Team ay Briefing

• REMINDER: See One‐on‐One Meeting Schedule (lobby)

• Industry Day presentation and the list of attendees/companies will be posted to fbo.gov shortly after the event.

• Questions may be asked at anytime during the presentation.

• Questions/Comments may also be submitted after the presentation by e‐mail to the Contracting Officer ONLY at the e‐ mail address below until 4/12/2019.

• The Government does not intend to formally respond to comments, but will consider comments when finalizing the RFP.

• There will be a formal Question and Answer period after the release of the Final RFP.

• Please put the Draft solicitation number, 80GRC019R0001, in the subject line of email.

Scott Haumesser, Contracting Officer scott.d.haumesser@nasa.gov

216‐433‐6800

Introduction ay Briefing

GRC Overview

Lewis Field ay Briefing NASA Glenn Research Center (Lewis Field & Plum Brook Station)

*ACF Project will occur at Lewis Field ay Briefing

Project Overview

Ryan Giblin Mordecai Scheckter

Ross Barney Architects, Chicago ay Briefing Bird’s Eye, West Campus Looking North ay Briefing Exterior View, South Facade ay Briefing Floor Plans ay Briefing Floor Plans ay Briefing Lab Interior ay Briefing Common Areas, Office Hoteling ay Briefing Combined Antenna Testing Range ay Briefing

Contract Overview

Scott Haumesser

NASA

ay Briefing

• Title:

• Type of Contract:

• Place of Performance:

• Competition:

• NAICS Code and Size Standard:

• Period of Performance:

• Estimated Contract Value:

Aerospace Communications Facility (ACF), Project No. 16009

Firm Fixed Price

NASA GRC –Lewis Field

Full and Open

236220‐Commercial and Institutional Building Construction, with size standard of $36,500,000

735 calendar days from First Notice to Proceed; construction anticipated to be from October 2019 to October 2021

More than $25,000,000

Contract Summary ay Briefing Contract Overview – RFP Format

SECTION TITLE COMMENTS

A Solicitation/Contract Form Issued at release of the Final RFP

B Supplies or Services/Prices

C Descriptions/Specs/Implementation Plan Section J, Attachment A

D Packaging and Marking

E Inspection and Acceptance

F Deliveries or Performance

G Contract Administration Data

H Special Contract Requirements

I Contract Clauses

J List of Attachments

K Representations, Certs and Other Statements of Offerors

L Instructions, Conditions, and Notices to Offerors

What Proposals must contain

M Evaluation Factors for Awards How Proposals will be evaluated ay Briefing

• F.4. PRE‐CONSTRUCTION CONFERENCE, within seven (7) calendar days after award

• F.5. 52.211‐12 LIQUIDATED DAMAGES‐CONSTRUCTION (SEP 2000), $2,500.00

for each calendar day of delay until the work is completed or accepted

• G.9. OCCUPATIONAL HEALTH AND SAFETY PROFESSIONAL, dedicated solely to this contract and shall be on site full time whenever work is being performed under this contract

• H.3. SAFETY AND HEALTH – SUPPLEMENT TO 1852.223‐70, Safety Supervision, General Safety Provisions, Fall Protection, Competent Person

• H.4. GRC 52.223‐100 SAFETY AND HEALTH PLAN – GRC SUPPLEMENTAL

REQUIREMENTS (NOV 2013), Safety and Health Plans

• H.6. PRICE DEDUCTION FOR NON‐SATISFACTORY WORK PERFORMANCE,

Deduction Schedule for Performance Issues

• H.7. 52.236‐1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984),

Prime Contractor is required to perform 15% of the work effort

• H.9./H.10. 52.236‐6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984) and SUPPLEMENT, superintendent shall be dedicated solely to this contract and shall be on site full time whenever work is being performed under this contract, CO approval required for replacement

Contract Overview – Special Contract Clauses ay Briefing

• Request for Information (RFI) / Change Order process (CO)

• Contract is subject to Davis Bacon Wage Rate Determinations

Contract Overview – Other Considerations ay Briefing

• J.1 List of Attachments‐ The following documents are attached hereto and made a part of this contract:

Contract Overview‐List of Attachments (DRFP Section J)

ATTACHMENT TITLE # OF PAGES

A CONSTRUCTION IMPLEMENTATION PLAN 24

B 100% TECHNICAL SPECIFICATIONS 2,453

C 100% DRAWING SET 281

D RESERVED TBD

E PAST PERFORMANCE QUESTIONNAIRE TBD

F SMALL BUSINESS PLAN AND REPORTING

REQUIREMENTS

TBD

G U. S. DEPT. OF LABOR, DAVIS BACON GENERAL

WAGE DETERMINATIONS ‐ TBD

TBD

H PRICE BREAKDOWN FORM TBD

I LETTER OF ACKNOWLEDGMENT FOR STAFF

QUALIFICATIONS

TBD

ay Briefing

• Each page in the proposal shall be marked with the legend “SOURCE SELECTION

INFORMATION ‐ SEE FAR 3.104”

• Proposals shall be submitted in one (01) Volume with three (03) Sections: Technical Proposal, Relevant Experience and Past Performance Proposal, and Price Proposal:

Contract Overview‐Proposal Content (DRFP Section L.11)

DELIVERABLE PAGE LIMIT

SECTION 1: TECHNICAL PROPOSAL Total 20

Technical Capability

SECTION 2: RELEVANT EXPERIENCE AND PAST

PERFORMANCE PROPOSAL

Total 20

Prime Contractor List of Relevant Contracts

Safety and Health / OSHA 300 Form Unlimited

Past Performance Questionnaire Not Included

SECTION 3: PRICE PROPOSAL 2

ay Briefing

Section 1: Technical Proposal

• Factor 1: Technical Capability

– Sub‐factor 1: Self‐performed Work: Minimum 15% Required

– Sub‐factor 2: Staff Qualifications: Discussion and acknowledgement of the qualifications requirements and approach

– Sub‐factor 3: Subcontracting Approach Small Business Utilization: Small

Businesses (total)‐‐19%

– Sub‐factor 4: Bonding: Show capability at offered price

Contract Overview‐Proposal Content (DRFP Section L.11) ay Briefing

Section 2: Relevant Experience and Past Performance Proposal

• Factor 2.1: Prime Contractor List of Relevant Contracts

– Relevant to this procurement within the last five (5) years

• Factor 2.2: Safety and Health

– OSHA 300 Form/Logs

– EMR and OSHA 300A Forms

• Factor 2.3: Past Performance Questionnaire (PPQ)

– The Offeror shall provide past performance information on a minimum of three (3) previous or current contracts and a maximum of eight (8). The burden for providing up‐to‐date POC information rests with the Offeror. The Government will not seek out corrections to incomplete or insufficient information on behalf of Offerors ay Briefing

Section 3: Price Proposal

• The Offeror shall provide a completed Price Breakdown Form that includes the prices for major work structure elements as outlined in the form. (See Attachment F) ay Briefing

• FAR / NASA FAR Part 15 ‐ Past Performance / Price Trade Off Source Selection with Technical Proposals

• Overall, in the selection of a Contractor for contract award, Past Performance and Price Factors will be of approximately equal importance

• Tradeoff process (see FAR 15.101‐1) will only be performed between past performance and price, not on technical considerations

• Exchanges between the Government and contractor may occur if determined necessary by the CO (see FAR 15.306)

Contract Overview – Basis for Contract Award (DRFP Section M.2) ay Briefing

Evaluation Process Steps

• Step 1: Initial Acceptability Evaluation (completeness)

• Step 2: Technical Acceptability Evaluation (Pass/Fail)

• Step 3: Relevant Experience and Past Performance, Price Evaluation

• Step 4: Selection by Source Selection Authority (SSA) based on Best Value Trade‐off between Past Performance and Price

Contract Overview – Basis for Contract Award (DRFP Section M.2) ay Briefing

Initial Acceptability Evaluation (completeness):

• An initial review to determine acceptability of the proposals in accordance with NFS 1815.305‐70

– Did you submit all the required documentation?

• All unacceptable proposals will be eliminated from further evaluation

Evaluation Process – Step 1 (DRFP Section M.2) ay Briefing

Technical Acceptability Evaluation (Pass/Fail):

• All proposals remaining after completion of Step 1 will be evaluated to determine each proposal’s Technical Acceptability

• Proposals will be rated as “acceptable” or “not acceptable”

• Proposals must be considered “acceptable” in all Technical Capability Sub‐factors to be considered Technically Acceptable

• All proposals rated technically unacceptable will be eliminated from further consideration

• All proposals rated technically acceptable will be further evaluated

Evaluation Process – Step 2 (DRFP Section M.3) ay Briefing

Relevant Experience and Past Performance Evaluation:

• The Government will evaluate relevant experience and past performance, by utilizing the information gathered from the following sources:

– Prime Contractors submitted information

– Safety and Health/ OSHA 300 Forms

– Past Performance Questionnaire

– Government Past Performance Databases (PPD)

• Relevancy: The Government will evaluate the Offeror’s experience over the past five (5) years to determine whether it has relevancy to the overall requirements of the RFP.

Consideration will be given to size, scope, content, complexity, dollar value, contract type, contractors’ role/responsibility, and customer, as compared to the overall requirements of the RFP.

Evaluation Process – Step 3 (DRFP Section M.4) ay Briefing

Relevant Experience and Past Performance Evaluation:

• Performance: The Government will evaluate the Offeror’s overall performance over the past five (5) years by considering items such as rating history and provided comments in the Government’s Past Performance Database (PPD), responses to the Past Performance Questionnaire (PPQ), and contractor proposal information.

• Relevant Experience and Past Performance information will not be numerically scored, but will be consolidated into a single Level of Confidence rating.

Evaluation Process – Step 3 (DRFP Section M.4) ay Briefing

Price Evaluation:

• The Government will conduct Price Proposal evaluations in accordance with FAR 15.4. to determine if the price is fair and reasonable. The elements that will be considered include:

1. Comparison of proposed prices received in response to the solicitation

2. Comparison of proposed prices with independent Government cost estimates

3. Analysis of pricing information provided by the Offeror

4. For purposes of source selection, the total proposed price of the Base scope of work plus all Options will be utilized

5. The Price Proposal evaluation is not numerically scored nor will receive an adjectival rating. However, Price Proposal evaluation findings will be presented to the SSA for their consideration in the selection process

Evaluation Process – Step 3 (DRFP Section M.5) ay Briefing

Source Selection Decision:

• The award of a Firm Fixed Price contract will be based on a “Performance/Price Tradeoff” process for those Offerors who are determined to be technically acceptable.

• Overall, in the selection of a Contractor for contract award, Past Performance and Price Factors will be of approximately equal importance.

• A best value decision may include an offer with a higher price and a higher level of confidence past performance.

Evaluation Process – Step 4 (DRFP Section M.6) ay Briefing

• Sources Sought Notice Issued 06/11/2018

• Post Synopsis 03/08/2019

• Issue Draft RFP 03/21/2019

• Industry Day 04/11/2019

• Comments for Draft RFP Due 04/12/2019

• Issue Final RFP 04/22/2019

• Questions for Final RFP Due 05/08/2019

• Final RFP Proposals Due 05/27/2019

• Contract Award 09/01/2019

Tentative Procurement Schedule ay Briefing

Implementation Plan

Project Manager ay Briefing Implementation Plan Overview‐‐Scope of Work Summary

• The ACF is an approximately 55,000 s.f. R+D facility housing approximate 30 R+D laboratories. The building is arranged as (3) 2‐story bars, with a partial basement under the north bar. Prominent features include:

• Large shielded antenna testing range

• Rooftop antenna platform

• Common office hoteling/lounge areas

• Meeting rooms

• Extensive network cabling

• Select vibration‐controlled labs

• Double‐height lobby with display wall

• Range staging loading area

• Sustainable site and building features including high‐performing envelope and mechanical system

• Steel construction with precast shielded concrete antenna testing range

• The exterior is clad in prefinished metal panels and glazed storefront and curtainwall systems, with perforated exterior shade systems.

• Support facility construction includes, but is not limited to:

• Extension of certain underground utilities

• Site preparation

• Curbs and roadways

• Parking areas

• Pedestrian walkways

• Landscaping

• Multiple above and underground utilities

• Geothermal Borefield

• This project is targeting LEED Gold, and required to be LEED Silver minimum under the USGBC LEED‐NC version 2009 Rating System.

ay Briefing

• Impl. Plan Appendix 1: High Voltage Operational Instructions—Instructions and details of GRC‐specific procedures for work on or near high voltage equipment.

• Impl. Plan Appendix 2: Low Voltage Operational Instructions—Instructions and details of GRC‐specific procedures for work on or near low voltage equipment.

• Impl. Plan Appendix 3: Construction Contractor Manual—GRC Facilities Division manual that outlines GRC‐specific construction procedures and requirements.

• Impl. Plan Appendix 4: SWPPP Template—Template to assist contractors in developing project Storm Water Pollution Prevention Plan.

• Impl. Plan Appendix 5: High Voltage Safety Implementation Plan—Template to assist contractors in developing project high voltage installation implementation plan.

– Overview

– Process and Procedure

– Key Personnel

– Workplace Safety

– Environmental Considerations

– Security Requirements

– Other Considerations

– Appendices

– Applicable and Reference

Documents

– Figures, Appendices, Permits, and Forms

• Construction Implementation Plan‐‐Detailed Implementation Plan which includes the following elements:

Implementation Plan ay Briefing

• Refer to Specification Section 01 11 00.98 SUMMARY OF WORK, Subpart 1.4 OPTIONS, for summary of Bid Options.

• The period of performance for completion of the work under the Base Bid and Option Contract shall be 735 calendar days from First NTP:

Implementation Plan ‐‐Period of Performance

Contract Period Period of Performance

Base Scope 686 calendar Days

Option #1 (Exterior Stair) 14 calendar Days

Option #2 (Electric Vehicle Charging Station) 7 calendar Days

Option #3 (Low‐Oxygen Detection) 14 calendar Days

Option #4 (Roof Opening for Antenna Mounting) 14 calendar Days

TOTAL: 735 calendar Days ay Briefing

• Option No. 1: Exterior Stair‐‐Furnish and install an exterior stair, and all associated components, from the second floor to the roof top antenna platform as indicated on project drawings.

• Option No. 2: Electric Vehicle Charging Station‐‐Furnish and install an electric vehicle charging station at the parking area as indicated on project drawings.

• Option No. 3: Low‐Oxygen Detection System‐‐Furnish and install low‐oxygen detection system, and all associated components at Cryo/SQIF Room 222 as indicated on project drawings.

• Option No. 4: Roof Opening for Antenna‐Mounting‐‐Furnish and install an opening in the roof to accommodate a future owner furnished, owner installed antenna as indicated on project drawings.

Implementation Plan—Options ay Briefing Implementation Plan —Existing Site Condition ay Briefing

• Picture below taken from West Area Road, facing site

– Currently Gated Storage

– NASA to remove all property within fence

– Contractor to remove fence

Implementation Plan—Existing Site Condition ay Briefing Implementation Plan—Existing Site Condition

• Picture below – Existing Site facing East, Abram Creek − Contractor to remove fence ay Briefing Implementation Plan—Existing Site Condition

• Picture below – Existing Site facing North − NASA to remove all property within fence − Contractor to remove fence ay Briefing

Closing Remarks

Scott Haumesser