80101507-23-STC-ITSA - Information Technology Staff Augmentation - How to Use This Contract (2).pdf

8/30/2024

How to Use This Contract Information Technology Staff Augmentation (80101507-23-STC-ITSA)

Contractor information, pricing, and contract documents are located on the contract web page at https:// www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/ state_term_contract/information_technology_staff_augmentation3

State Agencies

• While the specific format of the Request for Quote (RFQ) is left to the discretion of the agency; the RFQ must include the specific job title requested, as well as a term, service levels, educational qualifications, and experience needed.

• Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for IT Staff Augmentation. Some contractors may not be contracted to provide all of the[“services”,“service categories”, “job titles”, “products”, “regions”, etc.] that are available under this contract; the selected vendors must offer the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] requested in the RFQ. Please refer to the contract webpage, [Pricing section] to determine the [“services”, “service categories”, “job titles”, “products”, “regions”, etc.] that each contractor is contracted to provide.

• A completed Resume Acknowledgment Form or Resume Self-Certification Form; the form is available on the contract web page.

Using STC RFQ Templates in Ariba on Demand (AOD)

• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for obtaining quotes, placing orders, and making payments for this contract.

The MFMP Ariba On Demand (AOD) application provides three ways to create an STC RFQ.

Training materials that provide detailed instructions and information about conducting RFQs in AOD can be found in the Solicitations and Contracts Guide on the MFMP Agency Customer webpage.

1. STC RFQ templates in Guided Buying contain pre-built content and limit users to inviting vendors that have been awarded the contract. After awarding the business, AOD generates a requisition with the awarded vendor and pricing information. More detailed information can be found in the STC RFQ templates in Guided Buying section of the Solicitations and Contracts Guide.

2. Collaborative Requisitions may be used to create an STC RFQ when agency customers need to invite specific vendors, edit the STC RFQ after submission, and use messaging.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/information_technology_staff_augmentation3 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/information_technology_staff_augmentation3 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/information_technology_staff_augmentation3 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/solicitations_and_contracts_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/ https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/ https://s3.amazonaws.com/dmsmyflorida/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/agency_customer_training_registration/mfmp_u_online_training/articulate_files_agency/articulate-156125/content/index.html#/lessons/aT4SmCKkkYZgqD0f7wNZUtW7xR_XI14z https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/solicitations_and_contracts_guide

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After awarding the business, AOD generates a requisition with the awarded vendor and pricing information. More detailed information can be found in the Collaborative Requisitions section of the Solicitations and Contracts Guide.

3. STC RFQ Sourcing Process allows agency customers to customize attachments and questions, interact with vendors, edit the event, and collaborate with individuals within the same agency. After awarding the business, a requisition must be manually created with the awarded vendor and pricing information. More detailed information can be found in the STC RFQ Sourcing Process section of the Solicitations and Contracts Guide.

• For assistance using AOD to create an STC RFQ, please contact the MFMP Customer Service Desk at 866-352-3776 or BuyerHelp@myfloridamarketplace.com.

Creating a Requisition for an STC RFQ in AOD

• When manually creating a requisition for an STC RFQ, confirm the following values:

o Create a non-catalog requisition in AOD using instructions found in the Buyer Guide on the MFMP Agency Customer webpage.

o CATALOG TYPE: None - Create a requisition and click the ‘Add Non-Catalog Item’ button. In the ‘Supplier’ field, use the appropriate contractor’s FEIN, as provided on the contract webpage. In the ‘State Contract ID’ field, select the contract number shown on the specific contract for the selected contractor; please note that the contract number will be 80101507-23-STC-ITSA.

o COMMODITY CODE: 80101507 or select the most appropriate eight-digit commodity code under 81111500, 81111600, 81111700, 81111800, or 81112200; the current list of commodity codes activated in MFMP is located at https://dms.myflorida.com/ commodity_codes.

o METHOD OF PROCUREMENT: B - State term contract with RFQ o Attach a completed Contractor Selection Justification Form for each candidate included in the requisition/purchase order; the form is available on the contract webpage.

• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments though AOD or in the Florida Accounting Information Resource (FLAIR);

also, please use the appropriate contractor’s FEIN when recording purchasing card (P Card) payments in FLAIR.

Eligible Users

• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage. Contractor contact information is accessible from the contract webpage. Please note that additional vendors may offer the specific job title requested under the state term contract for Information Technology Staff Augmentation Services

(80101507-23-STC- ITSA).

https://s3.amazonaws.com/dmsmyflorida/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/agency_customer_training_registration/mfmp_u_online_training/articulate_files_agency/articulate-156125/content/index.html#/lessons/xE8l_NyMiF2NEdS98wvAESWjbPchBgLr https://s3.amazonaws.com/dmsmyflorida/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/agency_customer_training_registration/mfmp_u_online_training/articulate_files_agency/articulate-156125/content/index.html#/lessons/xE8l_NyMiF2NEdS98wvAESWjbPchBgLr https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/solicitations_and_contracts_guide https://s3.amazonaws.com/dmsmyflorida/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/agency_customer_training_registration/mfmp_u_online_training/articulate_files_agency/articulate-156125/content/index.html#/lessons/OZsylIsfhaH7s3Dj2ULv6BbFh7ipqNiX https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/solicitations_and_contracts_guide mailto:BuyerHelp@myfloridamarketplace.com http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/ https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/ https://dms.myflorida.com/commodity_codes https://dms.myflorida.com/commodity_codes http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001

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The RFQ must include the specific job title requested, as well as a term, service levels, educational qualifications, and experience needed.

Frequently Asked Questions

• Can I purchase from a vendor outside of this contract if they offer better pricing?

o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.

• What should I do if I have an issue with the contractor?

o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.

Additional Information

• This state term contract is for information technology staff augmentation services. Staff provided under this contract will be in accordance with Customer Request for Quotes (RFQ), and as described in Attachment J, Job Family Descriptions document. Customers may include a detailed scope of work, specific requirements of the work to be performed, and any requirements of Staff within the Request for Quotes.

Contact Information

• If you have any questions or require assistance specific to this contract (e.g., pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.

• If you have any questions or require assistance specific to MFMP (e.g., system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/information_technology_equipment_software_and_services https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace