8. Section L.pdf

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

SECTION L – Instructions, Conditions, and Notices to Offerors

L1. Objective The resulting contract from this acquisition will be a Firm Fixed Price Contract. The Government will utilize Lowest Price Technically Acceptable source selection procedures to conduct a 100% small business set-aside competition.

L2. Government Point of Contact

The Government individuals listed below are the primary and alternate points of contact for this acquisition.

Address all questions or concerns to both individuals. Written requests for clarifications may be sent to both individuals via email. The Government points of contacts are as follows:

Primary Alternate MSgt Christopher Raney Matt St Thomas christopher.raney@us.af.mil mathew.st_thomas@us.af.mil

L3. Formal Communications

Offerors who determine the requirements of this solicitation require clarification(s) in order to enable submittal of a responsive proposal are requested to send all questions clearly stated with specific page, section, paragraph in writing by the specified date in Block 10 of the SF 1442. Questions should include sufficient detail to enable the Government to respond without requesting further clarification. These questions shall be directed to the Contract Administrator, MSgt Christopher Raney, and sent via email to christopher.raney@us.af.mil. Answers will be compiled and posted electronically to the Federal Business Opportunities website: https://beta.sam.gov/.

L4. Funding Information

In accordance with FAR 36.204 and DFARS 236.204 the anticipated magnitude of this contract is between $250,000 and $500,000.

L5. General Instructions

To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

L5.1. General Guidance

L5.2. Format for proposal Part I-V

The offeror shall prepare the proposal in accordance with Table L1 – Proposal Order and Organization.

Proposals shall be sectioned into five (5) separate parts with dividers and marked accordingly; Part I - Executive Summary, Part II – Past Performance, Part III - Price and Part IV- Contract Documentation.

Table L1 – Proposal Order and Organization mailto:mathew.st_thomas@us.af.mil

Section L Paragraph Number

Part Part Title and Contents Copies Page Limit

L6. I Executive Summary

Cover Page – Company Name / Logo / Contact Information / Solicitation Number

Tab 1 – Master Table of Contents

Tab 2 – Glossary of Abbreviations and Acronyms

1 Electronic Copy (PDF Format)

8 pages

L7. II Past Performance

Tab 1 – Table of Content

Tab 2 – Past Performance Information

1 Electronic Copy (PDF Format)

10 pages

L8. III Price

Tab 1 – AF 3052

1 Electronic Copy (PDF Format)

No Limit

L9. IV Contract Documentation

Tab 1 – Table of Content

Tab 2 – SF 1442

Tab 2a - All Amendments

Tab 3 – Representations and Certifications

Tab 4 – Any Exceptions to Solicitation Requirements

Tab 5 – Financial Responsibility Letter

1 Electronic Copy (PDF Format)

No limit

L5.3. Page and Format

The page limitations established shall be treated as maximums. Pages exceeding the limitation set for in Table L1 – Proposal Order and Organization will not be read or evaluated and will be removed from the proposal. Each page shall be counted towards the maximum limit except the following: Cover page, Table of Contents, Tabs, Glossaries, Dividers, Blank pages, and Past Performance Questionnaires.

The proposals will be printed on 8 ½” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17” sheets. A page is defined as one face of a sheet of paper (white or ivory in color) containing information and each face will be counted as one page. This includes all appendices, charts, graphs, diagrams, tables, photographs, etc. Typed data shall not be less than 12 points using Microsoft Word, Times New Roman font. Pages shall be numbered sequentially by using Part and Page (e.g., Part I, Page 1).

L5.4. Pricing Information

Pricing information shall only be addressed in the Price Proposal Part.

L5.5. Table of Contents

Each part should contain a table of contents to outline the subparagraphs within that part. Tabs shall be used as breaks between each section.

L5.6. Glossary of Abbreviations and Acronyms

Part I shall contain a glossary of all abbreviations and acronyms for the entire proposal that explains each abbreviation and acronym.

L5.7. Electronic Proposals

Only proposals submitted electronically will be accepted. Proposals may be submitted via email to the primary and secondary POC

L5.8. Proposal Submission

Proposals shall be submitted electronically via email to the primary and secondary POC found in section L2 or on a CD-ROM mailed to the address below. Proposal must be submitted on or before the deadline specified in Block 13 of SF 1442. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

355th Contracting Squadron/PKA ATTN: MSgt Christopher Raney Solicitation No. FA487720R0034, Install Substation Relays 3180 S. Craycroft Road Davis-Monthan AFB, AZ 85707-3522

The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

Offerors are cautioned that this is a secure facility, so appropriate arrangements are required to gain access to the facility with enough time to meet the proposal deadline. The United States Air Force has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the 355th Contracting Squadron PRIOR to the deadline.

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the Government and eliminated from consideration for award. Late proposals will be processed in accordance with FAR 15.208 “Submission, Modification, Revision, and Withdrawal of Proposals.” If the proposal is received late and not considered the Government will destroy all late proposals. No destruction certificate will be issued to the offeror.

Contractor internet issues will not be considered in accepting a late proposal. If submitting via email please ensure the proposal is submitted with enough time to allow transmission of the entire proposal. It is recommended to confirm receipt of your proposal.

L5.9. Debriefings file://dma-cs-fas01/355fw_msg/355msg_cons/Groups/MSCB/Solicitations/FY15%20RFP's/FY15%20CLINICAL%20HEALTHCARE%20SERVICES%20(MEDICAL%20CONTRACT)/Section%20A/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.000.doc#b522121

The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range; so the offeror may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range, or determined to be “Unacceptable” during the evaluation process, may request a pre-award debriefing or they may choose to wait after the source selection decision to request a post-award debriefing. Offerors are entitled to no more than one (1) briefing.

L5.10. Discrepancies

If an offeror believes the requirement in these instructions contain an error, omission, or are otherwise unsound, the offeror must immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider. The Government reserves the right to award this effort based on the initial proposal, without discussion.

L5.11. Electronic Reference Documents

All referenced documents for this solicitation are available on the website at https://beta.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L5.12. Oral Presentations

Oral presentation will not be considered for this requirement.

L5.13. Competitive Range Determination

A competitive range is not anticipated for this requirement. In the event that discussions are held, a competitive range determination will be made in accordance with Section M.

L6. Part I – Executive Summary

The executive summary part shall consist of the following:

L6.1. Cover Page

Titled with the solicitation number and title. Include the offeror’s name, logo, and contact information.

L6.2. Master Table of Contents (Tab 1)

Include a master table of contents for the entire proposal.

L6.3. Glossary of Abbreviations and Acronyms (Tab 2)

Include a glossary of ALL abbreviations and acronyms used throughout the entire proposal.

L7. Part II - Past Performance

Each offeror shall submit past performance that contains recent and relevant past performance information.

Past performance information is required on the offeror and all teaming partners, subcontractors, and on joint venture partners who are proposed to perform on this requirement.

The government will evaluate the quality and extent of offeror's performance deemed recent and relevant to the requirements of this solicitation. Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrate customer satisfaction with overall job performance and quality of service for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities that this solicitation requires). In addition, explain corrective actions taken in the past, if any, https://beta.sam.gov/ for substandard performance and any current performance problems such as cost overruns, extended performance periods, customer complaints, etc.

The Government will use information submitted by the offeror and any other sources of information available to the Government to evaluate past performance. When addressing the past performance evaluation criteria in Section M – Evaluation Factors for Award, the offeror shall provide past performance data on at least one (1) but not more than five (5) of the most recent and relevant contracts performed for Federal, State, Local Government and private industry within the past five (5) years from the issue date of this solicitation. There must have been a minimum of a 6 month period of performance. Only references for relevant contracts are desired. Furnish the following information for each contract listed:

- Company/Division name

- Services

- Contracting Agency/Customer

- Contract Number or comparable identifier

- Contract Dollar Value and period of performance

- Verified, current name, address, email address, & telephone number for each company point of contact and reference.

- Brief comments, if desired (Should offerors wish to provide information on problems encountered on the identified contracts and their corrective actions in accordance with FAR 15.305(2), they shall submit such information at the same time references are submitted.)

- If subcontractor, describe portion of the work performed.

Note: Do not leave any of the above information blank. If not applicable please state, “Not Applicable”. If the information is available through CPARS the offeror can advise of contract number.

L7.1. Subcontractor Consent

Past performance information pertaining to any teaming partner, subcontractor, or joint venture cannot be disclosed to the primary offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. The offeror shall also provide a commercial customer authorization letter, which allows release of information to the Government. Past performance information pertaining to a teaming partner or subcontractor cannot be disclosed without the subcontractor’s consent.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner.

If this is a first time joint effort, each party to the arrangement must provide a list of past relevant and recent contracts.

L7.2. Table of Contents (Tab 1)

Include a table of contents for this part.

L7.3. Past Performance Information (Tab 2)

The offeror shall provide past performance data on at least one (1) but not more than five (5) of the most recent and relevant contracts. The offeror’s name, logo, or any other identifiable reference to the offeror shall be provided ONLY on the cover page (L6.1.). Again, only references for recent and relevant contracts are desired.

L7.3.1. Past Performance Questionnaires (Attachment 1).

The offeror is responsible for sending the past performance questionnaire in Attachment 1 to their recent and relevant reference(s), with instructions to fax or email the completed questionnaire to the Contracting Office.

The offeror is to have no more than five (5) past performance questionnaires submitted to 355th Contracting Squadron by their references. The questionnaire shall be sent “directly” by e-mail to 355th Contracting Squadron, MSgt Christopher Raney, christopher.raney@us.af.mil and Dave Harrison, david.harrison.2@us.af.mil. IAW Federal Acquisition Regulation, any questionnaires provided to the Contracting Squadron, directly from an offeror, will not be considered. Questionnaires are due to the Contracting Office by the established offer due date in Block 13a on the Standard Form 1442, however the Government requests the past performance questionnaires be sent five (5) calendar days prior to the proposal submission date to ensure all questionnaires are received for a complete evaluation. Instruction are also printed on the first page of the past performance questionnaire.

L7.3.1.1 Past Performance Questionnaire Early Submission

The offeror is encouraged to have the past performance questionnaires submitted five (5) calendar days prior to the established offer due date in Block 13 on the Standard Form 1442.

L7.3.1.2. Past Performance Questionnaire References

The offeror should provide the list of references requested by the offeror to provide a past performance questionnaire. This list will aid the government in obtaining any questionnaires not submitted. However, it is solely the offerors responsibly to ensure references receive, complete, and return the questionnaire on time. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

L7.3.2. Recent Past Performance

The offeror shall submit past performance that is recent. To be recent, the current effort must be ongoing or must have been performed for a minimum of six (6) months during the past five (5) years from the date of issuance of this solicitation. Any past performance information submitted that does not meet this condition will not be evaluated.

L7.3.3. Relevant Past Performance

The offeror shall submit past performance that is relevant. To be relevant, the performance information provided must resemble the scope, magnitude and complexity of this solicitation. The offeror’s submissions shall be recent and demonstrate the ability to perform the proposed effort. The offeror’s proposing past performance as the Prime Contractor will be weighted more heavily than past performance as a subcontractor. Any past performance information submitted that does not meet this condition will not be evaluated.

L7.3.4. Content Aspects

The offeror is responsible for explaining past performance recency and relevancy submissions to requirement and how the efforts relate. This includes management efforts to correct and improve any performance problems.

L8. Part IV Price mailto:david.harrison.2@us.af.mil

The purpose of this section is to ensure the offeror understands the Government will evaluate on the total price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal. The pricing information provided in the offer shall be complete. Complete means that the offeror proposed a Firm-Fixed Price for ALL applicable item numbers on the AF Form 3052. All dollar amounts shall be in whole dollars and whole cents.

The offeror shall only submit price information as instructed, unless the offeror considers it essential to document or support price position. All information pertaining to the proposed price, including all worksheets and supporting documentation must be included in the section of the proposal designated as the Price part. The offeror’s name, logo, or any other identifiable reference to the offeror shall be provided ONLY on the cover page (L6.1.). UNDER NO CIRCUMSTANCES SHALL PRICE INFORMATION

AND DOCUMENTATION BE INCLUDED ELSEWHERE IN THE PROPOSAL.

L8.1. Price Proposal Information Reasonableness

In accordance with FAR 15.403-1(b) and 15.403.3(a), information other than pricing data may be required to support price reasonableness. If, after receipt of proposals, the Contracting Officer determines there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit pricing data.

L8.2. Price Rounding

All dollar amounts provided shall be in United States currency in whole dollars and whole cents rounded to the nearest penny.

L9. Part V Contract Documentation

Offeror’s shall provide the following information and items listed in this part which are required by the solicitation.

L9.1. Table of Contents (Tab 1)

Include a table of contents for this part.

L9.2. Standard Form 1442 (Tab 2)

The offeror shall complete blocks 14, 15, 16, 17, 18, 19, 30a, 30c and sign in 30b of the Standard Form 1442. In doing so, the offeror accepts all contract terms and conditions as written in the solicitation and all amendments. The solicitation once awarded constitutes the contract.

L9.3. Representations and Certifications (Tab 3)

Complete Representation and Certification in SAM at https://www.sam.gov or complete the necessary fill-ins and certification as required by the solicitation. If the Representation and Certification are completed in SAM please provide a brief statement to that fact. If offereor is filling in the Representation and Certification required in the solicitation please provide the filled in versions in this section.

L9.4. Any Exceptions to Solicitation Requirements (Tab 4)

Offerors must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be tied to a specific paragraph or specific part of the solicitation to which the exception is being taken. Explain the impact of the exception fully in terms of performance, schedule, cost, and any other requirement of the salutation.

L9.5. Financial Responsibility Letter (Tab 5)

A letter from the offeror’s financial institution shall be provided which authorizes the Contracting Officer to verify the offeror’s financial responsibility. Include financial institution’s name, address and primary point of contact and phone numbers for the financial institution.

L9.6. Authorized

Provide the name, title, email address, and telephone number of the offeror point of contact regarding decisions made with respect to the offeror’s proposal. The offeror shall provide the names, titles, email addresses, and telephone numbers for individuals authorized to negotiate on behalf of the offeror.

L9.7. Offeror Name, Address, Identifying Codes, and Applicable Designations

The offeror should provide the company name, street address, county and facility code; CAGE code; DUNS;

TIN; and Small Business designations.

L9.8. Proposal Reimbursement

The Government will not provide reimbursement to offeror’s for ANY proposal costs.

L9.9. List of Attachments

The following list of attachments is provided at the end of Section L:

Past Performance Questionnaire, Attachment 1

ATTACHMENT 1, PAST PERFORMANCE QUESTIONNAIRE

In accordance with FAR 2.101 and 3.104, this document is considered source selection information once filled in.

Offeror: Complete through Part I, and then send the questionnaire to the primary customer point of contact most familiar with the performance effort.

Primary Customer: Complete Part II and Part III The below-named contractor is being considered for award of a contract for Solicitation No.

FA487720R0034 at Davis-Monthan AFB AZ. A primary consideration in our selection process is the contractor’s history of performance of similar efforts. The scope of work includes, but is not limited to:

“Install Substation Relays”. Please complete this questionnaire. Handwritten responses are sufficient. If you need more space, please attach an additional page(s). If you have any questions, please call the Contract Administrator, MSgt Christopher Raney at (520) 228-6794. Please email the completed questionnaire to:

christopher.raney@us.af.mil and mathew.st_thomas@us.af.mil.

ATTACHMENT 1

mailto:david.harrison.2@us.af.mil

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

FORM

Contractor: Contract No.:

Subcontract No. (if applicable):

POC: Title:

(Name) (E.G. PCO/ACO/TM)

(Agency, Telephone No., E-mail Address & Fax Number)

The following questions pertain to the contractor’s record of past (within the past three years) and current performance. The information that you provide will be used in the awarding of a federal contract.

Therefore, it is important that our information be as factual and accurate as possible. Please provide examples and/or explanations (use additional pages if necessary). The following adjectival ratings shall be used in your response.

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

Contractor/Company Name/Division: Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above): Contract Award Date:

Forecasted or Actual Contract Completion Date: Nature of the Contractual Effort or Items Purchased:

Name:

A. CONTRACT IDENTIFICATION

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Title:

Date:

Telephone Number:

Address:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

¨ Outstanding (Explanation must be provided in Comments field below) ¨ Good ¨ Acceptable ¨ Marginal (Explanation must be provided in Comments field below) ¨ Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

¨ Acceptable

¨ Acceptable ¨ Marginal (Explanation must be provided in Comments field below)

¨ Acceptable

¨ Acceptable

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

B. Effectiveness of Project Management (to include use and control of subcontractors)

C. Timeliness of Performance for Services and Product Deliverables.

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

Organization:

Name:

Title:

Date:

Telephone Number:

Address:

E-mail Address:

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

H. Respondent Identification. Please provide the following information:

PART III. RETURN

INFORMATION Please return this completed Questionnaire via e-mail to the

355 CONS Office, mathew.st_thomas@us.af.mil and christopher.raney@us.af.mil

Thank you for your assistance.

Signature Date

Typed or Printed Name

1. Contract Number Award Date Contract type

2. Completion Date/Delivery Schedule.

Original completion/delivery date Revised completion/delivery date

3. Price/Cost – original awarded price

4. Modified Price/Cost -

5. Completion Date or Delivery Schedule – original AND final (or projected final, if the contract is current).

6. Changed Dates -

7. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

8. Procuring Contracting Officer (PCO).

Address: Phone Number:

Fax Number:

E-Mail Address:

9. Administrative Contracting Officer (ACO).

Fax Number: E-Mail Address:

10. Government or commercial technical representative or COR.

Fax Number:

E-Mail Address:

mailto:Elizabeth.r.henderson6.mil@mail.mil mailto:mathew.st_thomas@us.af.mil

11. Relevancy Description.

12. Narrative explanation.

13. Negative Performance Documentation.