Texas Department of Criminal Justice

PROPOSAL COVER PAGE

This form requests basic information about the Respondent and project and must be completed in its entirety, including the signature of the authorized representative.

SOLICITATION INFORMATION

TGC §2269, Contracting and Delivery Procedures for Construction Projects, Subchapter D, Competitive Sealed Proposal

1) Solicitation Number:

696-FD-26-P022A

2) Issue Date: 3) Deadline: July 16, 2026, at June 11, 2026 3:00 p.m. CT

4) Contract Specialists: Ali Duke (936) 437-3826 Alicia.Duke@tdcj.texas.gov (Reference Section G.1) Amanda Kramer (936) 437-3848 Amanda.Kramer@tdcj.texas.gov

5) Type of Solicitation: RFP-Negotiated Request for Proposal

6) Solicitation Description

The Texas Department of Criminal Justice is seeking proposals to replace and install new HVAC systems for inmate housing at the Lopez Unit in Edinburg, Texas.

PROPOSAL SUBMITTAL

7) Submission Portal: TDCJ Euna Procurement Portal (Bonfire) https://tdcj.bonfirehub.com *Reference Section L.12 for complete submittal instructions.

RESPONDENT INFORMATION

8) Legal Business Name:

9) Mailing Address Information (include mailing address, street, city, county, state and 9-digit zip code):

10) Payee Name and Mailing Address, including 9-digit zip code (if different from above)

(remittance address if not electing Direct Deposit):

11) Federal Tax ID No. (9-digit), State of Texas Comptroller Vendor ID Number (14-digit) or Social Security Number (9-digit):

12) DUNS#: 13) Charter #:

14) Type of Entity (check all that apply):

Corporation (incorporated under the laws of the State of ____________)

Partnership Individual Non-Profit Organization* Joint Venture *If incorporated, provide 10-digit charter number assigned by Secretary of State:

If a Foreign Entity:

Individual Partnership Joint Venture Non-Profit Organization Corporation (registered for business in _________________ (country)

15) Prompt Payment Discount: _____ % _____Days or Net 30

16) Amendments: Signed and submitted by the Respondent with Proposal via Euna Procurement Portal (Bonfire) prior to the deadline.

RESPONDENT AUTHORITY AND SIGNATURE

17) Respondent Point of Contact Name:

______________________ Title: ___________________________

Email address:

______________________________________________ Telephone #: ____________________

18) Respondent Authorized Signature:

NOTE: THIS PAGE WILL BE REPLACED AT TIME OF AWARD WITH CONTRACT AWARD PAGE.

https://tdcj.bonfirehub.com/

696-FD-26-P022A 2

SUMMARY OF KEY DATES FOR PROPOSAL SUBMISSION

EVENT DATE TIME

Post to ESBD June 11, 2026 Before COB Pre-proposal Conference and Site Visit June 18, 2026 9:00 A.M.

Last day to submit vendor questions June 25, 2026 3:00 P.M.

Amendment for Questions ESTIMATED July 02, 2026 5:00 P.M.

Receipt of Proposal Deadline July 16, 2026 3:00 P.M.

*******LATE OFFERS WILL NOT BE ACCEPTED*******

ALL DATES ARE ESTIMATED

In compliance with Texas Government Code 2161.252 it has been determined there is a probability of Subcontracting opportunities available for this Solicitation and the completion of the Subcontracting Plan will be required for this solicitation.

***All times are Central (CT) time.***

Intentionally Left Blank

696-FD-26-P022A 3

TABLE OF CONTENTS

Contents

PROPOSAL COVER PAGE

SUMMARY OF KEY DATES FOR PROPOSAL SUBMISSION

SECTION A

DEFINITIONS

SECTION B

THE PROPOSAL SCHEDULE

SECTION C

SPECIFICATIONS AND DRAWINGS

SECTION D

CONDITIONS PRECEDENT TO AWARD

SECTION E

INSPECTION AND ACCEPTANCE

SECTION F

DELIVERIES OR PERFORMANCE

SECTION G

CONTRACT ADMINISTRATION DATA

SECTION H

SPECIAL CONDITIONS

SECTION I

GENERAL CONDITIONS

SECTION J

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K

REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF RESPONDENTS ..73

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO RESPONDENTS

SECTION M

EVALUATION FACTORS FOR AWARDS

SECTION A

696-FD-26-P022A 4

DEFINITIONS

CONTRACT DEFINITIONS: Whenever the following terms are used in these General Conditions or in the other Contract Documents, the intent and meaning shall be interpreted as follows:

ADVERSE WEATHER DAY: A day on which the Contractor’s current contract schedule indicates Work is to be performed, and which inclement weather and related affected site conditions prevent the Contractor from performing Work on critical activities for 50% or more of the Contractor’s scheduled workday. Days qualifying as Adverse Weather Days are days in which the adverse weather conditions altered the physical site conditions rendering consequential disruption to the day’s scheduled progress. Excessively high or low temperatures alone will not be considered Adverse Weather Days.

AMENDMENT: A written or graphic modification and/or interpretations of the Construction Documents that may add to, delete from, clarify or correct the description, Scope of Work and/or the Specifications. Amendments are issued during the proposal phase of the project.

ARCHITECT/ENGINEER (A/E) and/or DESIGN PROFESSIONAL (DP): A person registered as an architect pursuant to Tex. Occ. Code Ann., Chapter 1051, as a landscape architect pursuant to Tex.

Occ. Code Ann., Chapter 1052, a person licensed as a professional engineer pursuant Tex. Occ.

Code Ann., Chapter 1001 and/or a firm employed to provide professional architectural or engineering services and to exercise overall responsibility for the design of a Project or a significant portion thereof, and to perform the contract administration responsibilities set forth in the Contract.

BENEFICIAL OCCUPANCY: The date jointly certified by the A/E and Owner when construction is so sufficiently complete, in accordance with the Contract Documents, that the Owner may, at the Owner's option, utilize the Work, or a designated portion thereof, for the use for which it is intended.

BUSINESS HOURS: Monday through Friday from 8:00 a.m. until 5:00 p.m. Central Time.

CHANGE ORDER: A written order to the Contractor signed by the Owner issued after execution of the Contract, authorizing a change in the Work or an adjustment in the Contract Sum or the Contract Time. The Contract Sum and the Contract Time may be changed only by Change Order. A Change Order signed by the Contractor indicates his/her agreement therewith, including the adjustment in the Contract Sum and/or the Contract Time.

CONTRACT CONSTRUCTION WORKER(S): An individual/group of individuals employed by a private construction contractor or subcontractor and whose access to Agency premises or a privately operated correctional facility has been approved by the Warden for the sole purpose of performing construction-related Work authorized by the TDCJ Facilities Division or the facility’s owner. This definition does not include a purchase order/procurement card vendor.

CONTRACT: The entire and integrated agreement between the Owner and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. The Contract may be amended or modified only by a written Modification. The Contract Documents shall not be construed to create a contractual relationship of any kind (1) between the A/E and Contractor, or (2) between the Owner and a Subcontractor or (3) between any persons or entities other than the Owner and the Contractor. The A/E shall, however, be entitled to performance and enforcement of obligations under the Contract intended to facilitate performance of the A/E duties.

696-FD-26-P022A 5

CONTRACT DOCUMENTS: The Proposal documents inclusive of its Sections A through M, the Attachments and Exhibits thereto, Payment and Performance Bonds, Specifications, Drawings, Addenda issued prior to contract award, other documents listed in the Contract, and Modifications issued after execution of the Contract. A Modification is (1) a written amendment to the Contract signed by both parties or (2) a Change Order or (3) a Unilateral Change Order, or (4) a written order for a minor change in the Work (not involving an adjustment in the Contract Sum or an extension of the Contract Time) issued by the Owner or the A/E.

CONTRACTOR: The individual, corporation, company, partnership, firm or other organization that has contracted to perform the Work under the Contract with the Owner.

CONTRACT SUM: The total compensation payable to the Contractor for performing the Work as originally contracted or as subsequently adjusted by Change Order.

CONTRACT TIME: The total number of Days within which the Contractor shall commence and complete the Work to be performed, as originally contracted or as subsequently adjusted by Change Order. The Contract Time will begin on the day designated in the Notice to Proceed.

CRITICAL PATH METHOD: The project management technique that identifies the longest sequence of tasks necessary to complete a project, as well as the scheduling flexibility within the project.

DAY: A calendar day, which is not the same as a scheduled workday.

DRAWINGS: The graphic and pictorial portions of the Contract Documents, wherever located and whenever issued, showing the design, location, and dimensions of the Work, generally including plans, elevations, sections, details, schedules and diagrams.

ENVIRONMENTALLY SENSITIVE PRODUCT: A product that protects or enhances the environment or that damages the environment less than traditionally available products.

FIELD ORDER: An authorization given to the Contractor to proceed with a limited change in the Work. The Field Order guarantees that the Contractor will be compensated for the Work. However, the Contractor cannot request this compensation until the Field Order is included in a completed Change Order. Field Orders are not to exceed $25,000.00.

FURNISH: Unless specifically limited in context, providing items specified to project site, to include unpacking and assembly. The Owner furnished items shall be unloaded, unpacked, and properly stored by the Contractor upon delivery. Assembly, if required, shall be by the Contractor.

INSTALL: Incorporating into the Work including all necessary labor, materials, equipment, and connections to perform Work indicated.

OWNER: The State of Texas acting through the Texas Department of Criminal Justice (TDCJ).

POST-CONSUMER MATERIALS: Finished products, packages or materials generated by a business entity or consumer that have served their intended end uses, and that have been recovered or otherwise diverted from the waste stream for the purpose of recycling.

PRE-CONSUMER MATERIALS: Materials or by-products that have not reached a business entity or consumer for an intended end use including industrial scrap material and overstock, or obsolete inventories from distributors, wholesalers and other companies. The term does not include materials and by-products generated from, and commonly reused within, an original manufacturing process or separate operation within the same or a parent company.

696-FD-26-P022A 6

PRELIMINARY PAY WORKSHEET: A review document that reflects work performed and the established schedule of values. The Preliminary Pay Worksheet is submitted by the Contractor to the Owner prior to a request for progress payment.

PRIMAVERA P6: A project management software used for planning, scheduling, and controlling construction projects.

PROJECT: The total construction of which the Work performed under the contract documents may be the whole or a part, and which may include construction by the Owner or by separate contractors.

PROJECT MANUAL: The volume(s) usually assembled for the Work which may include the proposal requirements, sample forms, Conditions of the Contract and Specifications.

PROJECT SCHEDULER: The individual responsible for planning, organizing, and monitoring the timeline of a construction project.

PROVIDE: Furnish and install.

RECYCLED MATERIAL CONTENT: The portion of a product made with Recycled Materials consisting of Pre-Consumer Materials (waste), Post-Consumer Materials (waste), or both.

RECYCLED MATERIALS: Materials, goods or products that contain recyclable materials, industrial waste, or hazardous waste that may be used in place of raw or virgin materials in manufacturing a new product.

RECYCLED PRODUCT: A product that meets the requirements for recycled material content as prescribed by the rules established by the Texas Commission on Environmental Quality, in consultation with the Comptroller of Public Accounts (CPA). The product must be clearly identified as recycled by packaging, markings, literature, etc.

SAMPLES: Physical examples furnished by the Contractor to illustrate materials, equipment, or workmanship, and to assist in the establishment of standards by which the Work will be judged.

SCHEDULE OF VALUES: The detailed breakdown of the cost of the materials, labor, and equipment necessary to accomplish the Work as described in the Contract Documents, submitted by the Contractor for approval by Owner and A/E.

SHOP DRAWINGS: Drawings, diagrams, illustrations, schedules, performance charts, brochures and other data which are prepared by the Contractor or any Subcontractor, manufacturer, supplier or distributor, and which illustrate some portion of the Work.

SPECIAL CONDITIONS: Conditions that relate to a particular Project but shall not weaken the character or intent of the General Conditions. Special Conditions will supplement specific paragraphs of the General Conditions as specified in the Special Conditions.

SPECIFICATIONS: The portion of the Contract Documents consisting of the written requirements for materials, equipment, construction systems, standards and workmanship for the Work and performance of related services.

SUBCONTRACTOR: A person or organization who contracts under or for the performance of part or the entire Contract between the Owner and the Contractor. The subcontract may be direct with the Contractor or with another Subcontractor.

WORK: All construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, plant and services provided

696-FD-26-P022A 7

or to be provided by the Contractor to fulfill the Contractor's obligations. The Work may constitute the whole or a part of the Project.

WORK PROGRESS SCHEDULE: The updated time schedule prepared and monitored by the contractor that accurately indicates all necessary appropriated revisions as required by the condition of the Work and the Project while maintaining a concise comparison to the Baseline Schedule.

SECTION B

696-FD-26-P022A 8

SECTION B

THE PROPOSAL SCHEDULE

ITEM NO. DESCRIPTION QUANTITY PRICE

001 Lump Sum Cost Proposal Estimated Budget: $ 1,686,344.00

The Texas Department of Criminal Justice is seeking proposals to replace and install new HVAC systems for inmate housing at the Lopez Unit in Edinburg, Texas.

The Lump Sum Cost Proposal is separated as follows:

(1) Materials incorporated into the realty (Cannot be less than the price Contractor paid for materials) Provide an itemized breakdown of all materials on an Excel Spreadsheet. $

(2) Labor $

(3) Overhead and Profit (includes the cost of the Payment and Performance Bonds) $

TOTAL $

RECYCLED MATERIALS

The Texas Department of Criminal Justice is required to (1) eliminate procedures and specifications that discriminate against products made of recycled materials and (2) encourage the use of products made of recycled materials. If product(s) being proposed on this Solicitation

(a) contains recycled material whether post-consumer or pre-consumer; or (b) is a product that has been remanufactured, rebuilt, or otherwise restored to a like new condition, Respondent shall, as part of the proposal, indicate on the appropriate line item if product has recycled content.

SECTION C

696-FD-26-P022A 9

SECTION C

SPECIFICATIONS AND DRAWINGS

The Texas Department of Criminal Justice is seeking proposals to replace and install new HVAC systems for inmate housing at the Lopez Unit in Edinburg, Texas.

Specifications and drawings are provided with this Solicitation.

(See Exhibit J.5 and Exhibit J.6)

SECTION D

696-FD-26-P022A 10

SECTION D

CONDITIONS PRECEDENT TO AWARD

The following are conditions precedent to the Award being an enforceable contract. In the event these conditions are not met, this Award shall be null and void and of no force or effect, unless the TDCJ agrees in writing to the contrary.

The conditions precedent to the Award are:

1. Compliance with Section I. General Conditions, Article III., Contract Documents and Bonds, paragraph 3.5, Performance and Payment Bonds;

2. Compliance with Section I. General Conditions, Article V., Contract Responsibilities, paragraph

5.10, Insurance; and

3. Compliance with Section K. Representations, Certifications and Other Statements of Respondents, paragraph 8, Disclosure of Interested Parties.

SECTION E

696-FD-26-P022A 11

INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be as stated in the Contract Documents. The TDCJ hereby reserves the right to perform inspections of the Work and any and all inspections performed by the TDCJ, or by others for the TDCJ, shall be for the sole benefit of the TDCJ. Quality control is and shall remain 100% the responsibility of the Contractor.

1. INSPECTION OF CONSTRUCTION:

A. Definition: “Work” includes, but is not limited to, the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, plant, and services provided or to be provided by the Contractor to fulfill the Contractor's obligations. The Work may constitute the whole or a part of the Project.

B. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the Work performed under the Contract conforms to Contract requirements. The Contractor shall maintain complete inspection records and make them available to the TDCJ.

All Work shall be conducted under the general direction of the TDCJ and is subject to the TDCJ’s inspection and tests at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the Contract.

C. The TDCJ inspections and tests are for the sole benefit of the TDCJ and do not:

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the TDCJ after acceptance of the completed Work under paragraph (I) of this Section.

D. The presence or absence of the TDCJ’s inspector does not relieve the Contractor from any

Contract requirement, nor is the inspector authorized to change any term or condition of the specification without the TDCJ’s written authorization.

E. The Contractor shall promptly furnish, at no increase in the Contract Sum, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the TDCJ. The TDCJ may charge to the Contractor any additional cost of inspection or test when Work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or re-test necessary. The TDCJ shall perform all inspections and tests in a manner that will not unnecessarily delay the Work. Special, full size, and performance tests shall be performed as described in the Contract.

F. The Contractor shall, without charge, replace or correct Work found by the TDCJ not to conform to the Contract requirements, unless in the public interest, the TDCJ consents to accept the Work with an appropriate adjustment in the Contract Sum. The Contractor shall promptly segregate and remove rejected material from the premises.

696-FD-26-P022A 12

G. If the Contractor does not promptly replace or correct rejected Work, the TDCJ may:

1. By Contract or otherwise, replace or correct the Work and charge the cost to the Contractor;

or

2. Terminate for default the Contractor’s right to proceed.

H. If, before acceptance of the entire Work, the TDCJ decides to examine already completed Work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the Work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the Work is found to meet the Contract requirements, the TDCJ shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the Work was thereby delayed, an extension of Contract Time.

I. Unless otherwise specified in the Contract, the TDCJ shall accept, as promptly as practicable after completion and inspection, all Work required by the Contract or that portion of the Work the TDCJ determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the TDCJ’s rights under any warranty or guarantee.

SECTION F

696-FD-26-P022A 13

SECTION F

DELIVERIES OR PERFORMANCE

1. CONTRACT TIME: The performance period for this Contract shall be 240 Days and shall begin on the date designated in the Notice to Proceed. All Work shall be completed within the number of Days designated in the Notice to Proceed, unless otherwise modified by written agreement of the contracting parties. The Contractor shall begin mobilization within 30 days of receipt of the Notice to Proceed, and Work shall commence within 45 days of receipt of the Notice to Proceed.

2. LIQUIDATED DAMAGES - FAILURE TO COMPLETE WITHIN CONTRACT TIME: If the

Contractor fails to complete the Work within the time specified in the Contract, or any extension, the Contractor shall pay to the TDCJ as liquidated damages, the sum of $470.00 for each available Day of delay.

If the TDCJ terminates the Contractor's right to proceed, the resulting damage will consist of liquidated damages until such reasonable time as may be required for final completion of the Work together with any increased costs occasioned by the TDCJ in completing the Work.

If the TDCJ does not terminate the Contractor's right to proceed, the resulting damage will consist of liquidated damages until the Work is completed or accepted.

In the event that the Contractor fails to complete the Work within the time specified in the Contract and/or the TDCJ is assessing liquidated damages, the Contractor is bound to faithfully perform all contractual requirements until such time as the Work is satisfactorily completed or accepted by the TDCJ.

The Contractor has acknowledged that the liquidated damages are not to be construed as a penalty, instead, they represent a reasonable estimation of the damages that TDCJ will sustain due to any delays.

SECTION G

696-FD-26-P022A 14

SECTION G

CONTRACT ADMINISTRATION DATA

1. POINT OF CONTACT: The Contract Specialist shall be the primary point of contact and is responsible for subcontracting compliance (if applicable), bonds, insurance, disputes, claims, and all Change Orders estimated at $25,000.00 or more.

The Project Administrator is the primary point of contact for all on-site construction activities, including documents, correspondence, requests for changes, Change Orders/Field Orders under $25,000, meetings, inspections, and daily administration of the Contract, unless otherwise specified in the Contract Documents.

Respondent shall recognize the TDCJ Contract Manager as the official authority for contract administration and shall not implement changes without prior written approval from the Contract Manager.

2. PAYMENTS: The awarded Contractor shall submit a completed Vendor Maintenance Direct

Deposit and Substitute W-9 Form to:

Texas Department Criminal Justice Accounts Payable P.O. Box 4018 Huntsville, Texas 77342-4018.

If previously submitted for another contract, no resubmission is required.

Payments will be made via Electronic Funds Transfer (EFT/Direct Deposit). If Contractor declines EFT, payments will be mailed to the remittance address provided in Section K.10.

SECTION H

696-FD-26-P022A 15

SPECIAL CONDITIONS

The following Special Conditions supplement, modify, change, delete from or add to, the General Conditions as specified herein. Where any Article of the General Conditions is modified or any paragraph or clause thereof is modified or deleted by these Special Conditions, the unaltered provisions of that Article, Paragraph, Sub-Paragraph or Clause of the General Conditions shall remain in effect.

1. CONTRACT SPECIFICATIONS AND DRAWINGS: The awarded Contractor will be furnished two complete sets of the Contract Specifications and Drawings (Project Manual), as well as pdf and ACAD files, at no cost to the Contractor.

2. BACKGROUND CHECKS FOR CONTRACT CONSTRUCTION WORKER(S): General

Provisions: The Contract Construction Worker(s), by the Contract, are individuals employed by a private construction contractor or subcontractor, and whose access to the TDCJ’s premises or privately operated correctional facilities, have been approved by the Warden for the sole purpose of performing construction-related Work authorized by the TDCJ Facilities Division. The Contract Construction Worker(s) shall be subject to stringent security measures and be closely supervised upon access to TDCJ premises. The Contract Construction Worker(s) shall not be issued badges or ID cards, nor allowed to come and go at will. Contract Construction Worker(s) shall be searched, and the tools and equipment furnished by the Contract Construction Worker(s) shall be carefully inventoried and secured at all times.

A. Minor traffic violations are not considered criminal charges, however, an outstanding warrant resulting from a minor traffic violation shall cause a contract employee to be ineligible for conducting work on a unit or facility.

B. Criminal History Eligibility Criteria:

Notwithstanding a misdemeanor conviction and a felony conviction, an individual may be considered on a case-by-case basis for approval to be a Contract Construction Worker provided the individual meets the following eligibility criteria:

1. The individual shall have completed any sentence for criminal offense, including community supervision, and have not been incarcerated in a correctional facility for the previous two-year period.

2. The individual shall not have been convicted of any of the offenses listed below (to include soliciting, attempting, conspiring, or aiding others to engage, solicit, attempt, or conspire to commit any of the listed offenses), or have been incarcerated in or sentenced to an adult correctional facility for any felony offense during which violence was used in the commission of the offense.

a. Homicide - (capital murder; murder; manslaughter; or any other homicide offense);

b. Kidnapping - (aggravated kidnapping; kidnapping; unlawful restraint; or any other kidnapping offense);

c. Sexual Offense - (rape; sexual assault; sexual abuse; aggravated rape; aggravated sexual abuse; or any other sexual assault offense including indecency with a child);

696-FD-26-P022A 16

d. Robbery - (robbery; aggravated robbery; or any other robbery offense);

e. Assault - (assault; aggravated assault; injury to a child; injury to an elderly person; or any other assault offense); or

f. Offense Involving Use or Exhibition of a Deadly Weapon (includes during the commission of the offense or during immediate flight therefrom and where an affirmative finding on use of a deadly weapon was made by the trial court or jury).

C. Criminal History Background Check:

The Facilities Division’s designated staff shall be responsible for:

1. Obtaining a current list of all Contract Construction Worker(s) scheduled to access Agency premises; and

2. Ensuring that a criminal history background check is performed prior to the individual performing services for the TDCJ and on an annual basis. (Proper and complete documentation is crucial to timely completion of background checks.) The TDCJ makes no commitment as to the length of time to complete a background check. The Contractor agrees that delays in the background check process are not events or occurrences for which time extensions may be granted, unless caused by the TDCJ’s negligence or willful misconduct. Therefore, the Contractor should submit, as soon as practicable, complete and correct background questionnaires for individuals identified to work on a unit/facility.

D. Contract Construction Worker(s) with a prior conviction/incarceration must meet the following criteria:

1. Contract Construction Worker(s) must not have any pending charges for any criminal offense or have an outstanding warrant.

2. Former TDCJ employees who have separated from employment under certain conditions may not be allowed on the unit/facility.

3. Immediate family members (parent, brother, sister, spouse, child, grandparent, aunt, uncle, nephew, niece) of an inmate may not be allowed on the unit/facility.

4. Contract Construction Worker(s) shall not be allowed to work on a unit/facility to which they have been assigned as a former TDCJ inmate.

5. The Warden, at the Warden’s sole discretion, may deny access to a unit/facility if the

Warden believes the Contract Construction Worker(s) may jeopardize the safe and orderly operation of the unit/facility, pose a danger to inmates or employees, or place an undue logistical burden on staff.

3. SPECIAL SECURITY MEASURES: The Contractor shall provide the Facilities Division Project Administrator with a list of all Contract Construction Workers who will be working on the unit. The Contractor shall daily update/revise the list as Contract Construction Workers are added or terminated and provide the Facilities Division Project Administrator with the current list in effect.

The list shall be in alphabetical order by employee's last name and shall include employee's driver's license number and company name. In addition, as new Contract Construction Workers are added to the workforce, the Contractor shall provide the Facilities Division Project Administrator with a completed Non-Employee Background Questionnaire (included herein as Attachment No. 8) in advance of said employee(s) being admitted to the worksite, for the

696-FD-26-P022A 17

background check to be conducted. Each Contract Construction Worker shall read and sign a copy of the Standards of Conduct for Civilian Construction Contractors’ Employees (included herein as Attachment No. 1) acknowledging and agreeing to abide by these standards.

A. All Contract Construction Workers shall have read TDCJ's PD-22, "General Rules of Conduct and Disciplinary Action Guidelines for Employees", and PD-29, “Sexual Misconduct with Inmates”, which are located on the Texas Department of Criminal Justice website at https://www.tdcj.texas.gov/divisions/hr/hr-policy/index.html, prior to commencing Work.

Failure to adhere to these rules will result in contract employee(s)’ expulsion from the unit.

B. The Contractor shall provide a legible photocopy of one of the acceptable primary identification documents as stipulated by the Texas Department of Public Safety, which includes driver’s license, State ID card, Federal ID card or a passport in conjunction with a photocopy of their Social Security Card for all Contract Construction Workers who will be working on the unit.

C. All Contract Construction Workers will report to the job site at the scheduled shift time and proceed into the facility as a group. At the end of the workday, they will all leave in a similar group. Only work crew supervisors will be allowed to leave the unit’s fenced compound under escort to procure additional tools or specialized tools. All Contract Construction Workers may eat their lunch in the work area or exit the unit in a group for lunch. The Contract Construction Workers may not eat in the unit's cafeteria.

D. The Contractor will coordinate with the Unit Warden or designee the collection point for

Contract Construction Workers to enter the fenced compound and measures to be taken to receive required security escort of Contract Construction Workers to construction site if through the unit compound.

E. Tools, generators, ladders, acetylene cutters, vehicular equipment or heavy equipment shall not be stored in the unit fenced compound.

F. The Contractor shall implement measures to disable vehicular or heavy equipment (e.g., vehicles, graders, cherry pickers, etc.) when they are left unattended.

G. The Contractor and Contract Construction Worker(s) shall ensure a clear area be maintained, a minimum of eight feet from all fences. This area shall be clear of all debris, weeds, and other construction material. All work sites will be cleared of construction debris at the end of each day. All debris is to be immediately removed to a secure area or to a designated area for disposal.

H. All vehicles will be searched upon entering and/or exiting the unit’s fenced compound.

I. The TDCJ reserves the right to adopt any special rules as may be necessary to preserve the security of the institution should they become necessary. Coordination between the unit Warden and the Contractor shall be made as those situations arise.

J. All Contract Construction Workers appointed by the Contractor who visit any TDCJ unit will be required to comply with that unit's security regulations.

4. EQUIPMENT/SYSTEM DEMONSTRATIONS: The equipment/system demonstrations along with the services to provide instruction in the operation and/or maintenance of equipment and systems to the TDCJ, as called for in the Technical Specifications, shall be scheduled and performed (at a time as directed by the TDCJ) not later than the first 30-Day period after beneficial occupancy.

https://www.tdcj.texas.gov/divisions/hr/hr-policy/index.html

696-FD-26-P022A 18

5. RELATIONSHIP OF PARTIES: The Contractor is acting as an independent contractor and is wholly responsible for the day-to-day operations of its programs and employees. No joint venture, partnership, or agency exists, nor shall be implied by the terms of this Contract. No employee of Contractor shall become an employee of the TDCJ by virtue of this Contract.

6. STANDARD WORK WEEK: The standard work week shall be Monday through Friday, eight hours per day. Any deviation from the standard work week schedule, including but not limited to:

weekends, official state holidays, extended hours, night work or four 10-hour days, must be approved by the TDCJ.

The agency’s holiday schedule can be found at https://www.tdcj.texas.gov/divisions/hr/hr-home/holiday26.html.

Utilizing the standard work week, the Contractor shall schedule the Work to be completed within the Contract Time, which is measured in Days rather than scheduled workdays.

Approved work schedules, other than the standard work week, may be revoked for circumstances beyond the TDCJ’s control, or if the Contractor fails to maintain adequate staff, equipment, or supervision for proper execution of the Work.

The actual work hours will be established at the Pre-Construction Meeting.

7. NOTICE TO PROCEED: The TDCJ shall issue the Notice to Proceed (NTP) at the Pre-

Construction Meeting. The performance period shall commence upon issuance of the Notice to Proceed.

8. CONTRACT SCHEDULE: The Contractor shall comply with the following Special Conditions, in conjunction with Section I, Article VIII, Time and Scheduling, of the General Conditions:

8.1 CONTRACTOR’S SCHEDULER: The Project Scheduler shall be responsible for preparing, updating, and maintaining the Project Schedule, and for submitting the reports to the TDCJ required by the Contract Documents. The Project Scheduler shall be responsible for identifying and obtaining all necessary information from subcontractors, vendors, suppliers and the TDCJ.

The Project Scheduler shall be fully authorized to act on behalf of the Contractor with respect to performing all Project Schedule requirements.

The Project Scheduler shall have as a minimum the following qualifications:

A. Two years of experience in preparing, updating, and maintaining Critical Path Method (CPM) construction schedules of 50 activities or more using Primavera. (List such projects and describe the scheduling responsibilities of the proposed Project Scheduler on each).

B. One year of experience using Primavera software in construction scheduling (List such projects and describe the scheduling responsibilities of the proposed Project Scheduler on each as well as provide contact information for Primavera experience verification).

After award of the Contract and prior to the Pre-Construction Conference, the Contractor shall submit for the TDCJ’s approval a resume evidencing the qualifications listed above to the Project Administrator.

8.2 SCHEDULE ACTIVITIES: Activities shall be identified by buildings, and activity durations shall be in units of whole workdays. Less than 2% of all non-procurement activities’ original durations shall be greater than 30 Days.

https://www.tdcj.texas.gov/divisions/hr/hr-home/holiday26.html https://www.tdcj.texas.gov/divisions/hr/hr-home/holiday26.html

696-FD-26-P022A 19

A. Within 14 Days after the start of the Contract Time, the Contractor shall submit the CPM Schedule.

B. The Project Schedule shall be updated on a monthly basis throughout the duration of the Work and until Contract completion.

C. Lost Days allowed per month due to Anticipated Adverse Weather Days:

Jan Feb Mar April May Jun July Aug Sept Oct Nov Dec 5 5 3 4 4 5 4 4 7 5 4 5

9. BID DEPOSIT (5% of Total Response): The Contractor agrees that the Bid Deposit submitted with this Bid, payable to the TDCJ, represents the amount of damages the TDCJ will incur if the Contractor fails to execute and deliver the Contract, Performance Bond, Payment Bond, and required insurance certificates. If the Contractor does not provide these documents within fourteen consecutive days of the Contract award, the Bid Deposit shall become subject to forfeiture to the TDCJ. A Bid Deposit is not required for bids totaling less than $25,000. Acceptable forms of Bid Deposits include: an irrevocable letter of credit issued by a financial institution authorized under Texas law; a surety or blanket bond from a company authorized to operate in Texas and listed by the United States Treasury; a United States Treasury Bond; or a certificate of deposit.

SECTION I

696-FD-26-P022A 20

GENERAL CONDITIONS

TABLE OF CONTENTS

ARTICLE I. GENERAL PROVISIONS 23

1.1 EXECUTION AND CORRELATION

1.2 INTERPRETATION

1.3 FIXED ASSET ACCOUNTING

1.4 DELIVERY

1.5 PHOTOGRAPHS

1.6 PRE-CONSTRUCTION CONFERENCE

1.7 PROJECT REVIEW MEETINGS

ARTICLE II. LAWS GOVERNING CONSTRUCTION 25

2.1 COMPLIANCE WITH LAWS

2.2 WAGE RATES

2.3 COMPLAINTS OF VIOLATIONS

2.4 STATE SALES AND USE TAXES

2.5 ANTITRUST CLAIMS

2.6 SUBCONTRACTING

2.7 CLEAN WATER ACT AND THE NATIONAL POLLUTION DISCHARGE

ELIMINATION SYSTEM

ARTICLE III. CONTRACT DOCUMENTS AND BONDS 27

3.1 COPIES FURNISHED – SPECIFICATIONS AND DRAWINGS

3.2 OWNERSHIP OF SPECIFICATIONS AND DRAWINGS

3.3 SPECIFICATIONS AND DRAWINGS AT THE SITE

3.4 "RECORD SET" OF CONTRACT DOCUMENTS

3.5 PERFORMANCE AND PAYMENT BONDS

3.6 INTERRELATION OF DOCUMENTS

3.7 SALES TAX EXEMPTION CERTIFICATE

ARTICLE IV. CONTRACT ADMINISTRATION 29

4.1 GENERAL ADMINISTRATION

4.2 ARCHITECT/ENGINEER'S ADMINISTRATION

4.3 SUBCONTRACTS AND OTHER CONTRACTS FOR PORTIONS OF THE WORK

4.4 ACCESS TO AND INSPECTION OF THE WORK

4.5 OWNER'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD

SEPARATE CONTRACTS

4.6 WRITTEN NOTICE

4.7 DISPUTED MATTERS

ARTICLE V. CONTRACT RESPONSIBILITIES 34

5.1 OWNER'S RESPONSIBILITIES

5.2 OWNER-CONTRACTOR OBLIGATIONS

5.3 DISPUTE RESOLUTION

5.4 ATTORNEY’S FEES

5.5 CONTRACTOR'S RESPONSIBILITIES

5.6 CONTRACTOR INSPECTION OF WORK

5.7 CONTRACTOR'S PROJECT MANAGER AND SUPERINTENDENT

5.8 ACTS AND OMISSIONS

696-FD-26-P022A 21

5.9 CONDITIONS AT SITE OR BUILDING

5.10 INSURANCE

5.11 SAFETY PRECAUTIONS AND PROGRAMS

5.12 MATERIALS AND WORKMANSHIP

5.13 TESTS

5.14 REMOVAL OF DEFECTIVE WORK

5.15 ROYALTIES AND PATENTS

5.16 EQUAL MATERIALS

5.17 SHOP DRAWINGS AND SAMPLES

5.18 CLEANING

ARTICLE VI. CONTRACT CHANGES 46

6.1 CHANGE ORDERS

6.2 REQUESTS FOR EQUITABLE ADJUSTMENT

6.3 REQUESTS FOR TIME EXTENSIONS

6.4 MINOR CHANGES

6.5 ADMINISTRATIVE PROCEDURES FOR CHANGE ORDER

ARTICLE VII. CONTRACT PAYMENTS 49

7.1 CONTRACT SUM BREAKDOWN

7.2 PROGRESS PAYMENTS

7.3 LIEN FOR UNPAID LABOR AND MATERIALS

ARTICLE VIII. TIME AND SCHEDULING 52

8.1 TIME LIMITS

8.2 CONTRACT TIME

8.3 PROGRESS AND COMPLETION

8.4 DELAYS AND EXTENSION OF TIME

8.5 FAILURE TO COMPLETE WORK ON TIME

ARTICLE IX. BENEFICIAL OCCUPANCY 64

9.1 BENEFICIAL OCCUPANCY

9.2 CERTIFICATION

9.3 ADDITIONAL INSPECTION COSTS

ARTICLE X. CONTRACT FINAL ACCEPTANCE AND PAYMENT 65

10.1 NOTIFICATION

10.2 PRE-FINAL INSPECTION

10.3 FINAL INSPECTION AND ACCEPTANCE

10.4 ADDITIONAL INSPECTION COSTS

10.5 FINAL PAYMENT DOCUMENTATION

10.6 FINAL PAYMENT

ARTICLE XI. CONTRACT WARRANTY AND GUARANTEE 66

11.1 WARRANTY OF CONSTRUCTION

ARTICLE XII. PRESERVATION OF SITE ASSETS 68

ARTICLE XIII. OPERATION AND STORAGE AREAS 68

696-FD-26-P022A 22

ARTICLE XIV. MISCELLANEOUS PROVISIONS 69

14.1 RIGHTS AND REMEDIES

14.2 ENTIRE AGREEMENT

14.3 NOTICE

14.4 FINANCIAL OPERATIONS

14.5 REQUIRED USE OF AMERICAN IRON AND STEEL PRODUCTS

14.6 AUTHORITY TO AUDIT

14.7 NO LIABILITY UPON TERMINATION

14.8 LIMITATION ON AUTHORITY; NO OTHER OBLIGATIONS

14.9 RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (STATE OWNERSHIP)

14.10 ELECTRONIC AND INFORMATION RESOURCES ACCESSIBILITY STANDARDS, AS

REQUIRED BY 1 TAC, CHAPTER 213

14.11 MEDIA RELEASES

696-FD-26-P022A 23

GENERAL CONDITIONS

ARTICLE I. GENERAL PROVISIONS:

1.1 EXECUTION AND CORRELATION: Execution of the Contract by the Contractor is a representation that the Contractor has visited the site, become familiar with local conditions under which the Work is to be performed and correlated personal observations with requirements of the Contract Documents.

1.1.1 The Contract Documents are complementary, and what is required by one shall be as binding as if required by all. Performance by the Contractor shall be consistent with the Contract Documents and reasonably inferable from them as being necessary to produce the required results.

1.1.2 Organization of the Specifications into divisions, sections and articles, and arrangement of Drawings shall not control the Contractor in dividing the Work among Subcontractors or in establishing the extent of Work to be performed by any trade.

1.1.3 Unless otherwise stated in the Contract Documents, words which have well-known technical, or construction industry meanings are used in the Contract Documents in accordance with such recognized meanings.

1.2 INTERPRETATION: In the interest of brevity, the Contract Documents frequently omit modifying words such as "all" and "any" and articles such as "the" and "an", but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement.

1.2.1 In the interest of conciseness, sentences, statements, and clauses used exclude any form of verb

"shall" normally expressed in verb phrase with verbs such as "furnish", "install", "provide", "perform", "construct", "erect", "comply", "apply", "submit", etc. Any such sentences, statements, and clauses are to be interpreted to include applicable form of phrase "the Contractor shall" and requirements described therein interpreted as mandatory elements of Contract.

1.2.2 In interest of conciseness, references to specification sections and details may be preceded by the word "see". Any such references are to be interpreted to include applicable form of phrase, "and comply with".

1.3 FIXED ASSET ACCOUNTING: Prior to final acceptance, the Project Administrator will prepare a list of items included in the Work which are to be capitalized. This list will be generally limited to items having a value in excess of $10,000.00 and not being an integral part of the structure. The list will include but will not be limited to items such as emergency generators, food service equipment, laundry equipment, electronic equipment, etc. The Project Administrator will present the list of items to the Contractor who shall provide the value of each item on the list to the Project Administrator prior to final payment. The list will include the equipment with its cost, manufacturer, model number and serial number. Equipment and systems shall be listed by building wherein they are installed. In addition, the total value of each individual building must be specified.

1.4 DELIVERY: Name and address of the Owner will not be used for deliveries. The Owner will not accept delivery of products and materials, and the Owner will not be responsible for material losses, delays or other damages, including all impacts resulting from the use of the Owner's name and address for deliveries. The Contractor shall make arrangements to have someone present for acceptance and unloading of all deliveries. Arrange deliveries in accordance with construction schedules and in ample time to facilitate inspection prior to installation and to not cause delay to the project.

696-FD-26-P022A 24

1.5 PHOTOGRAPHS: Photographs shall be taken only with written permission of the Owner. (Progress photographs will not be required unless called for elsewhere.)

1.6 PRE-CONSTRUCTION CONFERENCE: After award of the contract, a Pre-Construction Conference will be held to discuss mobilization and specific pre-construction activities. The Pre-Construction Conference will be conducted by the Owner. The A/E, the Owner and its representatives and the Contractor will participate. The prime objectives of the Pre-Construction Conference are to:

A. Introduce the Contractor to persons responsible for the monitoring and administration of the Work.

B. Develop a list of representatives of the Owner, the A/E and the Contractor who will be directly involved with the Project. This list shall include names, telephone numbers, functions, and responsibilities. Key personnel's telephone numbers for after Business Hours shall be listed.

C. Establish interfaces between the Contractor, the Owner, and the A/E personnel.

D. The Contractor shall furnish (in writing) the percent for social security, workman's compensation and like taxes, to be applied to the labor portion of the Change in Work/Cost Analysis for Work to be done by the Contractor and any Subcontractors.

E. Review the requirements for mobilization including:

1. Location of temporary offices;

2. Lay-down area;

3. Security requirements;

4. Safety requirements; and

5. Reporting requirements.

1.7 PROJECT REVIEW MEETINGS: Project Review Meetings shall be held on a regularly scheduled basis. These meetings will provide a management level review of the Contractor's operations, assessment of progress and schedule, discussion and resolution of problems, and coordination of the activities of all parties concerned. The minutes of these meetings will provide a record related to the accomplishment of the Work. The Project Review Meetings are formal meetings and are held in addition to, and at a higher level than, weekly job meetings.

1.7.1 The Owner will chair these meetings. The Owner, the A/E's representative, the Owner's inspectors, and the Contractor's Project Manager/Superintendent or other representative as designated by the Contractor and approved by the Owner shall attend these meetings. Notice of the meeting will be sent to all parties by the Owner. Anyone required but not able to attend must send an authorized representative with full authority to participate in problem solving and decision making, unless prior arrangements to be excused are made with the Owner.

1.7.2 The Project Review Meetings will be held monthly, unless more frequent meetings are necessitated under certain circumstances. The Owner will determine the frequency of meetings, but they will, under no circumstances, be held less than monthly.

1.7.3 The Owner will prepare and distribute the minutes. These minutes will be published no later than one week after the conclusion of the meeting. In addition to the documentation of the meeting, the minutes will include the date, time and place of the meeting and the names of all attendees and their respective affiliations.

696-FD-26-P022A 25

ARTICLE II. LAWS GOVERNING CONSTRUCTION

2.1 COMPLIANCE WITH LAWS: In the execution of the Contract, the Contractor must comply with all applicable State and Federal laws, including but not limited to: laws concerned with labor and equal employment opportunity, safety and minimum wages, patent, copyright, and trademark rights. The Contractor shall make themself familiar with and at all times shall observe and comply with all Federal, State and Local laws, ordinances and regulations which in any manner affect the conduct of the Work and shall indemnify and save harmless the State and its official representatives against any claim arising from violation of any such law, ordinance or regulation by itself, or by its Subcontractors or its employees.

2.1.1 The Contractor shall cooperate with applicable city or other government officials at all times where their jurisdiction prevails. The Contractor shall make application and payments for any permits and permanent utilities, which are required for the execution of the Work.

2.1.2 In the event of an apparent conflict between requirements of two or more codes or standards, the more restrictive requirement shall govern. Specific requests for interpretation shall be directed to the Owner.

2.2 WAGE RATES: The Contractor shall not pay less than the wage scale of the various classes of labor as shown on the “Prevailing Wage Schedule” provided by the Owner. The specified wage rates are minimum rates only. The Owner is not bound to pay any claims for additional compensation made by any contractor because the Contractor pays wages in excess of the applicable minimum rate contained in the Contract. The “Prevailing Wage Schedule” is not a representation that qualified labor adequate to perform the Work is available locally at the prevailing wage rates.

2.2.1 Notification to Workers: The Contractor shall notify each worker, in writing, of the following as they commence Work on the…