77528 PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Warner Robins Air Logistics Complex Depot Maintenance & Material Subject Matter Expert (SME) Support

1 April 2025

1.0 DESCRIPTION OF SERVICES. The contractor shall provide Depot Maintenance supply chain analysis and planning to support senior leadership strategic goals of the Warner Robins Air Logistics Complex (WR- ALC) Aircraft Programmed Depot Maintenance (PDM), Robins Air Force Base, GA. The Warner Robins Air Logistics Complex Maintenance and Material Subject Matter Expert manpower services are as follows:

Title FTE’s Gov’t Equivalent to Hours Per

FTE

Program/System Analyst

IV

2 GS-0301-13 1856

Program Manager I 1 GS-0301-13 1856

1.1. The Contractor shall support as required to assess and analyze maintenance and supply operations to address/document the current state, identify gaps, assess alternatives, provide process improvement support and develop flexible cost-effective recommendations for achieving desired outcomes. WR-ALC needs performance measures developed that will drive the right behaviors to support the organizational mission and goals. Contractor Subject Matter Experts (SME) in depot maintenance are required who will meet with stakeholders, assess production and production support areas, process queries within the appropriate depot maintenance systems like Programmed Depot Maintenance Scheduling System (PDMSS+)/G097, Bill of Material/Depot Maintenance Material Support System G005M, Aircraft and Missile Requirements Database (AMRD), Depot Maintenance Accounting and Production System (DMAPS) and several local Air Force/Defense Logistics Agency AF/DLA systems such as Role Oriented Consolidation Information Tool (ROCIT), Center of Parts Activity (COPA), and Depot Supply Chain Management Team Analysis Tool (DSCM AT), Air Force’s Basing and Logistics Analytics Data Environment (BLADE), Lean Depot Management System (LDMS), NAVAIR Industrial Material Management System (NIMMS) - Automated Bill of Materials (ABOM), Air Force Interchangeability and Substitutability Data File (D043), Mission Planning System (MPS), Automatic Technical Assistance Request (AUTOTAR 202), Web Federal Logistics Information System (WEBFLIS), Stock Control and Distribution System (D035) and collect data from other sources as necessary to enable problem identification, performance tracking, and program improvement. In addition to collecting data from other sources as necessary to enable problem identification, performance tracking, and program improvement.

1.2. Basic Services – Logistics Supply Chain Support Tasks - The contractor shall:

1.2.1. Participate in supporting new maintenance and supply chain processes like Logistics Requirements Determination Process (LRDP), Integrated Planning and Execution Sustainment Process, Depot Supply Chain Management Automation Tool (DSCMAT), and Maintenance Requirements Supportability Process (MRSP) Supportability Reviews. Review correspondence, develop presentation briefings and studies to ascertain potential impacts to WRALC efforts on maintenance and supply support as well as draft and coordinate correspondence and briefings in support of WRALC senior management. Evaluates Aircraft Programmed Depot Maintenance (PDM) production activities to identify targets of opportunity and recommend MRSP improvements to achieve greatest outcome for increasing throughput and reducing costs.

1.2.2. Perform maintenance and supply data collection, perform root cause analysis, create mitigation plans, perform A/C PDM schedule analysis to include linking parts to the schedule/Gates, measuring planning & ordering accuracy, measure front-end supportability requirements planned during strategic & operational MRSP reviews against actual Tactical requirements ordered, and measure point of use kitting effectiveness & utilization.

1.2.3. Assist Maintenance in developing, measuring, and supporting Aircraft squadrons with List of Material, point of use task kitting, single item due date performance and Facilitate Other Maintenance program. Participate/engage in Lean events, A3 events ti include Continual Processing Improvement (CPI) and Rapid Improvement Events (RIE) for Maintenance Production and Supply Chain issues and provide SME support where needed.

1.2.4. Contractor will assess material planning and production support training effectiveness, provide SME support for hands-on training, track performance training metrics and identify shortfalls that require additional training on a case-by-case basis.

1.3. Basic Services – Research and Analysis - The Contractor shall be responsible for:

1.3.1. Conduct analysis of Depot Maintenance and Supply Chain support issues associated with business processes administered by AFSC, Air Force Material Command (AFMC), 638 Supply Chain Management Wing (SCMW), WR-ALC, DLA- Aviation, DLA Richmond, & DLA-Distribution.

1.3.2. Perform analysis, assessments or studies to support WR-ALC senior leadership strategic goals. Analysis may address, but is not limited to, such areas as Planning, Scheduling, Cost Management, Maintenance Requirements Supportability Processes, and Continuous Process Improvement (CPI).

1.3.3. Conduct assessments and analysis of current depot maintenance organizational states, performs gap analysis of current and desired states, and provide conclusions and recommendations supporting management objectives.

1.3.4. In coordination with process owner, develops transition plans and provides assistance towards implementing a disciplined, comprehensive, and flexible program and project management processes, including monitoring of project metrics, coordinating, and reporting based on Government-approved cost, schedule, performance, and risk baselines.

1.3.5. Ensure 100% of the time that analysis and chart development are completed 5 workdays prior to a scheduled briefing as long as data is available.

1.3.6. Provide ACCESS Database development and maintenance support to WR-ALC material support initiatives.

1.4. Basic Services – Key Personnel Requirement - Contractor will provide Senior Logistician personnel who meet or exceeds the minimum requirements below:

1.4.1. The key personnel will have expertise in the Programmed Depot Maintenance (PDM) field using and analyzing data from the following systems: Programmed Depot Maintenance Scheduling Systems (PDMSS)/G097, CONCERTO, D035K, Depot Maintenance Accounting and Production System (DMAPS), G005M/Bill of Material, Material Processing System (MPS), G004L (Job Order Production Management System), COGNOS, Defense Logistics Agency (DLA) Center of Parts Activity (COPA), DLA EMALL, and Role Oriented Consolidation Information Tool (ROCIT).

The key personnel will also provide support for the Depot Supply Chain Manager (DSCM), and the role of Supply Chain Management Group (SCMG), Air Force Sustainment Center (AFSC), Air Force Material Command (AFMC), Logistics Requirements Determination Process (LRDP) and Maintenance Requirements Supportability Process (MRSP) Teams, TOAD, Power Query, WR-ALC/Depot Supply Chain Manager (DSCM), all systems listed in Paragraph 1.0 of this document, and the Supply Chain role of DLA, Life Cycle Management Center (LCMC), and 638 Supply Chain Management Group (SCMG).

1.4.2. The key personnel will be SME in the Material Planner and Production Support Technician (PST) roles and supporting systems to include creating SQL queries to pull data from local data marts and creating PIVOT tables in Microsoft Excel to display data.

1.4.3. The key personnel will be SME to provide support in process improvement processes to include process mapping and flow charts, developing performance metrics and measure effectiveness and managing schedules and projects.

1.4.4. The key personnel will be SME in ACCESS Database development and maintenance.

1.5 Customer Complaints – No more than 2 customer complaints per month related to basic services for performing functions outlined in this PWS and all other pertinent regulations, rules, and instructions. Customer Complaints will be submitted to the government Contracting Officer Representative (COR) from any of the production supervisors who have contractors working within their area of responsibility. The COR will review the Customer Complaint to determine if it is valid. If it is a valid complaint, the COR will submit a Performance Assessment Report to the contractor for corrective action.

1.6 Training – The Government may provide training to contractor personnel if required by individual projects. The type of training referenced is not general in nature but that which is specialized or unique to the project supported.

1.6.1 Contractor employees requiring network access shall maintain completed and current network user training as required for compliance with all applicable initial and annual network-related access and security training. Contractor employees requiring a Government provided email account shall be subject to the same restrictions and conditions imposed upon Government employees. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the appropriate background check or security investigation. Upon completion or termination of the contract, order, or termination of Contractor personnel, the system account(s) will be closed.

1.6.2 Required EIMC Training

1.6.2.1 WR-ALC COOP AWARENESS Training

1.6.2.2 WR-ALC Privacy Act Training

1.6.2.3 WR-ALC CI Awareness and Reporting Training

1.6.2.4 Information Security Training (Initial or Refresher)

1.6.2.5 NATO Familiarization Training No Access

1.6.2.5 Personnel Security Training, Resource Protection and Controlled Area

1.6.2.5 OPSEC Training, Installation Security Training, Insider Threat Awareness

1.6.2.6 CUI Training

1.6.3 Training requirements may vary, contractor is expected to attend and/or complete all reasonable training that is also required of OBWC Government Employees.

1.7 Contractor Handling of Scientific and Technical Information (STINFO)

1.7.1 STINFO is recorded information related to experimental, developmental, or engineering works that can be used to define an engineering or manufacturing process, or to design, procure, support, maintain, operate, repair, or overhaul material.

1.7.2 The contractor is responsible for properly identifying and handling STINFO. This includes recognizing STINFO, recognizing what a Distribution Statement is and know how to use it, disseminating STINFO to the widest appropriate audience while protecting it from falling into the wrong hands, destroying STINFO properly, and involving the proper people when handling STINFO.

1.7.3 Contractors working as material may be exposed to STINFO during material preparation for turn-in to disposition. All contract employees shall complete CHPOPS0002000BR - AFSC Annual STINFO Awareness Training available at https://tss.cce.af.mil/tssportal_wr/

1.7.4 The contractor shall obtain written approval of the appropriate government point of contact prior to release of STINFO data. No unauthorized release of STINFO data will be permitted.

1.8 Deliverables:

1.8.1 Monthly Activity Report. The Contractor shall provide a monthly activity report no later than 10 business days of the following month. The report shall be submitted electronically via PDF and Excel document. The report shall include the position description, employee name, weekly sum of hours worked for the corresponding position, and any issues, concerns, or programmatic changes.

Report should also list any unfilled positions with explanation as to why it is currently unfilled, and when the position is expected to be filled. (CDRL A/B/C/D/E001, Status Report (Monthly Activity Report) -DI-MGMT- 80368A/T)

1.8.2 Travel Anticipated. Travel shall be IAW the Joint Travel Regulation (JTR) and shall require approval in writing by the CO, COR and PM fourteen days prior to start of travel or incurring any travel related expenses. Travel shall be firm fixed price. The Contractor is responsible for making all necessary travel arrangements.

The Contractor shall propose all estimated travel costs for each occurrence.

1.8.2.1 Travel Pre-Approval. The Contractor is responsible for making all necessary travel arrangements. All travel requires CO notification, approval, and authorization prior to departure (which requires a realistic Not to Exceed (NTE) estimate of the travel at the period in which they will be traveling. Estimates will be treated as firm fixed price (FFP) quotes and will be negotiated and approved at the FFP amount for each instance. All travel will be negotiated at each instance. The Contractor shall obtain written approval to travel from the Contracting Officer (cc COR and PM) at least ten (10) business days in advance before traveling. Request for approval shall include the following:

Date and Location of Travel Event (Purpose of Travel) Number of Travelers Name and Title (Labor Category) of Travelers

Goals and Desired Outcomes of Trip Total Estimated Cost of Trip Anticipated Itinerary with Associated Estimated Costs (i.e., airfare, hotel, rental car, etc.)

1.8.2.2 Travel Expenses. Contractor travel policies and procedures must be best business practices IAW FAR 31.205-46, Travel Costs. Contractor must use the DoD Joint Travel Regulation (JTR) as a guide regarding air fares, per diem, allowances, and reimbursement of travel expenses. First class air travel is not authorized. The Government reserves the right to disallow unreasonable travel costs. Travel must be billed as a separate line item on all invoices. The Contractor shall submit receipts for travel expenses to the PM and COR IAW Federal Travel Regulation (FTR) 301-11.25.

1.8.2.3 Post-Trip Report. As part of the monthly status report, upon completion of any travel, the Contractor shall submit a trip report describing the actual activities, accomplishments, and any relevant information learned on the trip. The report shall be sent no later than five (5) days after return.

It shall be sent electronically to the government POC, Contracting Officer and CSMO representative. (CDRL A/B/C/D/E002 DI-MGMT- 80368A/T, Status Report/Post Trip Report)

1.9 Contractor Phase-In Period. The Contractor phase-in period shall begin 14 days prior to contract award. The Government Contracting Officer Representative (COR) and the Government Representatives (WR-ALC/OBWC) will be the primary points of contact to provide information and assistance to the Contractor during the phase-in period. The Contractor shall coordinate with the COR and the Government Representative(s) to ensure a smooth transition. The following list contains examples of tasks to be accomplished during the phase-in period.

Note: The Contractor Phase-in period shall not be billed separately. The Contractor shall not begin invoicing until after the contract period of performance start date:

Tasks: Reference / Point of Contact:

Obtain Common Access Cards (CAC) PWS para 4.6.4 / COR

Complete requirements for network access PWS para 4.6.4.1 / WR-ALC-FM

2.0 SERVICES SUMMARY (SS).

2.1 GOVERNMENT SURVEILLANCE/INSPECTION. In accordance with FAR clause

52.246-4, the Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

The Government will perform inspections and tests in a manner that will not unduly delay the work. This will not relieve the Contractor of responsibility for providing adequate quality control measures or from any contract requirement. The Government will ensure Contractor performance is effectively monitored and documented.

2.1.1 The Government Contract Surveillance Management Office (CSMO) shall monthly evaluate the Contractor’s performance by appointing a Primary and Alternate Contracting Officer Representative (COR) for the contract. The Government has the option to request a meeting with the Contractor at any time to discuss Contractor performance. The Contractor shall comply with all Government inspection efforts.

2.1.2 The Contractor shall ensure each position is staffed no less than 90% of the time each month. If an employee is out for any period where this percentage is not achieved, the Contractor shall provide a backfill to ensure the minimum percentage is achieved. The Contractor shall ensure that any break in service is back-filled by qualified/equivalent personnel.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP). None.

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for WR-ALC

Performance Objectives PWS Para. Performance Threshold

Perform Basic Services 1.5 No more than two validated customer complaints.

Monthly Activity Report 1.8.1 No more than two late submittals annually.

Provide Continuous Service 2.1.2 Contractor shall provide continuous staffed positions, 90% of the time per position.

Vacancies 4.6 Contractor shall fill vacancies within 15 business days of employee vacating position.

Maintenance Complex. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for the WR-ALC Maintenance Complex.

4.2 Shipping/Delivery/Period of Performance. This is a follow-on annual contract with a basic and four (4) option years.

4.3 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.4 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in buildings 210 and other buildings temporarily as required for WR-ALC Support at Robins Air Force Base, GA and is subject to change per Government direction. The Contractor’s work hours (shifts) shall normally be an 8-hour shift, Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48- hour notice prior to changing any work hours.

4.4.1 Additional hours outside of normal shift. The Government may require support for any labor category outside the regularly scheduled shift. These hours are not to be counted toward 90% minimum performance threshold as established in para 2.1.2.

4.5 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.6 Vacancies. Contractor shall fill vacancies within 15 business days of employee vacating position. Provide the report electronically as required. Prior to beginning work, contractor

Primary Government Representative Alternate Government Representative

Name: Jeremy Johannes Name: Jonathan Lenz

Unit: WR-ALC/OBWC

Unit: WR-ALC/OBWC

Phone: 478-222-3510 Phone: 478-327-4934 Email: jeremy.johannes@us.af.mil Email: jonathan.lenz.3@us.af.mil must ensure that employees have met the Secret security clearance. No additional days will be given to obtain the clearances. Only filled positions shall be invoiced.

4.7 Security Requirements.

4.7.1Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Integrated Defense.

4.7.2 Contractor Security Clearance: This requirement does not require a security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.7.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 2 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.7.4 Access to Government Systems/Issuance of Common Access Cards (CAC). The

Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete Mission Partner-Identity, Credential and Access Management (MP-ICAM) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application.

Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

4.7.4.1 Network Access. Contractor employees requiring network access shall maintain completed and current network user training as required for compliance with all applicable initial and annual network-related access and security training. Contractor employees requiring a Government provided email account shall be subject to the same restrictions and conditions imposed upon Government employees. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified

Government Automated Information System (AIS) have the appropriate background check or security investigation. Upon completion or termination of the contract, order, or termination of Contractor personnel, the system account(s) will be closed.

4.7.4.2 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

4.7.4.3 Foreign Nationals must meet the requirements of DoDM5200.02

DAFMAN 16-1405, Air Force Personnel Security Program, prior to access.

4.7.5 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.7.6 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7.7 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Technology and Program Protection to Maintain

Technological Advantage SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800- 53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.8 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.9 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.9.1 In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.10 Base Support: The Government shall furnish property incidental to the place of performance (Ex: cubicle space, desk, chair, desktop computer, access to copier, fax and a networked printer. In addition, the Government shall provide telephone service consisting of Class 3 and Class 1, to include the Defense Switched Network (DSN). The contractor shall ensure use of all government provided equipment/facilities is limited to performance of contract related official Government business. Upon completion or termination of the contract or expiration of employee identification passes, the prime contractor shall ensure that all GFE to include base ID passes, desktop computer, laptop computers, peripherals, and other software/hardware is returned to the COR and each individual is processed through the directed Out-processing checklist.

4.11 Environmental Management System (EMS). Environmental Management Systems

(EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.11.1 EMS training is provided by Environmental Management. Request for Robins

EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil.

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926-8178.)

4.11.2 Option 1: Contractors can register for an account through The Environmental

Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using

Chrome.)

4.11.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A/B/C/D/E003 DI-MGMT-80368A/T, Status Report/EMS Training).

4.12 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.12.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.12.1.1. EnMS training is provided by the Energy Assurance Office. The

Contractor shall request the training by sending an email to 78ceg.cev.FrontOfc@us.af.mil.

4.12.2. Notification of training completion shall be sent to the Energy Assurance Office (78ceg.cev.FrontOfc@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

(CDRL A/B/C/D/E004 DI-MGMT-80368A/T, Status Report/EnMS Training)

4.13 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP.

Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.13.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A005, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.13.2 The Contractor Safety Plan shall address in detail the items listed in the Contract

Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.14 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the

Robins AFB Safety Office telephonically at (478)- 327-4862 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the

Government Representative, the Procurement Contracting Officer (PCO) Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A/B/C/D/E006, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.15 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.16 50/50 Requirements Report: The Contractor shall support the USAF in 50/50 data collection and analysis of Depot Partnered Workloads. The Contractor shall submit a 50/50 assessment data collection and analysis report. These figures shall not include overhead or material costs. This report shall be electronically sent to the government POC, Contracting Officer and CSMO representative on the 3rd day of each month for the previous month figures. (CDRL A/B/C/D/E007 DI-MGMT-80368A/T, Status Report)

4.17 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.18 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

5.0 APPENDICES

5.1 System References:

ABOM/NIMMS - Automated Bill of Material (ABOM) and NAVAIR Industrial Material Management System (NIMMS). ABOM is a relational database management system developed specifically for the Air Force to provide real-time teleprocessing capabilities and online interface with NIMMS. Material requests are processed using ABOM, which edits the request against the G005M Bill of Material (BOM) for permanent work and G004L BOM for non-programmed work (M-Jobs and T-Jobs). The material must be tied to the Job Order Number (JON) and the operation number where it is consumed. The request is then passed from ABOM to NIMMS for additional validation and processing into the systems. This system provides government supply chain and pricing data used to research and order parts.

AMRD - Aircraft and Missile Requirements Database

AOTS - Automated Order and Tracking System. This system provides information on the Air Force Industrial Product-Support Vendor (IPV) bench stock program to include Bench Stock Location (BSL), bin number, NSN, Authorized Quantity and part number. In addition, reports can be generated including empty bin reports, recommended bin deletions, and Precious Metals Recovery Program (PMRP) reports.

BLADE - Basing and Logistics Analytics Data Environment. BLADE provides overall assessment and analyses of assets (munitions, aircraft, engines, vehicles, fuels) that depict the capability to execute specific OPLANs and risks to OPLANs based on the status of assets.

COGNOS - COGNOS 8 is a web-based product that allows the user to view retrieved data from multiple sources, such as the Air Force Legacy Systems and the DMAPS Suite of Systems. This tool provides integrated reporting, analysis and event management features designed specifically for the ALC. For the purpose of correcting errors, COGNOS 8 enables the user to request the error reports produced by NIMMS and DIFMS.

CONCERTO is a web-based system that is used for scheduling work packages and providing analysis data for management to see where potential delays may occur.

COPA - Center of Parts Activity. This system maintains databases of all part transactions for DLA and AF parts ordered through the D035 inventory system. COPA provides the ability to do historical research on parts ordered by either Document Number or NSN. COPA provides exception data on part orders that are suspended pending resolution or cancellation.

DSCM AT - Depot Supply Chain Management Teams Analysis Tool is an information system that gathers input from several legacy data systems to provide parts supportability assessments at both the end-item and piece-part level.

D035K – Depot Stock Control and Distribution System. This system contains all the supply information for assets used to support maintenance. D035K is the system that maintains cataloging and management control data, maintains complete data visibility for single item transaction and maintains historical data. Stock level requirements are maintained in this system.

D043 - Air Force Interchangeability and Substitutability Data File. This system contains item information by Master National Stock Number and Related National Stock Number. It provides the Air Force with the functional and physical replacement items that are equivalent in performance, reliability, and maintainability. In addition, it contains information on items capable of being exchanged for another under specific conditions or applications.

DOD EMALL - Department of Defense Electronic Mall. DOD EMALL is a web based online ordering and research platform meant to provide a full service e-Commerce site to find and acquire off the shelf, finished goods and services from the commercial marketplace and government sources for the Defense Department and other State and Federal agencies. DOD EMALL optimizes the effectiveness and efficiency of the DOD Supply Chain. The system contains the latest requisition status on all parts ordered from the Defense Logistics Agency

(DLA).

FED LOG - Federal Logistics Data. A logistics information system that Defense Logistics Agency (DLA) Logistics Information Services publishes monthly on a series of CD-ROMs or a single DVD-ROM. FED LOG is Commercial Off-The-Shelf (COTS) software that is designed to provide a portable media solution for transferring data to users in remote locations. FED LOG integrates multiple Department of Defense (DOD) databases into a single interface. FED LOG receives data from the Federal Logistics Information System (FLIS) and service specific feeds to provide management, part number, supplier, Commercial and Government Entity (CAGE), freight, Interchangeability and Substitutability (I&S), and characteristics information recorded against National Stock Numbers (NSNs). FED LOG is a powerful tool used by engineering, technical research, provisioning, procurement, contracting, supply, maintenance, cataloging, distribution, storage, transportation, quality assurance, and disposal personnel to identify and search for data. These users rely on FED LOG to validate stock numbers and sources of supply and gather data required to create a requisition.

G004L – Job Order Production Management System. Bill of Material (BOM) planning tool for non-programmed work (M-Jobs and T-Jobs). Job Order Production Master System (JOPMS) provides visibility of all Production (programmed and unprogrammed) quantities to the product directorates. G004L creates work in process records and accumulates production units completed to the financial system, DIFMS (Defense Industrial Financial Management System), which results in revenue to offset costs incurred.

G005M - Bill of Material (BOM) planning tool for permanent work. The Depot Maintenance Material Support System, or G005M, identifies both material to support maintenance workloads and costs associated with depot repair. G005M is intended to increase the effectiveness of material standards. The ability of AFMC and Depot Maintenance to plan, budget, receive material and produce serviceable end items in a timely and cost-effective manner depends in part upon G005M. G005M is used to develop and maintain the Bill of Material (BOM). The BOM, or material standard, is a descriptive and quantitative listing of planned material, supplies, parts and components required to produce, overhaul or repair a designated complete end item, assembly or subassembly.

LDMS – Lean Depot Management System. This system contains data on all parts used in CMXG and EMXG to ensure engineering configuration control and end item application support. LDMS allows personnel to order, track, and research part requirements and current tatus. LDMS provides for Awaiting Parts (AWP) support and research.

MPS – Material Processing System. This system contains government information, input screens and tools that enable FLS personnel to mass order consumable items to expedite requisitioning duties. Consumable item material requests are processed using MPS, which edits the request against the G005M Bill of Material (BOM) for permanent work and G004L BOM for non-programmed work (M-Jobs and T-Jobs).

PDMSS/G097 - Programmed Depot Maintenance Scheduling System

ROCIT - Role Oriented Consolidated Information System. This system provides government supply chain data on parts requirements by aircraft tail number and is used in aircraft scheduling and part requirements. ROCIT provides data on parts kitting and helps track part gate assignments.

WEBFLIS - Web Federal Logistics Information System. Provides essential information about supply items including the National Stock Number (NSN), Item Name, Reference/Part Numbers, Commercial and Government Entity (CAGE) codes and other federal logistics data.