773444-20-Q-0004.pdf

PDF 132 KB Posted Mar 4, 2020

Attached to: Travel and Relocation Specialist - Personal Services Contract
Solicitation number: 773444-20-Q-0004
Issued by: International Development Finance Corporation

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Written by GovTribe AI · Dec 28, 2023

This request for quote solicits a personal services contractor to provide travel and relocation services. The contractor will develop and implement policies and procedures for domestic and international relocation at the U.S. International Development Finance Corporation. Duties include coordinating travel documents, securing goods and services for employee moves, and serving as the primary point of contact for relocation. Quotes are due by March 25, 2020 for a one-year base period starting June 1, 2020 with four one-year option periods. The acquisition will result in a firm fixed-price purchase order awarded based on the quote most advantageous to the government considering price and evaluation factors specified in the request for quotes.

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

541611

$16,500,000.00

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

77344420Q0004

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Supplies or Services and Prices/Costs

3. Packaging and Marking

4. Inspection and Acceptance Terms

5. Delivery or Performance

6. Contract Administration Data

7. List of Documents, Exhibits, and other Attachments

8. Contract Clauses

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

REQ-833-20-0002

2. Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Travel & Relocation Specialist 2080 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Personal Services of one (1) FTE Travel and Relocation Specialist in accordance with the Performance Work Statement.

Base Period: 1 June 2020 to 31 May 2021.

Purchase Requisitions REQ-833-20-0002

IDC Type: Not Applicable

Supplies/Services Quantity Unit

0002 DFC Paid Taxes 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Taxes paid by DFC on behalf of the PSC.

Base Period: 1 June 2020 to 31 May 2021.

Supplies/Services Quantity Unit

0003 Performance Incentive 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Base Period: 1 June 2020 to 31 May 2021.

Supplies/Services Quantity Unit

1001 Travel & Relocation Specialist 2080 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Personal Services of one (1) FTE Travel and Relocation Specialist in accordance with the Performance Work Statement. First Option Period: 1 June 2021 to 31 May 2022.

Purchase Requisitions

Option:

Option Time Date: 6/1/21 Option Time Duration: 364 Option Time Units: Days

Supplies/Services Quantity Unit

1002 DFC Paid Taxes 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Taxes paid by DFC on behalf of the PSC.

First Option Period: 1 June 2021 to 31 May 2022.

Purchase Requisitions

Option:

Option Time Date: 6/1/21 Option Time Duration: 364

Supplies/Services Quantity Unit

1003 Performance Incentive 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

First Option Period: 1 June 2021 to 31 May 2022.

Purchase Requisitions

Option:

Option Time Date: 6/1/21 Option Time Duration: 364

Supplies/Services Quantity Unit

2001 Travel & Relocation Specialist 2080 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Personal Services of one (1) FTE Travel and Relocation Specialist in accordance with the Performance Work Statement.

Second Option Period: 1 June 2022 to 31 May 2023.

Purchase Requisitions

Option:

Option Time Date: 6/1/22 Option Time Duration: 364

Supplies/Services Quantity Unit

2002 DFC Paid Taxes 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Taxes paid by DFC on behalf of the PSC.

Second Option Period: 1 June 2022 to 31 May 2023.

Purchase Requisitions

Option:

Option Time Date: 6/1/23 Option Time Duration: 365

Supplies/Services Quantity Unit

2003 Performance Incentive 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Second Option Period: 1 June 2022 to 31 May 2023.

Purchase Requisitions

Option:

Option Time Date: 6/1/22 Option Time Duration: 364

Supplies/Services Quantity Unit

3001 Travel & Relocation Specialist 2080 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Personal Services of one (1) FTE Travel and Relocation Specialist in accordance with the Performance Work Statement.

Third Option Period: 1 June 2023 to 31 May 2024.

Purchase Requisitions

Option:

Option Time Date: 6/1/23 Option Time Duration: 365

Supplies/Services Quantity Unit

3002 DFC Paid Taxes 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Taxes paid by DFC on behalf of the PSC.

Third Option Period: 1 June 2023 to 31 May 2024.

Purchase Requisitions

Option:

Option Time Date: 6/1/22 Option Time Duration: 364

Supplies/Services Quantity Unit

3003 Performance Incentive 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Third Option Period: 1 June 2023 to 31 May 2024.

Purchase Requisitions

Option:

Option Time Date: 6/1/23 Option Time Duration: 365

Supplies/Services Quantity Unit

4001 Travel & Relocation Specialist 2080 HRS Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Personal Services of one (1) FTE Travel and Relocation Specialist in accordance with the Performance Work Statement.

Fourth Option Period: 1 June 2024 to 31 May 2025.

Purchase Requisitions

Option:

Option Time Date: 6/1/24 Option Time Duration: 364

Supplies/Services Quantity Unit

4002 DFC Paid Taxes 1 JB Contract Type:Firm Fixed Price

Unit Price

Extended Price

Description:

Taxes paid by DFC on behalf of the PSC.

Fourth Option Period: 1 June 2024 to 31 May 2025.

Purchase Requisitions

Option:

Option Time Date: 6/1/24 Option Time Duration: 364

Supplies/Services Quantity Unit

4003 Performance Incentive 1 JB Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Fourth Option Period: 1 June 2024 to 31 May 2025.

Purchase Requisitions

Option:

Option Time Date: 6/1/24 Option Time Duration: 364

3. Packaging and Marking

None

4. Inspection and Acceptance Terms

Supplies/Services will be inspected/accepted at:

Line Number Inspect At Inspect By Accept At

0001 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

0002 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

0003 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

1001 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

1002 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

1003 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

2001 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

2002 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

2003 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

3001 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

3002 Destination Government Destination

1100 New York Avenue, NW Washington

20527

1100 New York Avenue, NW Washington

20527

3003 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

4001 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

4002 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

4003 Destination 1100 New York Avenue, NW Washington

20527

Government Destination 1100 New York Avenue, NW Washington

20527

5. Delivery or Performance

Line Item: 0001 Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

6/1/20 5/31/21

OPIC

1100 New York Avenue, NW Washington

US 20527

Line Item: 0002

6/1/20 5/31/21

OPIC

1100 New York Avenue, NW

Line Item: 0003

6/1/20 5/31/21

OPIC

1100 New York Avenue, NW

Line Item: 1001 Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

6/1/21 5/31/22

OPIC

1100 New York Avenue, NW

Line Item: 1002

6/1/21 5/31/22

OPIC

1100 New York Avenue, NW

Line Item: 1003

6/1/21 5/31/22

OPIC

1100 New York Avenue, NW

Line Item: 2001

6/1/22 5/31/23

OPIC

1100 New York Avenue, NW

Line Item: 2002

6/1/22 5/31/23

OPIC

1100 New York Avenue, NW

Line Item: 2003

6/1/22 5/31/23

OPIC

1100 New York Avenue, NW

Line Item: 3001

6/1/23 5/31/24

OPIC

1100 New York Avenue, NW

Line Item: 3002

OPIC

6/1/23 5/31/24 1100 New York Avenue, NW

Line Item: 3003

6/1/23 5/31/24

OPIC

1100 New York Avenue, NW

Line Item: 4001

6/1/24 5/31/25

OPIC

1100 New York Avenue, NW

Line Item: 4002

6/1/24 5/31/25

OPIC

1100 New York Avenue, NW

Line Item: 4003

6/1/24 5/31/25

OPIC

1100 New York Avenue, NW

6. Contract Administration Data

Requesting Office Address

DFC

1100 New York Avenue, NW Washington DC 20527 Phone: Fax:

Contact Details:

Property Administration Office Address

1100 New York Avenue, NW Washington DC 20527

COR Office Address

DFC

1100 New York Avenue, NW Washington DC 20527

Issuing Office Address

1100 New York Avenue, NW Washington DC 20527

7. List of Documents, Exhibits, and other Attachments

None

8. Contract Clauses

Clauses incorporated by reference

Article Number Reference Text 52.212-4 Alt I 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018) Alt I (JAN 2017)

52.204-9 52.204-9 Personal Identity Verification of Contractor Personnel (MAY 2014)

52.204-13 52.204-13 System for Award Management Maintenance (OCT 2018)

52.209-6 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.209-10 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

52.223-5 52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2011)

52.223-18 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving (AUG 2011)

52.225-13 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

52.232-3 52.232-3 Payments under Personal Services Contracts (APR 1984)

52.232-33 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

52.232-39 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.233-1 52.233-1 Disputes (MAY 2014)

52.233-3 52.233-3 Protest after Award (AUG 1996)

52.233-4 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.237-2 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.217-5 52.217-5 Evaluation of Options (JULY 1990)

52.202-1 52.202-1 Definitions (NOV 2013)

52.204-14 52.204-14 Service Contract Reporting Requirements (OCT 2016)

52.232-17 52.232-17 Interest (MAY 2014)

52.245-1 52.245-1 Government Property (JAN 2017)

Clauses incorporated by full text

Performance Work Statement

SECTION C

PERFORMANCE WORK STATEMENT

1. INTRODUCTION AND BACKGROUND

C.1 INTRODUCTION

1.1. This position is located in the Office of the Chief Administrative Officer/FAS of the United States International Development inance Corporation (DFC). The work of the office involves providing travel and relocation services, including but not limited to, processes, procedures, and policies.

1.2. The contractor shall provide personal services as a travel and relocation specialist. The PSC is responsible for carrying out the full range of services related to official travel and relocation both domestically and overseas.

1.3. Work involves developing and implementing policies and procedures for domestic and international relocation services.

The PSC will coordinate with GSA, Department of State, and various Embassies and Consulates to secure travel documents and submit the required forms, cables, and information in order to report to an international post. The PSC will perform market research for contracts to secure goods and services necessary to facilitate a PSC move. The PSC is the primary point-of-contact for all relocation services.

1.4. PERSONAL SERVICES CONTRACT

DFC is authorized under Section 234, subsections (d) and (e) of the Foreign Assistance Act of 1961, as amended, "to enter into limited-term contracts with nationals of the United States for personal services to carry out activities in the United States and abroad." Section 1432(a)(6) of the Build Act authorizes DFC to "contract with individuals for personal services, who shall not be considered Federal employees for any provision of law administered by the Director of the Office of Personnel Management."

1.4.1. Definition. A PSC creates an employer-employee relationship between DFC and the Contractor for the performance of services. The contractor is subject to the relatively continuous supervision and control of a Government officer or employee who supervises the performance of the work including the manner in which it is to be performed.

C.2MAJOR DUTIES AND RESPONSIBILITIES

2.1. Demonstrated strong knowledge of various federal relocation requirements, logistics, and transportation processes, as well as pricing options.

2.1.1. Assist with the development and creation of the Agency's domestic and international relocation program by drafting the following; policies and guidance, processes and procedures to FAQs, forms, worksheets, and resource documents, and employee entitlements for relocation. Identifies and chooses Agency approved vendors to ensure quality services are provided.

2.1.2. Consults, as required, with recognized industry experts on the technical aspects of PCS moves. Obtains information through meetings and communication with officials from other federal agencies to further enhance the program and establish best practices. Establish and maintain relationships with other relocation specialists from other federal agencies.

2.1.3. Briefs employees who are transferring overseas on processes and procedures, as well as, entitlements. Assists employees with travel arrangements for house hunting and enroute travel. Counsels employees on any excess costs or related services that are not covered by the government prior to service.

2.1.4. Coordinates DFC household goods shipments, including POVs, from origin to destination with the traveler and the vendors needed to facilitate the entire move. This includes interim storage and temporary housing, if necessary.

2.1.5. Creates and maintains relocation files.

2.1.6. Assists with the best practices for reconciling the CBA and assists employees with IBA reconciliation, when necessary. Serves as Agency's AOPC for federal travel card. Serves as back up to the Agency's travel arrangers and travel approvers by performing all duties and responsibilities associated with federal travel services. Assists the passport/visa agent with securing passports and visas for TDY and PCS travel.

2.1.7. Performs other related duties as assigned.

2.1.8. Responds to all requests in a timely manner. Replies to email correspondence and phone calls within two business days. Conducts daily duties with courtesy and professionalism.

2.2. EVALUATING PERFORMANCE: the COR shall conduct annual performance reviews of PSCs. The review shall be submitted to the Contract Specialist prior to the option period being exercised.

C.3 QUALIFICATIONS

3.1. EDUCATION and CERTIFICATION: The PSC shall have a minimum of a BS degree in Accounting.

3.2. EXPERIENCE. The PSC shall have a minimum of 4 years of experience in federal travel management within the last 10 years. Specialized experienced required includes federal relocation services and specialized experience in government travel card oversight. Resume demonstrating the ability to perform duties and responsibilities in Section C.2.

3.3. PREFERRED EXPERIENCE: Travel and relocation policy development and implementation.

3.4. OTHER REQUIREMENTS: The contractor shall be a U.S. Citizen and have the ability to obtain and maintain a Public Trust clearance.

C.4 SUPERVISION RECEIVED

4.1 The PSC will be supervised by a Government

FTE. The supervisor provides administrative direction on assigned projects. The PSC shall independently research relocation policies, market trends and analysis to ensure best practices while providing recommendations for new policies and enhancing existing policies and procedures. The PSC shall work independently, consulting with the supervisor with respect to negotiating parameters, interpretation of policy matters, and for guidance in dealing with controversial policy. Completed work is reviewed for adherence to policy, and effectiveness of results. Overall work performance is evaluated in terms of attainment of goals and objectives.

C.5 GUIDELINES

5.1. Guidelines include basic legislation, broad agency policies and procedures, the FTR and FAM guidelines. Frequently there are no precedents to guide analysis in the establishment of policy. The PSC will use considerable judgment to interpret and adapt existing policies and procedures and to enhance existing and develop new policies and best practices to ensure fiscal responsibility and compliance with federal rules and regulations.

5.2. The guidelines provide a framework but do not provide details in terms of methods used to accomplish assignments. The PSC shall use initiative and resourcefulness in developing new policies and/or guidelines to ensure the most efficient and economical management of assigned tasks. The methods and procedures developed may serve as precedents for others.

C.6 COMPLEXITY

6.1. The PSC shall have responsibility for complex or precedent setting travel and relocation scenarios and recommend innovative ways to streamline the process.

6.2. Projects may be of extraordinary interest to policy makers at DFC or elsewhere; have substantial precedent-setting value; and/or involve some unusually complex issues.

C. 7 SCOPE AND EFFECT

7.1. This position is involves developing and implementing policies and procedures for domestic and international relocation services, travel card management (reconciliation, AOPC, etc.), passport and visa services, entering, reviewing, and approving travel authorizations and vouchers, electronic country clearances and/or State Department cables. The project may establish precedents for future travel and relocation needs of the Agency.

C.8 PERSONAL CONTACTS

8.1. Contacts are with representatives of other government agencies, commercial market vendors relative to travel and relocation services, Embassy officials, and with all levels of DFC employees.

C.9 PURPOSE OF CONTACTS

9.1. The purpose of the contacts is for the development of Agency policies and procedures practices related to travel and relocation services; secure passports and visas; develop relationships with other federal agencies for best practices.

C.10 PHYSICAL DEMANDS

10.1. The work is primarily sedentary.

C.11 TRAVEL

11.1 Some travel for training may be necessary.

C.11. WORK ENVIRONMENT

11.1. The work is performed in an office setting.

C.12 HOURS OF PERFORMANCE

12.1. DFC's core operating hours are from 09:00am to 3:00pm. The PSC shall provide 40 hours of service each week. PSCs are not eligible for overtime or compensatory time. All PSCs must submit a timecard. Timecards must be approved by the COR, and PSC Supervisor and submitted in the Harvest Timekeeping System for processing. Timecards will be used to monitor the balance of the PSC's PTO and Floating Hours Earned.

12.2. Telework: PSCs are authorized to telework and must have a Telework Agreement in place. Telework must be approved by the COR and PSC's supervisor.

12.3. Floating Hours: PSCs are eligible for floating hours for time worked over 80 hours in a pay period. PSCs shall not accrue more than 24 hours at any time during the current option. Floating hours accrued and used shall be recorded on the timesheet and approved by both the COR and PSC supervisor. Only travel during non-work hours can receive floating hours.

All floating hours earned must be used by the end of the current option period. Any unused floating hours will be removed from the timesheet at the end of the current option or contract expiration.

12.4. Paid Time Off (PTO): All PSCs receive 15 days or 225 hours of PTO per year. This time can be used as annual or sick leave and the balance shall be tracked on the PSC's timecard. All base period hours of PTO are available for use on the first performance day of the contract. PTO does not roll over and must be used by the end of the current option. Unused PTO will not be paid out at the end of the option period. All PTO requests shall be approved by both the COR and PSC's supervisor.

12.5. Facility Closure: PSCs are only permitted to invoice for hours worked. Therefore, in the event of facility closure, delayed opening, or early dismissal of DFC staff, the PSC will not be paid for unworked hours. In these situations, the PSC has the option to telework, or use floating hours or PTO.

12.6. Federal Holidays – PSCs are paid for all Federal Holidays as listed below and any additional federal holidays granted for Inauguration Day or by executive order. As PSCs are not authorized overtime or comp time, any hours worked on a federal holiday are added to the timesheet as floating hours earned.

New Year's Day, January 1st

Martin Luther King's Birthday, 3rd Monday in January

President's Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4th

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veteran's Day, November 11th

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25th

12.7 Conduct: By law and by the terms of their contracts with DFC, PSCs are subject to most of the laws, rules and regulations applicable to non-contract employees, including, without limitation, the Anti-Deficiency Act, the Hatch Act, and the laws and regulations governing the ethical conduct of Federal employees of the United States Government. Additionally, because PSCs are sole proprietors, they are subject to Section 441C of the Federal Election Campaign Act (FECA) which prohibits PSCs "from making or soliciting a contribution to "any political party, committee, or candidate for public office or to any person for any political purpose or use."

C.13 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

13.1. The Government will provide all necessary equipment, supplies and materials to include workstations, computer, telephone and other materials and equipment to fulfill the requirements of this contract.

C.14 NONSALARY BENEFITS

DFC issues W-2s to PSCs and makes the employer contribution to FICA and Medicare for the PSC. DFC also withholds FICA, Medicare, federal tax and state tax on behalf of the PSC. The PSC is not eligible for the Foreign Earned Income Exclusion.

14.1 Health Insurance and Retirement Subsidies: Per the Build Act, PSCs shall not be considered Federal employees for any provision of law administered by the Director of the Office of Personnel Management (OPM). Therefore, PSCs are not eligible to participate in employer-provided health insurance or the Federal Employees Retirement System (FERS). In lieu of these benefits, DFC provides standard health insurance and retirement subsidies.

Health Insurance: this subsidy is based on the average of 72% of the OPM program-wide weighted average of premiums for "self only" and "self plus one" at the time of contract award. This amount is paid directly to the PSC as part of their salary regardless of their insured status. PSCs do not have to provide proof of insurance to receive this subsidy. This subsidy is fixed and does not increase in option years. The OPM rates can be found at https://www.opm.gov/healthcare-insurance/healthcare/plan-information/premiums/

14.2. Retirement: this subsidy is a percentage equal to the federal employee contribution to OPM FERS at the time of contract award. The subsidy is applied to the PSC's annual salary inclusive of locality. The percentage of the subsidy does not increase over the contract period of performance. However, the amount of the subsidy increases as the PSC's annual salary increases according to the contract escalation rate. Current employee contribution rates to FERS can be found at https://www.dm.usda.gov/employ/policy/docs/USDA%20FERS%20Summary%20v2.pdf. Employees hired in 2014 or later contribute 4.4%.

14.3 Metro Subsidy or Parking Subsidy: PSCs are eligible to receive either the metro subsidy or parking subsidy. The amount of the subsidies are subject to annual changes and are processed by Facilities and Administrative Services, and the Department of Finance. The parking subsidy requires PSCs to authorize a payroll deduction for the reduced parking fee from their pay.

14.4. Gym Membership: PSCs are eligible to receive on-site gym membership subject to the same process as for FTEs.

Reimbursement for other gyms is not authorized.

C.15. DELIVERABLES

15.1. Monthly travel card reconciliation reports,

15.2 Travel authorizations/vouchers, passport and/or visas, electronic country clearances (eCC), and State Department cables in accordance with Agency policies

15.3. Relocation policies, procedures, and entitlements upon supervisor's request

15.4 Full life cycle of a PCS transaction

C.16. PERFORMANCE REQUIREMENT SUMMARY

16.1. Performance Standards define required performance for specific tasks:

PWS

Paragraph

Performance Metric

Performance Standard

(for each AIA)

Acceptable Level of

Performance

Surveillance Method

2.1 Policy

Established within base period of contract and reviewed and/or updated a semi-annually, at a minimum

Satisfactory or Higher

100% Inspection within the base year

2.1.3 Customer

Service

Briefs all employees with pending relocation within 5 business days of notification from HRM.

Satisfactory or Higher

Periodic Inspection

2.1.4 Coordination of

Relocation

Coordinates the full life cycle of an Agency requested PCS move. Must know and adherence to guidelines established by the State Department, DFC, and other stakeholders.

Satisfactory or Higher

Periodic Inspection

2.1.6 Travel Card Reconciliation of CBA monthly. Satisfactory of Periodic Inspection

Works with travelers to assist with reconciliation of their IBAs. Serves as AOPC. Monitors travel card accounts for suspension and notifies Travel Officer and/or traveler.

Higher

2.1.8. Conduct Replies to email correspondence

and phone calls within two business days. Conducts daily duties with courtesy and professionalism.

Satisfactory or Higher

Customer Input

16.2. Methods of Surveillance: Various methods exist to monitor performance. The COR shall use any or several of the surveillance methods listed below in the administration of this contract.

16.2.1. 100% Inspection: Evaluation of all outcomes and deliverables to determine if performance level is acceptable.

16.2.2. Periodic Inspection: Evaluation of some outcomes and deliverables. Services are sampled to determine if performance level is acceptable.

16.2.3. Customer Input: Customer feedback on the quality and timeliness of services provided to determine if performance level is acceptable

16.3. PERFORMANCE RATINGS: The following rating definitions can be used as a guide when completing the Performance Assessment:

16.3.1. Exceptional Performance meets all contractual requirements and exceeds most to the government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with almost no minor problems for which corrective actions were taken by the contractor, and the corrective actions were highly effective.

16.3.2. Very Good Performance meets all contractual requirements and exceeds some to the government's benefit. The contractual performance element or sub-element being assessed was accomplished with very few minor problems for which corrective actions taken by the contractor were highly effective.

16.3.3 Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

16.3.4. Below Satisfactory Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

16.3.5. Poor Performance does not meet most contractual requirements and recovery is not likely in a timely manner.

The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

INSTRUCTIONS FOR APPLICANTS

The information below is summarized from FAR 52.212-1; Instructions to Offerors--Commercial Items

All interested applicants shall be provided with a copy of the Performance Work Statement (PWS) for review and familiarization with qualifications and job description. All applicants shall submit documents supporting their qualifications to perform the tasks detailed in the PWS. The Government will rank applicants' submitted documents (i.e. narrative, resume, transcripts, certificates, references and other applicant information).

In accordance with FAR 52.214-34 & 52.214-35, all applications are to be in the English language and US Dollars.

Applications in other languages or currencies shall not be considered.

REQUIRED DOCUMENTATION

Qualified individuals must submit:

• A written narrative of no more than five double spaced pages clearly describing their experience that is relevant to the daily duties listed in the PWS and knowledge of each of the qualification requirements. Clearly demonstrate how your prior experience is either relevant or directly related to the duties of this position as listed under MAJOR DUTIES AND RESPONSIBILITIES (PWS C2) and QUALIFICATIONS (PWS C3). The responses should describe specifically and accurately what experience, training, education and/or awards you have received that are relevant to each factor. Cite specific examples where appropriate.

• Current resume listing positions relevant to the duties, experience, and qualifications in the PWS.

• College Transcripts (may be "unofficial" for application purposes). Applicants should remove all Personally Identifiable Informational (PII) such a date of birth, Social Security Number, etc. prior to submission.

• Copies of any relevant certifications listed in the applicant's narrative or resume.

• No less than three, but no more than five, professional references. The following information shall be provided for every reference:

• Name, current job title, current organization

• Job title and organization during experience with applicant

• Relationship to applicant

• Phone number

• E-mail address

Narratives, resumes, and references shall be formatted to fit on 8 ½ x 11 paper with 1" margins and Times New Roman 12-point font.

Applicants who fail to submit all required documentation and references will not be considered.

Questions or comments shall be submitted electronically no later than 10 calendar days prior to the due date of this solicitation. Questions submitted after this date will not receive a response. Oral questions will not be taken by phone due to the possibility of misunderstanding or misinterpretation. All questions will be answered via amendment to the solicitation and posted on FBO.

2. RESPONSE DEADLINE

Electronic submission is of applications is required. Mailed copies of any application shall not be accepted. Electronic applications shall be submitted by e-mail before the time/date deadline stated on page 1 of this Combined Synopsis Solicitation. Application shall reference the position title on the subject line of the e-mail.

All applications shall be submitted electronically to:

Elena Raspitha

Contract Specialist elena.raspitha@DFC.gov

Applicants must be registered in the System for Award Management (SAM) at https://sam.gov/SAM/pages/public/index.jsf prior to contract award. Candidates without a SAM registration may be rejected. To register for SAM, first request a Dun & Bradstreet (D&B) D-U-N-S number as a Sole Proprietor at https://fedgov.dnb.com/webform/. The Standard Industrial Classification (SIC) for this contract is 4729: Arrangement of Passenger Transportation, Not Elsewhere Classified. The applicable NAICS code is 561599 - All Other Travel Arrangement and Reservation Services.

3. SELECTION PROCESS

The information below is summarized from FAR 52.212-2; Evaluation -Commercial Items

Candidates will be evaluated on two factors: Technical and Past Performance.

Factor 1 Technical: Candidate must meet the qualifications listed in Section C3 and have demonstrated the ability to perform the duties in Section C2. Consideration and selection will be based on a panel evaluation of the candidates' required documents submissions.

All complete applications will receive one of three scores for each of the required and desired qualifications: Does Not Meet, Meets, or Exceeds. DFC reserves the right to conduct interviews with only the most qualified candidates.

Factor 2 Past Performance: Applicants submitted no less than three (3) and not more than five (5) professional references from relevant experience during the past ten (10) years.

DFC reserves the right to contact references to verify the following:

1. Ability to perform daily duties

2. Ability to meet timelines

3. Quality of work product or services

4. Overall rating of the applicants' performance and recommendation for future contract award.

Applicants will receive one of the following ratings for past performance: acceptable or unacceptable. Applicants determined to have unknown past performance will receive a neutral rating which is considered acceptable.

52.217-8 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months .

52.249-12 Termination (Personal Services) (APR 1984) The Government may terminate this contract at any time upon at least 15 days' written notice by the Contracting Officer to the Contractor. The Contractor, with the written consent of the Contracting Officer, may terminate this contract upon at least 15 days' written notice to the Contracting Officer.

52.252-2 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/browse/index/far

52.212-5 (Dev) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders--Commercial Items (FEB 2010) (Deviation)

(a) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (a) if the contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to the right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C.

251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.212-1 (Instructions to Offerors-Commercial Items) (OCT 2018) The following terms shall apply to this solicitation in addition to those terms and conditions in FAR provision

52.212-1. The specific paragraphs of FAR 52.212-1 affected are described below.

1. Paragraph (b) "Submission of Offers". The following is added:

1. Communications Regarding This Solicitation.

(i) Questions or comments regarding this solicitation must be submitted in writing, cite the solicitation number, and be directed to the following Government representative and not DFC staff:

Name: Ms. Elena Raspitha

Email: elena.raspitha@dfc.gov

(ii) Questions or comments shall be submitted electronically no later than 10 calendar days prior to the due date of this solicitation. Questions submitted after this date will not receive a response. Oral questions will not be taken by phone due to the possibility of misunderstanding or misinterpretation. All questions will be answered via amendment to the solicitation and posted on FBO.

PROFESSIONAL QUALIFICATIONS. All interested applicants shall be provided with a copy of the Performance Work Statement (PWS) for review and familiarization with qualifications and job description. All applicants shall submit documents supporting their qualifications to perform the tasks detailed in the PWS. The Government will rank applicants' submitted documents (i.e. narrative, resume, transcripts, certificates, references and other applicant information).

Factor 1 Technical: Candidate must meet the qualifications listed in PWS Section C3 and have demonstrated the ability to perform the duties in PWS Section C2. Consideration and selection will be based on a panel evaluation of the candidates' required documents submissions.

Factor 2 Past Performance: Applicants shall submit no less than three (3) and not more than five (5) professional references from relevant experience during the past ten (10) years. DFC reserves the right to contact references to verify the following:

1. Ability to perform daily duties

2. Ability to meet timelines

3. Quality of work product or services

4. Overall rating of the applicants' performance and recommendation for future contract award

REQUIRED DOCUMENTATION

Qualified individuals shall submit:

1. A written narrative clearly describing their experience that is relevant to the daily duties listed in the PWS and knowledge of each of the qualification requirements. Clearly demonstrate how your prior experience is either relevant or directly related to the duties of this position as listed under MAJOR DUTIES AND RESPONSIBILITIES (PWS C2) and QUALIFICATIONS (PWS C3). The responses should describe specifically and accurately what experience, training, education and/or awards you have received that are relevant to each factor. Cite specific examples where appropriate. The narrative shall be no more than five (5) pages double spaced in Times New Roman 12-point font. Any pages beyond this limit will not be reviewed by the evaluation team.

2. Current resume listing positions relevant to the duties, experience, and qualifications in the PWS.

3. College Transcripts (may be "unofficial" for application purposes). Applicants should remove all Personally Identifiable Informational (PII) such a date of birth, Social Security Number, etc. prior to submission.

4. Copies of any relevant certifications listed in the applicant's narrative or resume.

5. No less than three, but no more than five, professional references. The following information shall be provided for every reference:

1. Name, current job title, current organization

2. Job title and organization during experience with applicant

3. Relationship to applicant

4. Phone number

5. E-mail address

Applicants who fail to submit all required documentation and references will not be considered for award.

All applications shall be submitted electronically to:

Elena Raspitha

Contract Specialist elena.raspitha@DFC.gov

DFC does not accept responsibility for delays in transmission or receipt of any application. Candidates are responsible for submitting their application so as to reach the designated Government office by the closing date and time specified on page one (1) of this Combined Synopsis Solicitation. Applications received after the closing date and time will not be considered, unless there is acceptable evidence to establish that it was indeed received by the Government installation prior to the time and date specified in this announcement. It is the applicant's responsibility to confirm receipt of their application.

Receipt of applications in response to this announcement does not constitute an award commitment. The U.S. Government will not reimburse any costs incurred in the preparation of an application. Any application is at the sole risk of the Candidate.

DFC is not obligated to make any award or pay for any costs associated with the preparation and submission of an application in response to this announcement. Award of this contract is contingent on availability of funds. DFC reserves the right to not award any contract as a result of this announcement.

Applicants shall be registered in the System for Award Management (SAM) at https://sam.gov/SAM/pages/public/index.jsf prior to contract award. Candidates without a SAM registration may be rejected. To register for SAM, first request a Dun & Bradstreet (D&B) D-U-N-S number as a Sole Proprietor at https://fedgov.dnb.com/webform/. The Standard Industrial Classification (SIC) for this contract is 4729: Arrangement of Passenger Transportation, Not Elsewhere Classified. The applicable NAICS code is 561599 - All Other Travel Arrangement and Reservation Services.

The Government intends to issue a single contract as a result of this request for quote.

Acquisition procedures used for this requirement are FAR Part 12, Acquisition of Commercial Items.

52.212-2 (Evaluation-Commercial Items) (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

All complete applications will receive one of three scores for each of the required and desired qualifications:

Does Not Meet: based on the technical documents submitted, the applicant does not meet the minimum requirements of the solicitation.

Meets: based on the technical documents submitted, the applicant meets the minimum requirements of the solicitation

Exceeds: based on the technical documents submitted, the applicant exceeds the requirements of the solicitation by having more than the required education or experience requested in the solicitation.

Factor 2 Past Performance: Applicants submitted no less than three (3) and not more than five (5) professional references from relevant experience during the past ten (10) years.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Mar 4, 2020.