Amendment 001 _75N99022R00038_.pdf

(x)

75N99022R00038 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Bethesda, MD 20892-5711

ORF

9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities National Institutes of Health

06/30/20220001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/14/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation #: 75N99022R00038

Amendment #: 001

Description: The purpose of this amendment is to include responses to the RFIs and to add the updated bid form.

WATER TREATMENT DELIVERY SERVICES FOR THE NIH BETHESDA CAMPUS CENTRAL UTILITY PLANT (CUP)

Proposals due no later than, Tuesday July 12, 2022 @ 2:30 PM EST.

Proposals shall be emailed to: Andrewsa3@mail.nih.gov, Whitley.miller@nih.gov and

Neha.dhir@nih.gov. by the date and time specified above to ensure timely receipt. Proposals shall not be submitted via any

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ANAZETTE M. ANDREWS

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75N99022R00038/0001 other means (e.g. hand delivered, mailed).

Period of Performance: 09/01/2022 to 11/30/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NIH WORK REQUEST NUMBER: C108435

NIH PROJECT DESCRIPTION: Furnish and Delivery of Water Treatment Chemical to the Central Utility Plant NIH PROJECT LOCATION: Building 11 Central Utility Plant (CUP) - NIH Bethesda, MD campus

OFFERORS' REQUESTS FOR INFORMATION (RFIs)

1.) QUESTION:

Can the requirement for a supply contract of at least $ 1,000,000.00 per year be eliminated or lowered to a more realistic threshold like $400,000 per year.

REFERENCE:

SOW Section, Drawing Number, Specification Detail, Etc.

RESPONSE:

No, $400,000 per year is not sufficiently comparable to the volume of (recurring and non-recurring) product and services required under this contract and would put NIH's mission at risk if offeror could not scale up to meet the requirements and underperforms. The requirement for a supply contract of at least $ 1,000,000.00 per year cannot not be lowered because the requirement demonstrates the Offeror's access to sufficient resources and infrastructure as well as past performance at a medical research campus of similar magnitude to the NIH Bethesda Campus` Central Utility Plant.

2.) QUESTION:

If a contractor is supplying products and services at a single location that has multiple contracts, can those contract billing amounts be combined to reflect a total contract amount?

REFERENCE:

SOW Section, Drawing Number, Specification Detail, Etc.

RESPONSE:

Yes, provided all summed contracts are providing similar services to the same entity and occur within the same calendar year.

3.) QUESTION:

Please provide additional info on the chemistry that was seen stacked on the sides of the tower. What is it?

How is it dosed and controlled?

REFERENCE:N/A

RESPONSE:

Trichloroisocyanuric acid. Please see SDS sheet for C2185. This is stacked on the towers in the summer months as needed to help control algae growth.

4.) QUESTION:

Please provide a detailed list of the equipment that would need to be vendor. Some of the equipment appeared to be owned by NIH while other equipment is leased. Equipment we are seeking ownership clarification on is:

a. Chlorine dioxide generator

b. Cooling tower controllers

c. Chemical feed tanks & pumps

d. Laboratory testing equipment

REFERENCE:N/A

RESPONSE:

NIH owns all equipment with the exception of the Chlorine Dioxide Generator which consists of the following :

CLO2 System Infrastructure 1 each -405 gallon double walled day tank made of HDXPLE.

3 each - 3,150 gallon Double Wall SAFE tanks with leak detection/alarm panel, reverse float level indicators and electronic level monitors. 4 PVC vent lines have been run from the tank back up to the exterior of the building.

1 each - 1 PVC piping to provide city water to the chlorine dioxide generator.

1 each - N+1 redundant CLO2 Generator capable of producing 2000ppm+ CLO2 at 95%+ efficiency. Each unit has an individual PLC as well as a prefilter system for the chemistry.

1 each - CLO2 concentration probe that monitors CLO2 strength at time of production.

1 PVC fill line that extends from the CLO2 Generator on the chiller subbasement level to the 405 gallon day tank located on the chiller basement level.

5.) QUESTION:

As manpower is a significant expense, what are the weekly (in hours) expectations for onsite service, account support for:

a. Primary account manager

b. Service Engineer

c. Secondary Service Engineer

REFERENCE:N/A

RESPONSE:

Please see Statement of Work for Account Manager's responsibilities on the base contract. Section 4.B.1 for Account Manager Support requirements and work hours. It was noted that the hours under Task 1 are at least 8 hours per week or more if the offeror feels they cannot complete the tasks in base contract in the allotted time.

6.) QUESTION:

On the Water Treatment Bid Form you have Subject Matter Experts listed on Task 1 and Task 2? The only difference is UOM is on Task 2 but not Task 1? Can you clarify what you want here.

REFERENCE:

See SOW Section 4 A for base SME contract expectations.

RESPONSE:

As part of the base contract per the Statement of Work Task 1

1. The Contractor shall provide and deliver water treatment chemical products equivalent to those listed in Attachment 4, Current Chemical Products to meet:

i. NIH¿s compliance with the Key Performance Indices (KPI)(Attachment 2),

1. The Contractor will partner with NIH and provide Subject Matter Experts (SME) with demonstrated experience to achieve full compliance and continued improvement of the NIH KPIs over the Period of Performance (POP). Specific requests for consulting services on a nonrecurring basis not related to daily operations will be made on a task-by-task basis under Task 2.

ii. Provide technical recommendations from Corporate Experience to NIH for new products to improve NIH¿s compliance with the Key Performance Indices (KPI),

1. When new chemical products are recommended the Contractor will provide SMEs for consultation as required for NIH to review and approve the recommendation.

iii. Provide Recommended Chemical Products and Dosing for Mechanical Systems Operations per Attachment 1., Attachment 2 and Attachment 3, and Attachment 4.

Task 2 Please see Statement of Work Task 2: A.: As opposed to SME's in Task 1 which provide support on the Contractor's base offering over the Option Years, NIH may issue specific requests to perform studies, root cause analysis, perform market research and/or consult on new technologies NIH is interested in.

Quantity of manhours listed on Task 2 is only an estimate of what may be requested by NIH for unit pricing purposes but will be awarded through task orders on a non-recurring basis. Quantity of manhours for SME's on Task 1 is not provided on the Bid Form, as the Offeror should determine and propose how much SME support is required to fulfill the associated requirements under Task 1.

7.) QUESTION:

To confirm the chlorine Dioxide Generators; You are asking for (2) Chlorine dioxide 3 part generators, tanks, tank level monitoring, and (5) gas monitors? Also, are you asking for pricing over the 5 years so basically a lease pricing over 5 years?

REFERENCE: N/A

RESPONSE:

Yes; lease for a base year and four option years. See answer to Item 4 above specifics.

8.) QUESTION:

Task 4 is very similar to Task 1. All the tests in Task 1 are also in Task 4. Do you want the same pricing in both sheets?

REFERENCE: N/A

RESPONSE:

Please see Task 1 and Task 4 in the Statement of Work.

Task 1 is the Contractor's proposed Quality Control testing on quarterly basis as a minimum for the following:

1. Calcium hardness, magnesium hardness, iron, zinc, sodium, potassium, chloride, sulfate, silica, bromide, aluminum, barium, manganese, orthophosphate, phosphate: Detection using ICP-AES, EPA 200.7 protocol.

2. Sulfate, phosphate, orthophosphate: ASTM Standard D4327 - 17, Standard Test Method for Anions in Water by Suppressed Ion Chromatography

3. Benzotriazole and tolytriazole: (Contractor's In- House High Performance Liquid Chromatography (HPLC) method provided by contractor for review.) (Shall be performed monthly)

4. Nitrate: Either Cadmium reduction method or Nitrate electrode method by following EPA method: 5.7 https://archive.epa.gov/water/archive/web/html/vms57.html)

5. Amine sampling in air: PV2016 by OSHA Task 4 NIH is requesting additional unit pricing for testing other than for Quality Control purposes in Task 1. In addition, the Contractor will perform monthly testing for:

10. Monthly legionella test: ISO 11731 testing protocol

a. Contractor shall provide unit price to perform once per month on each cooling tower (up to 144 total per year).

b. NPDES total and dissolved copper tests: EPA 200.8 Contractor shall provide unit price for twelve

(12) tests per year. Please note these two tests are not listed as part of Task 2.

Task 4 is for nonreccuring tests that will be performed on an as-needed basis through the issuance of task orders. It is up to the Offeror to determine if the same unit pricing will be used on each task.

9.) QUESTION:

On Task 5 are you asking for 2000 hours for additional service labor (account manager)? In the Solicitation you request 416 hours annually (8) hours per week. Should we be prepared to have a full time Account Manager present?

REFERENCE: N/A

RESPONSE:

Task 1 is part of the re-curring base contract. Task 5 in non-recurring or optional work that NIH may need Contractor support from time to time. NIH will issue specific Statements of Work against this task. For service such as:1. Equipment Lay ups

i. Hot Lay-up Procedures: Contractor shall be able to provide ¿Hot Lay up¿ procedure in which the equipment remains online with no rinsing or draining required in the event of emergency startup.

ii. Scheduled Lay-up Procedures: Contractor shall be able to provide lay-up procedures for scheduled equipment outages/maintenance.

2. System Flushes

3. Sand filter cleanings

4. Replace condensate polisher media

5. Equipment cleanings

6. Annual lay-up and cleaning of the Cogen's HRSG, two (2) Auxiliary Boilers, gas compressor closed cooling system and the Combustion Turbine Inlet Air Cooling (CTIAC) Cooling System.

7. Water Treatment Equipment maintenance (Reverse Osmosis, sand filter cleaning, or polisher media replacements, analyzer maintenance and reagents).

10.) QUESTION:

Can we confirm that only the chemicals used for the cooling tower applies to the permit?

REFERENCE: N/A

RESPONSE:

Only the cooling tower chemicals and cooling tower discharge neutralization chemicals apply to the NPDES permit.

11.) QUESTION:

You ask for pricing on 90-day transition plan but on the pricing sheet there is no pricing line item. How do you want us to price this and what are you asking for pricing for the first 90 days?

REFERENCE:

On the Solicitation/Contract/Order for Commercial Items form

RESPONSE:

See Statement of Work Section 5. "Transition Plan" for description of the plan. Please provide pricing implementation for the phase-in plan by the successful Contractor.

12.) QUESTION:

You are asking for a production facility to be within 300 miles of NIH. This limits the suppliers to 1 major supplier. If a local warehouse has all the needed stock levels and maintains a specific stock level for NIH, would that not meet the same needs of a production facility within 300 miles? The requirement is to have 60 days inventory at all times with no less than 20-day inventory.

REFERENCE:

On the Solicitation/Contract/Order for Commercial Items form

RESPONSE:

NIH requires 24-hour service and a redundant supply in the event that the primary chemical production facility is unable to meet delivery requirements Please see requirement in Statement of Work.

Section 4.D.2

2. Chemical Production Facility

i. In-house capabilities to provide complete water treatment services, including chemical production at a minimum of 2 production facilities with at least one other storage facility or demonstrate a five (5) year relationship with manufacturers with the required facilities. The primary production facility shall be within 300 miles of NIH and both production facilities shall be capable of providing all chemical products within 24 hours¿ notice. The storage facility must be temperature controlled and be able to accommodate ninety days of NIH¿s full inventory in the event the primary production facility is disabled by any means including but not limited to accidents or adverse weather.

13.) QUESTION:

You stated no shipment from a third party to the site will be permitted. Most of the commodity chemicals on the bid are from a third party who we contract with on a national basis, for example chlorine. You are saying that they cannot make delivery's along with our team to the associated bulk tanks? The Water Treatment company will still be responsible for the delivery.

REFERENCE:

On the Solicitation/Contract/Order for Commercial Items form

RESPONSE:

Please see Section 4.E.2 "2. If chemicals are to be supplied from other manufacturers (third parties), the Contractor must retain the chain of custody, confirm and guarantee the product quality through independent testing to meet specifications and deliver them to NIH. No direct shipment from a third party to the site will be permitted."

14.) QUESTION:

Please confirm that the Cooling Tower Chemical Feeder Controllers and Chemical Feed pumps that are in the basement of the CUP are owned by NIH and new equipment does not need to be provided.

REFERENCE:

RESPONSE:

Confirmed, this equipment is the property of NIH.