Solicitation_75N99019R00007-2.pdf

SOLICITATION/CONTRACT 1. THIS CONTRACT IS A RATED

5. SOLICITATION TYPE2. CONTRACT NO. 4. SOLICITATION NUMBER

PAGE OF PAGES

7. ISSUED BY CODE 8. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

RATING

ORDER UNDER DPAS (15 CFR 700)

3. AWARD/

EFFECTIVE DATE ISSUE DATE

6. SOLICITATION

UNRESTRICTED OR SET ASIDE:

SMALL BUSINESS

SIZE STANDARD:

9. (AGENCY USE)

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

CODE 12. ADMINISTERED BY

13. CONTRACTOR FACILITY 14. PAYMENT WILL BE MADE BY CODE CODE

OFFEROR CODE

TELEPHONE NO.

DUNS NO.

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

15. PROMPT PAYMENT DISCOUNT 16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304 41 U.S.C. 253

NEGOTIATED

(RFP)

SEALED BIDS

(IFB)

1 44

National Institutes of Health OD - Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike Bethesda, MD 20892-5711

National Institutes of Health OD - Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike

ORF

Bethesda, MD 20892-5711

812332

% FOR:X

x

ORF

$38.50

75N99019R00007

NAICS:

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

17.

ITEM NO.

18.

SCHEDULE OF SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

Period of Performance: 08/01/2019 to 07/31/2024

27. SIGNATURE OF OFFEROR/CONTACTOR 28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER DATE SIGNED

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(FOR GOVERNMENT USE ONLY)

JOSHUA BLOW

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1447 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

COPIES TO

TYPE OR PRINT NAME AND TITLE OF SIGNER

SIGNATURENAME AND ADDRESS OF FIRM (Include ZIP Code)

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE OF ITEMS INVOLVEDWE DO

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED

CANNOT MEET DELIVERY REQUIREMENT

OTHER (Specify)

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT COMPLY WITH SPECIFICATIONS

PAGE

NO RESPONSE FOR REASONS CHECKED

44 2 OF

DATE AND LOCAL TIME

AFFIX

STAMP

HERE

TO:

FROM:

SOLICITATION NO.

Bethesda, MD 20892-5711

National Institutes of Health OD - Office of Research Facilities Building 13, Room 2E-47 9000 Rockville Pike

ORF

75N99019R00007

STANDARD FORM 1447 (REV. 2/2012) BACK

RFP TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS.

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN

CONTAINSIMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS

SOLICITATION.ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO

THECONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS

CONTRACTUALINFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THECONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACTCOST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (I.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESSAND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION

TO UNDERSTAND THETERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall provide rental and cleaning services for uniforms, lab coats, linens, towels, exam curtains and mats as ordered by the attached Statement of Work.

ARTICLE B.2. PRICES/COSTS

Base Period (July 1, 2019 through 30 June 2020)

Period Service Cost

Base Cline 0001

1- Mar -19 through 30- June-

Linen and Uniform Services

Option CLIN 1001

1- July -20 through 30- June-21

Linen and Uniform Services

Option CLIN 2001

1- July -21 through 30- June-22

Linen and Uniform Services

Option CLIN 3001

1- July -22 through 30- June-23

Linen and Uniform Services

Option CLIN 4001

1- July -23 through 30- June-24

Linen and Uniform Services

Total Cost $

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1. [DESCRIPTION-SPECIFICATION-WORKSTATEMENT-PERFORMANCE WORK STATEMENT

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work attached hereto and made a part of this Solicitation.

Linens and Uniforms Rental

STATEMENT OF WORK

Background

The National Institute of Environmental Health Sciences and the National Toxicology Program is producing scientific knowledge that promotes individual and public health. Our Institute is uniquely positioned to help prevent disease and transform new scientific knowledge into improvements in human health. The mission of the National Institute of Environmental Health Sciences is to discover how the environment affects people to promote healthier lives.

Objective

Because of their roles and functions our personnel require cleaned and pressed uniforms and lab coats. The supplies needed to meet these requirements have traditionally been provided through contractual relationships with venders that specialize in providing uniforms, linens, and entrance mats; as well as, the ancillary services, such as hospital quality linens to support NIEHS Clinical Research Unit, necessary to maintain the cleanliness and on-site availability of these specific items.

To fulfill this requirement, we are soliciting bids from venders capable of providing cleaning and delivery services for specific items that will help maintain the clean, safe, and orderly running of the Institute.

Scope

The Contractor shall provide rental and cleaning services for uniforms, lab coats, linens, towels, exam curtains and mats as ordered by the Project Officer/COR or Alternate Project Officer/COR as listed in Linen Description and Amounts page 5. The Contractor is also responsible for any necessary sewing or repairing of the garments. A quality control plan must be submitted within 30 days of contract start date. Services are required on a weekly basis throughout the performance period of the contract to include the following.

Furnish, “A” rentals, cleaned and pressed garments and other linens as shown in Linen Description and Amounts page 5.

All items shall be cleaned and pressed and dried in accordance with acceptable industry standards, and approval of the COR, that ensure removal of all contaminants and soil.

Garments and linens shall remain the property of the Contractor and be furnished on a rental basis.

Containers for soiled linens shall be provided by the Contractor at delivery points throughout NIEHS if needed as specified in Attachment I.

All mending (i.e., replacing buttons and hems, repairing rips and tears, etc.) shall be made prior to the return of the items to the designated points, for the item to be considered as acceptable. The item shall be acceptable repaired within a week.

Garments shall be immediately replaced at the point that they show irreparable wear and tear, permanent stains, or are otherwise deteriorated in appearance to a noticeable degree. If replacement of linens is necessary new garments will be provided within two weeks. Requested new garments for new employees shall be provided within two weeks. The standard to be used for determining the acceptability of the garment's condition shall be the industry standard applied to such items when routinely furnished to the public on a rental basis. The Contractor shall maintain quality control procedures to identify the need to replace garments prior to Government instruction; however, the Project Officer/COR shall have the right to require the replacement of garments when their condition has clearly deteriorated to an unacceptable degree.

Shirts, trousers, coats, jackets, coveralls, linens, and towels shall be marked in such a manner by the Contractor that they will be returned to the designated NIEHS Designated Pickup and Delivery Points. The markings shall be securely attached and readable by any employee.

Weekly delivery tickets provided by the Contractor to the Government Project Officer/COR or Alternate Government Project Officer/COR shall indicate the number of delivery items delivered, cost of each item.

Trousers, shirts, jackets, coveralls, and laboratory coats shall be sorted and delivered on hangers. Hand towels, bath towels, gowns, blankets, sheets, and table cloths shall be folded. Garment bags shall not be used for uniforms or lab coats.

Jackets and industrial shirts shall have a patch or logo embroider on the left breast in such a way as to be secure. The embroidering or patch will be sewed on by the Contractor. The entire area rectangle is 4.5 inches (width) by 2.194 inches (height).

The NIH logo (From the top of the arrow to the bottom of the arrow is 1.5cm) and from the left side of the arrow, to the “h” in National Institutes of Health is 11cm.

The Project Officer/COR. will give prior approval of the design. An example of the current design can be obtained from the Project Officer/COR or seen on the next page.

Example of the embroidering and patch

The contractor shall provide a total of 1000 laboratory coats, 700 of the lab coats with elastic cuffs and the other 300 coats with open cuffs. The vender shall provide a variety of lab coat sizes. Inventory of the lab coats shall be made yearly and missing lab coats shall be replaced. Contractor should expect up to 50 lab coats to be missing each year.

All maintenance workers have the option to be dressed in:

o Jeans or o navy blue pants or o navy blue cargo pants o button down long sleeve or short sleeve or o short sleeve golf type shirts made with cotton or technical/blend fabrics

All mechanics will receive two quilted lined team jackets and two Flame Resistant Coveralls in their requested size. The Supervisors will be dressed in navy pants and grey shirts.

Engineers and building management group will be provided with two dark blue cotton coveralls. A government official will approve all clothing prior to initial distribution.

The electrical mechanics uniforms shall be rated as Hazard Risk Category 2, (HRC2), which is the minimal protection for arc flashing. The uniforms shall have an Arc Thermal Protective Value, (ATPV) rating for the shirts of 8.1, pants 10.1. per the NFPA the level of protection from an arc flash starts at HRC2.

Uniform belts, 100% leather, 1 1/4” Wide, Double Stitched for up to 30 mechanics, of various lengths will be provided by the contractor within 30 days of the start of the contract and replace after 2 ½ years. Belts will be approved by the Project Officer/COR or Alternate Project Officer/COR before being issued.

Quantity of linens may go up or down by 15% without renegotiations of the contract.

Delivery Address

General NIEHS locations for pick-up and deliveries 111 T. W. Alexander Drive Research Triangle Park, NC 27709

Delivery Schedule

Pick-up and delivery shall be made at the designated delivery points and organized by employee as listed in Attachment 1. The Contractor shall conduct pick-ups and deliveries once each week except for walk off mats which will be picked up and delivered bi-weekly (every other week) and Building 101 A basement men and woman bathrooms serviced once a month by removing and installing provided shower curtains. All pick-ups and deliveries shall occur during regular working hours.

Contractor Personnel All work shall be accomplished by competent personnel trained and qualified in the work assigned to them. All duties shall be performed in a skillful and efficient manner and the Contractor shall be responsible for all damages to NIEHS property caused by his/her personnel and/or equipment.

Pricing

All pricing will be itemized, and a total cost of all services completed each week will be listed on the weekly invoice.

Inspections

The contractor shall conduct, as a minimum, quarterly inspections and will have a quality control plan provided to the contracting officer and the contract officer representative for the linens contract within 30 days of the start of the contract.

Documents required

Quality control plan within 30 days of the start of the contract.

Weekly invoices stating the number of delivery items delivered and the cost of each item. The invoice will also include a total cost of all services completed that week.

Monthly invoice for all services completed.

Linen Description and Amounts

Description Total Inventory

Shirts, Industrial various sizes: 36 short sleeve, 12 long sleeve shirts Shirts, Cotton, various sizes: 24 Shirts, Golf various sizes: 248 shirts Pants/Trousers Industrial various sizes: 324 pairs of pants Pants, Cotton various sizes: 36 Flame Resistant Coveralls various sizes: 54 Dark Blue Cotton Coveralls 20 Coat, quilted lined jacket: 54 Belt, for pants, various sizes: 29 Shirts, Executive: 14 Pants, Executive: 14 Coats, Laboratory various sizes: 1000 Mats, Wipe Off 3’X5’: 10 Mats, Wipe Off 4’X6’: 70 Mats, Wipe Off, 3’X10’: 20 Towels, Bath, 24”X48”: 40 Towels, Hand, 16”X27”: 229 Linen, Table Cloths, 52”X114”: 50

Building 109 Towels, Bath, 24”X48” 20 Exam Gowns 20 Facial Cloths 50 Quilted or Insulated Weave Blankets 12 Hospital Bed Flat Sheets 30 Hospital Bed Fitted Sheets 20 Pillow Cases 40

Building 110 Guard House Mats, Wipe Off 3’X5’: 1

Building 101 A basement men and woman bathrooms between the bathroom and shower area Exam Curtains 2

Note: We have 30 mechanic positions. Each mechanic has 12 sets of uniforms, two flame resistant coveralls, two jackets and one black belt. Three of the mechanics have an extra set of 12 Industrial Shirts. We also have 18 positions have the option of two dark blue cotton coveralls.

Total inventory listed is total inventory with half of the inventory being cleaned and the other half in use.

Attachment 1

NIEHS Designated Pickup and Delivery Points

Locations Description

Building 101 All Entrances- Mats

• A Module basement 3-4x6 mats

• A Module first floor 2-4x6 mats

• B Module first floor 2-4x6 mats

• C Module first floor 1-4x6 mat

• C Module second floor 10-3x10 mats

• D Module first floor 1-4x6 mat

• E Module first floor 1-4x6 mat

• E-F first floor connector 3-4x6 matts

• F Module basement 2-4x6 matts

• F Module first floor 2-4x6 matts

• MRI building 2-4x6 matts

A Basement Exam curtains B Basement- near Engineer's Office - Flame resident coveralls, shirts & trousers C1/D1 @Elevators 3 & 4 - Lab coats C2/D2 (D202) @ Elevators 3 & 4- Lab coats C3/D3 (D302) @ Elevators 3 & 4 - Lab coats C4/D4 (D402) @ Elevators 3 & 4 - Lab coats DI/El (Dl74) @Elevators 5 & 6- Lab coats D2/E2 (E202) @ Elevators 5 & 6 - Lab coats D3/E3 @ Elevators 5 & 6 - Lab coats D4/E4 @ Elevators 5 & 6 - Lab coats F0@ Elevator 10- Lab coats F1 @ Elevator 10- Lab coats F2 @ Elevator 10 - Lab coats F3 @ Elevator 10 - Lab coats

Building 109 Clinical Center All Entrances- 4-4x6 mats Near room 179- Lab coats Room 151- Hospital linens

Building 102 All Entrances- 8-4x6 mats Offices

• S114 1-3x5 mat

• S114A 1-3x5 mat

• S114B 1-3x5 mat

• S115 1-3x5 mat

• S116 1-3x5 mat

Near shops dock entrance- Coveralls, shirts, and trousers

Building 108 All Entrances- 1-4x6 mat

Building 110 Guard House 1-3x5 mat

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

(b) For the purpose of this SECTION, Paul Poliachik is the authorized representative of the Contracting Officer.

(c) Inspection and acceptance will be performed at:

111 T.W. Alexander Drive

Research Triangle Park, NC 27709

FAR Clause 52.246-1 Contractor Inspection Requirements. (Apr 1984).

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract.

The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If any of the services performed do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce any fee payable under the contract to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or

(2) Terminate the contract for default.

(End of clause) S

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from 1 July 2019 through 30 June 2024.

ARTICLE F.2. PERIOD OF PERFORMANCE

The base period of performance of this contract shall be from 1- July -19 through 30- June- 20.

If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

Option Option Period Base Base Cline 0001

1- July -19 through 30- June-20

1 Option CLIN 1001

1- July -20 through 30- June-21

2 Option CLIN 2001

1- July -21 through 30- June-22

3 Option CLIN 3001

1- July -22 through 30- June-23

4 Option CLIN 4001

1- July -23 through 30- June-24

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1 Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Joshua Blow Phone Number: 919-541-3764 Email: joshua.blow@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Technical Representative (COTR)/Project officer (PO) for this contract is:

Name: Paul Poliachik EMAIL: poliachikp@mail.nih.gov

The COTR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:(2) interpreting scope of work;(3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract;

and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COTR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

G.2.2 Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property.

Adequate and competent supervision shall be provided for all work performed by the Contractor’s employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but not be limited to, the following representative types of activities:

G.2.2.1 Providing an adequate labor force.

G.2.2.2 Training personnel to properly perform their work.

G.2.2.3 Providing access to areas otherwise secured or restricted.

G.2.2.4 Preventing general carelessness in cleaning operations and instructing employees to abide by safety rules and regulations.

G.2.2.5 Preventing wasteful practices in connection with Government-furnished utilities.G.2.2.6 Insuring appropriate employee attire and identification.

G.2.2.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of the work to be performed in the statement of objectives covered above as covered under this contract. At least one of the key personnel MUST be point the of mailto:joshua.blow@nih.gov contact for Quality Control (i.e. Quality Control Manager/Officer) or some other person whose primary responsibility is contract Quality Control.

KEY PERSONNEL

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

HHSAR 352.242-70 Key Personnel (January 2006) the key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government. (End of clause) The following are considered key personnel and are required at all times throughout the contract period: On Site Project Manager Assistant (Alternate) Project Manager Quality Control Representative Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system. All employees must use an identification card/key to obtain access to the workplace.

The Contractor shall comply with all NIEHS site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor’s regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

A. Invoice Requirements

1. Name and Address of the Vendor (use information from Line #7 of OF 347)

2. Name of the Office of Acquisitions (Office of Research Facilities)

3. Invoice Date

4. Unique Invoice Number which can only be used one time regardless of the number of contracts or orders held by an organization (or business unit identified by a separate DUNS or DUNS+4 number), regardless if the invoices are being issued out of separate locations

5. NIH contract award number and, if applicable, order number and modification number

6. Requisition Number

7. Contract Line Item Number

8. Vendor Identification Number (VIN)

9. Identify “3- Way Match”

10. Contracting Officer’s name

11. Project Officer’s name

12. Description, quantity, unit of measure, unit price, and extended unit price of supplies or services. Use the exact description from the contract, otherwise payment may be delayed or rejected

13. Name and mailing address for payment purposes. Use the ACH information on record.

14. Name, title, telephone number, and mailing address of person to be notified in the event of a defective invoice

15. DUNS number or DUNS+4 that identify the Contractor’s name and address exactly as stated on the face page of the contract.

16. Schedule of Values (for construction projects)

17. Work Request Number

18. Include other documents as required by contract

19. If the invoice is the final invoice, mark “final invoice” and attach a Release of Claims (See sample below).

“Contractor Release of Claims

Pursuant to the terms of Contract Number: (Insert Contract Number Here) and in consideration of the payment of the sum of (Insert total contract value of all payments received and requested), which is paid herewith or which will be paid under the terms of said contract to (Insert your business name here). (Business name hereinafter called the Contractor), the Contractor and its assignees and/or successors, if any, upon receipt of the aforesaid sum, hereby releases and discharges the United States of America, its officers, agents, and employees of and from all liabilities, obligations, claims and demands whatsoever arising from or made under Contract (Insert Contract Number Here).

CONTRACTOR AUTHORIZED REPRESENTATIVE DATE

TITLE”

B. Invoice Submittal - Invoices MUST be submitted by Email AND Mail as follows:

1. EMAIL to: ORFOAInvoice3Way@mail.nih.gov (Note: Do not send e-mail correspondence to this address)

a. Please scan your invoice along with the necessary backup documentation (not to exceed 30MB) as one single attachment.

b. Save your invoice attachment in the following format: YourVendorName_Invoice number (e.g., if your Vendor name is AE Construction Inc. and you are submitting Invoice 123456, Save your invoice attachment as 'AEConstruction_Invoice 123456')

Note: Please do not use special characters such as (#$%*&!) when saving your attachment.

c. Send an email with your invoice attached (invoice and all supporting backup as one attachment) to our invoice processing email distribution mailbox:

ORFOAInvoice3Way@mail.nih.gov In the subject line of your email, please use the same format ‘YourVendorName_Invoice number’. (e.g., AEConstruction_Invoice 12345)

d. You will receive an automated email reply confirming that our Invoice processing received your invoice for processing. If you do not receive an email notification within 24 hours, it indicates that we did not receive your invoice for processing. In which case double check (1) that your email contained the scanned attachment of your invoice and that

(2) you sent it to our inbox at ORFOAInvoice3Way@mail.nih.gov. Only resend an invoice if you have not received an email confirmation within 24 hours. If you have any questions or concerns please call the Intake Center at 301-402-0878.

2. MAIL: VENDORS MUST ALSO MAIL AN ORIGNAL TO THE OFFICE OF FINANCIAL MANAGEMENT

Mail to: National Institutes of Health Office of Financial Management Commercial Accounts

2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

Failure to send invoices by both EMAIL and MAIL simultaneously WILL result in the invoice being REJECTED.

C. CHECKING THE STATUS OF INVOICES

1. Vendors may check the status of their invoice in the following ways:

a. IPPCustomerSupport@fms.treas.gov (Registration is required)

b. Call the Chief, Accounts Payable Section, OFM (301) 496-6088

G.2.9 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

(d) Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared Annually as follows on June 15th.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

(e) Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

http://www.cpars.gov http://www.cpars.gov/

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.2 INSURANCE REQUIREMENTS

Evidence of insurance is to be provided to the address below before notice to proceed on contract can be issued:

National Institute of Health, ORF Office of Acquisitions (OA), Bldg. 102 S158C 111 T.W.

Alexander Drive Research Triangle Park, NC 27709

a. Worker's Compensation and Employer's Liability:

The Contractor is required to comply with applicable Federal and State Worker's compensation and occupational disease statutes; however, notwithstanding the permissibility of deductibles under those statutes, occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 for each accident shall be required except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers. Even though the laws of a State might allow a Contractor to be a non-subscriber to worker's compensation, the Contractor is required to carry and maintain worker's compensation insurance (without any deductibles) and employer's liability insurance. If occupational diseases are not covered under the worker's compensation policy, it shall be covered under the employer's liability section of the insurance policy. Employer's liability insurance coverage shall be as specified in paragraph A above.

b. General Liability Insurance:

General Liability insurance coverage written on the comprehensive form of policy is required in the amount of$500,000 per occurrence for bodily injury, $50,000 per occurrence for property damage.

CANCELLATION: Either the Government or the contractor may terminate this contract without cause. The Termination date will be effective 60 calendar days from the date on which the written termination notice is received. Notice to terminate must be made by certified mail, return receipt requested, or by overnight delivery service provided that the service records the signature of the party to whom the notice was delivered. The contractor is responsible for full performance of the contract until the effective termination date. Cancellation of the contract shall be regarded as neither termination for cause nor termination for convenience. Cancellation will be at no cost to the Government and not subject to appeal either administratively or in any legal form.

H.3.2 Contractor Health and Safety Requirements (Service Contracts)

H.3.2.1 Contractor Requirements

H.3.2.1.1 Each contract employee is responsible for complying with applicable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, and avoid actions and conditions that may result in an accident.

H.3.2.1.2 As a minimum all contractor and subcontractor personnel working at NIH shall be certified as having successfully completed the OSHA 10-hour General Industry Outreach class or OSHA10-hour Construction Industry Outreach class. The OSHA 30-hour course can be substituted forthe10-hour course.

H.3.2.1.2.1 Proof of completion may be demonstrated through either: 1) the presentation of a bona fide student course completion card issued by the federal OSHA Training Institute; 2) or the presentation of documentation provided to an employee by a trainer certified by the Institute pending the actual issuance of the completion card.

H.3.2.1.2.2 Any card with an issuance date more than 3 years shall not constitute proof of compliance with this requirement.

H.3.2.1.2.3 Any employee required to complete the safety and health course required under this section who has not completed the course shall be subject to removal from the worksite if the employee does not provide documentation of having completed such course by the fifteenth day after the date the employee is found to be in noncompliance.

H.3.2.1.3 The contractor shall ensure prompt medical treatment is administered to any injured or ill person. During business hours (7:30 am -5:00 pm, M-F) contractor injuries and illnesses should MIFF be contact Health and Safety in the Rall Building at 919-541- 3384.Injuries and illnesses other than first-aid treatment should be administered by third party provider.

H.3.2.1.3.1 In all cases, an injury or illness resulting from work under this contract shall be reported to the Occupational Medical Service, the NIH Project Officer and ORF Safety Officer within 24-hours of the incident.

H.3.2.1.4 Prior to commencing work, ensure that all contractor and subcontractor Supervisors at any tier have completed the NIH Safety Orientation to be held by the NIH at a time and location to be specified by the NIH, prior to commencing work. The time expended and any associated costs such as travel time, parking, and other expenses are to be borne by the contractor.

H.3.2.1.5 It is the responsibility of the contractor and subcontractor to contact the ORF Safety Officer to register each supervisor for orientation. Class registration must be scheduled at least 14-working days prior to the project start date, or the date that the supervisor is assigned to NIH. Contact the ORF Safety Officer at: 919-541-2947 for the orientation schedule.

H.3.2.1.6 The contractor shall be responsible for correcting hazardous conditions and practices. When more than one contractor is working within a job site, any project management personnel shall have the authority to prevent physical harm or significant property damage.

H.3.2.1.7 If it is determined there is "Imminent Danger" the contractor shall:

H.3.2.1.7.1 Take immediate action to remove/safeguard workers from the hazard and stabilize or stop work until corrective actions can be implemented to eliminate the hazard.

H.3.2.1.7.2 Immediately notify the NIH Project Officer and then the ORF Safety Officer.

H.3.2.1.7.3 Each worker shall immediately report any condition known, or suspected to be unsafe or unhealthy to the Contractor Site Safety Officer. If there is no resolution of the concern at that level, the employee shall report the concern to the NIH Project Officer.

SITE SPECIFIC ACCIDENT PREVENTION PLAN

The contractor shall submit a Site Specific Accident Prevention Plan, to the NIH Contracting Officer's Representative and the DOHS Safety Officer at safety@nih.gov, one week prior to the commencement of work for NIH's review and comment. The submittal shall contain the "Contract Number" and "Project Name" in the subject line.

For construction, renovation, alteration, and maintenance services the contents of the Contractor's Site Specific Accident Prevention Plan will be in accordance with Appendix A, EM 385-1-1. See http://http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385 -1-1.pdf

Activity Hazard Analysis (AHA) shall be prepared for all field, laboratory, industrial, and maintenance activities. As outlined in Appendix A, EM 385-1-1, an AHA shall be completed for each major phase of work or service and included in the Site Specific Accident Prevention Plan.

Note: For LIMITED-SCOPE SERVICE, SUPPLY, AND R&D CONTRACTS, (e.g. painting, janitorial service), the DOHS Safety Officer may allow an Abbreviated Accident Prevention Plan (see EM 385-1-1) and waive the more stringent elements of the comprehensive plan. The contractor must make a written request to the DOHS Safety Officer safety@nih.gov and provide copy to the NIH Contracting Officer's Representative.

http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://http/www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

Clauses Incorporated by Reference

52.202-1 Definitions (Nov 2013) 52.203-3 Gratuities (Apr 1984) 52.203-12 Limitation on Payments to Certain Federal Transactions (Oct 2010) 52.204-4 Printed or Copied Double - Sided on Recycle Paper (May 2011) 52.204-7 Central Contractor Registration (Oct 2016) 52.209-2 Prohibition on Contracting with inverted Domestic Corporations - Representation (Nov 2015) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.227-14 Rights in Data - General (Dec 2007) 52.223-6 Drug-Free Workplace (May 2001) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-23 Assignment of Claims (May 2014) 52.233-1 Disputes (May 2014) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.242-13 Bankruptcy (Jul 1995) 52.242-15 Stop-Work Order (Aug 1989) 52.246-4 Inspection of Services (Aug 1996) 52.246-25 Limitation of Liability-Services (Feb 1997)

Clauses Incorporated by Full Text

Terms and Conditions-Simplified Acquisitions (Other Than Commercial Items) (Jan 2019)

1. (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

a. (1) The clauses listed below implement provisions of law or Executive order:

i. (i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub.

L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

ii. (ii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

iii. (iii) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

iv. (iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

v. (v) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

vi. (vi) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

vii. (vii) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C.3553).

https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_203-19 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id189A70O0P1N https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1055332 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1055713 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1055793 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1054249 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1048661 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

viii. (viii) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub.L.108-77, 108-78 (19 U.S.C. 3805 note)).

b. (2) Listed below are additional clauses that apply:

i. (i) 52.232-1, Payments (Apr 1984).

ii. (ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

iii. (iii) 52.232-11, Extras (Apr 1984).

iv. (iv) 52.232-25, Prompt Payment (Jan 2017).

v. (v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

vi. (vi) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec2013)

vii. (vii) 52.233-1, Disputes (May2014).

viii. (viii) 52.244-6, Subcontracts for Commercial Items (Jan 2019).

ix. (ix) 52.253-1, Computer Generated Forms (Jan 1991).

2. (b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

a. (1) The clauses listed below implement provisions of law or Executive order:

i. (i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018)(Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at $30,000 or more).

ii. (ii) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2018) (E.O.13126) (Applies to contracts for supplies exceeding the micro-purchase threshold.)

iii. (iii) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 (May 2014) (41 U.S.C.chapter 65) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

iv. (iv) 52.222-35, Equal Opportunity for Veterans (Oct2015) (38 U.S.C.4212) (applies to contracts of $150,000 or more).

v. (v) 52.222-36, Equal Employment for Workers with Disabilities (Jul 2014) (29 U.S.C.793) (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, “United States” includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

vi. (vi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C.4212) (Applies to contracts of $150,000 or more).

https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1048698 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1049385 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1049559 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1049598 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1050125 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1050840 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1050853 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1048610 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1048410 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1045361 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1064087 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1055664 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1055699 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1056230 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1056250 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1056265

vii. (vii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C.chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf).

viii. (viii)

1. (A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O 13627) (Applies to all solicitations and contracts).

2. (B) Alternate I (Mar 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices: Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

ix. (ix) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia)).

x. (x) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia.))

xi. (xi) 52.223-5, Pollution Prevention and Right-to-Know Information (May2011) (E.O. 13423) (Applies to services performed on Federal facilities).

xii. (xii) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693)(applies to contracts for products as prescribed at FAR 23.804(a)(1)).

xiii. (xiii) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun2016) (E.O. 13693) (Applies to maintenance, service, repair, or disposal of refrigeration equipment and air conditioners).

xiv. (xiv) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP)) will be-

1. (A) Delivered;

2. (B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

3. (C) Furnished by the Contractor for use by the Government; or…