Notice_of_Intent.docx

Title: Preventative Maintenance and Repair Service Agreement

PRE-SOLICITATION NON-COMPETITIVE - NOTICE OF INTENT

Date: May 16, 2019 Solicitation # 75N95019Q00149

I. INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute on Drug Abuse (NIDA), NIDA Section, Contracts Management Branch Blue on behalf of the National Institute on Drug Abuse (NIDA), Intramural Research Program (IRP) intends to negotiate and award a or purchase order without providing for full and open competition (Including brand-name) to Thermo Electron North America LLC to provide preventative maintenance and on-demand repair services for the LTQ Orbitrap Velos Mass Spectrometer (Serial No. SN03099B/NIH No. 01448910) and LTQ Orbitrap XL Mass Spectrometer (Serial No. SN01566B/NIH No. 01965516).

II. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811219- Other Electronic and Precision Equipment Repair and Maintenance with a Size Standard of of $20.5 Million.

III. REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2019-02 effective date 05-06-2019.

This acquisition is conducted under the procedures as prescribed in FAR subpart 13—Simplified Acquisition Procedures at an amount not exceeding the SAT.

IV. STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements.

V. DESCRIPTION OF REQUIREMENT

1. Background The mission of the Intramural Research Program (IRP) of the National Institute on Drug Abuse is to conduct state-of-the-art research on basic mechanisms that underlie drug abuse and addiction, and to develop new methods for the treatment of drug abuse and addiction. A key component of this research to identify biomarkers for long-time drug abuse and other disease models in order to understand the underlying biochemistry mechanism which will enable better medical treatment. To accomplish these goals, NIDA uses mass spectrometry specifically, high mass resolution ESI and MALDI orbitrap mass spectrometers. Proper maintenance is necessary to ensure full operation of this equipment and for the SBU to fulfill its research goals.

2. Purpose and Objectives The Structural Biology Unit (SBU) at the NIDA IRP was established for the purpose of developing new technology and methods to analyze and measure biomolecules (drugs, lipids, peptides, and proteins). To accomplish these goals, the SBU uses mass spectrometry specifically, high mass resolution ESI and MALDI orbitrap mass spectrometers. The purpose of this requirement is to provide the SBU with service maintenance agreement for the LTQ Orbitrap Velos Mass Spectrometer and the LTQ Orbitrap XL Mass Spectrometer

3. Period of Performance

1) The estimated period of performance for LTQ Orbitrap Velos with ETD (Serial # SN03099B) will be:

Base Period: June 1, 2019 through May 31, 2020.

2) The estimated period of performance for LTQ Orbitrap XL 60Hz (Serial # SN01566B) will be Base Period: June 1, 2019 through May 31, 2020 Option Period 1: June 1, 2020 through May 31, 2021 Option Period 2: June 1, 2021 through May 31, 2022

Contract Type: Firm Fixed Price Purchase Order.

4. Project Description Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, and equipment, not otherwise provided by the Government as needed to perform the Statement of Work below.

The Contractor shall provide preventative maintenance and on-demand repair services for the LTQ Orbitrap Velos Mass Spectrometer (Serial No. SN03099B/NIH No. 01448910) and LTQ Orbitrap XL Mass Spectrometer (Serial No. SN01566B/NIH No. 01965516). The contractor shall provide annual preventive maintenance visits for both mass spectrometers in our lab and will allow for unlimited on-site service visits that will allow for both instruments to be properly maintained and acquiring data. Proper maintenance is necessary to ensure full operation of this equipment and for the SBC to fulfill its research goals. Additional we will be provided software updates at no charge during this contract.

Requirements include:

· Computer and instrument software updates and notifications.

· Preventative maintenance (PM) inspections, including one (1) planned PM per year.

· Technical telephone consulting available during normal business hours

· Unlimited on-site service visits within 72 hours of request.

Contractor shall schedule and perform onsite preventive maintenance from 8:00 am – 5:00 pm Monday through Friday, excluding Federal holidays.

Specific Requirements:

Due to the critical nature of these units the contractor must ensure the following:

1) The contractor shall make commercially reasonable efforts to obtain any required part within the targeted 48 hours of the service technician assessment. To ensure continuity of science and continued full function of owned proprietary equipment, only a LTQ Orbitrap Velos Mass Spectrometer and a LTQ Orbitrap XL Mass Spectrometer are acceptable

2) The service technicians need to be factory certified.

3) All service is to be warranted for 6 months and any replacement part must have at least a 12 month warranty.

Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by Original Equipment Manufacturer (OEM) factory-trained, authorized technicians and providers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certified (new or like-new) and compatible with the subject equipment.

Contractor shall be required to provide written progress reports in achieving this statement of work during the period of performance. The original documentation shall be provided by the vendor to show they completed service on the instrument and should document technical progress with the POC. Service shall include labor and parts coverage, on-site labor response, technical telephone response (call-back to schedule), planned maintenance, and preferred labor rate.

5. DELIVERY OR DELIVERABLES

Documentation shall be provided by the vendor to show they completed the service on the equipment and left with the COR or POC. The service technician is to present a service ticket that briefly details the work performed to the POC for signature and a copy of the ticket is to be left with the POC. A detailed written report of any service is to be submitted to the Contracting Officer’s Representative, or a delegated entity, within 24 hours of service being performed.

6. GOVERNMENT RESPONSIBILITIES

The government owns the scientific instrumentation. The field service technician will be required to notify the POC from the NIDA/IRP for access to the subject equipment.

Both units are housed at NIDA-IRP, Triad Building, Suite 1117, 333 Cassell Drive, Baltimore, MD 21224.

7. OTHER CONSIDERATIONS

Travel: All travel time should be included within the provided service agreement quote.

Key personnel: Key personnel must be original equipment manufacturer (OEM) factory-trained, authorized technicians.

VI. CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research, specifically, Specifically, Thermo Electron North America, LLC is the only vendor in the marketplace that can provide the services required by NIDA. The equipment is proprietary to its manufacturer, Thermo Electron North America, LLC, and this company is the sole provider of maintenance for this equipment. Thermo Electron has provided justification letter by stating that they are the sole source equipment manufacturer and service provider for all Thermo Fisher Scientific spectrometers, parts, training, technical support, field service support, and software.

VII. CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by May 22, 2019 by 10:00 am EST. Responses must be submitted electronically to Renu Simon, Contract Specialist at renu.simon@nih.gov