Sol_75H70725Q00043.pdf

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Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

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611430

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REQUEST FOR

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10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

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SMALL BUSINESS

03/04/2025 1700 MS

02/14/2025

505-256-6750STEPHANIE BEGAY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70725Q00043

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 30 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

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Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

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Albuquerque Indian Health Service

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24.

AMOUNT

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UNIT PRICE

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UNIT

21.

QUANTITY

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation No. 75H70725Q00043 is hereby issued to provide off-the-shelf trainings and custom electrical controls courses for engineers (design engineers, project managers, and technicians) for the Indian Health Services (IHS), Office of Environmental Health and Engineering (OEHE), Environmental Health Support Center (EHSC).

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STEPHANIE BEGAY

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Prescribed by GSA - FAR (48 CFR) 53.212

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STANDARD FORM 1449 (REV. 11/2021) BACK

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21.

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SCHEDULE OF SUPPLIES/SERVICES

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30 2 of

Solicitation 75H70725Q00043 ELECTRICAL CONTROLS TRAINING, OEHE

1. General Information

1.1 Background:

The Environmental Health Support Center (EHSC) serves as the national coordinator of IHS based training for the OEHE. In addition, this office also serves as the national liaison for training services activities with all twelve Indian Health Service Area and other governmental, public, and private institutions. Authority for this justification is mandated under 41. USC. 253 (c)(1) as implemented by FAR 6.100.

OEHE (1) serves as the primary source of technical and policy advice for IHS Headquarters and Area offices, tribal, and urban public health programs on the full scope of health care facilities, sanitation facilities construction (SFC) and management, environmental health, environmental engineering, clinical engineering, and realty services management; (2) develops objectives, priorities, standards, and methodologies for the conduct and evaluation of environmental health, environmental engineering, and facilities engineering and management activities; and (3) provides leadership, consultation, and staff development to assure functional, safe, and well-maintained health care facilities, a comprehensive environmental health program, and the availability of water, sewer, and solid waste facilities for Indian homes and communities.

In the course of their duties, engineering and technician staff employed by The Indian Health Service (IHS) regularly engage in designing (from the operational perspective), specifying, inspecting, and troubleshooting electrical control panels and SCADA systems for water, wastewater, and solid waste facilities and for healthcare facilities. Panel complexities range from simplex pump panels with plug and play components with relay controls to complex treatment systems with PLCs. Facilities may include, but are not limited to:

• Wastewater lift stations (duplex pump systems)

• Wells

• Booster stations (multiple pumps)

• Water or wastewater treatment plants/systems

• Control valves

• Chemical feed stations

• Health clinics

• Hospitals

The majority of IHS staff are responsible for specifying control and SCADA panels, reviewing submittals, inspection, and verifying proper system operations (through observation and review of records) at startup. Very few are authorized to build or make any repairs or modifications to control panels.

1.2 Scope

The Contractor shall be able to provide competency based interactive off-the-shelf trainings and develop/execute custom electrical controls courses for engineers (design engineers, project managers, and technicians). Additionally, courses shall:

• Incorporate typical IHS electrical controls as the foundation for the course

• Use IHS panel examples for exercises and discussions where possible o In addition to IHS examples, Vendor may provide ideal updated control panel configurations for exercises and discussions based on typical IHS control panel needs

• Refer to/be based on current electrical codes, electrical and control standards, and best practices

• Use training equipment and technology including, but not limited to, o Training panels for hands-on interactive exercises o Virtual facility tours (or actual facility tours where available);

o Demonstrations to illustrate key concepts; and/or o Control panel components that attendees can interact with

Custom courses may range from one-hour (virtual short topic trainings) to five days in length (in-person or virtual) and shall be presented by the Contractor at 1) IHS-provided facility, 2) contractor provided facility, or 3) on-line.

Training topics may include, but are not limited to:

• Basic electrical concepts: Difference between single phase and three phase power and when each are appropriate to use, when to use 120 vs 208/240 vs 481 Volt systems, and general code requirements (e.g., cable bury depths, how to make a system explosion resistant, clear space requirements)

• Electrical and controls basics: Basic design and specification, code requirements, reading process and instrumentation diagrams (P&IDs), integration of primary transmitters (flow meters, pressure sensors, pressure switches, level control instrumentation), control loops

• Control panel overview: typical components and purpose, design considerations, labeling and wiring best practices

• Variable frequency drives: purpose, settings, control integration, and design considerations

• Programmable logic controllers: purpose, settings, control integration, and design considerations

• SCADA: Purpose, proprietary vs non-propriety, design considerations, integration with controls, communications/telemetry, reporting

• Reading electrical control schematics and diagrams

• Motors: designing for efficiency factors, locked rotor amps, full load amps, wire sizing and breaker sizing

• Generators: sizing, types, and controls

• Basic troubleshooting techniques for non-electricians

• Intermediate troubleshooting techniques

• Ladder logic programming

• Electrical safety

• Facility startup process and checks

• NFPA 70, National Electric Code as it applies to water, wastewater, solid waste, and healthcare facility electrical control systems

Target Audience

The target audience will consist of water, wastewater, solid waste, and facility engineers and technicians with variable experience levels and backgrounds (including staff where English is a second language). The majority of staff come from either a civil or environmental engineering background or work as an engineering technician inspecting water and wastewater facilities. There are a small number of staff that have previous water/wastewater operations experience as certified operators of community systems.

Class Sizes

Unless otherwise specified in the BPA Call scope of work:

• In-person and virtual multi-days courses shall be presented for up to 30 students per session unless otherwise agreed upon by both the Contractor and the COR.

• Instructor led live virtual short courses shall be presented for up to 250 students per session unless otherwise agreed upon by both the Contractor and COR.

• Asynchronous (aka on-demand trainings) shall be made available for up to 100 IHS and tribal engineer/technician/operator staff.

1.3 Objectives

The majority of our staff will not be designing or wiring panels. They will be identifying required panel purpose/functionality, specifying requirements, inspecting construction and start-up, and providing technical assistance for water, wastewater, solid waste. A smaller subset of staff will be supporting healthcare facilities.

The primary objective of the proposed requirement is to provide staff with basic knowledge of electrical controls as it applies to water/wastewater/solid waste system design, submittal review, inspection, and some minor technical assistance supporting water, wastewater, solid waste, and clinical facilities using competency-based training (e.g., content to focus on what participants need to be successful in their assignments rather than theory-based knowledge for knowledge’s sake. There is no intention to make our staff electrical engineers nor control designers)

The secondary objective is to provide intermediate/advanced training to a small subset of staff that will be working more directly with building and/or modifying control panels. This can include a deeper dive into electrical theory.

Trainings shall focus on typical tribal utility control panels configurations and include actual IHS tribal systems in exercises and discussions. Electrical theory that is not used to perform typical IHS work should not be included in the training materials unless requested or authorized by the project manager or COR.

2. Requirements Overview: Training Services

2.1 BPA Calls: Proposal Requirements

Training service proposals will be requested when the IHS has identified a training need. The IHS will provide information on dates, location, requested course title, and a description of requested content for customized trainings. The Vendor proposals shall include the following at a minimum:

• Course name, dates, and locations per the proposal

• Training delivery approach

• Training course objectives

• Training course preliminary agenda (include proposed times and module topics)

• Instructor names, and if not already provided in the contract documents, copies of instructor resumes

• Training course cost breakdown

• Course preparation time (hours and cost/hour)

• Instruction time (hours and cost/hour)

• Travel (salaries, per diem, transportation, and lodging)

• Training manual publication and shipping (lump sum)

• Venue costs (if requested by COR)

• Materials or other Misc. Expenses (if applicable)

• If applicable, training course development cost breakdown o Course preparation time, including review and revisions (hours and cost/hour)

If the proposal is accepted, work will be ordered via BPA Call as a single unit price per class to execute the training course.

It is anticipated that the COR will be an employee of the EHSC. If not, the COR will provide an EHSC point of contact for the Vendor. The Vendor shall closely coordinate all work with the COR, EHSC staff, appropriate IHS Area Division of Sanitation Facilities Construction (DSFC) staff, and Tribal or Division of Acquisitions staff on all project and contractual matters as and when appropriate.

2.2 Training Delivery Approach

The preferred method of course delivery will be in person followed by Instructor led live Virtual sessions. There will be limited need, if any, for on demand trainings.

In person training courses shall be highly interactive. Lecture should be balanced throughout each module with discussions, exercises, and scenarios such that attendees have an opportunity to be actively engaged in the training event. Coordinate with IHS to obtain real world examples and scenarios for use during trainings.

For Instructor Led Live Virtual Trainings, the vendor shall provide one industry standard electronic training platform each for virtual trainings. Examples of industry standard platforms include, but are not limited to: Zoom, Adobe Connect, and GoToTraining. Electronic platform cost to be incidental to all course development and execution line items.

• Platforms for virtual trainings shall, at a minimum, include the capability to:

o Allow access for up to 250 simultaneous participants (includes 250 participants, instructors, and one or two government observers) o Screen share o View live-stream video of instructor and students o Poll o Chat o Utilize breakout rooms o Phone option for attendees without microphone o Record and download training sessions o Report attendee logins/logout o Report results of poll questions

For on-demand trainings, the vendor shall have the capability to provide access to a LMS that hosts the trainings. The platform shall have capacity to support:

• An administrator account for up to five IHS staff to add people and monitor participation and completion rates

• User accounts for up to 100 simultaneous users o Ability to add/delete users throughout the contract period of performance

• Reporting capabilities that include, at a minimum, user names, course registrations, completion percentage, date course started, date course completed

• Access to on-demand trainings as agreed upon in the BPA Call

2.3 Learning Outcomes

Each proposed course must have identified learning outcomes approved by the COR and subject matter expert.

Assessing Learning Outcomes

Whether the course is onsite, instructor led virtual (online), or on-demand, Contractor shall implement methods to measure knowledge transfer and achievement of learning outcomes. Sample methods include exercises, role-playing, scenarios, tests, case studies analysis. Methods shall be outlined in the contractor’s proposal. Demonstration of knowledge transfer will be documented and submitted to IHS upon completion of course for all attendees.

2.4 Instructor Qualifications

Instructor qualifications, as demonstrated through the proposal CV/resumes shall include:

• A minimum of five years of experience working directly with control systems (e.g., designing, fabricating, troubleshooting)

• Lead instructor for each training shall have a minimum of three years of experience instructing the training topics outlined in course proposal

• Lead instructor for each training shall have a minimum of two year of experience with adult education competencies (e.g., adult education training courses attended, experience teaching adults, demonstration of understanding of ATLAS learning styles and knowledge transfer approaches for the navigator, engager, and problem solver learning styles)

2.5 Workload Estimates

Training needs vary year to year based on requests received from the 12 IHS Areas located in the lower Continental United States and Alaska. There is no guarantee of work in any given contract year. The ideal Vendor shall be able to provide up to three trainings per year of off-the-shelf and/or customized courses.

2.6 Training Services- Off-the-Shelf

Off-the-shelf trainings include trainings developed solely under the auspices of the Vendor without funding from the federal government.

Training agendas, manuals, and other resources shall be provided to the EHSC in a pdf format for review and approval upon request and prior to IHS utilizing trainings from the Vendor’s catalog.

Taining content will remain solely owned by the Vendor unless otherwise agreed upon in writing by both contract parties.

Vendor shall provide and maintain all materials/equipment required to execute off-the-shelf trainings.

Deliverable: After award of contract, the Vendor shall provide a catalog listing of existing electrical control trainings (or training modules) along with the corresponding agendas and course outcomes.

2.7 Off-the-Shelf Customized Trainings

If indicated in the proposal request, the Vendor shall work with the EHSC to customize off-the-shelf training courses to meet IHS needs. Course design requests may be for on-demand, web facilitated, and/or face-to-face offerings.

Training content will remain solely owned by the Vendor unless otherwise agreed upon in writing by both contract parties.

2.8 Training Services- New Course Development

If indicated in the proposal request, the Vendor shall work with the EHSC to develop new training courses to meet emerging needs. Course design requests may be for on-demand, web facilitated, and/or face-to-face offerings.

Work under this section includes developing training courses including course objectives, agenda, instruction methods, teaching and learning strategies, knowledge transfer assessment (e.g., how learning strategies will be assessed), exercises, equipment procurement, learning materials, learning environment (e.g., instructor to student environment, student to student environment, and student to material environment), instructor guide, exercise guide, instructor’s biography, presentations and handouts.

Trainings shall

• Be competency based and be comprised of less than 50% lecture

• Include class discussions, scenarios, and exercises

• Include multiple hands-on interactions with electrical control components, panels, variable frequency drives, and/or

SCADA panels (in-person events)

• Engage attendees to utilize critical thinking in all class activities

Unless otherwise indicated in the BPA Call

• The vendor shall submit draft training course documentation and materials to the COR within 90 days of BPA call executing, unless otherwise authorized by COR

• The COR shall review and provide comments on the draft materials within 10-20 business days of receipt

• The vendor shall review and revise the materials within 10 business days of comments receipt until accepted by the

COR

Draft materials shall be provided in PowerPoint format, pdf, or other mutually acceptable format for review.

Final and revised training materials shall be provided as follows:

• Presentation Modules- PowerPoint (editable)

• Handouts/Manuals- Original editable document file format (e.g., Word, Excel) and PDF

• Reference Books- electronic or hard copy

The Vendor shall develop the course for Indian Health Service ownership. The IHS will maintain all ownership rights to reproduce or use the training material and equipment provided with this contract without restriction and the right to authorize others to use the materials for any purpose. The Vendor shall only provide these training courses to the government during the contract performance periods. Upon completion of the contract, the Vendor shall turn over all training course materials (content, equipment, and other resources) and may not offer these trainings without the express written permission of the government thru the IHS EHSC office.

3. Training Course Deliverables

3.1 Vendor Deliverables

3.1.1 Venues/Locations

Trainings may be located anywhere in the continental United States and Alaska. The training venue will be secured by the government at no cost to the Vendor unless otherwise indicated in the proposal request. Training venues typically include federal/state/local government meeting spaces, tribal meeting spaces, and/or hotel meeting spaces.

The Vendor shall provide a laptop, all necessary av equipment (projector, etc.), flip charts, training equipment (e.g., student panels,) and all other materials required to execute the training class unless otherwise indicated in the proposal request.

3.1.2 Training/Reference Manuals

The Vendor shall provide spiral bound training manuals for each attendee that include durable front and back covers. At a minimum, the manuals shall include copies of the agenda, instructor bios, instructor contact information, presentation slides (maximum of 2 per page with each slide size maximized to fit approximately 1/2 the usable page), exercises to be completed during the course, and reference material for future use. The manual shall be provided to attendees at the start of each session.

If reference manuals are more than 2-inches thick or otherwise untenable for a student to pack home, the Vendor shall provide shipping of manuals to each attendee’s work location at the end of each training course for delivery within 7 business days.

3.1.3 Attendance Records and Evaluations

For onsite courses, contractor shall maintain sign-in sheets during the morning and afternoon sessions. Sign in sheets to be provided by IHS. Evaluations shall be collected at each training. Forms to be provided by the IHS approximately one week before the training. Documentation of attendance and evaluations shall be submitted to IHS upon completion of course for all attendees.

For virtual courses, Contractor shall implement method to track online attendance by participants and collect evaluations using an electronic format. Documentation of attendance and evaluations will be submitted to IHS upon completion of course for all attendees to include login and log off times.

For on-demand courses, Contractor shall implement method to track participant progress and collect evaluations using an electronic format. Documentation of completion and evaluations will be submitted to IHS upon completion of course for all attendees.

3.2 Government Deliverables

3.2.1 Course Posting and Closeout

The IHS will be responsible for all scheduling, advertising, registrations, training certificates (exception: Vendor is accredited to issue continuing education units (CEUs)), and transcript maintenance. The EHSC will provide the vendor with a local point of contact (POC) for each training to address questions related to individual classes. In most cases, the local POC will also be available to assist with course paperwork facilitation and transmittal.

3.2.2 Course Paperwork

The EHSC will provide electronic versions of course evaluations, sign-in sheets, rosters, agenda deviation form, and venue evaluation form to the Vendor. Forms may be removed or added depending on the funding agency requirements. Unless otherwise notified, the Vendor shall provide copies of all course paperwork for students and/or instructors to complete.

3.2.3 Government-Furnished Information

• Training course dates

• Training locations

• Training venues (unless requested via request for proposal)

• Course marketing and registration

• Student registration information will be provided prior to the courses

• Student evaluation forms

• Student sign-in sheets

• Course Deviation Forms

• Course Completion PDH Certificates

• Sample IHS templates and reports upon request

3.3 Timeframes for Completion of Deliverables

Contractor Deliverable

Date of Contractor Deliverable

IHS

Deliverable

Date of IHS Deliverable

Off-the-Shelf course listings, agendas, and outcomes

Within two weeks of contract award (base and option years)

New Course Development

Per timeframes established in the BPA Call or per this scope if BPA call does not define.

Review of materials (original)

Review of materials (revised)

10-20 business days from receipt

Agenda for Proposed Course

6 weeks prior to class date Student roster and course evaluation sheets

4 weeks before class

Training course

At the course Meeting space for IHS on-site courses (unless otherwise requested)

At course date

Student manuals and At the course

Vendor shall provide training closeout documentation including the filled-out sign-in sheet, individual evaluation responses, corrected rosters, venue review form, and agenda deviations form to the COR either via email or mail services.

4. Payment

Basis of Payment include all work required to provide requested services as outlined in the request for proposal for each BPA call. Services may include course development, course revisions/refreshes, instructor prep, course delivery, course closeout, training materials/manuals, training equipment (including shipping if equipment owned by Vendor or warehoused at a Vendor facility), AV equipment (projector for in-person, training platform for virtual, flip charts, or any other AV required by the instructor), and all other incidentals required to provide a complete training course.

There may be times when some itemized line items from the proposal are not used. If the Vendor does not procure those items, then they shall be deducted from the lump sum cost (e.g., no charges shall be billed if the government requests the vendor to secure a training venue as part of the proposal cost, and then later finds a government provided space that can be used at no cost)

5. Miscellaneous

5.1 Proposal Travel Requirements

Proposals shall include an itemized cost breakdown of all travel expenses. The maximum for proposed travel expenses under this contract are based on the various rates published by the General Services Administration (GSA). Links to applicable rates are listed below.

• Travel expenses are limited to the lowest airfare rates published to reasonably meet course scheduling requirements by advance purchase (to the maximum extent feasible given the individual circumstance) and the published federal rates for meals and incidentals per diem, lodging per diem, mileage reimbursement (where a Contractor employee or official uses their personal or company vehicle for travel to a project site) and car rental requirements.

o Car rental expenses proposed shall be based on the minimum size vehicle necessary for reasonable comfort of the number of estimated travelers, distance proposed for travel. For example, where a single individual is proposed for travel involving a journey of, say, 400 miles roundtrip, a compact sedan would be the appropriate maximum size vehicle. The status of the traveler within the firm has no bearing on the vehicle size or type allowed for contract travel.

o Federal travel per diem rates are based on the location of the travel destination. Please note that for all days of travel (usually only the first and last day of each trip) the meal and incidentals maximum reimbursement Per Diem is limited to 3/4th (75 percent) of the published daily rate for each location. The Contractor is responsible for using the then- current federal rates for travel expenses in each proposal. Federal travel rates are updated as changes occur and available for reference at the following URLs:

▪ Per Diem Rates: https://www.gsa.gov/plan-book/per-diem-rates

▪ Mileage Reimbursement Rates: http://www.gsa.gov/portal/content/100715

5.2 Application Files and Accessibility

Software Application files, if delivered to the Government, shall conform to the requirements relating to accessibility as detailed to the 1998 amendments to the Rehabilitation Act, particularly, but not limited to, § 1194.21 Software applications and operating systems and § 1194.22 Web-based intranet and internet information and applications. See:

http://www.section508.gov/

Preferred text format: MS Word (Office 2016 or higher) Preferred graphics format: Each graphic is an individual JPG file Preferred portable format: Adobe Acrobat, version 6.0 Preferred Excel Format: Office 2016 or higher

6.Pricing

Description Estimated Quantity Unit Price Total

Base Year Virtual training 1 Day In person Training IHS Venue 6 Day Travel/Venue 1 NTE

Base Year Total Option Year #1 Virtual training 2 Day In person Training IHS Venue 3 Day Travel/Venue 1 NTE

Option Year #1 Total Option Year #2 Virtual training 3 Day In person Training IHS Venue 6 Day Travel/Venue 1 NTE https://www.gsa.gov/plan-book/per-diem-rates?gsaredirect=portalcontent104877 http://www.gsa.gov/portal/content/100715 http://www.section508.gov/

Option Year #2 Total

Option Year #3 Virtual training 3 Day In person Training IHS Venue 3 Day Travel/Venue 1 NTE

Option Year #3 Total Option Year #4 Virtual training 3 Day In person Training IHS Venue 6 Day Travel/Venue 1 NTE

Option Year #4 Total Contract Total: $ -

Notes:

1. Course Cost (up to 30 students for in-person or up to 250 for virtual)

2. Training course location to be anywhere in CONUS and/or Alaska

3. Payment for training courses includes all course revisions/refreshes, instructor prep, course delivery, course closeout, training materials/manuals, AV equipment (projector for in-person, training platform for virtual, flip charts, or any other AV required by the instructor), and all other incidentals required to provide a complete training course

7. Period of Performance The period of performance is a Base Period of 12 months with four 12-month Option Years, unless extended by modification to this contract. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9, Option to Extend the Term of the Contract (Mar 2000); upon written notification by the Contracting Office within 30 days of contract expiration.

Services under this contract shall commence NLT 30 days after all clearances occur:

Base: TBD/2025-TBD/2026 Option Year 1: TBD/2026- TBD/2027 Option Year 2: TBD/2028- TBD/2028 Option Year 3: TBD/2028- TBD/2029 Option Year 4: TBD/2029- TBD/2030

8. Contract Officer Representative (COR) Andrew Thesing, is hereby designated as Contract Officer’s Representative for this service. The Contract Officer Representative responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Contract Officer’s Representative does not have the authority to change or alter the order amount, terms and conditions.

Shari Windt, is hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to help coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

The Contract Officer’s Representative responsibilities include ensuring contractor accountability, monitoring the contractor's technical progress- including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements, interpreting the statement of work, performing technical evaluations as required, performing technical inspection and acceptance required, assisting the contractor in the resolution of technical problems encountered during performance and receiving and processing invoices for payment.

HHSAR 301.602-3, Ratification of Unauthorized Commitments: The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority.

Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer. See FAR 1.602-1. Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials.

Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

9. Technical Monitoring

(a) Performance of work under this contract must be subject to the technical direction of the COR identified above, or an Alternate COR designated in writing. The term "technical direction" includes, without limitation, direction to the Contractor that directs or redirects the labor effort. Shifts the work between work areas or locations, fills in details and otherwise serves to ensure that task areas outlined in the PWS accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement. The COR does not have authority to issue technical direction that

(1) Constitutes a change of assignment or additional work outside the specification(s)/ statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(c) Technical direction may be oral or in writing. The COR shall confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the Contractor, any direction of the COR, or his designee, falls within the limitations in (b), above, the Contractor shall immediately notify the CO no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

10. Subcontracts:

None of the services furnished under this agreement shall be subcontracted or transferred to another contractor, or organization, without the specific prior written approval of the Contracting Officer.

11. Payment Office The payment office is: Electronic Funds Transfer (EFT) Disbursed by:

Albuquerque Indian Health Service U S Department of Treasury Division of Accounting Services Office of Disbursements 4101 Indian School Road NE, Suite 225 Austin, TX 73301 Albuquerque, NM 87110

12. Invoice Invoices shall be submitted in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc. All information set forth in FAR Clause 52.212-4(g), Invoice, must be included in all invoices for it to constitute a proper invoice. Additionally, the Contractor is required to include its Data Universal Numbering System (DUNS) number on each invoice. For additional information about the Dun & Bradstreet (D&B) DUNS number, please visit http://fedgov.dnb.com/webform.

The Contractor shall submit proper invoices (excluding patient identifiers i.e. patient name, etc.) and all required back-up documentation to:

a. IPP: http://www.ipp.gov

b. Andrew Thesing: Andrew.Thesing@ihs.gov

Do not send non-invoice related documents (i.e. deliverables, reports, and balance statements) to the Buyer or Albuquerque Finance. Failure to submit required documents directly to the offices as listed above will delay prompt payment of your invoice.

To help vendors understand how their companies can use the IPP Collector module to complete invoicing tasks, IPP offers training in a variety of formats. Please click on the below link for information on webinars and print-based documentation designed to help vendors learn the fundamentals of using IPP: https://www.ipp.gov/vendors/training-vendors

FAR 32.905(b)

(b) Content of invoices.

(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

http://www.ipp.gov/ mailto:Andrew.Thesing@ihs.gov https://www.ipp.gov/vendors/training-vendors

(ii) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

(ix) Electronic funds transfer (EFT) banking information.

(A) The contractor must include EFT banking information on the invoice only if required by agency procedures.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(2) An interim payment request under a cost-reimbursement contract for services constitutes a proper invoice for purposes of this subsection if it includes all of the information required by the contract.

(3) If the invoice does not comply with these requirements, the designated billing office must return it within 7 days after receipt (3 days on contracts for meat, meat food products, or fish; 5 days on contracts for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. If such notice is not timely, then the designated billing office must adjust the due date for the purpose of determining an interest penalty, if any.

In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as “Small Business.”

Additionally, in accordance with OMB Memorandum, M-12-16, all prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMB Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation.

In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.

In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration.

Failure to submit directly to the offices listed above will delay prompt payment of your invoice.

13. Method of Payment:

- Payment shall be made upon receipt of invoices in IPP.GOV;

- Electronic Funds Transfer (EFT) shall be utilized as method for processing payment;

- Upon receipt of a properly prepared Contractor invoice, the COR is responsible for certifying the invoice for acceptance of service and contacting a UFMS receiver to request a receiving receipt.

14. Request for Tax Payer Identification Number and Certification A form w-9 shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851 Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

https://www.acquisition.gov/far/subpart-4.9#FAR_Subpart_4_9 https://www.acquisition.gov/far/52.232-38#FAR_52_232_38 https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 https://www.acquisition.gov/far/52.232-34#FAR_52_232_34 mailto:ALB_AOAPinvoices@ihs.gov

15. Credit Memos Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, New Mexico 87110

16. Contractor Performance Evaluation Report During the life of this contract, the contractor’s performance will be evaluated on a final basis pursuant to FAR Subpart 42.15.

Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor’s, and any significant subcontractors’ or affiliates, past performance on future contracts. Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor’s past performance.

17. Evaluation Criteria The following factors shall be used to evaluate quotes:

1. Evaluation Factor 1: Technical Approach

The offeror’s proposal will be evaluated on how the offeror describes, in sufficient detail, the offeror’s technical capability and approach to meeting the specified requirements as outlined in the SOW. This includes the offeror’s demonstrated ability to provide appropriate staffing levels, supervision, communication, past experience providing similar services in size and scope to those contemplated here, and the firm’s credentials and qualifications.

Merely repeating the contract requirements and stating that they will be accomplished, without discussing how the offeror will accomplish them, is not acceptable.

Sub Factor 1.1-Equipment Storage

The offeror’s proposal will be evaluated on how the offeror describes, in sufficient detail, the offeror’s ability to provide warehouse storage space to accommodate shipment(s) from scheduled pickup date to scheduled delivery date. See section 2.0 of the SOW.

Merely repeating the contract requirements and stating that they will be accomplished, without discussing how the offeror will accomplish them, is not acceptable.

Sub Factor 1.2- Ability to deliver within 4-hour window The offeror’s proposal will be evaluated on how the offeror describes, in sufficient detail, the offeror’s ability to deliver within a delivery window of 4 or less hours. See Section 2.0 of the SOW.

Merely repeating the contract requirements and stating that they will be accomplished, without discussing how the offeror will accomplish them, is not acceptable.

2. Evaluation Factor 2: Past Performance

Past performance on at least two or more similar or same scope of contracts with government agencies and private industry in terms of quality of work, compliance with performance schedules, provision of qualified persons to client both at time of award and to replacement of contractor persons.

Merely repeating the contract requirements and stating that they will be accomplished, without discussing how the offeror will accomplish them, is not acceptable.

18. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

https://www.acquisition.gov/?q=/browse/far/52

FAR TITLE DATE

52.212-4 Contract Terms and Conditions—Commercial Items (NOV 2023) 52.223-6 Drug-Free Workplace (MAY 2001) 52.229-3 Federal, State, and Local Taxes (FEB 2013) 52.237-3 Continuity of Services (JAN 1991) 52.246-4 Inspection of Services – Fixed-Price (AUG 1996) 52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of

Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Contractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C 3801)

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C.

4704 and 10 U.S.C. 4655).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4172); this clause does not apply to contracts of

DoD, NASA, the Coast Guard, or applicable elements of the intelligence community-see FAR 3.900(a).

(5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C.

6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328) __ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders- Federal Supply Schedules, Governmentwide Acquisition

Contracts, and Multi-Agency Contracts (Dec 2023) (Pub. L. 115-390, title II).

___ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition. (Dec 2023) (Pub. L. 115-390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

(12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for

Debarment. (Nov 2021) (31 U.S.C. 6101 note).

__…