Attachment J.02 Deliverable Schedule.xlsx
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- Pricing, Data Analysis and Coding (PDAC) Contractor Federal contract opportunity
- Solicitation number
- 75FCMC18R0010
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Attachment J.02 Deliverable Schedule
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Sheet1
| RFP/SOW WBS# | Related SOW Requirement Name | Deliverable Name | Deliverable Description | Deliver To | Deliverable Due Date | Frequency | CMS Business Owner/Functional Area |
| C.1.1.1 | Implementation Project Plan | Implementation Project Plan | A detailed description of all activities required to transfer the appropriate workload to the contractor. | Contracting Officer's Representative (COR) and/or designees | Due with proposal. Revised Implementation Project Plan due within 30 calendar days of contract award | Bi-weekly | Center for Medicare Management (CM) / Medicare Contractor Management Group (MCMG) / Division of Medicare Administrative Contractor (MAC) Program Management (DMPM) |
| C.1.1.2 | Cutover Project Plan | Cutover Project Plan | Identifies daily processes and procedures the Contractor shall follow during the cutover period. | Contracting Officer's Representative and/or designees | Due 6 weeks before cutover date; provide daily updates during the cutover period. | Daily during cutover period | CM / MCMG / DMPM |
| C.1.1.3 | Implementation Risk Management Plan | Implementation Risk Management Plan | Identifies risk and plan to manage risks. | Contracting Officer's Representative and/or designees | Due with proposal | Every four weeks during cutover | CM / MCMG / DMPM |
| C.1.1.4 | Implementation Stakeholder Communications Plan | Communication Project Plan | Identifies processes & procedures the Contractor shall follow to ensure that all transition stakeholders are informed of the implementation, its status and progress. | Contracting Officer's Representative and/or designees | Due with proposal; revised plan due within 30 calendar days of contract award | Bi-weekly | CM / MCMG / DMPM |
| C.1.3 | Implementation Progress Status Reports | Implementation Progress Status Report | Narrative of major implementation tasks, accomplishments, issues, deliverables, problem resolution and risk mitigation/contingency plans | Contracting Officer's Representative and/or designees | Due 2 business days before each bi-weekly Transition Status Meeting | Bi-weekly | CM / MCMG / DMPM |
| C.1.3 | Implementation Progress Status Report | Special Workload Reports | Receipts, processed, and completion metrics for DMEPOS product review and customer service workload and other activities | Contracting Officer's Representative and/or designees | Due weekly for the first four weeks after cutover or as directed by the Contracting Officer's Representative | Due weekly, or as directed by the Contracting officer's Representatives | CM / MCMG / DMPM |
| C.1.4 | Transition Meetings | Agendas, Meetings, Minutes | Transition Meeting Agendas and Minutes (Kickoff, Bi-weekly, Weekly) | Contracting Officer's Representative and/or designees | Agenda due 2 business days before each transition meeting. Transition Status Meeting minutes are due 2 business days after each meeting. Meetings shall be held bi-weekly for management levels of key stakeholders. Meetings shall be held weekly for staff level. All minutes due two days after the meeting. Kickoff Meeting 10 days after award | Once - Kickoff Weekly - Staff Bi-weekly - Management | CM / MCMG / DMPM |
| D.2.1.1 | Administer Security Program | General System Security Plan | Identifies methods and processes to ensure Contractor's compliance with CMS Security Requirements, including annual certifications and updates as changes occur. | Contracting Officer's Representative and/or designees | Due with proposal, then annually on September 1, or as changes occur | Annually or more often IAW BPSSM, or as changes occur | OIS |
| D.2.1.1 | Administer Security Program | System Security Information Technology Systems Contingency Plan and Report | System Security Information Technology Systems Contingency Plan Report and Tests of the Contingency Plan, in accordance with BPSSM (ref: CMS Minimum Security Requirements, Table 3.1) | Contracting Officer's Representative and/or designees | 90 days prior to OSD, then annually on September 30 | 365 days from date of last submittal | OIS |
| D.2.1.1 | Administer Security Program | Incident Reporting and Response Report | A report of significant incidents and contractor's response in accordance with BPSSM | Contracting Officer's Representative and/or designees | Last business day of each month for the preceding month | Monthly for routine; within one hour for incidents involving PII or PHI | OIS |
| D.2.3.3 | Corrective Action Plans (CAP) | CAP Report | Initial and quarterly Corrective Action Plan reports. This information shall be submitted electronically to CAPS @cms.hhs.gov . These deliverables must also be delivered concurrently to the Contracting Officer's Representative in accordance with CMS technical direction regarding the contract deliverable process. | Contracting Officer's Representative and/or designees | Initial CAP report is due 45 days after receiving final audit report. Quarterly CAP Reports due on or before January 30, April 30, July 30, and October 30. | Initial Report (45 days after audit final audit report); Quarterly thereafter | |
| D.2.4 | Continuity of Operations Program | Continuity of Operations Plan | Identify vulnerabilities, disaster avoidance and prevention procedures | Contracting Officer's Representative and/or designees | Initial 60 calendar days prior to cutover, thereafter annually on September 30, or as requested by CMS | Once, then annually | OIS |
| D.3.2 | Successful Implementation of Change Request | Change Request Implementation Report | In accordance with CMS Manual System Pub 100-01, Section 50 | Report due to CMS Central Office CMS CO); copy to Contracting Officer's Representative and/or designees | Quarterly by February 28, May 28, August 28 and November 28 | Quarterly | CMS CO, CM / MCMG / DCM |
| D.4.1; E.1.3; E.2.5.1 | Monthly Status Reports | Monthly Status Report | Contains report of PDAC activities | Contracting Officer's Representative and/or designees | Due on the 20th of every month for the preceding month's activities. | Monthly | CM / MCMG / DMPM |
| D.5.1 | Special Projects Reports | Special Projects Reports | A report on the status of development and implementation of special projects. After the implementation period, the report will provide information on ongoing activities of special projects. | Contracting Officer's Representative and/or designees | Due weekly on Mondays for the preceding week, for a period of time specified by the COR | Weekly | CM / MCMG / DMPM |
| E.1.1 | Alphanumeric HCPCS Coding Process for DMEPOS | Quarterly Reports (Alphanumeric HCPCS Coding Process for DMEPOS) | Regarding Items Billed Using HCPCS Code for Items Not Otherwise Classified | Contracting Officer's Representative and/or designees and Director, CMS Division of DMEPOS Policy in CM/CCPG | Due by the 30th calendar day following the end of each quarter for the preceding quarter. | Quarterly | CM/MCMG |
| E.2.6 |
ABAGAIL HUFFMAN: ABAGAIL HUFFMAN:
| Add E.2.6 due to SOW update | HCPCS - 855S Crosswalk | HCPCS 855S Crosswalk | HCPCS 855S Crosswalk file | CMS Program Integrity & Contracting Officer's Representative | Due quarterly to CMS no later than the 15th day of each quarter after CMS approval is received | Quarterly | CPI/PEOG | |
| E.3.1 | Oral Anti-Cancer Drugs | Pricing Files | National Pricing Files for OACDs | CMS Central Office, Contracting Officer's Representative & DME MACs | Due the first day after each quarter for each calendar year (January 1, April 1, July 1, October 1) | Quarterly | CMS CO | |
| E.3.2 | NDC-HCPCS Crosswalk | NDC HCPCS Crosswalk | NDC HCPCS Crosswalk Files | CMS Central Office & Contracting Officer's Representative | Due monthly to CMS no later than the 5th calendar day of each month. | Monthly | CM/MCMG | |
| E.4.1.2 & E.4.1.3 | Monthly, Quarterly and Annual Activities | Report of Suppliers Who Have Not Submitted Claims in 4 Consecutive Quarters | Report of Suppliers that have not submitted claims in the most recent, four consecutive quarters | PECOS | Quarterly - 45 days after end of each calendar quarter for each calendar year (February 14, May 15, August 14, November 14) | Quarterly | CM/MCMG | |
| E.4.1.2 & E.4.1.3 | Monthly, Quarterly and Annual Activities | Various Monthly Reports | Various Monthly Reports | Contracting Officer's Representative and/or designees | Due by the 15th calendar day of each month for the preceding month. | Monthly | CM/MCMG | |
| E.4.1.2 & E.4.1.3 | Monthly, Quarterly and Annual Activities | Various Quarterly Reports | Various Quarterly Reports | Contracting Officer's Representative and/or designees | Due by the 30th calendar day following the end of each quarter for the preceding quarter for each calendar year (January 30, April 30, July 30, October 30). | Quarterly | CM/MCMG | |
| E.4.1.2 & E.4.1.3 | Monthly, Quarterly and Annual Activities | Various Annual Reports | Various Annual Reports | Contracting Officer's Representative and/or designees | Due each calendar year by February 14 for the preceding year. | Annually or more often IAW BPSSM | CM/MCMG | |
| E.6.1 | DME Coordination Meetings (DCMs) | Agenda & Minutes | DME Coordination Meetings - Agendas and Minutes of Meetings | Contracting Officer's Representative and/or designees | Agenda due 5 business days prior to DCMs; Minutes due within 30 days following meeting | As requested | CM/MCMG/DMPM | |
| F.1 & F.1.2 | Collaboration with Entities Requiring Joint Operating Agreements (JOAs) | Executed JOAs | Joint Operating Agreements with ZPICs, UPICs, DME MACs & NSC. | Contracting Officer's Representative and/or designees | Draft JOAs due 30 days prior to OSD of the PDAC Contract at Implementation and at Transition. Final JOAs due on OSD. If a JOA is created or updated, updates are due quarterly for the first year of the new JOA on January 15, April 15, July 15, and October 15. For proceeding years, annual updates are due on January 15 and July 15. | Draft JOAs (30 days prior to OSD) ; Final (OSD); Quarterly updates for the first year; Annual thereafter | Office of Acquisitions and Grants Management (OAGM) | |
| G.1 | Quality Control Program and Plan | Quality Control Plan | Quality Control Plan - ensures contract deliverables are acceptable and all work requirements are provided | Contracting Officer's Representative and/or designees | Due NLT 45 days after contract award and on OSD, then annually at contract renewal, thereafter, as significant changes occur. | Annually at contract renewal or when there is a significant change to the operation or plan. | CM/MCMG |
&"Times New Roman,Regular"&10Contract No. HHSM-500-2013-M0019Z &"Arial,Bold"&16Pricing, Data Analysis, and Coding contractor Deliverables List &"Times New Roman,Regular"&8 &10Attachment J-02 Deliverables List November 14, 2017&S5
&"Times New Roman,Regular"&10RFP#75FCMC18R0010 &"Arial,Bold"&16Pricing, Data Analysis, and Coding contractor Deliverables List &"Times New Roman,Regular"&8 &10Attachment J-02 Deliverables List December 1, 2017
For &12Official Use Only&11 - Procurement Sensitive Source Selection Information - See FAR 2.101 and 3.104 &P
For &12Official Use Only&11 - Procurement Sensitive Source Selection Information - See FAR 2.101 and 3.104 &P
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